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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
September 19, 2017


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:37 A.M. on TUESDAY, SEPTEMBER 19, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Absent:
  • Commissioner Precinct 3 Valerie Covey
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Brandy Cox, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the September 12, 2017 meeting with a correction to Agenda item #66 to reflect a 4 to 1 vote with Commissioner Cook voting "Nay".

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item. 
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the payment of bills totaling $8,219,548.36 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
4.
Citizen comments.
The following persons addressed the Court:
Jim Dillon of Liberty Hill
Bill Kelberlau of Georgetown
Director of Environmental Programs for Parks Department Gary Boyd

No action was taken on this item. 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. (Items 5 – 24)
 
5.
 Discuss, consider and take appropriate action on a line item transfer for County Court at Law 2.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for County Court at Law #2:

From/To Acct No. Description Amount
FROM 0100-0427-004999 Miscellaneous $261.00
FROM 0100-0427-003006 Food Service $266.74
FROM 0100-0427-003010 Computer Equipment < $5,000.00 $314.20
FROM 0100-0427-003100 Office Supplies $472.92
TO 0100-0427-004010 Visiting Judges $1,314.86

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
6.
Discuss and consider approving a line item transfer for the County Courts at Law
View Agenda Item
Budget Officer Ashlie Koenig addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for all County Courts at Law:

From/To Acct No. Description Amount
From 0100-0425-004131 Family Cases - Court Appointed Attorneys $45,000.00
To 0100-0425-004134 Criminal Cases - Court Appointed Attorneys $45,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
7.
Discuss, consider and take appropriate action on a line item transfer for the All County Courts at Law
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for the all County Courts at Law:

From/To Acct No. Description Amount
From 0100-0425-004136 other/MH cases $4,000.00
To 0100-0425-004141 Interpreters $4,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
8.
Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for the County Sheriff:

From/To Acct No. Description Amount
From 0100-0560-004231 Travel $500.00
From 0100-0560-005000 Capital Outlay >$5,000.00 $391.40
To 0100-0560-003008 L.E. Equipment <$5,000.00 $891.40


Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
9.
Discuss, consider, and take appropriate action on a line item transfer for Non- Departmental. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for Non-Departmental:

From/To Acct No. Description Amount
From 0100-0409-004998 Contingencies $10,030.00
To 0100-0409-002070 Group Insurance for Retirees $10,030.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
10.
Discuss, consider and take appropriate action on a line item transfer for All County Courts at Law.
View Agenda Item
Budget Officer Ashlie Koenig addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for all County Courts at Law:

From/To Acct No. Description Amount
From 0100-0409-004998 Non Departmental / Contingencies $100,000.00
To 0100-0425-004134 Misdemeanor Cases / Court Appointed Attorney $100,000.00


Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
11.
Discuss, consider and take appropriate action on line item transfer for Road and Bridge Division.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for Road and Bridge Division:

From/To Acct No. Description Amount
From 0200-0210-003597 Roadway Rehabilitation $35,000.00
To 0200-0210-003555 Fencing Materials / Labor $35,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
12.
Discuss, consider and take appropriate action on Line Item Transfer for Road and Bridge Division.
View Agenda Item
Budget Officer Ashlie Koenig addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for Road and Bridge Division:

From/To Acct No. Description Amount
From 0200-0210-003597 Roadway Rehabilitation $8,000.00
To 0200-0210-004510 Facilities Maintenance and Repair $8,000.00


Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
13.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (3) Printer's, (1) Scanner and (1) TV/VCR (see attached lists) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing the disposal of various county assets through auction including (3) printers, (1) scanner and (1) TV/VCR (see attached lists) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
14.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer including (1) 2014 Chevy Tahoe and (1) 2015 Dodge Charger (see attached lists) pursuant to Tx. Local Gov't code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing the disposal of various county assets through inter-departmental transfer including (1) 2014 Chevy Tahoe and (1) 2015 Dodge Charger (see attached lists) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
15.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
16.
Discuss, consider and take appropriate action on approving property tax collections for the month of August 2017 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve property tax collections for the month of August 2017 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
17.
Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of August 2017 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve property tax refunds over $2,500.00 for the month of August 2017 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
18.
Discuss, consider, and take any necessary action to approve statement-of-work change order with zero-dollar impact related to agreement with Municipal Code Corporation (MCCi) for Digital Evidence Management System, RFP #1702-145 (original contract approved on 6/27/2017, agenda #35).
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a statement-of-work change order with zero-dollar impact related to agreement with Municipal Code Corporation (MCCi) for Digital Evidence Management System, Request for Proposal (RFP) #1702-145 (original contract approved on 6/27/2017, Agenda item #35).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
19.
Discuss, consider, and take appropriate action on an interlocal agreement between Williamson County and the Williamson County and Cities Health District regarding accrued leave for OSSF Employees.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an interlocal agreement between Williamson County and the Williamson County and Cities Health District regarding accrued leave for On-Site Sewage Facility (OSSF) Employees.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
20.
Discuss, consider and take appropriate action on Supplemental Work Authorization No. 2 under Williamson County Contract between Surveying and Mapping LLC and Williamson County dated February 9, 2015 for on-call professional survey services.  This supplemental is to extend the expiration date to September 30, 2018.  The current Work Authorization dollar amount will remain the same. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Supplemental Work Authorization No. 2 under Williamson County Contract between Surveying and Mapping LLC and Williamson County dated February 9, 2015 for on-call professional survey services extending the expiration date to September 30, 2018. The current Work Authorization dollar amount will remain the same.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
21.
Discuss, consider and take appropriate action on Supplemental Work Authorization No. 2 under Williamson County Contract between Surveying and Mapping LLC and Williamson County dated February 9, 2015 for right of way survey and parcel maps for San Gabriel Ranch Road.  This supplemental is to extend the expiration date to December 31, 2017 and increase the maximum amount payable to $39,195.80.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Supplemental Work Authorization No. 2 under Williamson County Contract between Surveying and Mapping LLC and Williamson County dated February 9, 2015 for right of way survey and parcel maps for San Gabriel Ranch Road extending the expiration date to December 31, 2017 and to increase the maximum amount payable to $39,195.80.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
22.
Discuss, consider and take appropriate action on Work Authorization No 2 in the amount of $50,000 to expire on September 30, 2018 under Williamson County Contract for Engineering Services between Freese and Nichols, Inc and Williamson County dated December 22, 2016 for On Call Professional Engineering Services for Williamson County Road and Bridge.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Work Authorization No 2 in the amount of $50,000.00 to expire on September 30, 2018 under Williamson County Contract for Engineering Services between Freese and Nichols, Inc and Williamson County dated December 22, 2016 for On Call Professional Engineering Services for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
23.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the Star Ranch Section 7 subdivision - Pct 4
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the preliminary plat for the Star Ranch Section 7 subdivision - Precinct #4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
24.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the South San Gabriel Park subdivision - Pct 2
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the preliminary plat for the South San Gabriel Park subdivision - Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
REGULAR AGENDA
 
25.
Recognition of the Sheriff's Office Swiftwater Rescue Team in their efforts with Hurricane Harvey.
View Agenda Item
County Sheriff Robert Chody addressed the Court.  No action was taken on this item. 
 
26.
Receive and acknowledge the September 2017 Construction Summary Report for the Road Bond and Pass Through Financing Programs.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  No action was taken on this item. 
Attachments:
 
27.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh invited everyone to a Groundbreaking Ceremony for the Inner Loop Safety Project on October 16, 2017 at 10:00 A.M.  No action was taken on this item. 
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 10:05 A.M. ON TUESDAY, SEPTEMBER 19, 2017.
 
28.
10:00 AM Hold public hearing on the plan for the funding of the preservation and restoration of the County Clerk's Records Archive for 2017-2018.
View Agenda Item
The following persons addressed the Court:
County Clerk Nancy Rister
Bill Kelberlau of Georgetown
Jim Dillon of Liberty Hill
Rick Lutowski of Georgetown

No action was taken on this item. 
Attachments:
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 10:27 A.M. ON TUESDAY, SEPTEMBER 19, 2017.
 
29.
Discuss, consider and take appropriate action on the plan for the funding of the preservation and restoration of the County Clerk's Records Archive Fund for 2017-2018.
View Agenda Item
County Clerk Nancy Rister and Budget Officer Ashlie Koenig addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the plan for the funding of the preservation and restoration of the County Clerk's Records Archive Fund for 2017-2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 10:29 A.M. ON TUESDAY, SEPTEMBER 19, 2017.
 
30.
10:15 AM Hold public hearing on the plan for the funding of the preservation and restoration of the District Clerk's Records Archive Fund for 2017-2018.
View Agenda Item
District Clerk Lisa David and Bill Kelberlau of Georgetown addressed the Court.  No action was taken on this item. 
Attachments:
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 10:37 A.M. ON TUESDAY, SEPTEMBER 19, 2017.
 
31.
Discuss, consider and take appropriate action on the plan for the funding of the preservation and restoration of the District Clerk's Records Archive for 2017-2018.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the plan for the funding of the preservation and restoration of the District Clerk's Records Archive for 2017-2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
32.
Discuss, consider and take appropriate action on the following 2017-2018 budgets:

0390 County Wide Records Managment and Preservation Fund
0386 District Clerk - Records Management and Preservation Fund
0350 Law Library Fund
0882 Fleet Maintenance Fund
0545 Regional Animal Shelter Fund
0507 Regional Communication System
0340 Tobacco Fund
0388 Court Records Preservation Fund
0376 Surplus Elections Contract Fund
0374 County and District Court Technology Fund
0364 Pretrial Intervention
0384 Records Archive Fund - County Clerk
0387 Records Technology fund - District Clerk
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the following 2017-2018 budgets:

0390 County Wide Records Management and Preservation Fund
0386 District Clerk - Records Management and Preservation Fund
0350 Law Library Fund
0882 Fleet Maintenance Fund
0545 Regional Animal Shelter Fund
0507 Regional Communication System
0340 Tobacco Fund
0388 Court Records Preservation Fund
0376 Surplus Elections Contract Fund
0374 County and District Court Technology Fund
0364 Pretrial Intervention
0384 Records Archive Fund - County Clerk
0387 Records Technology fund - District Clerk

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
33.
Discuss, consider and acknowledge the following 2017-2018 budgets:

0355 Court Reporter Service Fund
0360 Courthouse Security Fund
0361 Justice of the Peace Security Fund
0372 Justice of the Peace Technology Fund
0370 Alternate Dispute Fund
0380 Probate Court Fund
0367 Justice of the Peace #3 Truancy Program
0368 Justice of the Peace #2 Truancy Program
0369 Justice of the Peace #4 Truancy Program
0373 Justice of the Peace #1 Truancy Program
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge the following 2017-2018 budgets:

0355 Court Reporter Service Fund
0360 Courthouse Security Fund
0361 Justice of the Peace Security Fund
0372 Justice of the Peace Technology Fund
0370 Alternate Dispute Fund
0380 Probate Court Fund
0367 Justice of the Peace #3 Truancy Program
0368 Justice of the Peace #2 Truancy Program
0369 Justice of the Peace #4 Truancy Program
0373 Justice of the Peace #1 Truancy Program

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
34.
Discuss, consider, and take appropriate action regarding a revised TCEQ Agent Authorization Form for the Edwards Aquifer Protection Program on the Inner Loop at Wilco Way project.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a revised Texas Commission on Environmental Quality (TCEQ) Agent Authorization Form for the Edwards Aquifer Protection Program on the Inner Loop at Wilco Way project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
35.
Discuss, Consider, and take any appropriate action regarding Change Order No. 2 in the amount of $2,840.00 for CR 110 South, a Road Bond Project in Commissioner Pct. 4.
View Agenda Item
Senior Director of Infrastructure Bob Daigh and First Assistant County Auditor Julie Kiley addressed the Court.  
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Change Order No. 2 in the amount of $2,840.00 for County Road (CR) 110 South, a Road Bond Project in Precinct #4; noting this to be a reduction.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
________________________________________
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To reconsider item #35.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Commissioner Precinct 1 Terry Cook
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
________________________________________
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Change Order No. 2 in the amount of $2,840.00 for County Road (CR) 110 South, a Road Bond Project in Precinct #4, as presented.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
36.
Discuss, consider and take any appropriuate action regarding the Notice of Intent (NOI) for Stormwater Discharges associated with Construction Activity under TPDES General Permit (TXR150000) for Inner Loop Improvements, a Road Bon Project in Commissioner Pct.4.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Notice of Intent (NOI) for stormwater discharges associated with construction activity under Texas Pollutant Discharge Elimination System (TPDES) General Permit (TXR150000) for Inner Loop improvements, a Road Bond Project in Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
37.
Discuss, consider and take appropriate action on a Contract Amendment No. 4 to the SH 29 at D.B. Wood Road Improvements contract between Williamson County and Unintech Consulting Engineering, Inc. relating to the 2013 Road Bond Program.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Contract Amendment No. 4 to the State Highway (SH) 29 at D.B. Wood Road Improvements contract between Williamson County and Unintech Consulting Engineering, Inc. relating to the 2013 Road Bond Program.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
38.
Discuss, consider and take appropriate action on a Contract Amendment No. 2 to the IH35 @ Ronald Reagan Blvd. and IH35 Frontage Road Conversion contract between Williamson County and Binkley & Barfiled, Inc. relating to the 2013 Road Bond Program.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Contract Amendment No. 2 to the Interstate Highway (IH) 35 at Ronald Reagan Boulevard and IH 35 Frontage Road Conversion contract between Williamson County and Binkley & Barfiled, Inc. relating to the 2013 Road Bond Program.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
39.
Discuss, consider and take appropriate action on Change Order No 1, to contract number IFB 1702-147, in the amount of $11,562.50 for the Subdivision Cul-de-Sac Fog Seal.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Change Order No 1 to contract number Invitation for Bid (IFB) #1702-147 in the amount of $11,562.50 for the Subdivision Cul-de-Sac Fog Seal.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
40.
Discuss, consider and take appropriate action on approving Long Term Planning Transfer per Mike Weaver, Road Bond Manager, to move $775,000 to Long Term Planning Right of Way (P457) from Corridor A1/FM1660 (P458) of $175,000, Corridor C/SH29 Bypass (P459) of $100,000, Corridor E1/FM3349 (P460) of $200,000 and Corridor F/US183 (P461) of $300,000.
View Agenda Item
Senior Director of Infrastructure Bob Daigh and First Assistant County Auditor Julie Kiley addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Long Term Planning Transfer per Road Bond Manager Mike Weaver to move $780,600.00 to Long Term Planning Right of Way (P457) from Corridor A1 / Farm to Market (FM) 1660 (P458) of $175,000.00, Corridor C / State Highway (SH) 29 Bypass (P459) of $100,000.00, Corridor E1 / FM 3349 (P460) of $200,000.00 and Corridor F / United States (US) 183 (P461) of $305,600.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
41.
Discuss, consider and take appropriate action on accepting and approving a report on the Justice Center CSCD Remodel Project; Change Order # 1 in the amount of $2,657.11 to be paid from the Owner's Contingency for Wall Location Change.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To accept a report on the Justice Center Community Supervision and Corrections Department (CSCD) remodel project; and to approve Change Order # 1 in the amount of $2,657.11 to be paid from the owner's contingency for wall location change.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
42.
Discuss, consider and take appropriate action on a Utility Easement for Pedernales Electric Cooperative, Inc. for property owned by Williamson County on CR 175 (Parkland).
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Utility Easement for Pedernales Electric Cooperative, Inc. for property owned by Williamson County on County Road (CR) 175 (Parkland).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
43.
Discuss, consider and take appropriate action for establishing Central Counting Station and appointment of officers to serve at the Central Counting Station for the Special Elections to be held on November 7, 2017.
View Agenda Item
Elections Administrator Chris Davis addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To establish a Central Counting Station and appoint officers to serve at the Central Counting Station for the Special Elections to be held on November 7, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
44.
Discuss, consider, and take any appropriate action regarding the authorization for Williamson County to participate in a joint election with other political subdivisions to be conducted on November 7, 2017.
View Agenda Item
Elections Administrator Chris Davis addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize Williamson County to participate in a joint election with other political subdivisions to be conducted on November 7, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
45.
Discuss, consider and take any necessary action to approve order for interment of deceased Williamson County resident (John Dalton) where there has been no inquest by the Justice of the Peace and the county has duty to inter, pursuant to Tex. Health & Safety Code § 711.002(e), and authorize funeral home to move forward with interment.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order for interment of deceased Williamson County resident (John Dalton) where there has been no inquest by the Justice of the Peace and the county has duty to inter, pursuant to Texas Health and Safety Code Section 711.002(e), and to authorize the funeral home to move forward with interment.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
46.
Discuss, consider and take appropriate action regarding Constable and Sheriff Office fees for 2018. 
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
47.
Discuss, consider and take appropriate action on authorizing the County Judge to sign a Certificate of the Judge of Williamson County, Texas with respect to the issuance by Goodwill Industries of Central Texas and Goodwill Temporary Services, Inc. of its tax exempt bonds in accordance with the requirements of Section 147(f) of the Internal Revenue Code of 1986, as amended.
View Agenda Item
General Counsel to Commissioners' Court Hal Hawes addressed the Court. 
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the County Judge to sign a Certificate of the Judge of Williamson County, Texas with respect to the issuance by Goodwill Industries of Central Texas and Goodwill Temporary Services, Inc. of its tax exempt bonds in accordance with the requirements of Section 147(f) of the Internal Revenue Code of 1986, as amended.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
48.
Discuss, consider, and take appropriate action on adopting a policy regarding presentations and recognitions to Commissioners Court. 
View Agenda Item
No action was taken on this item.
 
49.
 Discuss, consider and take appropriate action regarding the Budget for 2017 - 2018.
View Agenda Item
This item was pulled from the Agenda.
 
50.
Discuss, consider and take appropriate action on the Budget Policy document updates for FY18.
View Agenda Item
Budget Officer Ashlie Koenig addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Budget Policy document updates for Fiscal Year (FY) 2017-2018 as submitted including two changes.


Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
51.
Discuss, consider, and take appropriate action on FY17/18 Budget Order. 
View Agenda Item
The following persons addressed the Court:
Executive Assistant to the County Judge Rebecca Clemons
Budget Officer Ashlie Koenig
First Assistant County Auditor Julie Kiley
Senior Director of Human Resources Tara Raymore

 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Fiscal Year (FY) 2017-2018 Budget Order with changes as discussed.


Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
52.
Discuss, consider and take appropriate action on moving delta of $56,000 from Non-Departmental (0409) Unallocated to Non-Departmental (0409) to provide match for grant for Crisis Stabilization beds.
View Agenda Item
This item was pulled from the Agenda.
 
53.
Discuss, consider, and take appropriate action on clarifying the effective dates for DSRIP/EMS/MOT consolidations. 
View Agenda Item
The following persons addressed the Court:
Budget Officer Ashlie Koenig
Director of Emergency Medical Services Mike Knipstein
Director of Mobile Outreach Team Annie Burwell
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To move two (2) full-time equivalents (FTE) positions from the Mobile Outreach Team (MOT) General Fund budget to the Community Paramedicine Grant effective October 1, 2017; One MOT General Fund budget FTE position will be eliminated September 30, 2017; and the Grant Sustainability position within the Community Paramedicine Grant will stay in place until December 31, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
54.
Discuss, consider and take appropriate action on approving Fiscal Year 2018 Motorola Maintenance Services contracts S00001018227; S00001018224; S00001018218; S00001025308 as per HGAC contract #RA05-15.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: County Judge Dan A. Gattis 

Motion: To approve Fiscal Year 2017-2018 Motorola Maintenance Services contracts S00001018227; S00001018224; S00001018218; S00001025308 as per Houston-Galveston Area Council (HGAC) contract #RA05-15.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
55.
Discuss, consider, and take appropriate action on rejecting the only proposal received for RFCSP# 1708-180, River Ranch County Park Residence.
View Agenda Item
Senior Director of Parks and Recreation Randy Bell addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To reject the only proposal received for Request for Competitive Sealed Proposal (RFCSP) #1708-180 River Ranch County Park Residence.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
56.
Discuss, consider, and take appropriate action on approving agreement between Webberville Propane, Inc. d/b/a Direct Propane Services and Williamson County for Installation Component of a Propane Tank at the Williamson County Sheriff's Office Training Center for the total purchase amount of $4,730.00,  and authorizing the execution of the agreement. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve an agreement between Webberville Propane, Inc. doing business as (dba) Direct Propane Services and Williamson County for Installation Component of a Propane Tank at the Williamson County Sheriff's Office Training Center for the total purchase amount of $4,730.00, and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
57.
Discuss, consider and take appropriate action on authorizing the extension of ATM Services Agreement as per RFP#14RFP00211, for the same pricing, terms and conditions as the existing contract for the term of October 1, 2017 - September 30, 2018 with Preferred ATM Solutions, LLC.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the extension of ATM Services Agreement as per Request for Proposal (RFP) #14RFP00211, for the same pricing, terms and conditions as the existing contract for the term beginning October 1, 2017 and ending September 30, 2018 with Preferred ATM Solutions, LLC.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
58.
Discuss, consider, and take appropriate action on awarding IFB# 1708-182, for River Rd and Old Windmill Rd to the lowest and best bidder, Smith Contracting, and authorizing the execution of service agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To award Invitation for Bid (IFB) #1708-182 for River Road and Old Windmill Road to the lowest and best bidder, Smith Contracting, and to authorize execution of the service agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
59.
Discuss, consider, and take appropriate action on approving a Preventative Maintenance & Service Program Agreement for a Spacesaver System for Justice of the Peace Precinct No. 4 between Williamson County and Southwest Solutions Group.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Preventative Maintenance & Service Program Agreement for a Spacesaver System for Justice of the Peace Precinct #4 between Williamson County and Southwest Solutions Group.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
60.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for the NACo Prescription Discount Card Program:
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and to approve a budget amendment to acknowledge additional revenues for the National Association of Counties (NACo) Prescription Discount Card Program:

From/To Acct No. Description Amount
0100-0000-370500 Miscellaneous Revenue $521.00


Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
61.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional expenditures for the NACo Prescription Discount Card Program:
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and to approve a budget amendment to acknowledge additional expenditures for the National Association of Counties (NACo) Prescription Discount Card Program:

From/To Acct No. Description Amount
0100-0630-004921 County Wide Rx Discount Card Program $521.00


Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 11:06 A.M. ON TUESDAY, SEPTEMBER 19, 2017.
 
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 11:08 A.M. ON TUESDAY, SEPTEMBER 19, 2017.
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:26 A.M. ON TUESDAY, SEPTEMBER 19, 2017.
 
62.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Columbus Balbo
    e)    Mega Site
    f)    Texas State Gold Depository
    g)    Project New World
    h)    Coop District Development 
View Agenda Item
No action was taken in Executive Session.
 
63.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: CR 111
    g)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property for County Facilities.
    j)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    k)    Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    l)    Discuss the acquisition of a drainage easement for CR 108.
    m)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    n)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    o)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    p)    Discuss the acquisition of real property for US 183.
    q)    Discuss the acquisition of real property for Hairy Man Rd. 
    r)    Discuss the acquisition of real property for SW Bypass.
    s)    Discuss the acquisition of real property for Crossroad Acres.
    t)    Discuss proposed acquisition of real property on CR 138. 
    u)    Discuss proposed acquisition of real property at Highland Springs Lane. 
    v)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    w)    Discuss Cedar Hollow low water crossings and Lost River.
    x)    Discuss the acquisition of real property- Condra Funeral Home- Taylor, Texas
    y)    Discuss the acquisition of real property- S&D Plumbing- Taylor, Texas
    z)    Discuss the acquistiion of Real Estate for Tower Site. 
    aa)    Discuss CR 234/CR 146 Leschber- tax lien

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss transfer  of right of way for Westinghouse Rd. to the City of Georgetown.
    e)    Discuss wastewater easements in Berry Springs Park
    f)    Discuss Development Agreement with Ashby Capital Investments, LLC
    g)    Discuss sale of County property on Ronald Reagan Blvd.
    h)    Discuss abandonment of County property on CR 123.  
    i)    Discuss possible sale or exchange of property at 350 Exchange Boulevard, Hutto, Texas
    j)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    k)    Discuss possible sale/disposition of a portion of CR 117.
    l)    Discuss possible sale or exchange of property to LCRA. 
    m)    Discuss utility easement on CR 175 (Parkland).

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
No action was taken in Executive Session.
 
64.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
m) Berry Springs Park and Preserve pipeline
n) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
Commissary and the Williamson County Sheriff, In the United States District Court for the Western District of Texas – Austin Division
o) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
p) Requirements relating to grant of easement to Lone Star Regional Water Authority on Hwy 95
q) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
r) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
No action was taken in Executive Session.
 
65.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
66.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
67.
Discuss Memorandum of Understanding Regarding the 2016 High Intensity Drug Trafficking Areas (HIDTA) Program pursuant to Section 551.076 of the Open Meetings Act.
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:34 P.M. ON TUESDAY, SEPTEMBER 19, 2017.
 
68.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
69.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
70.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
m) Berry Springs Park and Preserve pipeline
n) Civil Action No. 1:16-cv-1023 LY, Brian Carrier v. Lt. McKnight, et al, In The United States District Court For The Western District Of Texas, Austin Division
o) Law relating requests for the closure, abandonment or vacation of roadway(s) in the Woodland Park Subdivision.
p) Requirements relating to grant of easement to Lone Star Regional Water Authority on Hwy 95
q) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
r) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
No action was taken on this item.
 
71.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
72.
Discuss, consider and take appropriate action on Memorandum of Understanding Regarding the 2016 High Intensity Drug Trafficking Areas (HIDTA) Program.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Memorandum of Understanding Regarding the 2016 High Intensity Drug Trafficking Areas (HIDTA) Program.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
73.
Comments from Commissioners.
There were no comments. 
COMMISSIONERS’ COURT ADJOURNED AT 12:47 P.M. ON TUESDAY, SEPTEMBER 19, 2017.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 26th day of September, 2017.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Brandy Cox, Deputy