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Minutes for Commissioners Court - Regular Session

 
MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
October 31, 2017


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:41 A.M. on TUESDAY, OCTOBER 31, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Brandy Cox, Deputy County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Minutes of the October 24, 2017 and the October 27, 2017 meetings.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item. 
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $5,819,753.35 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
4.
Citizen comments.
The following persons addressed the Court:
Alex Curry of Georgetown
Jim Dillon of Liberty Hill
Deepak Talwar of Pflugerville
Bill Kelberlau of Georgetown

No action was taken on this item. 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. (Items 5 – 14)
 
5.
Discuss, consider and take appropriate action for a line item transfer for the Tax A/C.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for the Tax Assessor/Collector:

From/To Acct No. Description Amount
From 0100.0499.003006 Office Equipment $1,776.00
To 0100.0499.004505 Software Maintenance $1,776.00


Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
6.
Discuss, consider, and take appropriate action on budget line item transfer for Juvenile Services.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a budget line item transfer for Juvenile Services:

From/To Acct No. Description Amount
From 100.0576.004100 Professional Services $1,000.00
To 100.0576.004500 Maintenance Services $1,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
7.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, positition grade changes and any corresponding line item tranfers.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
8.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (1) 2011 Ford Crown Victoria, (1) 2008 Dodge Durango, (2) 2007 Dodge Charger's, (1) 2008 Chevy Malibu, (1) 2013 Chevy Tahoe, (1) 2009 Ford Crown Vic, (11) Chair's, (3) TV's, (1) Credenza, (2) Desks, (2) Tables, (8) Filing Shelves, (1) Flag Base, (1) Printer, (1) Box of misc. office supplies, (7) Filing cabinets, (1) Keyboard, (6) Desktops (see attached lists) pursuant to Tx. Local Gov't code 263.152.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing the disposal of various county assets through auction including (1) 2011 Ford Crown Victoria, (1) 2008 Dodge Durango, (2) 2007 Dodge Chargers, (1) 2008 Chevy Malibu, (1) 2013 Chevy Tahoe, (1) 2009 Ford Crown Vic, (11) chairs, (3) TVs, (1) credenza, (2) desks, (2) tables, (8) filing shelves, (1) flag base, (1) printer, (1) box of miscellaneous office supplies, (7) filing cabinets, (1) keyboard, (6) desktops (see attached lists) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
9.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer including (7) Chairs, (1) 2017 Ford Escape, (1) 2006 Ford F150 (see attached lists) pursuant to Tx. Local Gov't code 263.152.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing the disposal of various county assets through inter-departmental transfer including (7) chairs, (1) 2017 Ford Escape, (1) 2006 Ford F150 (see attached lists) pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
10.
Discuss, consider and take action on approving the Investment Reports for the Quarter ending September 30, 2017 which was approved by the Investment Committee on October 24, 2017 and the Annual Investment Committee Education Report.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Investment Reports for the Quarter ending September 30, 2017 which was approved by the Investment Committee on October 24, 2017 and the Annual Investment Committee Education Report.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
11.
Discuss, consider and take any appropriate action regarding approval or ratification of monthly Treasurer's Report on Williamson County Finances for September 2017 pursuant to Texas Local Government Code §114.026.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the monthly Treasurer's Report on Williamson County Finances for September 2017 pursuant to Texas Local Government Code Section 114.026.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with City View Bible Church (Traffic control at church in Round Rock) 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve and acknowledge receipt of Vehicle Reimbursement Agreement with City View Bible Church (Traffic control at church in Round Rock)

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider and take appropriate action on Work Authorization No. 2 in the amount of $825,000 to expire on October 31, 2018 under Williamson County Contract for Engineering Services (General Engineering Consultant (GEC)) between Prime Strategies, Inc. (PSI) and Williamson County dated May 22, 2017 for the Long Range Transportation Plan (L TP) Corridor Program including manage design consultants, agency reviews and approval, construction lettings, and budget/contract control.
This item was moved to the Regular Agenda.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Work Authorization No. 2 in the amount of $825,000.00 to expire on October 31, 2018 under Williamson County Contract for Engineering Services (General Engineering Consultant (GEC)) between Prime Strategies, Inc. (PSI) and Williamson County dated May 22, 2017 for the Long Range Transportation Plan (LTP) Corridor Program including manage design consultants, agency reviews and approval, construction lettings, and budget/contract control.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
14.
Discuss consider and take appropriate action on approval of the preliminary plat for the Couplandia subdivision - Pct 4 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the preliminary plat for the Couplandia subdivision - Precinct #4

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
15.
Hear presentation from Dan Wegmiller of Specialized Public Finance, Financial Advisor, regarding the sale of $75 million in Road Bonds and any other items relating to bonds.
Specialized Public Finance Financial Advisor Dan Wegmiller addressed the Court.  No action was taken on this item.
 
16.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
Senior Director of Infrastructure Bob Daigh addressed the Court.  No action was taken on this item.
 
17.
Discuss, consider, and take appropriate action regarding a Letter of Transfer/Ownership to the Center for Archeological Research (CAR), for archeological collections (specimens and/or records) obtained as part of the Texas Historical Commission permit process on Southwest Bypass Segment 1, a Road Bond Project in Commissioner Pct. 3.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Letter of Transfer/Ownership to the Center for Archeological Research (CAR), for archeological collections (specimens and/or records) obtained as part of the Texas Historical Commission permit process on Southwest Bypass Segment 1, a Road Bond Project in Precinct #3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
18.
Discuss, consider, and take appropriate action regarding a Supplemental Standard Utility Agreement between Atmos Energy and Williamson County for utility relocations on CR 110 South, a Road Bond Project in Commissioner Pct. 4.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Supplemental Standard Utility Agreement between Atmos Energy and Williamson County for utility relocations on County Road (CR) 110 South, a Road Bond Project in Precinct #4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
19.
Discuss, consider, and take appropriate action regarding a Letter of Transfer/Ownership to the Center for Archaeological Research for archaeological collections (specimens and/or records) obtained as part of the Texas Historical Commission permit process on the Bagdad Road at CR 278 project, a Road Bond Project in Commissioner Pct. 2.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Letter of Transfer/Ownership to the Center for Archaeological Research for archaeological collections (specimens and/or records) obtained as part of the Texas Historical Commission permit process on the Bagdad Road at County Road (CR) 278 project, a Road Bond Project in Precinct #2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
20.
Discuss, consider and take appropriate action on a Contract Amendment No. 4 to the RM 620 Phase 2 contract between Williamson County and Halff Associates, Inc. relating to the 2013 Road Bond Program. Project: P235. Funding Source: Road Bonds.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Contract Amendment No. 4 to the Ranch to Market (RM) 620 Phase 2 contract with Halff Associates, Inc. relating to the 2013 Road Bond Program (P235) to be funded from Road Bonds.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
21.
Discuss, consider and take appropriate action on a Contract Amendment No. 1 to the CR 176 @ RM 2243 contract between Williamson County and Rogers Design Services, PLLC relating to the 2013 Road Bond Program. Project: P241. Funding Source: Road Bonds.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Contract Amendment No. 1 to the County Road (CR) 176 at Ranch to Market (RM) 2243 contract between Williamson County and Rogers Design Services, PLLC relating to the 2013 Road Bond Program (P241) to be funded from Road Bonds.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
22.
Discuss, consider and take appropriate action on approving Budget Transfer Request to close LTP Corridor Study (P456) and move the remaining funds of $16,040 to LTP ROW (P457). Also, to allocate $10.0 million ($7.0 from the General Fund budget and $3.0 million from the Road & Bridge budget) for the Transportation Corridor Program to LTP ROW (P457) of $2.0 million, Corridor A1/FM1660 (P458) of $2.7 million, Corridor C/SH29 Bypass (P459) of $0.8 million, Corridor E1/FM3349 (P460) of $2.5 million, Corridor F/US183 (P461) of $1.0 million and Corridor H/Sam Bass Road (P462) of $1.0 million.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a budget transfer request to close Long Range Transportation Plan (LTP) Corridor Study (P456) and move the remaining funds of $16,040.00 to LTP Right of Way (ROW) (P457); Also, to allocate $10,000,000.00 ($7,000,000.00 from the General Fund budget and $3,000,000.00 from the Road and Bridge budget) for the Transportation Corridor Program to LTP ROW (P457) of $2,000,000.00, Corridor A1 / Farm to Market (FM) 1660 (P458) of $2,700,000.00, Corridor C / State Highway (SH) 29 Bypass (P459) of $800,000.00, Corridor E1 / FM 3349 (P460) of $2,500,000.00, Corridor F / United States (US) 183 (P461) of $1,000,000.00 and Corridor H / Sam Bass Road (P462) of $1,000,000.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
23.
Discuss, consider and take appropriate action on a Resolution for Condemnation with Doris M. Fuchs, William Gene Fuchs a/k/a William G. Fuchs, David B. Fuchs a/k/a David Fuchs, Karla G. Fuchs and Cheryl D. Fuchs for right of way needed on CR 101 (Parcel 35) Road Bond funding.
Senior Director of Infrastructure Bob Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the use of the power of eminent domain to acquire 3.863 acres out of the James C. Eaves Survey, abstract #213 with Doris M. Fuchs, William Gene Fuchs a/k/a William G. Fuchs, David B. Fuchs a/k/a David Fuchs, Karla G. Fuchs and Cheryl D. Fuchs for right of way needed on County Road (CR) 101 (Parcel 35).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
24.
Discuss, consider and take appropriate action on the creation and authorization of a Williamson County Local Provider Participation Fund pursuant to Chapter 292B of the Texas Health & Safety Code; adoption of Williamson County Health Care Participation Program Rules and Procedures governing the operations of a Local Provider Participation Program; establish how the revenue derived from those payments may be spent; authorize the Intergovernmental Transfer of the funds derived from those mandatory payments to provide the nonfederal share of the supplemental payment program authorized under the Texas Healthcare Transformation and Quality Improvement Program otherwise known as the 1115 waiver, the Uniform Hospital Rate Improvement Program (UHRIP) and/or as otherwise authorized pursuant to Chapter 292B of the Texas Health & Safety Code; designate one or more banks located in Williamson County, Texas as the depository for mandatory payments received by Williamson County under the Williamson County Health Care Participation Program; and authorize the Presiding Officer of the Williamson County Commissioners Court to execute all documents, certifications, Orders and agreements necessary to create, authorize and fully implement the Williamson County Local Provider Participation Fund pursuant to Chapter 292B of the Texas Health & Safety Code.
Chief Executive Officer of Adelanto HealthCare Ventures (AHCV), LLC Carlos Zaffirini addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve an order authorizing Williamson County's participation in a County Health Care Provider Participation Program, collection of a mandatory payment, and the use of funds from mandatory payments; to approve an order implementing requirements of Williamson County's participation in a County Health Care Provider Participation Program; to designate Wells Fargo N.A. as the depository for mandatory payments received by Williamson County under the Williamson County Health Care Participation Program; and to authorize the presiding officer of the Williamson County Commissioners' Court to execute all documents, certificates, resolutions, orders, and agreements necessary to create, authorize, and fully implement the Williamson County Local Provider Participation Fund pursuant to Chapter 292B of the Texas Health and Safety Code.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
25.
Discuss, consider and take appropriate action on setting a Public Hearing at 10:00 AM on Tuesday, November 7, 2017 regarding the setting of the rate associated with mandatory provider participation payments that Williamson County may require of all local hospitals for fiscal year (FY) 2018 in relation to the Williamson County Health Care Participation Program and establishing how the revenue derived from those payments may be spent in accordance with Chapter 292B of the Texas Health & Safety Code and the Williamson County Health Care Provider Participation Program Rules and Procedures.
Chief Executive Officer of Adelanto HealthCare Ventures (AHCV), LLC Carlos Zaffirini and General Counsel to Commissioners' Court Hal Hawes addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To set a Public Hearing at 10:00 AM on Tuesday, November 7, 2017 regarding the setting of the rate associated with mandatory provider participation payments that Williamson County may require of all local hospitals for fiscal year (FY) 2017-2018 in relation to the Williamson County Health Care Participation Program and establishing how the revenue derived from those payments may be spent in accordance with Chapter 292B of the Texas Health & Safety Code and the Williamson County Health Care Provider Participation Program Rules and Procedures.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
26.
Discuss, consider and take appropriate action on approving updates to the Employee Policy Manual.
Senior Director of Human Resources Tara Raymore addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve updates to compensation policies in the Employee Policy Manual.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
27.
Discuss, consider, and take action on transfer of PCN 1260 from Sheriff's Office (Dept 560) to Juvenile Services (Dept 576) effective date 10/01/2017.
Executive Director of Juvenile Services Scott Matthew addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve transfer of Position Control Number (PCN) 1260 from Sheriff's Office (Dept 560) to Juvenile Services (Dept 576) effective date 10/01/2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
28.
Discuss, consider, and take action on transfer of PCN 1061 from Juvenile Services (Dept 576) to Sheriff's Office (Dept 560) effective date 10/01/2017.
Executive Director of Juvenile Services Scott Matthew addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve transfer of Position Control Number (PCN) 1061 from Juvenile Services (Dept 576) to Sheriff's Office (Dept 560) effective date 10/01/2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
29.
Discuss and take appropriate action on the opportunity to apply for the State Farm Good Neighbor Citizenship Company Grant for the County Sheriff.
Sheriff's Office Patrol Lieutenant Craig Gripentrog addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To apply for the State Farm Good Neighbor Citizenship Company Grant for the County Sheriff with the caveat of future clarification.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Nay:
Commissioner Precinct 3 Valerie Covey
 
30.
Discuss, consider, and take appropriate action extending Billing Services, Proposal #13RFP00101, for the same pricing, terms and conditions as the existing contract for the term of November 17, 2017 - November 16, 2018, with DM Medical Billings, LLC.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve extending billing services, proposal #13RFP00101, for the same pricing, terms and conditions as the existing contract for the term beginning November 17, 2017 and ending November 16, 2018, with DM Medical Billings, LLC.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
31.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Concession Services for Expo Center under RFP # 1710-198.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed proposals for concession services for Expo Center under Request for Proposal (RFP) #1710-198.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
32.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Horse Stalls for Expo Center under IFB # 1710-199.
EXPO Center General Manager Clint Chitsey addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for horse stalls for Expo Center under Invitation for Bid (IFB) #1710-199.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
33.
Discuss, consider and take appropriate action on awarding RFQ # 1702-146, for A/E Services for Juvenile Justice Center Expansion to the best qualifying firm, BLGY Inc., and authorizing execution of the professional services agreement.
Executive Director of Juvenile Services Scott Matthew addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To award Request for Qualifications (RFQ) #1702-146, for Architectural and Engineering Services for Juvenile Justice Center Expansion to the best qualifying firm, BLGY Inc., and to authorize execution of the professional services agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:09 A.M. ON TUESDAY, OCTOBER 31, 2017.
 
34.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Columbus Balbo
    e)    Mega Site
    f)    Texas State Gold Depository
    g)    Project New World
    h)    Coop District Development 
    i)    Project Amazon
    j)    Project Valero
No action was taken in Executive Session.
 
35.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: CR 111
    g)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property for County Facilities.
    j)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    k)    Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    l)    Discuss the acquisition of a drainage easement for CR 108.
    m)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    n)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    o)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    p)    Discuss the acquisition of real property for US 183.
    q)    Discuss the acquisition of real property for Hairy Man Rd. 
    r)    Discuss the acquisition of real property for SW Bypass.
    s)    Discuss the acquisition of real property for Crossroad Acres.
    t)    Discuss proposed acquisition of real property on CR 138. 
    u)    Discuss proposed acquisition of real property at Highland Springs Lane. 
    v)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    w)    Discuss Cedar Hollow low water crossings and Lost River.
    x)    Discuss the acquisition of real property- Condra Funeral Home- Taylor, Texas
    y)    Discuss the acquisition of real property- S&D Plumbing- Taylor, Texas
    z)    Discuss the acquistiion of Real Estate for Tower Site. 

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss transfer  of right of way for Westinghouse Rd. to the City of Georgetown.
    e)    Discuss wastewater easements in Berry Springs Park
    f)    Discuss Development Agreement with Ashby Capital Investments, LLC
    g)    Discuss sale of County property on Ronald Reagan Blvd.
    h)    Discuss abandonment of County property on CR 123.  
    i)    Discuss possible sale or exchange of property at 350 Exchange Boulevard, Hutto, Texas
    j)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    k)    Discuss possible sale/disposition of a portion of CR 117.
    l)    Discuss possible sale or exchange of property to LCRA. 
    m)    Discuss sale of property adjacent to Blue Springs Boulevard, Georgetown, Texas.
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
No action was taken in Executive Session.
 
36.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
m) Berry Springs Park and Preserve pipeline
n) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
o) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
p) Tax Increment Financing Agreement between Williamson County and the City of Hutto with respect to a proposed tax increment reinvestment zone (TIRZ) in Hutto, Teaxas.
q) Claim of AT&T Corp. for Damages to Aerial Fiber Optic Cable and Pole at Hwy 29 and CR 366
r) Williamson County Sheriff’s Office Training Center construction issues.
s) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
No action was taken in Executive Session.
 
37.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
38.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS' COURT RECONVENED FROM EXECUTIVE SESSION AT 12:32 P.M. ON TUESDAY, OCTOBER 31, 2017.
 
39.
Discuss and take appropriate action concerning Economic Development.
No action was taken on this item.
 
40.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
41.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
m) Berry Springs Park and Preserve pipeline
n) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
o) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
p) Tax Increment Financing Agreement between Williamson County and the City of Hutto with respect to a proposed tax increment reinvestment zone (TIRZ) in Hutto, Texas.
q) Claim of AT&T Corp. for Damages to Aerial Fiber Optic Cable and Pole at Hwy 29 and CR 366
r) Williamson County Sheriff’s Office Training Center construction issues.
s) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
No action was taken on this item.
 
42.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
43.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT 12:32 P.M. ON TUESDAY, OCTOBER 31, 2017.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 7th day of November, 2017.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Brandy Cox, Deputy