Minutes for Commissioners Court - Regular Session

MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
October 10, 2017

STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:32 A.M. on TUESDAY, OCTOBER 10, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:

Present:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
County Clerk Nancy E. Rister

Absent:

County Judge Dan A. Gattis
Commissioner Precinct 4 Larry Madsen

Others Present:

Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
Brandy Cox, Deputy County Clerk

Review and approval of minutes.

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve the Minutes of the October 3, 2017 meeting.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

10-03-2017 CC Minutes

Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.

No action was taken on this item.

Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To authorize the payment of bills totaling $3,701,711.25 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

Citizen comments.

The following persons addressed the Court:
Jim Dillon of Liberty Hill
Bill Kelberlau of Georgetown
Al Fischer of Georgetown

No action was taken on this item.

CONSENT AGENDA

The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. (Items 5 – 14)

Discuss, consider and take appropriate action on a line item transfer for the County Attorney's Office.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve a line item transfer for the County Attorney's Office:

From/To	Acct No.	Description	Amount
From	0100.0409.004998	Non Dept/Contingencies	$875.45
To	0100.0475.001114	CA/Certification Pay	$720.00
To	0100.0475.002010	CA/FICA	$55.08
To	0100.0475.002020	CA/Retirement	$100.37

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Discuss, consider and take appropriate action on a line item transfer for the Budget Office.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve a line item transfer for the Budget Office:

From/To	Acct No.	Description	Amount
From	0100.0491.004510	BO/Facility Repair	$1,290.15
To	0100.0491.003005	BO/Office Furniture	$1,290.15

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

Comp Item

Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (9) Fluorescent light fixtures and (100) Ballot Scanners (see attached lists) pursuant to Tx. Local Govt Code 263.152.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve authorizing the disposal of various county assets through auction including (9) fluorescent light fixtures and (100) ballot scanners (see attached lists) pursuant to Texas Local Government Code Section 263.152.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

Asset Auction 1

Discuss, consider and take appropriate action on authorizing the retirement from the county inventory of assets stolen (see attached list) per the recommendation of the County Auditor's Office.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve authorizing the retirement from the county inventory of assets stolen (see attached list) per the recommendation of the County Auditor's Office.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

Asset Stolen 1

10.

Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Austin White Lime Company (Plant property on McNeil Rd.)

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve and acknowledge receipt of Vehicle Reimbursement Agreement with Austin White Lime Company (plant property on McNeil Road)

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

VRA Austin White Lime

11.

Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with St. Richard's Episcopal Church (Traffic control and security at Church's fall festival).

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve and acknowledge receipt of Vehicle Reimbursement Agreement with St. Richard's Episcopal Church (traffic control and security at church's fall festival).

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

VRA ST. Richard's Episcopal Church

12.

Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County North Campus Project; Change Order #25 in the amount of $8,854.00 for modification to the roof design at Building B to allow for proper tie-in to existing structure per ASI (Architect Supplemental Instruction) # 16, which was executed by Dwayne Gossett, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of the Construction Managers Contingency.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To accept a report on the Williamson County North Campus Project and to approve Change Order #25 in the amount of $8,854.00 to be funded out of the Construction Manager's Contingency for modification to the roof design at Building B to allow for proper tie-in to existing structure per Architect Supplemental Instruction (ASI) #16 which was executed by Williamson County Facilities Project Manager Dwayne Gossett pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

13.

Discuss, consider and take appropriate action on Work Authorization No 6 in the amount of $35,791.50 to expire November 30, 2017 under Williamson County contract for Surveying Services between Surveying and Mapping (SAM) LLC and Williamson County dated February 9, 2015 for Surveying Services - L20 relocation for the Tracy Chambers Lane extension for Williamson County.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve Work Authorization No. 6 in the amount of $35,791.50 to expire November 30, 2017 under Williamson County contract with Surveying and Mapping (SAM) LLC dated February 9, 2015 for surveying services - L20 relocation for the Tracy Chambers Lane extension.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

14.

Discuss, consider and take appropriate action on Work Authorization No 2 in the amount of $26,748.00 to expire December 30, 2017 under Williamson County contract for Engineering Services between Alliance Transportation Group and Williamson County dated October 19, 2016 for Engineering Services for Williamson County Long Range Transportation Plan for Williamson County Road and Bridge.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve Work Authorization No 2 in the amount of $26,748.00 to expire December 30, 2017 under Williamson County contract with Alliance Transportation Group dated October 19, 2016 for engineering services for the Long Range Transportation Plan for Road and Bridge.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

Alliance WA 2 LRTP

REGULAR AGENDA

15.

Recognize the excellent work and efforts of Emergency Services and other public safety agencies in support of the response to Hurricane Harvey.

View Agenda Item

Senior Director of Emergency Services John Sneed addressed the Court. No action was taken on this item.

16.

Discuss, consider and take appropriate action on recognizing and introducing Marco Cruz as the new Opportunities for Williamson and Burnet Counties Executive Director.

View Agenda Item

This item was pulled from the Agenda.

17.

Discuss, consider, and take appropriate action on the Justices of the Peace and Constables Association of Texas presentation.

View Agenda Item

The following persons addressed the Court:
Justices of the Peace and Constables Association (JPCA) President Carlos Lopez
Medina County Justice of the Peace Precinct #4 Phillip L. Montgomery
County Attorney Dee Hobbs
Justice of the Peace Precinct #3 Bill Gravell

No action was taken on this item.

18.

Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.

View Agenda Item

Senior Director of Infrastructure Bob Daigh announced the upcoming retirement of Director of Facilities Gary Wilson effective February 22, 2018. No action was taken on this item.

19.

Discuss, consider and take appropriate action on a Contract Amendment No. 3 to the Georgetown Inner Loop @ WilCo Way contract between Williamson County and Rodriguez Transportation Group, Inc. relating to the 2013 Road Bond Program.

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve Contract Amendment No. 3 to the Georgetown Inner Loop at WilCo Way contract with Rodriguez Transportation Group, Inc. relating to the 2013 Road Bond Program.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

Contract Amendment 2

20.

Discuss, consider and take appropriate action on approving 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $650,000 from RM 620 Phase 2 (P235) to Pearson Ranch Road Extension (P221) of $350,000 and Forest North (P225) of $300,000. Also, move $3,000,000 from Southwest Bypass (P243) to Georgetown ILA Southwest Bypass Phase I (P453) and $50,000 from 2013 Road Non-Departmental (P290) to Bagdad Road @ CR 278 (P438).

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve 2013 Road Bond Budget Transfer per Road Bond Manager Mike Weaver to move $650,000.00 from Ranch to Market (RM) 620 Phase 2 (P235) to Pearson Ranch Road Extension (P221) of $350,000.00 and Forest North (P225) of $300,000.00; also to move $3,000,000.00 from Southwest Bypass (P243) to Georgetown interlocal agreement (ILA) Southwest Bypass Phase I (P453) and $50,000.00 from 2013 Road Non-Departmental (P290) to Bagdad Road at County Road (CR) 278 (P438).

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

2013 Road Bond Transfer

21.

Discuss and take appropriate action on Williamson County North Campus Project, P324, Change Order #21 from Vaughn Construction in the amount of $10,364.00 for utility adjustments due to elevation changes of drainage structures. This change order is being funded out of the Construction Managers Contingency.

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a Williamson County North Campus Project (P324) Change Order #21 from Vaughn Construction in the amount of $10,364.00 for utility adjustments due to elevation changes of drainage structures to be funded out of the Construction Manager's Contingency.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

22.

Discuss and take appropriate action on Williamson County North Campus Project, P324, Change Order #22 from Vaughn Construction in the amount of $6,461.00 per direction from ASI # 21 to install additional conduits and other material changes. This change order is being funded out of the Construction Managers Contingency.

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve Williamson County North Campus Project (P324) Change Order #22 from Vaughn Construction in the amount of $6,461.00 per direction from Architect Supplemental Instruction (ASI) #21 to install additional conduits and other material changes which will be funded out of the Construction Manager's Contingency.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

23.

Discuss and take appropriate action on Williamson County North Campus Project, P324, Change Order #24 from Vaughn Construction in the amount of $33,906.00 for changes in the scope of work to existing utilities due to the installation of new drainage components. This change order is being funded out of the Construction Managers Contingency.

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve Williamson County North Campus Project (P324) Change Order #24 from Vaughn Construction in the amount of $33,906.00 for changes in the scope of work to existing utilities due to the installation of new drainage components which will be funded out of the Construction Manager's Contingency.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

24.

Discuss, consider and take appropriate action on a Real Estate Contract with Brandy and Steve H. Jones for a trail easement on the Brushy Creek Regional Trail project (Parcel 1).

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve a Real Estate Contract with Brandy and Steve H. Jones for a trail easement on the Brushy Creek Regional Trail project (Parcel 1).

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

25.

Discuss, consider, and take appropriate action on nominations to the Williamson Central Appraisal District Board of Directors.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To nominate Jon Jewett and cast all 1,075 votes of Williamson County to elect him to the Williamson Central Appraisal District Board of Directors.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

26.

Discuss, consider and take appropriate action on setting a Public Hearing regarding the creation and authorization of a Williamson County Local Provider Participation Fund pursuant to Chapter 292B of the Texas Health & Safety Code, adoption of Williamson County Health Care Participation Program Rules and Procedures governing the operations of a Local Provider Participation Program and the rate associated with mandatory provider participation payments that Williamson County may require of all local hospitals for fiscal year (FY) 2018 and how the revenue derived from those payments may be spent.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To set a Public Hearing on Tuesday, October 24, 2017 at 10:00 A.M. regarding the creation and authorization of a Williamson County Local Provider Participation Fund pursuant to Chapter 292B of the Texas Health and Safety Code, adoption of Williamson County Health Care Participation Program Rules and Procedures governing the operations of a Local Provider Participation Program and the rate associated with mandatory provider participation payments that Williamson County may require of all local hospitals for fiscal year (FY) 2018 and how the revenue derived from those payments may be spent.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

27.

Discuss, consider and take appropriate action concerning a Letter of Agreement with the Office of Court Administration regarding long distance services for the IV-D Court.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a Letter of Agreement with the Office of Court Administration regarding long distance services for the Title IV-D Court.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

PCA LOA

28.

Discuss, consider, and take appropriate action regarding approval of termination of agreement with Western Union

View Agenda Item

County Attorney Dee Hobbs addressed the Court.

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve termination of the Payment Services Agreement dated April 4, 2016 between Williamson County (Williamson County Attorney's Office Hot Check Division) and Western Union by providing written notice of termination pursuant to the terms of the agreement.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

29.

Discuss, consider and take appropriate action regarding Taser 60 Lease Agreement for Constable Precinct 4 and authorize County Judge to sign all related documentation.

View Agenda Item

This item was pulled from the Agenda.

Attachments:

Axon/Taser 60 Contract

30.

Discuss, consider, and take appropriate action on awarding RFP# 1707-176, Interpretive Center Planning & Exhibit Design for the River Ranch County Park to Erin McClelland Museum Services and authorizing execution of the service contract.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To award Request for Proposal (RFP) #1707-176 Interpretive Center Planning and Exhibit Design for the River Ranch County Park to Erin McClelland Museum Services and to authorize execution of the service contract.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

31.

Discuss, consider, and take appropriate action on awarding IFB # 1708-188 for Emulsions to the lowest and best bidders Ergon Asphalt, P2 Emulsions and Wright Asphalt.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To award Invitation for Bid (IFB) #1708-188 for emulsions to the lowest and best bidders Ergon Asphalt, P2 Emulsions, and Wright Asphalt.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

32.

Discuss, consider, and take appropriate action on authorizing the annual agreement for the Microsoft Premier Support Services per DIR contract DIR-TSO-3781, for the term of November 1, 2017 - October 31, 2018 with Microsoft Corporation in the amount of $45,536.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To authorize the annual agreement for the Microsoft Premier Support Services per Department of Information Resources (DIR) contract DIR-TSO-3781 for a term beginning November 1, 2017 and ending October 31, 2018 with Microsoft Corporation in the amount of $45,536.00.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

33.

Discuss, consider and take appropriate action on approving the agreement between Heart of Texas Landscape & Irrigation and Williamson County for Landscaping Services for the Sheriff's Office Firing Range in Hutto.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve the agreement between Heart of Texas Landscape and Irrigation and Williamson County for Landscaping Services for the Sheriff's Office Firing Range in Hutto.

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

Attachments:

Mowing Agreement

34.

Discuss, consider, and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney's office from State Judiciary Apportionment Funds:

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney's office from State Judiciary Apportionment Funds:

From/To	Acct No.	Description	Amount
	0100.0000.335602	District Attorney Salary Supplement	$7,500.00

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

35.

Discuss, consider, and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney's office from State Judiciary Apportionment Funds:

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney's office from State Judiciary Apportionment Funds:

Acct No.	Description	Amount
0100.0440.001940	Apportionment Supplement	$6,197.30
0100.0440.002010	FICA	$474.12
0100.0440.002020	Retirement	$828.58

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

36.

Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the County Attorney's Office to pay state legislative supplements:

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and to approve a budget amendment to acknowledge additional revenues for the County Attorney's Office to pay state legislative supplements:

From/To	Acct No.	Description	Amount
	0100.0000.335601	County Attorney Salary Supplement	$70,000.00

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

37.

Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge expenditures for the County Attorney's Office. This expenditure is paid by State Legislative Supplement dollars:

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and to approve a budget amendment to acknowledge expenditures for the County Attorney's Office paid by State Legislative Supplement dollars:

Acct No.	Description	Amount
0100.0475.001927	County Attorney Legislative Supplement	$4,198.50
0100.0475.002010	FICA	$321.19
0100.0475.002020	Retirement	$580.48
0100.0475.004902	County Attorney Legislative Supplement	$64,899.83

Aye:: Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)

COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:21 A.M. ON TUESDAY, OCTOBER 10, 2017.

38.

Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
   a)   Business prospect(s) that may locate or expand within Williamson County.
   b)   Discuss Pearson Road District.
   c)   Discuss North Woods Road District.
   d)   Project Columbus Balbo
   e)   Mega Site
   f)   Texas State Gold Depository
   g)   Project New World
   h)   Coop District Development
   i)   Project Amazon

View Agenda Item

No action was taken in Executive Session.

39.

Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.   Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
   a)   Discuss the acquisition of real property for right-of-way for N. Mays St. Extension
   b)   Discuss the acquisition of real property for SW 183 and SH 29 Loop.
   c)   Discuss the acquisition of real property for CR 176 at RM 2243
   d)   Discuss the acquisition of real property with endangered species for mitigation purposes.
   e)   Discuss the acquisition of real property: CR 101
   f)   Discuss the acquisition of real property: CR 111
   g)   Discuss the acquisition of real property for CR 278 at Bagdad Rd.
   h)   Discuss the acquisition of real property for proposed CR 110 project. (All sections)
   i)   Discuss the acquisition of real property for County Facilities.
   j)   Discuss the acquisition of Easement interests for the Brushy Creek Trail Project.
   k)   Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd.
   l)   Discuss the acquisition of a drainage easement for CR 108.
   m)    Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
   n)   Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
   o)   Discuss the acquisition of real property for Seward Junction SE Loop.
   p)   Discuss the acquisition of real property for US 183.
   q)   Discuss the acquisition of real property for Hairy Man Rd.
   r)   Discuss the acquisition of real property for SW Bypass.
   s)   Discuss the acquisition of real property for Crossroad Acres.
   t)   Discuss proposed acquisition of real property on CR 138.
   u)   Discuss proposed acquisition of real property at Highland Springs Lane.
   v)   Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
   w)   Discuss Cedar Hollow low water crossings and Lost River.
   x)   Discuss the acquisition of real property- Condra Funeral Home- Taylor, Texas
   y)   Discuss the acquisition of real property- S&D Plumbing- Taylor, Texas
   z)   Discuss the acquistiion of Real Estate for Tower Site.

B.   Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
   a)   Discuss County owned real estate containing underground water rights and interests.
   b)   Discuss possible sale of 183 A excess right of way
   c)   Discuss proposed sale of real estate of Blue Springs Blvd
   d)   Discuss transfer of right of way for Westinghouse Rd. to the City of Georgetown.
   e)   Discuss wastewater easements in Berry Springs Park
   f)   Discuss Development Agreement with Ashby Capital Investments, LLC
   g)   Discuss sale of County property on Ronald Reagan Blvd.
   h)   Discuss abandonment of County property on CR 123.
   i)   Discuss possible sale or exchange of property at 350 Exchange Boulevard, Hutto, Texas
   j)   Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
   k)   Discuss possible sale/disposition of a portion of CR 117.
   l)   Discuss possible sale or exchange of property to LCRA.
   m)   Discuss sale of property adjacent to Blue Springs Boulevard, Georgetown, Texas.

C.   Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.

View Agenda Item

No action was taken in Executive Session.

40.

Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
m) Berry Springs Park and Preserve pipeline
n) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
o) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
p) Tax Increment Financing Agreement between Williamson County and the City of Hutto with respect to a proposed tax increment reinvestment zone (TIRZ) in Hutto, Teaxas.

No action was taken in Executive Session.

41.

Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).

No action was taken in Executive Session.

42.

Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).

No action was taken in Executive Session.

COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 10:53 A.M. ON TUESDAY, OCTOBER 10, 2017.

43.

Discuss and take appropriate action concerning economic development.

No action was taken on this item.

44.

Discuss and take appropriate action concerning real estate.

No action was taken on this item.

45.

Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
m) Berry Springs Park and Preserve pipeline
n) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
o) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
p) Tax Increment Financing Agreement between Williamson County and the City of Hutto with respect to a proposed tax increment reinvestment zone (TIRZ) in Hutto, Texas.

No action was taken on this item.

46.

Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.

No action was taken on this item.

47.

Comments from Commissioners.

There were no comments.

COMMISSIONERS’ COURT ADJOURNED AT 10:54 A.M. ON TUESDAY, OCTOBER 10, 2017.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 17th day of October, 2017.

ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Brandy Cox, Deputy