Minutes for Budget Modification Voting Session

MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
BUDGET MODIFICATION VOTING SESSION
August 16, 2017

STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 8:37 A.M. on WEDNESDAY, AUGUST 16, 2017, a SPECIAL SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:

Present:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
County Clerk Nancy E. Rister

Others Present:

Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
Brandy Cox, Deputy County Clerk

1. Review and approval of Minutes.

No action was taken on this item.

2. Discuss and take appropriate action regarding the Budget for 2017 - 2018.

The following persons addressed the Court:
Budget Officer Ashlie Koenig
Senior Director of Human Resources Tara Raymore
Director of Emergency Communications Scott Parker
Senior Director of Infrastructure Bob Daigh
District Clerk Lisa David
Director of Wireless Communications and Radio Communications Systems (RCS) Catherine Roberts
First Assistant County Auditor Julie Kiley
County Auditor Jerri Jones
Senior Director of Technology Services Jay Schade
Executive Assistant to Commissioner Precinct #1 Garry Brown
Precinct #1 Chief Deputy Constable Mike Pendley
Budget Analyst Jennifer Templeton

Motion by: County Judge Dan A. Gattis
Second by: Commissioner Precinct 3 Valerie Covey

1. Motion: To amend the Debt Service Budget by increasing the amount by $465,857.00.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

________________________________________

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

2. Motion: To increase the Road and Bridge Budget by $2,000,000.00 out of cash ending for the purpose of supporting Corridor Projects and the Long Range Transportation Plan (LTP).

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

________________________________________

Motion by: County Judge Dan A. Gattis
Second by: Commissioner Precinct 1 Terry Cook

3. Motion: To approve a 1% Cost of Living Adjustment and a 3% merit pool increase for civilians adding $572,376.00 to the General Fund Budget.

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Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

4. Motion: To amend the motion by striking 1% Cost of Living Adjustment.

Aye:: Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Nay:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen

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Motion by: County Judge Dan A. Gattis
Second by: Commissioner Precinct 1 Terry Cook

5. Motion: To approve the original motion of a 1% Cost of Living Adjustment and a 3% merit pool increase for civilians adding $572,376.00 to the General Fund Budget.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Nay:: Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

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Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

6. Motion: To increase the General Fund Budget Trapper's salary line item by $500 per month beginning January 1, 2018.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

________________________________________

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 4 Larry Madsen

7. Motion: To add 911 Communications Quality Assurance (QA) Feedback Tool and to reduce the training budget by $32,268.00 to offset the cost of the software.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

________________________________________

Motion by: County Judge Dan A. Gattis
Second by: Commissioner Precinct 3 Valerie Covey

8. Motion: To approve adding to the General Fund Budget $100,000.00 for 911 Communications to hire professional services for assessment of the entire 911 system.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

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Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

9. Motion: To approve iJury Tyler Portal for the District Clerk in the amount of $24,200.00 to the General Fund Budget.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

________________________________________

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 4 Larry Madsen

10. Motion: To approve $35,000.00 to be appropriated in the Fiscal Year (FY) 2018 General Fund Budget to purchase a vehicle funded but not received in the FY 2017 General Fund Budget.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

________________________________________

Motion by: Commissioner Precinct 4 Larry Madsen
Second by: Commissioner Precinct 1 Terry Cook

11. Motion: To approve $15,894.00 in merit pool money for On-Site Sewage Facility (OSSF) current eight employees transferring to Williamson County General Fund Budget from the Williamson County and Cities Health District (WCCHD) budget.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

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Motion by: Commissioner Precinct 1 Terry Cook

12. Motion: To approve the Wireless Programming Specialist position adding $79,335.90 to the 587 Budget.

The motion died for lack of a second.
________________________________________

Motion by: County Judge Dan A. Gattis
Second by: Commissioner Precinct 2 Cynthia Long

13. Motion: To approve $26,361.00 to the General Fund Budget for an Information Technology (IT) Manager-Service Desk position.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

________________________________________

Motion by: Commissioner Precinct 4 Larry Madsen
Second by: Commissioner Precinct 2 Cynthia Long

14. Motion: To approve an additional $10,000.00 to the General Fund Budget for an Emergency Management grant position to be paid through the end of the Fiscal Year (FY) 2017-2018.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

COMMISSIONERS' COURT RECESSED AT 10:30 A.M. ON WEDNESDAY, AUGUST 16, 2017.

COMMISSIONERS' COURT RECONVENED AT 10:48 A.M. ON WEDNESDAY, AUGUST 16, 2017.

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

15. Motion: To approve $101,363.00 to the General Fund Budget for Juvenile Services temporary labor.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

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Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 4 Larry Madsen

16. Motion: To approve $750.00 for printed materials for Commissioner Precinct #1 General Fund Budget with the understanding that the seals will be changed and there will be no names referring to elected officials.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

________________________________________

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

17. Motion: To approve $56,674.00 to the General Fund Budget for the District Attorney to add the position of Administrative Assistant to the Appellate Division.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

________________________________________

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

18. Motion: To approve $7,310.00 to the General Fund Budget for the District Attorney personnel budget to equalize the Division Chiefs' current salaries.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

________________________________________

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

19. Motion: To increase the General Budget $7,000,000.00 for Long Range Transportation Plan (LTP).

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

________________________________________

Motion by: Commissioner Precinct 4 Larry Madsen
Second by: County Judge Dan A. Gattis

20. Motion: To approve $72,810.00 for 1% Cost of Living Adjustment (COLA) for the Road and Bridge Budget.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

3. Comments from Commissioners.

There were no comments.

COMMISSIONERS’ COURT ADJOURNED AT 12:30 P.M. ON WEDNESDAY, AUGUST 16, 2017.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 22nd day of August, 2017.

ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Brandy Cox, Deputy