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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
October 24, 2017


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:42 A.M. on TUESDAY, OCTOBER 24, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Absent:
  • Commissioner Precinct 2 Cynthia Long
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Carolyn Deibler, Deputy County Clerk
  • Brandy Cox, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the October 17, 2017 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the payment of bills totaling $4,893,824.74 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
4.
Citizen comments.
The following persons addressed the Court:
Jim Dillon of Liberty Hill
Alex Curry of Georgetown
Bill Kelberlau of Georgetown
Mike Bogert of Georgetown
Budget Officer Ashlie Koenig

No action was taken on this item. 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. (Items 5 – 29)
 
5.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
6.
Discuss, consider and take appropriate action on noting in the minutes that Larry Madsen has earned 19.50 hours of the Commissioner Statutory continuing education requirements for 2017 per article 81.0025 of the Texas Local Government Code, and will carry forward 3.50 hours into the next reporting period.  
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve noting in the minutes that Larry Madsen has earned 19.50 hours of the Commissioner Statutory continuing education requirements for 2017 per article 81.0025 of the Texas Local Government Code, and will carry forward 3.50 hours into the next reporting period.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
7.
Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreements regarding off-duty contracting of County Sheriff Deputies with:

a. City National Bank (refill ATM's in Eastern Williamson County)
b. Sundance Ranch HOA (Liberty Hill subdivision)
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve and acknowledge receipt of Vehicle Reimbursement Agreements regarding off-duty contracting of County Sheriff Deputies with:

a. City National Bank (refill ATM's in Eastern Williamson County)
b. Sundance Ranch HOA (Liberty Hill subdivision)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
8.
Discuss, consider and take any appropriate action regarding approval and receipt of the Standard Agreement with City of Round Rock for off-duty contracting of County Sheriff Deputies (Traffic control/presence at 4 different locations for bike ride sponsored by City of Round Rock).
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve and acknowledge receipt of the Standard Agreement with City of Round Rock for off-duty contracting of County Sheriff Deputies (Traffic control/presence at four (4) different locations for bike ride sponsored by City of Round Rock).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
9.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (2) Laptop's,(4) Desktop's, (14) Chairs, (2) Monitor stands, (2) Scanners, (5) Keyboards, (1) Calculator, (1) Metal Hallway sign (see attached lists) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve authorizing the disposal of various county assets through auction including (2) laptops,(4) desktops, (14) chairs, (2) monitor stands, (2) scanners, (5) keyboards, (1) calculator, (1) metal hallway sign (see attached lists) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
10.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through destruction including (7) Tasers and (9) Holsters (see attached lists) pursuant to Tx. Local Gov't code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve authorizing the disposal of various county assets through destruction including (7) tasers and (9) holsters (see attached lists) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
11.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer including (198) Metal Chairs, (2)  Label Printers, (24) rolls of label tape (see attached lists) pursuant to Tx. Local Gov't code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve authorizing the disposal of various county assets through inter-departmental transfer including (198) metal chairs, (2) label printers, (24) rolls of label tape (see attached lists) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
12.
Discuss, consider and take appropriate action to approve acceptance of an asset forfeiture vehicle (2013 Nissan X-Trail) awarded to  the Williamson County Sheriff's Office by court judgement.
View Agenda Item
Sheriff's Office Lieutenant Patrick Erickson addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve acceptance of an asset forfeiture vehicle (2013 Nissan X-Trail) awarded to the Williamson County Sheriff's Office by court judgment.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
13.
Discuss, consider and take appropriate action regarding acceptance of a conditional gift/donation in the amount of $24,000.00 from American Broadcasting Companies, Inc. (Good Morning America) provided for the purposes of reimbursement for expenses incurred by Williamson County in relation to the Good Morning America Block Party featuring Dierks Bentley on October 17, 2017 at 7008 Riverton Drive, Austin, Williamson County, Texas pursuant to Tex. Loc. Gov’t Code § 81.032.  
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve acceptance of a conditional gift/donation in the amount of $24,000.00 from American Broadcasting Companies, Inc. (Good Morning America) provided for the purposes of reimbursement for expenses incurred by Williamson County in relation to the Good Morning America Block Party featuring Dierks Bentley on October 17, 2017 at 7008 Riverton Drive, Austin, Williamson County, Texas pursuant to Texas Local Government Code Section 81.032.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
14.
Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County North Campus Project; Change Order #31 in the amount of $4,434.00 for modification to the project hardware package due to direction from ASI (Architects Supplemental Instruction) #26, which directs changes to be made in type and installation of door thresholds, which was executed by Dwayne Gossett, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept a report on the Williamson County North Campus Project and to approve Change Order #31 in the amount of $4,434.00 for modification to the project hardware package due to direction from Architects Supplemental Instruction (ASI) #26, which directs changes to be made in type and installation of door thresholds executed by Williamson County Facilities Project Manager Dwayne Gossett pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded out of the Owners Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
15.
Discuss, consider and take appropriate action on accepting and approving a report on the Sheriff’s Office Training Center Project; Change Order #8 in the amount of $23,156.00 for approval to use funds from the project signage allowance for the building signage package, which was executed by Gary Wilson, Director of Williamson County Facilities, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of Project Allowances.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept a report on the Sheriff’s Office Training Center Project and to approve Change Order #8 in the amount of $23,156.00 to use funds from the project signage allowance for the building signage package executed by Director of Williamson County Facilities Gary Wilson pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded out of Project Allowances.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
16.
Discuss, consider and take appropriate action on accepting and approving a report on the Sheriff’s Office Training Center Project; Change Order #25 in the amount of $9,244.00 for additional steel work associated with Engineers Supplemental Instruction # 5, which was executed by Gary Wilson, Director of Williamson County Facilities, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of the Construction Managers Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept a report on the Sheriff’s Office Training Center Project and to approve Change Order #25 in the amount of $9,244.00 for additional steel work associated with Engineers Supplemental Instruction #5 executed by Director of Williamson County Facilities Gary Wilson pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded out of the Construction Manager's Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
17.
Discuss, consider and take appropriate action on accepting and approving a report on the Sheriff’s Office Training Center Project; Change Order #27 in the amount of $13,203.08.00 for additional electrical work associated with added fixtures, panel changes and added receptacles, which was executed by Gary Wilson, Director of Williamson County Facilities, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of the Construction Managers Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept a report on the Sheriff’s Office Training Center Project and to approve Change Order #27 in the amount of $13,203.08.00 for additional electrical work associated with added fixtures, panel changes, and added receptacles executed by Director of Williamson County Facilities Gary Wilson pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded out of the Construction Manager's Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
18.
Discuss, consider and take appropriate action on accepting and approving a report on the Sheriff’s Office Training Center Project; Change Order #29 in the amount of ($22,116.00) to receive credit for Security Cameras which were removed from the project, which was executed by Gary Wilson, Director of Williamson County Facilities, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being credited to the Construction Managers Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept a report on the Sheriff’s Office Training Center Project and to approve Change Order #29 in the amount of ($22,116.00) to receive credit for Security Cameras which were removed from the project executed by Director of Williamson County Facilities Gary Wilson pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be credited to the Construction Manager's Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
19.
Discuss, consider and take appropriate action on accepting and approving a report on the Sheriff’s Office Training Center Project; Change Order #28 in the amount of ($16,602.00) to receive credit for LCD Displays which were removed from the project, which was executed by Gary Wilson, Director of Williamson County Facilities, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being credited to the Construction Managers Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept a report on the Sheriff’s Office Training Center Project and to approve Change Order #28 in the amount of ($16,602.00) to receive credit for LCD Displays which were removed from the project executed by Director of Williamson County Facilities Gary Wilson pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be credited to the Construction Manager's Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
20.
Discuss, consider and take appropriate action on accepting and approving a report on the Sheriff’s Office Training Center Project; Change Order #30 in the amount of $2,009.15 for various electrical revisions for items that were not originally specified but are necessary to complete the design as intended, which was executed by Gary Wilson, Director of Williamson County Facilities, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of the Construction Managers Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept a report on the Sheriff’s Office Training Center Project and to approve Change Order #30 in the amount of $2,009.15 for various electrical revisions for items that were not originally specified but are necessary to complete the design as intended executed by Director of Williamson County Facilities Gary Wilson pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded out of the Construction Manager's Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
21.
Discuss, consider and take appropriate action on accepting and approving a report on the Sheriff’s Office Training Center Project; Change Order #32 in the amount of $2,825.00 for changes in type of A/C duct work from externally lined to internally lined insulation due to the open ceiling design, which was executed by Gary Wilson, Director of Williamson County Facilities, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of the Construction Managers Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept a report on the Sheriff’s Office Training Center Project and to approve Change Order #32 in the amount of $2,825.00 for changes in type of air conditioning duct work from externally lined to internally lined insulation due to the open ceiling design executed by Director of Williamson County Facilities Gary Wilson pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded out of the Construction Manager's Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
22.
Discuss, consider and take appropriate action on accepting and approving a report on the Cedar Park Tax Office Remodel Project; Change Order # 2 in the amount of $5,757.00 for changes in civil work at the parking lot due to Architects Supplemental Instruction # 2, which was executed by Bob Lubecker, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept a report on the Cedar Park Tax Office Remodel Project and to approve Change Order # 2 in the amount of $5,757.00 for changes in civil work at the parking lot due to Architects Supplemental Instruction #2 executed by Williamson County Facilities Project Manager Bob Lubecker pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded out of the Owner's Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
23.
Discuss, consider and take appropriate action on accepting and approving a report on the Cedar Park Tax Office Remodel Project; Change Order # 3 in the amount of $9,142.00 for changes in and additions to electrical, signage and finish items of work due to Architects Supplemental Instruction # 3, which was executed by Bob Lubecker, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept a report on the Cedar Park Tax Office Remodel Project and to approve Change Order # 3 in the amount of $9,142.00 for changes in and additions to electrical, signage, and finish items of work due to Architects Supplemental Instruction #3 executed by Williamson County Facilities Project Manager Bob Lubecker pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded out of the Owner's Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
24.
Discuss, consider and take appropriate action on accepting and approving a report on the Cedar Park Tax Office Remodel Project; Change Order # 4 in the amount of $(7,596.00) to accept credit for deleted storefront and door hardware due to RFI # 12, which was executed by Bob Lubecker, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being credited to the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept a report on the Cedar Park Tax Office Remodel Project and to approve Change Order # 4 in the amount of ($7,596.00) to accept credit for deleted storefront and door hardware due to Request for Information (RFI) #12 executed by Williamson County Facilities Project Manager Bob Lubecker pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be credited to the Owner's Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
25.
Discuss, consider and take appropriate action on accepting and approving a report on the Cedar Park Tax Office Remodel Project; Change Order # 6 in the amount of $6,372.00 for changes in and additions to the irrigation scope of work due to RFI # 14, which was executed by Bob Lubecker, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept a report on the Cedar Park Tax Office Remodel Project and to approve Change Order #6 in the amount of $6,372.00 for changes in and additions to the irrigation scope of work due to Request for Information (RFI) #14 executed by Williamson County Facilities Project Manager Bob Lubecker pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded out of the Owner's Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
26.
Discuss, consider and take appropriate action on accepting and approving a report on the Cedar Park Tax Office Remodel Project; Change Order # 7 in the amount of $6,785.00 for changes in and additions to the civil scope of work at drainage inlets due to RFI # 16, which was executed by Bob Lubecker, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being credited to the Owners Contingency.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept a report on the Cedar Park Tax Office Remodel Project and to approve Change Order #7 in the amount of $6,785.00 for changes in and additions to the civil scope of work at drainage inlets due to Request for Information (RFI) #16 executed by Williamson County Facilities Project Manager Bob Lubecker pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be charged to the Owner's Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
27.
Discuss, consider and take appropriate action on accepting and approving a report on the Cedar Park Tax Office Remodel Project; Change Order # 10 in the amount of $1,186.00 for the demolition and patching of corridor wall, which was executed by Bob Lubecker, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being credited to the Owners Contingency.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept a report on the Cedar Park Tax Office Remodel Project and to approve Change Order #10 in the amount of $1,186.00 for the demolition and patching of corridor wall executed by Williamson County Facilities Project Manager Bob Lubecker pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be charged to the Owner's Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
28.
Discuss consider and take appropriate action on approval of the final plat for the Paloma Lake Sec 16 subdivision - Pct 4
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the final plat for the Paloma Lake Section 16 subdivision - Precinct #4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
29.
Discuss, consider, and take appropriate action on approval of the final plat for the Sonterra West Sec 7 Phase 4 subdivision – Pct 3
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the final plat for the Sonterra West Section 7 Phase 4 subdivision – Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
REGULAR AGENDA
 
30.
Discuss, consider and take appropriate action concerning meeting dates or cancellation of Commissioners Court Meetings for the upcoming holiday months.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To cancel Commissioners' Court on Tuesday, November 28, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
________________________________________
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To cancel Commissioners' Court on Tuesday, January 2, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
31.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  No action was taken on this item.
 
32.
Discuss, consider, and take any appropriate action regarding a TCEQ Agent Authorization Form for the Edwards Aquifer Protection Program associated with CR 200, a Road Bond Project in Commissioner Pct. 2.
 
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Texas Commission on Environmental Quality (TCEQ) Agent Authorization Form for the Edwards Aquifer Protection Program associated with County Road (CR) 200, a Road Bond Project in Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
33.
Discuss, consider, and take appropriate action regarding the closing of CR 118 and detouring traffic during road construction for the CR 119 project, a Road Bond Project in Commissioner Pct. 4.
 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve closing of County Road (CR) 118 and detouring traffic during road construction for the CR 119 project, a Road Bond Project in Precinct #4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
34.
Discuss, consider and take appropriate action on a Contract Amendment No. 2 to the CR 101 (US 79 to North of Chandler Road) contract between Williamson County and Brown & Gay Engineers, Inc. relating to the 2013 Road Bond Program. Project: P269. Funding Source: Road Bonds.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Contract Amendment No. 2 to the County Road (CR) 101 (United States (US) 79 to North of Chandler Road) contract with Brown & Gay Engineers, Inc. relating to the 2013 Road Bond Program (P269) to be funded from Road Bonds.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
35.
Discuss, consider and take appropriate action on approving Budget Transfer Request to close LTP Corridor Study (P456) and move the remaining funds of $16,040 to LTP ROW (P457). Also, to allocate $11.0 million ($8.0 from the General Fund budget and $3.0 million from the Road & Bridge budget) for the Transportation Corridor Program to LTP ROW (P457) of $3.0 million, Corridor A1/FM1660 (P458) of $2.7 million, Corridor C/SH29 Bypass (P459) of $0.8 million, Corridor E1/FM3349 (P460) of $2.5 million, Corridor F/US183 (P461) of $1.0 million and Corridor H/Sam Bass Road (P462) of $1.0 million.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.  This item was pulled from the Agenda.
Attachments:
 
36.
Discuss and take appropriate action on Williamson County North Campus Project, P324, Change Order #30 from Vaughn Construction in the amount of $(33,000.00) to provide credit for downspout boots which were removed from the project. This change order is being credited to the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Williamson County North Campus Project (P324) Change Order #30 from Vaughn Construction in the amount of ($33,000.00) to provide credit for downspout boots which were removed from the project to be credited to the Owner's Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
37.
Discuss and take appropriate action on Williamson County Sheriff’s Office Training Center Project, P323, Change Order # 7 from American Constructors in the amount of $95,783.00 for landscape and irrigation installation buyout which fulfills the original design intent. This change order is being funded out of the landscape allowance.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Williamson County Sheriff’s Office Training Center Project (P323) Change Order #7 from American Constructors in the amount of $95,783.00 for landscape and irrigation installation buyout which fulfills the original design intent to be funded out of the landscape allowance.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
38.
Discuss and take appropriate action on Williamson County Sheriff’s Office Training Center Project, P323, Change Order # 14 from American Constructors in the amount of $37,736.00 to fund items related to Architect Addendums 1 and 2. These scopes of work are part of the original design intent. This change order is being funded out of the Construction Managers Contingency. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Williamson County Sheriff’s Office Training Center Project (P323) Change Order #14 from American Constructors in the amount of $37,736.00 to fund items related to Architect Addendums 1 and 2. These scopes of work are part of the original design intent and is to be funded out of the Construction Manager's Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
39.
Discuss and take appropriate action on Williamson County Georgetown Annex Project, P325, Change Order # 1 from Chasco Constructors, in the amount of $96,775.00 to receive credit for temporary electrical, adding a french drain to the site and revisions to the pavement design. This change order is being funded out of the Owners Contingency. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Williamson County Georgetown Annex Project (P325) Change Order #1 from Chasco Constructors in the amount of $96,775.00 to receive credit for temporary electrical, adding a french drain to the site, and revisions to the pavement design to be funded out of the Owner's Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 10:28 A.M. ON TUESDAY, OCTOBER 24, 2017.
 
40.
10:00 AM – Hold Public Hearing regarding the creation and authorization of a Williamson County Local Provider Participation Fund pursuant to Chapter 292B of the Texas Health & Safety Code, adoption of Williamson County Health Care Participation Program Rules and Procedures governing the operations of a Local Provider Participation Program and the rate associated with mandatory provider participation payments that Williamson County may require of all local hospitals for fiscal year (FY) 2018 and how the revenue derived from those payments may be spent.
View Agenda Item
The following persons addressed the Court:
Ascension Seton Providence Dell Children's Chief Advocacy Officer Geronimo Rodriguez
Chief Executive Officer of Adelanto HealthCare Ventures (AHCV), LLC Carlos Zaffirini
First Assistant County Auditor Julie Kiley
Tax Assessor / Collector Larry Gaddes
General Counsel to Commissioners' Court Hal Hawes
Bill Kelberlau of Georgetown
County Auditor Jerri Jones
Texas Association of Voluntary Hospitals Representative Larry Tonn

No action was taken on this item. 
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 11:36 A.M. ON TUESDAY, OCTOBER 24, 2017.
 
41.
Discuss, consider and take appropriate action on the creation and authorization of a Williamson County Local Provider Participation Fund pursuant to Chapter 292B of the Texas Health & Safety Code, adoption of Williamson County Health Care Participation Program Rules and Procedures governing the operations of a Local Provider Participation Program and setting the rate associated with mandatory provider participation payments that Williamson County may require of all local hospitals for fiscal year (FY) 2018 and how the revenue derived from those payments may be spent.
View Agenda Item
No action was taken on this item.
 
42.
Discuss, consider and take appropriate action on a real estate contract with WTF, LLC for a trail easement on the Brushy Creek Park Bond project. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a real estate contract with WTF, LLC for a trail easement on the Brushy Creek Park Bond project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
43.
Discuss, consider and take appropriate action on a Resolution for Condemnation for Ryan and Lori Gallagher on the Seward Junction SE Loop Road Bond project. (Parcel 10)
View Agenda Item
Senior Director of Infrastructure Bob Daigh and Attorney Charlie Crossfield of Sheets and Crossfield addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the use of the power of eminent domain to acquire the property owned by Ryan and Lori Gallagher on the Seward Junction SE Loop Road Bond Project (Parcel 10).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
44.
Discuss, consider and take appropriate action on a Utility Easement to the City of Georgetown for the placement of an electrical transformer needed for the Palace Theater's construction project located near Rock Street in Georgetown, Texas.
View Agenda Item
City of Georgetown Real Estate Services Coordinator Travis Baird addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a utility easement to the City of Georgetown for the placement of an electrical transformer needed for the Palace Theater's construction project located near Rock Street in Georgetown, Texas.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
45.
Discuss, consider and take appropriate action granting the Williamson County Facilities Department’s Assistant Director of Projects with authority to approve changes orders in the event that a previously approved and authorized Williamson County Facilities Department Employee is unable to approve a change order in relation to Williamson County construction project pursuant to Local Gov’t Code  262.031.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve granting the Williamson County Facilities Department’s Assistant Director of Projects with authority to approve changes orders in the event that a previously approved and authorized Williamson County Facilities Department Employee is unable to approve a change order in relation to Williamson County construction project pursuant to Local Goernment Code Section 262.031.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
46.
Discuss, consider and take appropriate action on a Letter Agreement between Williamson County and TexHealth Central Texas, Inc. (TexHealth) approving participation in the small employer premium support program and designating TexHealth as the entity to operate the program in order to provide basic health plans at an affordable price for small Williamson County employers and their employees in order to improve access to healthcare on a regional basis [Texas Health & Safety Code Section 75.052(a)(2) & (b)].
View Agenda Item
President and Chief Executive Officer at TexHealth Central Texas Jim Rodriguez addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Dan A. Gattis 

Motion: To approve a Letter Agreement with TexHealth Central Texas, Inc. (TexHealth) approving participation in the small employer premium support program and designating TexHealth as the entity to operate the program in order to provide basic health plans at an affordable price for small Williamson County employers and their employees in order to improve access to healthcare on a regional basis [Texas Health & Safety Code Section 75.052(a)(2) & (b)].

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
47.
Discuss, consider and take appropriate action on appointing a representative to serve on the Regional Board of Directors of TexHealth Central Texas, Inc. 
View Agenda Item
This item was pulled from the Agenda.
 
48.
Discuss, consider and take appropriate action on applying for 2018-2019 Texas Veterans Commission, Fund for Veterans' Assistance grant.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To apply for 2018-2019 Texas Veterans Commission Fund for Veterans' Assistance grant.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
49.
Discuss and take appropriate action on the opportunity for the Sheriff's Office to apply for a grant through the Firehouse Subs Foundation that will provide Personal Flotation Devices for the Williamson County Sheriff's Office Patrol Division.
View Agenda Item
Sheriff's Office Senior Office Specialist Dana Foster addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an opportunity for the Sheriff's Office to apply for a grant through the Firehouse Subs Foundation that will provide Personal Flotation Devices for the Williamson County Sheriff's Office Patrol Division.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
50.
Discuss and take appropriate action on the Local Initiative Project (LIP) Emissions Enforcement grant from Texas Commission on Environmental Quality (TCEQ) to implement and enhance enforcement of counterfeit registration insignias (i.e. counterfeit temporary/provisional license plates) and related counterfeit vehicle inspection reports.
View Agenda Item
Sheriff's Office Senior Office Specialist Dana Foster addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Local Initiative Project (LIP) Emissions Enforcement grant from Texas Commission on Environmental Quality (TCEQ) to implement and enhance enforcement of counterfeit registration insignias (i.e. counterfeit temporary/provisional license plates) and related counterfeit vehicle inspection reports.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
51.
Discuss, consider, and take appropriate action on Quote #Q-00028722 from Superion, LLC for Professional Services to support Emergency Communications.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Quote #Q-00028722 from Superion, LLC for Professional Services to support Emergency Communications.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
52.
Discuss, consider and take appropriate action regarding agreement with Charter Communications Operating, LLC d/b/a Spectrum for new services for fiber ethernet to support county operations.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an agreement with Charter Communications Operating, LLC d/b/a Spectrum for new services for fiber ethernet to support county operations.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
53.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Brushy Creek Regional Trail at Champion Park under IFB # 1710-197.
View Agenda Item
Senior Director of Parks and Recreation Randy Bell addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Brushy Creek Regional Trail at Champion Park under Invitation for Bid (IFB) #1710-197.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
54.
Discuss, consider and take appropriate action on approving the renewal of the Consulting Services Agreement between Rely Information Systems, LLC and Williamson County for DBA patch and upgrade assistance and general Oracle DBA support and maintenance of Williamson County Oracle applications. Exemption of the services to be provided under the agreement from the competitive bidding proposal requirements are per the County Purchasing Act, pursuant to the discretionary exemption for personal services,as set forth under the Texas Local Government Code, Section 262.024 (a)(4).
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the renewal of the Consulting Services Agreement between Rely Information Systems, LLC and Williamson County for DBA patch and upgrade assistance and general Oracle DBA support and maintenance of Williamson County Oracle applications; exemption of the services to be provided under the agreement from the competitive bidding proposal requirements are per the County Purchasing Act, pursuant to the discretionary exemption for personal services,as set forth under the Texas Local Government Code, Section 262.024 (a)(4).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
55.
Discuss, consider and take appropriate action for approval of interlocal between Williamson County Sheriff's Office and the Texas Department of Public Safety to confirm eligibility in purchasing program (no obligation to spend county funds under this agreement), including authority for Sheriff to sign same.
View Agenda Item
Sheriff's Office Lieutenant Patrick Erickson and General Counsel to Commissioners' Court Hal Hawes addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an Interlocal Agreement between Williamson County Sheriff's Office and the Texas Department of Public Safety to confirm eligibility in purchasing program (no obligation to spend county funds under this agreement).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
56.
Discuss, consider and take appropriate action on authorizing the Ballot Processing, Printing, and Mailing Services Agreement with Election Systems & Software, LLC. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the Ballot Processing, Printing, and Mailing Services Agreement with Election Systems & Software, LLC.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
57.
Discuss, consider, and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the General Fund from a gift/donation.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the General Fund from a gift/donation:

From/To Acct No. Description Amount
0100.0000.370500 Miscellaneous Revenue $24,000.00


Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
58.
Discuss, consider, and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the County Sheriff and Emergency Managment departments.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the County Sheriff and Emergency Management departments:

From/To Acct No. Description Amount
0100.0560.001110 County Sheriff Overtime $16,117.82
0100.0560.002010 County Sheriff FICA $1,233.01
0100.0560.002020 County Sheriff Retirement $2,154.95
0100.0560.002050 County Sheriff Workers Comp $805.89
0100.0560.003301 County Sheriff Gasoline $1,331.59
0100.0560.004541 County Sheriff Vehicle Repairs $1,331.58
0100.0541.001110 Emergency Management Overtime $575.43
0100.0541.002010 Emergency Management FICA $44.02
0100-0541-002020 Emergency Mgmt Retirement $76.94
0100.0541.002050 Emergency Mgmt Workers Comp $28.77
0100.0541.003301 Emergency Mgmt Gasoline $150.00
0100.0541.004541 Emergency Mgmt Vehicle Repairs $150.00


Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
COMMISSIONERS' COURT RECESSED AT 12:00 P.M. ON TUESDAY, OCTOBER 24, 2017.
 
COMMISSIONERS' COURT RECONVENED AT 12:10 P.M. ON TUESDAY, OCTOBER 24, 2017.
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 12:11 P.M. ON TUESDAY, OCTOBER 24, 2017.
 
59.
10:00 AM – Hold Public Hearing pursuant to Chapter 232 of the Texas Local Government Code, as amended, to discuss clarifications of the Williamson County Subdivision Regulations in relation to exceptions to the platting requirements and the regulation of condominium developments. 
View Agenda Item
The following persons addressed the Court:
County Engineer Terron Evertson
General Counsel to Commissioners' Court Hal Hawes
Attorney Charlie Crossfield of Sheets and Crossfield

No action was taken on this item. 
Attachments:
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 1:00 P.M. ON TUESDAY, OCTOBER 24, 2017.
 
60.
Discuss, consider and take appropriate action on clarifications to the Williamson County Subdivision Regulations in relation to exceptions to the platting requirements and the regulation of condominium developments (Chapter 232 of the Texas Local Government Code).
View Agenda Item
This item was moved to Executive Session where no action was taken. After reconvening from Executive Session, the Court took action on this item.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

MOTION: To add the following provisions to the Williamson County Subdivision Regulations to clarify that condominium developments constitute a subdivision that shall comply in all respects with the Williamson County Subdivision Regulations effective as of October 24, 2017:

2.7 Condominium Development
A form of real property with portions of the real property designated for separate ownership or occupancy, and the remainder of the real property designated for common ownership or occupancy solely by the owners of those portions. For the purposes of these regulations, condominiums shall include all developments created under Chapter 82 of the Texas Property Code, also known as the Uniform Condominium Act.

3.4 If the subdivision is for a Condominium Development, the subdivision shall comply in all respects with these regulations and the Williamson County Engineering Guidelines, and an application for plat approval of the proposed subdivision shall be prepared and submitted to the Commissioners' Court in accordance with the terms and procedures set forth in this Section.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 1:00 P.M. ON TUESDAY, OCTOBER 24, 2017.
No action was taken in Executive Session.
 
61.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Columbus Balbo
    e)    Mega Site
    f)    Texas State Gold Depository
    g)    Project New World
    h)    Coop District Development 
    i)    Project Amazon
    j)    Project Valero
View Agenda Item
No action was taken in Executive Session.
 
62.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: CR 111
    g)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property for County Facilities.
    j)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    k)    Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    l)    Discuss the acquisition of a drainage easement for CR 108.
    m)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    n)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    o)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    p)    Discuss the acquisition of real property for US 183.
    q)    Discuss the acquisition of real property for Hairy Man Rd. 
    r)    Discuss the acquisition of real property for SW Bypass.
    s)    Discuss the acquisition of real property for Crossroad Acres.
    t)    Discuss proposed acquisition of real property on CR 138. 
    u)    Discuss proposed acquisition of real property at Highland Springs Lane. 
    v)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    w)    Discuss Cedar Hollow low water crossings and Lost River.
    x)    Discuss the acquisition of real property- Condra Funeral Home- Taylor, Texas
    y)    Discuss the acquisition of real property- S&D Plumbing- Taylor, Texas
    z)    Discuss the acquistiion of Real Estate for Tower Site.     
B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss transfer  of right of way for Westinghouse Rd. to the City of Georgetown.
    e)    Discuss wastewater easements in Berry Springs Park
    f)    Discuss Development Agreement with Ashby Capital Investments, LLC
    g)    Discuss sale of County property on Ronald Reagan Blvd.
    h)    Discuss abandonment of County property on CR 123.  
    i)    Discuss possible sale or exchange of property at 350 Exchange Boulevard, Hutto, Texas
    j)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    k)    Discuss possible sale/disposition of a portion of CR 117.
    l)    Discuss possible sale or exchange of property to LCRA. 
    m)    Discuss sale of property adjacent to Blue Springs Boulevard, Georgetown, Texas.

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
No action was taken in Executive Session.
 
63.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
m) Berry Springs Park and Preserve pipeline
n) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
o) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
p) Tax Increment Financing Agreement between Williamson County and the City of Hutto with respect to a proposed tax increment reinvestment zone (TIRZ) in Hutto, Teaxas.
q) Claim of AT&T Corp. for Damages to Aerial Fiber Optic Cable and Pole at Hwy 29 and CR 366
No action was taken in Executive Session.
 
64.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
65.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 2:41 P.M. ON TUESDAY, October 24, 2017.
 
66.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
67.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
68.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
m) Berry Springs Park and Preserve pipeline
n) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
o) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
p) Tax Increment Financing Agreement between Williamson County and the City of Hutto with respect to a proposed tax increment reinvestment zone (TIRZ) in Hutto, Texas.
q) Claim of AT&T Corp. for Damages to Aerial Fiber Optic Cable and Pole at Hwy 29 and CR 366
No action was taken on this item.
 
69.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
70.
Comments from Commissioners.
Commissioner Covey announced she attended a Helping a Hero (www.helpingahero.org) event and encourages everyone to submit suggestions and/or applications for a disabled veteran serving since 9/11 that would benefit from a tax free home built by Westin Homes that would accommodate their disability. 

Judge Gattis announced he visited Fort Hood, Texas where Central Texas veterans were honored at the Annual Congressional Veteran Commendation Ceremony.  The following veterans honored from Williamson County were:

United States Army First Lieutenant Phillip Duprey of Cedar Park
United States Marine Corps Staff Sergeant Rufus Honeycutt of Round Rock
United States Marine Corps Staff Sergeant James W. Harrell of Georgetown
United States Air Force (Retired) Barry Richard of Georgetown

Judge Gattis announced there has been a water leak at the Cedar Park Annex in Precinct #2 causing the building to close temporarily and it is at the discretion of the elected officials and department heads located in that building to decide when their offices will reopen to employees and to the public.  
COMMISSIONERS’ COURT ADJOURNED AT 2:44 P.M. ON TUESDAY, OCTOBER 24, 2017.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 31st day of October, 2017.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Brandy Cox, Deputy