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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
July 25, 2017


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:37 A.M. on TUESDAY, JULY 25, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Absent:
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Brandy Cox, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the July 18, 2017 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item. 
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $2,693,065.59 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
4.
Citizen comments.
There were no comments.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. (Items 5 – 21)
 
5.
Discuss, consider and take appropriate action on a line item transfer for Constable Pct 1
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for Constable Precinct #1:

From/To Acct No. Description Amount
From 0100-0551-005730 Radio Equipment >$5,000.00 $3,500.00
To 0100-0551-003005 Office Furniture $3,500.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
 
6.
Discuss, consider, and take appropriate action on a line item transfer for Justice of the Peace, Precinct #4.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for Justice of the Peace Precinct #4:

From/To Acct No. Description Amount
From 0100-0454-004190 Autopsies $11,900.00
To 0100-0454-004192 Autopsies/Transportation $11,900.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
 
7.
Discuss, consider and take appropriate action on a line item transfer for Non – Departmental.
 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for Non–Departmental:

From/To Acct No. Description Amount
From 0100-0409-004998 Contingencies $10,419.22
To 0100-0409-004604 Payments to TIF/TIRZ $10,419.22

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
 
8.
Discuss, consider and take appropriate action on a line item transfer for Debt Service.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for Debt Service:

From/To Acct No. Description Amount
From 0600-0600-006901 Debt Defeasance $40,339.00
To 0600-0600-004604 Payments to TIF/TIRZ $40,339.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
 
9.
Discuss, consider and take appropriate action on a line item transfer for the Sheriff's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for the Sheriff's Office:

From/To Acct No. Description Amount
From 0100-0560-004210 Internet/Email Service $13,000.00
From 0100-0560-005000 Capital Outlay > $5,000.00 $6,000.00
From 0100-0560-003008 Law Enforcement Equipment $5,000.00
To 0100-0560-004100 Professional Services $24,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
 
10.
Discuss, consider and take appropriate action on approving a line item transfer for County Sheriff.
View Agenda Item
This item was moved to the Regular Agenda where Sheriff's Office Chief Deputy Tim Ryle addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for the County Sheriff for $60,000.00 instead of $140,000.00:

From/To Acct No. Description Amount
From 0100-0409-004998 Contingencies $140,000.00
To 0100-0560-001110 Overtime $140,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
11.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
12.
Discuss, consider and take any appropriate action regarding approval or ratification of monthly Treasurer's Report on Williamson County Finances for June 2017 pursuant to Texas Local Government Code §114.026.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the monthly Treasurer's Report on Williamson County Finances for June 2017 pursuant to Texas Local Government Code Section 114.026.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
13.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (51) Monitors, (29) Motorola Assets, (1) 2001 4700 Tymco Sweeper Truck, (1) 2006 Ford Crown Vic (see attached lists) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve authorizing the disposal of various county assets through auction including (51) monitors, (29) Motorola assets, (1) 2001 4700 Tymco Sweeper truck, (1) 2006 Ford Crown Victoria (see attached lists) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
14.
Discuss, consider and take appropriate action on accepting a donation to Williamson County Juvenile Services from Industrial Rigging Service of Austin in the amount of $200.00.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve accepting a donation to Williamson County Juvenile Services from Industrial Rigging Service of Austin in the amount of $200.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
 
15.
Discuss, consider and take appropriate action to accept a donation of portable canvas outdoor chairs for the Sheriff's Office from Michael Stein of the Abadak Company.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the acceptance of a donation of portable canvas outdoor chairs for the Sheriff's Office from Michael Stein of the Abadak Company.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
 
16.
Discuss, consider and take appropriate action to accept a donation of ballistic body armor plates and plate carriers for the Sheriff's Office from Marilie Walker.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve acceptance of a donation of ballistic body armor plates and plate carriers for the Sheriff's Office from Marilie Walker.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
 
17.
Receive and acknowledge Work Authorization No. 2 under Williamson County Contract for Engineering Services between Cobb Fendley & Associates, Inc. and Williamson County dated February 10, 2015 for On Call Utility Coordination and Relocation Services for Road & Bridge for Williamson County Road and Bridge. 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve and acknowledge receipt of Work Authorization No. 2 under Williamson County Contract for Engineering Services between Cobb Fendley & Associates, Inc. and Williamson County dated February 10, 2015 for On Call Utility Coordination and Relocation Services for Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
18.
Receive and acknowledge Supplemental Work Authorization No. 2 under Williamson County Contract between Freese and Nichols, Inc. and Williamson County dated April 07, 2016 for Engineering Design Services for the repair of San Gabriel Ranch Road.  This supplemental is to increase the maximum amount payable to $551,106.00.  
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve and acknowledge receipt of Supplemental Work Authorization No. 2 under Williamson County Contract between Freese and Nichols, Inc. and Williamson County dated April 07, 2016 for Engineering Design Services for the repair of San Gabriel Ranch Road increasing the maximum amount payable to $551,106.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
19.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the Georgetown Hill subdivision - Pct 3
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the preliminary plat for the Georgetown Hill subdivision - Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
20.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the LSRWA subdivision - Pct 3
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the preliminary plat for the LSRWA subdivision - Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
21.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the Shell West Reserve subdivision - Pct 3
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the preliminary plat for the Shell West Reserve subdivision - Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
REGULAR AGENDA
 
22.
Discuss and take appropriate action on recognition of Andrea "Andi" Schiele, Criminal Court Coordinator for Judge Bill Gravell, as recipient of the 2017 Clerk of the Year Award presented by the Justice of the Peace and Constable's Association of Texas.
View Agenda Item
Justice of the Peace Precinct #3 Bill Gravell addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To recognize Criminal Court Coordinator Andrea "Andi" Schiele for Judge Bill Gravell as recipient of the 2017 Clerk of the Year Award presented by the Justice of the Peace and Constable's Association of Texas.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
 
23.
Discuss, consider and take appropriate action on recognizing Williamson County EMS Captain Danny Johns as the recipient of the CARES (Cardiac Arrest Registry to Enhance Survival) Excellence Award.
 
View Agenda Item
Director of Emergency Medical Services Mike Knipstein addressed the Court.  
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To recognize Williamson County Emergency Medical Services (EMS) Captain Danny Johns as the recipient of the CARES (Cardiac Arrest Registry to Enhance Survival) Excellence Award.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
 
24.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
County Engineer Terron Evertson invited everyone to a ribbon cutting:

County Road (CR) 258 Improvements
Intersection of CR 258 and Sunny Slope Drive
August 2, 2017
9:00 A.M.

No action was taken on this item. 
 
25.
Discuss, consider, and take appropriate action regarding the Standard Utility Agreement with Frontier Communication for utility relocations on the Ronald Reagan at IH 35 Bridge Replacement Project, a Road Bond Project in Commissioner Precinct 3.
View Agenda Item
County Engineer Terron Evertson addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Standard Utility Agreement with Frontier Communications for utility relocations on the Ronald Reagan at Interstate Highway (IH) 35 Bridge Replacement Project, a Road Bond Project in Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
26.
Discuss, consider, and take appropriate action regarding the Utility Agreement with Atmos Energy for utility relocations on the CR 110 Middle Project, a Road Bond Project in Commissioner Precinct 4.
View Agenda Item
County Engineer Terron Evertson addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Utility Agreement with Atmos Energy for utility relocations on the County Road (CR) 110 Middle Project, a Road Bond Project in Precinct #4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
27.
Discuss, consider and take appropriate action on an Amendment No. 2 to Williamson County Contract for Engineering Design Services for the repair of San Gabriel Ranch Road, being dated April 7, 2016, (the “Contract”) by and between Williamson County, Texas, a political subdivision of the State of Texas, (the "County") and Freese and Nichols, Inc. (the "Engineer").
View Agenda Item
County Engineer Terron Evertson addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an Amendment No. 2 to Williamson County Contract for Engineering Design Services for the repair of San Gabriel Ranch Road, being dated April 7, 2016, (the “Contract”) by and between Williamson County, Texas, a political subdivision of the State of Texas, (the "County") and Freese and Nichols, Inc. (the "Engineer").

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
28.
Discuss, consider and take appropriate action on a Real Estate Contract with Mustang Self Sotrage, LLC for right of way needed on CR 110 Middle (Parcel 4M). 
View Agenda Item
County Engineer Terron Evertson addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a real estate contract with Mustang Self Storage, LLC for right of way needed on County Road (CR) 110 Middle (Parcel 4M).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
29.
Discuss, consider and take appropriate action on a Letter Agreement with the Leschber Family Trust for donating needed right of way for the the expansion along CR 234 and CR 146. 
View Agenda Item
County Engineer Terron Evertson addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Letter Agreement with the Leschber Family Trust for donating needed right of way for the the expansion along County Road (CR) 234 and CR 146.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
30.
Discuss, consider and take appropriate action on an Interlocal Agreement Between the Texas Department of Motor Vehicles and Williamson County to conduct and participate in a County Scofflaw Program for Williamson County.
View Agenda Item
The following persons addressed the Court:
Justice of the Peace Precinct #3 Bill Gravell
McCreary, Veselka, Bragg, and Allen, P.C. (MVBA) Director of Collections Steve Whigham
Tax Assessor/Collector Larry Gaddes
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an Interlocal Agreement Between the Texas Department of Motor Vehicles and Williamson County to conduct and participate in a County Scofflaw Program for Williamson County.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
31.
Discuss, consider and take appropriate action on a Memorandum of Understanding Between Williamson County and McCreary, Veselka, Bragg and Allen, P.C. (MVBA) setting forth the roles and responsibilities in relation to MVBA’s assistance with Williamson County’s Scofflaw Program.
View Agenda Item
The following persons addressed the Court:
Justice of the Peace Precinct #3 Bill Gravell
McCreary, Veselka, Bragg, and Allen, P.C. (MVBA) Director of Collections Steve Whigham
Tax Assessor/Collector Larry Gaddes
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Memorandum of Understanding Between Williamson County and McCreary, Veselka, Bragg and Allen, P.C. (MVBA) setting forth the roles and responsibilities in relation to MVBA’s assistance with Williamson County’s Scofflaw Program.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
32.
Discuss, consider and take appropriate action on the Interlocal Cooperation Agreement for the Procurement of Consulting Services Related to the Assessment of Fair Housing between the City of Austin, City of Round Rock, City of Pflugerville, Travis County and local area Housing Authorities. 
View Agenda Item
Community Development Administrator Sally Bardwell addressed the Court. 
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Interlocal Cooperation Agreement for the Procurement of Consulting Services Related to the Assessment of Fair Housing between the City of Austin, City of Round Rock, City of Pflugerville, Travis County and local area Housing Authorities.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
33.
Discuss, consider and take appropriate action on approving the affiliation agreement between Williamson County EMS and Seton Family of Hospitals d/b/a Dell Children’s Medical Center.
 
View Agenda Item
Director of Emergency Medical Services Mike Knipstein addressed the Court. 
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the affiliation agreement between Williamson County Emergency Medical Services (EMS) and Seton Family of Hospitals d/b/a Dell Children’s Medical Center.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
34.
Discuss, consider and take appropriate action on second renewal contract amendment with Constable Precinct Two and the Texas Workforce Commission, Contract Number 2916PEN010, with an effective date of September 1, 2017 and end date of August 31, 2018.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a second renewal contract amendment with Constable Precinct #2 and the Texas Workforce Commission, Contract Number 2916PEN010, with an effective date beginning September 1, 2017 and ending August 31, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
35.
Discuss, consider and take appropriate action to terminate software and collection-related services contract for Williamson County Justice of the Peace, Pct. 1 with I-Plow.com, LLC and authorize County Judge to sign notice of termination.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To terminate software and collection-related services contract for Williamson County Justice of the Peace, Precinct #1 with I-Plow.com, LLC and to authorize the County Judge to sign the notice of termination.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
36.
Discuss, consider, and take appropriate action on awarding Aggregates Delivered-to-Site for a term of one (1) year to Industrial Asphalt & Aggregate, per the lowest responsive quote received, pursuant to Texas Local Gov't Code, Section 262.0225(d) and Section 262.0245.
View Agenda Item
Purchasing Agent Randy Barker addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To award Aggregates Delivered-to-Site for a term of one (1) year to Industrial Asphalt & Aggregate, per the lowest responsive quote received, pursuant to Texas Local Government Code Sections 262.0225(d) and 262.0245.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
37.
Discuss, consider, and take appropriate action on approving Supplemental Agreement #1 between Brinkley Sargent Wiginton Architects, Inc. and Williamson County for architect and engineering services in the not-to-exceed-amount of $13,532.00, and authorizing the execution of the agreement.
View Agenda Item
Purchasing Agent Randy Barker addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Supplemental Agreement #1 between Brinkley Sargent Wiginton Architects, Inc. and Williamson County for architect and engineering services in the not-to-exceed-amount of $13,532.00, and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
38.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Wilco Annex & Children's Advocacy Center Fog Seal, under IFB # 1707-173.
View Agenda Item
Purchasing Agent Randy Barker addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Williamson County Annex and Children's Advocacy Center Fog Seal, under Invitation for Bid (IFB) #1707-173.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
39.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Aggregate and Materials Hauling Services, under IFB # 1707-177.
View Agenda Item
Purchasing Agent Randy Barker addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Aggregate and Materials Hauling Services, under Invitation for Bid (IFB) #1707-177.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)

This Motion was amended. 
________________________________________
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To amend the Motion to authorize Purchasing Agent to advertise and receive sealed bids for Hauling Services, under Invitation for Bid (IFB) #1707-177.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
40.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Interpretive Planning & Exhibits for the River Ranch County Park Interpretive Center, under RFP # 1707-176.
View Agenda Item
Purchasing Agent Randy Barker addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed proposals for Interpretive Planning & Exhibits for the River Ranch County Park Interpretive Center under Request for Proposal (RFP) #1707-176.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
41.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the County Sheriff:
View Agenda Item
Purchasing Agent Randy Barker addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the County Sheriff:

From/To Acct No. Description Amount
0100-0000-364100 Insurance Reimbursements $42,505.47

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
 
42.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for the County Sheriff:
View Agenda Item
Purchasing Agent Randy Barker addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for the County Sheriff:

From/To Acct No. Description Amount
0100-0560-005700 Vehicles > $5,000.00 $42,505.47

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:19 A.M. ON TUESDAY, JULY 25, 2017.
 
43.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Columbus Balbo
    e)    Mega Site
    f)    Texas State Gold Depository
View Agenda Item
No action was taken in Executive Session.
 
44.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: CR 111
    g)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property for County Facilities.
    j)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    k)    Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    l)    Discuss the acquisition of a drainage easement for CR 108.
    m)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    n)    Discuss the acquisition of real property for CR 258.
    o)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    p)    Discuss the acquisition of real property for US 183.
    q)    Discuss the acquisition of real property for Hairy Man Rd. 
    r)    Discuss the acquisition of real property for SW Bypass.
    s)    Discuss the acquisition of real property for Crossroad Acres.
    t)    Discuss proposed acquisition of real property on CR 138. 
    u)    Discuss proposed acquisition of real property at Highland Springs Lane. 
    v)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    x)    Discuss the acquisition of real property- Condra Funeral Home- Taylor, Texas
    y)    Discuss the acquisition of real property- S&D Plumbing- Taylor, Texas
    z)    Discuss the acquisition of Real Estate for Tower Site. 

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss transfer  of right of way for Westinghouse Rd. to the City of Georgetown.
    e)    Discuss wastewater easements in Berry Springs Park
    f)    Discuss Development Agreement with Ashby Capital Investments, LLC
    g)    Discuss sale of County property on Ronald Reagan Blvd.
    h)    Discuss abandonment of County property on CR 123.  
    i)    Discuss possible sale or exchange of property at 350 Exchange Boulevard, Hutto, Texas
    j)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    k)    Discuss possible sale/disposition of a portion of CR 117. 

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
No action was taken in Executive Session.
 
45.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
m) Berry Springs Park and Preserve pipeline
n) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
o) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
p) Requirements relating to grant of easement to Lone Star Regional Water Authority on Hwy 95
q) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
r) Billing Adjustments – EMS
No action was taken in Executive Session.
 
46.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
47.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:31 A.M. ON TUESDAY, JULY 25, 2017.
 
Regular Agenda Continued
 
48.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
49.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
50.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
m) Berry Springs Park and Preserve pipeline
n) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
o) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
p) Requirements relating to grant of easement to Lone Star Regional Water Authority on Hwy 95
q) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
r) Billing Adjustments – EMS
No action was taken on this item.
 
51.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
52.
Comments from Commissioners.
There were no comments.
 
53.
Discuss, consider and take appropriate action on an Interlocal Agreement between Williamson County and the City of Georgetown Regarding the Sharing of Costs to Design and Construct Certain Sections of the Georgetown Inner Loop.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an Interlocal Agreement between Williamson County and the City of Georgetown regarding the sharing of costs to design and construct certain sections of the Georgetown Inner Loop.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
COMMISSIONERS’ COURT ADJOURNED AT 11:35 A.M. ON TUESDAY, JULY 25, 2017.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 1st day of August, 2017.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Brandy Cox, Deputy