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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
October 17, 2017


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:34 A.M. on TUESDAY, OCTOBER 17, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Brandy Cox, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Minutes of the October 10, 2017 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item. 
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $6,796,249.50 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
The following persons addressed the Court:
Alex Curry of Georgetown
Kim Goodman of Round Rock
Bill Kelberlau of Georgetown

No action was taken on this item. 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. (Items 5 – 12)
 
5.
Discuss, consider and take appropriate action on a line item transfer for the On-Site Sewage Facilities.
View Agenda Item
General Counsel to Commissioners' Court Hal Hawes addressed the Court.  This item was moved to the Regular Agenda.  
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To deny a line item transfer for the On-Site Sewage Facilities:

From/To Acct No. Description Amount
From 0100.0409.004998 Non Dept/Contingencies $44,821.56
To 0100.0661.005700 OSSF/Vehicles $44,821.56

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Nay:
Commissioner Precinct 1 Terry Cook
 
6.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
7.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, September 2017 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Justice of the Peace Precinct #4 September 2017 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
8.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (10) Chairs, (1) Desk, (1) Projector, (17) Laptop cases, (1) Mouse and Keyboard, (2) Voice recorders, (4) Docking station, (1) Monitor, (3) Laptops, (1) Computer, (3) Mic speakers, (1) Battery, (1) Misc.cords, (1) Printer, (12) Keyboards, (11) Mice, (see attached lists) pursuant to Tx. Local Govt code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the disposal of various county assets through auction including (10) chairs, (1) desk, (1) projector, (17) laptop cases, (1) mouse and keyboard, (2) voice recorders, (4) docking station, (1) monitor, (3) laptops, (1) computer, (3) miscellaneous speakers, (1) battery, (1) miscellaneous cords, (1) printer, (12) keyboards, (11) mice, (see attached lists) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
9.
Discuss, consider and take appropriate action on approving property tax collections for the month of September 2017 for the Williamson County Tax Assessor/Collector.  
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve property tax collections for the month of September 2017 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
10.
Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Circuit of The Americas (COTA).
View Agenda Item
General Counsel to Commissioners' Court Hal Hawes addressed the Court.  This item was moved to the Regular Agenda.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To deny the Vehicle Reimbursement Agreement with Circuit of The Americas (COTA).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
11.
Discuss, consider and take appropriate action on Work Authorization No 1 in the amount of $60,000.00 to expire December 31, 2017 under Williamson County contract for Engineering Services between Professional Service Industries Inc and Williamson County dated May 25, 2017 for Construction Materials Testing and Inspection for the Williamson County Georgetown Annex Project for Williamson County.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Work Authorization No. 1 in the amount of $60,000.00 to expire December 31, 2018 for engineering services between Professional Service Industries Inc and Williamson County dated May 25, 2017 for construction materials testing and inspection for the Williamson County Georgetown Annex Project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider, and take appropriate action on approval of the final plat for the 313 Commercial Subdivision - Pct 3
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the 313 Commercial Subdivision - Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
13.
Receive and acknowledge the October 2017 Construction Summary Report for the Road Bond and Pass Through Financing Programs.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  No action was taken on this item. 
Attachments:
 
14.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  No action was taken on this item. 
 
15.
Discuss, consider and take appropriate action on a Contract Amendment No. 1 to the Seward Junction Southwest contract between Williamson County and K Friese + Associates, Inc. relating to the 2013 Road Bond Program. Project: P274. Funding Source: Road Bonds.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Contract Amendment No. 1 to the Seward Junction Southwest contract with K Friese + Associates, Inc. relating to the 2013 Road Bond Program (P274) to be funded from road bonds.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
16.
Discuss, consider and take appropriate action on a Contract Amendment No. 3 to the Seward Junction Southeast contract between Williamson County and Aguirre-Fields, LP relating to the 2013 Road Bond Program. Project: P271. Funding Source: Road Bonds.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Contract Amendment No. 3 to the Seward Junction Southeast contract with Aguirre-Fields, LP relating to the 2013 Road Bond Program (P271) to be funded with road bonds.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
17.
Discuss, consider and take appropriate action regarding the temporary use of the lowest level of the parking garage by the Sheriff's Office. The anticipated time period is not anticipated to exceed six  months.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the temporary use of the lowest level of the parking garage by the Sheriff's Office with an anticipated time period not anticipated to exceed six (6) months.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
18.
Discuss, consider and take appropriate action regarding the appointment of Robert B. Daigh P.E. as the Williamson County representative of the CAMPO Technical Advisory Committee and Katheryn Cromwell AICP as an alternate member for fiscal year 2018.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the appointment of Robert B. Daigh P.E. as the Williamson County representative of the Capital Area Metropolitan Planning Organization (CAMPO) Technical Advisory Committee and Katheryn Cromwell AICP as an alternate member for calendar year 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
COMMISSIONERS' COURT RECESSED AT 11:41 A.M. ON TUESDAY, OCTOBER 17, 2017.
 
COMMISSIONERS' COURT RECONVENED AT 11:58 P.M. ON TUESDAY, OCTOBER 17, 2017.
 
19.
Discuss FY 18 allocation of funding for the Capital Improvement Program.
View Agenda Item
The following persons addressed the Court:
EXPO Center General Manager Clint Chitsey
Senior Director of Infrastructure Bob Daigh
Budget Officer Ashlie Koenig
Director of Public Safety Technology Richard Semple

No action was taken on this item. 
Attachments:
 
20.
Discuss, consider and take appropriate action to approve the projects and budgets for the 2018 Capital Improvement Program.
View Agenda Item
Budget Officer Ashlie Koenig addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve $8,690,954.75 out of Fiscal Year (FY) 2017-2018 Capital Improvement Program funds to the following projects:
Florence Tower $2,200,000.00
DAS Projects $400,000.00
Cameras $1,200,000.00
Expo Horse Stall $1,600,000.00
Expo Restrooms/Concessions $787,500.00
Jail Security $400,000.00
Animal Shelter $500,000.00
Fuel Station $1,350,000.00
River Ranch $150,000.00
Balance of $103,454.75 for the Permanent building to house explosives and ammunition



Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
21.
Discuss, consider and take appropriate action to approve the use of unallocated funds for the 2013, 2014, and 2017 Capital Improvement Programs, to include assigning funds to new projects.
View Agenda Item
Budget Officer Ashlie Koenig addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Dan A. Gattis 

Motion: To approve an amount of $51,545.25 out of 2013 Capital Improvement Programs (CIP) and 2014 CIP unallocated funds for the permanent building to house explosives and ammunition.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
22.
Discuss, consider and take appropriate action on a Real Estate Contract with Rummel and Rohde Farms. LTD. for right of way needed on CR 101; Road Bond Project Funding Source- P269
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Real Estate Contract with Rummel and Rohde Farms, LTD. for right of way needed on County Road (CR) 101 to be paid from road bond project funding source P269.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
23.
Discuss, consider and take appropriate action on a Real Estate contract with John and Mary Bigon for right of way needed on CR 101; Road Bond Project Funding Source- P269
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Real Estate contract with John and Mary Bigon for right of way needed on County Road (CR) 101 to be paid from road bond project funding source P269.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
24.
Discuss, consider and take appropriate action on an Order Abandoning County Road 123. 
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order abandoning portions of County Road (CR) 123.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
25.
Discuss, consider and take appropriate action on an Economic Development Agreement with Texas State Gold Depository. 
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
26.
Discuss and take appropriate action on distribution of funds for the Hutto Education Foundation from the Waste Management Landfill Fund.
View Agenda Item
Hutto Education Foundation Director Kristen Smith addressed the Court.  
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve distribution of $150,000.00 for the Hutto Education Foundation from the Waste Management Landfill Fund.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
27.
Discuss, consider and take appropriate action to approve the Tax Collection Agreement between the City of Leander serving as Agent for Deerbrooke Public Improvement District and the County of Williamson, Texas.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Tax Collection Agreement between the City of Leander serving as Agent for Deerbrooke Public Improvement District and the County of Williamson, Texas.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
28.
Discuss and take appropriate action to appoint Commissioner Covey to CAPCOG General Assembly. 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To appoint Commissioner Valerie Covey to Capital Area Council of Governments (CAPCOG) General Assembly.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
29.
Discuss, consider and take appropriate action on naming the new Williamson County Sheriff's Office Training Center located at 8160 Chandler Rd., Hutto to the "Deputy A. W. Grimes Law Enforcement Training Center".
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To name the new Williamson County Sheriff's Office Training Center located at 8160 Chandler Road in Hutto the "Deputy A. W. Grimes Law Enforcement Training Center".

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
30.
Discuss and take appropriate action on the Local Initiative Project (LIP) grant from the Texas Commission on Environmental Quality (TCEQ) to implement and enhance enforcement of counterfeit registration insignias (i.e., counterfeit temporary/provisional license plates) and related counterfeit vehicle inspection reports.
View Agenda Item
Director of Environmental Programs for Parks Department Gary Boyd and County Auditor Jerri Jones addressed the Court.  No action was taken on this item.  
Attachments:
 
31.
Discuss and take appropriate action on transferring $70,000 from the Fiscal Year 2016 Community Development Block Grant Granger Sewer Project to the Fiscal Years 2014 and 2015 Community Development Block Grant Granger Drainage Project. 
View Agenda Item
Community Development Administrator Sally Bardwell addressed the Court.  
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve transferring $70,000.00 from the Fiscal Year 2016 Community Development Block Grant Granger Sewer Project to the Fiscal Years 2014 and 2015 Community Development Block Grant Granger Drainage Project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
32.
Discuss, consider and take appropriate action on the creation and authorization of a Williamson County Local Provider Participation Fund pursuant to Chapter 292B of the Texas Health & Safety Code, adoption of Williamson County Health Care Participation Program Rules and Procedures governing the operations of a Local Provider Participation Program and setting the rate associated with mandatory provider participation payments that Williamson County may require of all local hospitals for fiscal year (FY) 2018 and how the revenue derived from those payments may be spent.
View Agenda Item
Seton Healthcare President of External Affairs Greg Hartman and Founding Member of Giles Aseron PLLC Adam Aseron addressed the Court.  No action was taken on this item.  
Attachments:
 
33.
Discuss, consider and take appropriate action on a Utility Easement to the City of Georgetown for the placement of an electrical transformer needed for the Palace Theater's construction project located near Rock Street in Georgetown, Texas.
View Agenda Item
General Counsel to Commissioners' Court Hal Hawes and Director of Facilities Gary Wilson addressed the Court.  No action was taken on this item.  
Attachments:
 
34.
Discuss, consider and take appropriate action on an authorized use agreement with Mirth Films to film in the historic jail on Wednesday, October 18, 2017. 
View Agenda Item
General Counsel to Commissioners' Court Hal Hawes addressed the Court.  
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an authorized use agreement with Mirth Films to film in the historic jail on Thursday, October 19, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
35.
Discuss, consider and take appropriate action regarding agreement with Charter Communications Operating, LLC d/b/a Spectrum for new and revised services for fiber internet and ethernet to support county operations.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an agreement with Charter Communications Operating, LLC d/b/a Spectrum for new and revised services for fiber internet and ethernet to support county operations.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
36.
Discuss, consider and take appropriate action regarding agreement with Charter Communications Operating, LLC d/b/a Spectrum for revised internet services at EMS stations to support county operations.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an agreement with Charter Communications Operating, LLC d/b/a Spectrum for revised internet services at EMS stations to support county operations.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
37.
Discuss, consider and take appropriate action on approving the contract statement of work from Motorola Solutions, Inc. to complete the expansion of the current in-building DAS (Distributed Antenna System) to the Williamson County Sheriff's Office administration footprint of the complex. (Note: procurement made pursuant to the Houston-Galveston Area Council HGAC contract #RA05-15).
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the contract statement of work from Motorola Solutions, Inc. to complete the expansion of the current in-building DAS (Distributed Antenna System) to the Williamson County Sheriff's Office administration footprint of the complex. with procurement made pursuant to the Houston-Galveston Area Council HGAC contract #RA05-15.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
38.
Discuss, consider and take appropriate action on awarding the proposal received for RFP # 1708-185 Pharmaceutical Service and Supplies for Williamson County Jail to Westwood Pharmacy.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To award the proposal received for Request for Proposal (RFP) #1708-185 Pharmaceutical Service and Supplies for Williamson County Jail to Westwood Pharmacy.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
39.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Neenah Avenue Widening under IFB # 1710-194.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Neenah Avenue widening under Invitation for Bid (IFB) #1710-194.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
40.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Portland Cement under IFB # 1710-195.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Portland Cement under Invitation for Bid (IFB) #1710-195.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
41.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Crushed Granite Base under IFB # 1710-196.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Crushed Granite Base under Invitation for Bid (IFB) #1710-196.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
42.
Discuss, consider, and take appropriate action on authorizing the extension of Asphalt Mixes, contract #1509-010, for the same pricing, terms and conditions as the existing Contract for the term of November 3, 2017 - November 2, 2018, with Austin Materials, LLC.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the extension of the Asphalt Mixes contract #1509-010 for the same pricing, terms, and conditions as the existing contract for the term beginning November 3, 2017 and ending November 2, 2018 with Austin Materials, LLC.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 11:40 A.M. ON TUESDAY, OCTOBER 17, 2017.
 
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 11:41 A.M. ON TUESDAY, OCTOBER 17, 2017.
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 12:54 P.M. ON TUESDAY, OCTOBER 17, 2017.
 
43.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Columbus Balbo
    e)    Mega Site
    f)    Texas State Gold Depository
    g)    Project New World
    h)    Coop District Development 
    i)    Project Amazon
View Agenda Item
No action was taken in Executive Session.
 
44.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: CR 111
    g)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property for County Facilities.
    j)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    k)    Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    l)    Discuss the acquisition of a drainage easement for CR 108.
    m)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    n)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    o)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    p)    Discuss the acquisition of real property for US 183.
    q)    Discuss the acquisition of real property for Hairy Man Rd. 
    r)    Discuss the acquisition of real property for SW Bypass.
    s)    Discuss the acquisition of real property for Crossroad Acres.
    t)    Discuss proposed acquisition of real property on CR 138. 
    u)    Discuss proposed acquisition of real property at Highland Springs Lane. 
    v)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    w)    Discuss Cedar Hollow low water crossings and Lost River.
    x)    Discuss the acquisition of real property- Condra Funeral Home- Taylor, Texas
    y)    Discuss the acquisition of real property- S&D Plumbing- Taylor, Texas
    z)    Discuss the acquistiion of Real Estate for Tower Site. 
    
B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss transfer  of right of way for Westinghouse Rd. to the City of Georgetown.
    e)    Discuss wastewater easements in Berry Springs Park
    f)    Discuss Development Agreement with Ashby Capital Investments, LLC
    g)    Discuss sale of County property on Ronald Reagan Blvd.
    h)    Discuss abandonment of County property on CR 123.  
    i)    Discuss possible sale or exchange of property at 350 Exchange Boulevard, Hutto, Texas
    j)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    k)    Discuss possible sale/disposition of a portion of CR 117.
    l)    Discuss possible sale or exchange of property to LCRA. 
    m)    Discuss sale of property adjacent to Blue Springs Boulevard, Georgetown, Texas.

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
No action was taken in Executive Session.
 
45.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
m) Berry Springs Park and Preserve pipeline
n) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
o) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
p) Tax Increment Financing Agreement between Williamson County and the City of Hutto with respect to a proposed tax increment reinvestment zone (TIRZ) in Hutto, Teaxas.
q) Claim of AT&T Corp. for Damages to Aerial Fiber Optic Cable and Pole at Hwy 29 and CR 366
No action was taken in Executive Session.
 
46.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
47.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:55 P.M. ON TUESDAY, OCTOBER 17, 2017.
 
48.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
49.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
50.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
m) Berry Springs Park and Preserve pipeline
n) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
o) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
p) Tax Increment Financing Agreement between Williamson County and the City of Hutto with respect to a proposed tax increment reinvestment zone (TIRZ) in Hutto, Texas.

q) Claim of AT&T Corp. for Damages to Aerial Fiber Optic Cable and Pole at Hwy 29 and CR 366

 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve payment of $21,662.90 to AT&T Corporation for a claim of property damage to aerial fiber optic cable and pole at Highway 29 and County Road (CR) 366.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
51.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
52.
Comments from Commissioners.
There were no comments. 
COMMISSIONERS’ COURT ADJOURNED AT 2:03 P.M. ON TUESDAY, OCTOBER 17, 2017.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 24th day of October, 2017.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Brandy Cox, Deputy