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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
November 21, 2017


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:38 A.M. on TUESDAY, NOVEMBER 21, 2017, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Absent:
  • County Judge Dan A. Gattis
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Minutes of the November 14, 2017 and November 20, 2017 meeting.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the payment of bills totaling $3,130,028.61 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
4.
Citizen comments.
The following person addressed the Court:
Alex Curry of Georgetown


 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 15 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for Facilities.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for Facilities:

From/To Acct No. Description Amount
From 0100-0409-004998 Non Dept/Contingencies $49,000
To 0100-0509-004509 Facilities/Fac. Enhancement $49,000

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
6.
Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
View Agenda Item
This item was pulled from the Agenda.
 
7.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve compensation changes, position titles changes, position grade changes and any corresponding line item transfers as amended November 20, 2017.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
8.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, October 2017 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Justice of the Peace, Precinct 4, October 2017 Monthly Report in compliance with Code of Criminal Procedure, Section 103.005.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
9.
Discuss, consider and take appropriate action regarding acceptance of donation in the amount of $1500 from Celebration Church pursuant to Tex. Gov't Code 81.032.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve acceptance of a donation in the amount of $1500.00 from Celebration Church pursuant to Texas Government Code 81.032.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
10.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (8) Desks, (1) Credenza, (1) File shelf, (1) Bookcase, (20) Chairs, (1) Barcode Scanner, (2) Easels, (1) Computer, (1) Mouse, (1) Scanner, (1) Printer, (2) Pictures with frames, (1) Table, (1) Microwave, (1) Vacuum, (1) TV, (1) Hard drive, (1) Monitor stand, (1) Chair mat, (1) File cabinet, and (6) Light poles (see attached lists) pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the disposal of various county assets through auction including (8) desks, (1) credenza, (1) file shelf, (1) bookcase, (20) chairs, (1) barcode scanner, (2) easels, (1) computer, (1) mouse, (1) scanner, (1) printer, (2) pictures with frames, (1) table, (1) microwave, (1) vacuum, (1) television, (1) hard drive, (1) monitor stand, (1) chair mat, (1) file cabinet, and (6) light poles (see attached lists) pursuant to Texas Local Government Code 263.152.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
11.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer including (1) Bulletin Board, (1) Shelving Unit, (2) 4-Drawer file cabinets, (2) Office Chairs, (1) Bookshelf, (1) Desk w/return and Upper Storage Unit (see attached lists) pursuant to Tx. Local Govt Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the disposal of various county assets through inter-departmental transfer including (1) bulletin board, (1) shelving unit, (2) 4-drawer file cabinets, (2) office chairs, (1) bookshelf, and (1) desk w/return and upper storage unit (see attached lists) pursuant to Texas Local Government Code 263.152.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
12.
Consider approving property tax refunds over $2,500.00 for the month of October 2017 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve property tax refunds over $2,500.00 for the month of October 2017 for the Williamson County Tax Assessor/Collector.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
13.
Consider approving property tax collections for the month of October 2017 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve property tax collections for the month of October 2017 for the Williamson County Tax Assessor/Collector.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
14.
Discuss, consider and take appropriate action approving Motor Vehicle Bills of Sale for four vehicles being transferred from the Williamson County & Cities Health District to Williamson County for operation and use in Williamson County's Onsite Sewage Facility regulation within Williamson County, Texas. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve motor vehicle bills of sale for four vehicles being transferred from the Williamson County and Cities Health District to Williamson County for operation and use in Williamson County's Onsite Sewage Facility regulation within Williamson County.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
15.
Discuss, consider and take appropriate action on Work Authorization No. 6 in the amount of $50,000 to expire on November 30,2018 under Williamson County Contract for Surveying Services between Walker Texas Surveyors, Inc. and Williamson County dated February 18, 2015 for on call survey services at various locations for Williamson County Road and Bridge.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Work Authorization No. 6 in the amount of $50,000.00 to expire on November 30,2018 under Williamson County Contract for Surveying Services between Walker Texas Surveyors, Inc. and Williamson County dated February 18, 2015 for on call survey services at various locations for Williamson County Road and Bridge.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
REGULAR AGENDA
 
16.
Discuss, consider and take appropriate action on recognizing November as Pancreatic Cancer and Prostate Cancer Awareness month. 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To recognize November as Pancreatic Cancer and Prostate Cancer Awareness month.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
17.
Receive and acknowledge the November 2017 Construction Summary Report for the Road Bond and Pass Through Financing Programs.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.

No action was taken on this item.
Attachments:
 
18.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh invited everyone to a ground breaking ceremony:

CR 119
December 7, 2017
11:00 A.M. 

No action was taken.
Attachments:
 
19.
Discuss and take appropriate action on Williamson County Expo Center, P418, Change Order # 21 from Flintco LLC in the amount of ($325,637.50) for receiving contingency and buyout savings credits and for additional close-out scopes of work. This change order work is being funded by the Construction Managers Contingency. The change order credits are being funded by the Construction Managers Contingency, Owners Construction Contingency and Buyout Savings.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Williamson County Exposition Center, P418, Change Order # 21 from Flintco, LLC in the amount of ($325,637.50) for receiving contingency and buyout savings credits and for additional close-out scopes of work. This change order work is being funded by the Construction Managers Contingency. The change order credits are being funded by the Construction Managers Contingency, Owners Construction Contingency and Buyout Savings.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
20.
Discuss, consider and take appropriate action on approving 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $550,000 from 2013 Road Non-Departmental (P290) to CR 305 @ IH35 Phase 1 (P306) of $450,000 and Bagdad Road @ CR 278 of $100,000.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve 2013 Road Bond Budget Transfer per Road Bond Manager Mike Weaver to move $550,000.00 from 2013 Road Non-Departmental (P290) to County Road (CR) 305 @ Interstate Highway (IH) 35 Phase 1 (P306) of $450,000.00 and Bagdad Road at CR 278 of $100,000.00.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
21.
Discuss, consider, and take appropriate action on approving a variance request to the Williamson County Subdivision Regulations from Sonwest Co. for Sonterra, Section 10 Phase 3 - Pct 3
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
22.
Discuss, consider and take appropriate action regarding a request by Judge Kennon to allocate Room 106 of the Justice Center for use by the Sheriff's Office.
View Agenda Item
This item was pulled from the Agenda.
 
23.
Discuss, consider and take appropriate action on a Resolution for the TXDOT Advance Funding Agreement for Bridge Replacement or Rehabilitation Off the State System in regards to the CR 456 truss bridge in Copeland. 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a resolution for the Texas Department Of Transportation (TXDOT) Advance Funding Agreement for Bridge Replacement or Rehabilitation Off the State System in regards to the County Road (CR) 456 truss bridge in Coupland.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
24.
Discuss, consider and take appropriate action on an  Advance Funding Agreement for Bridge Replacement or Rehabilitation Off the State System with TXDOT in regards to the CR 456 truss bridge in Copeland. 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an Advance Funding Agreement for Bridge Replacement or Rehabilitation Off the State System with Texas Department Of Transportation (TXDOT) in regards to the County Road (CR) 456 truss bridge in Coupland.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
25.
Discuss, consider and take appropriate action on a Real Estate Contract with NSJS Limited Partnership for right of way needed on the SH 29 @ D.B. Wood Rd. project (Parcel 4) Funding source Road Bond P237
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Real Estate Contract with NSJS Limited Partnership for right of way needed on the State Highway (SH) 29 @ D.B. Wood Road Project (Parcel 4) to be funded from Road Bond P-237.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
26.
Discuss, consider and take appropriate action on an Interlocal Agreement Regarding Relocation of Water System Improvements relating to the CR 305 Project. Road Bond Funding Source P306
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an Interlocal Agreement Regarding Relocation of Water System Improvements relating to the County Road (CR) 305 Project to be funded from Road Bond P-306.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
27.
Discuss, consider and take appropriate action on a Real Estate Contract with Nelson Homestead Family Partnership, LTD. for right of way needed on the CR 110 Middle project (Parcel 6M). Road Bond Funding Source P261
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Real Estate Contract with Nelson Homestead Family Partnership, LTD. for right of way needed on the County Road (CR) 110 Middle Project (Parcel 6M) to be funded from Road Bond P-261.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
28.
Discuss, consider and take appropriate action on a Real Estate Contract with Timothy L. Kennedy for right of way needed on the CR 176 @ RM 2243 project. (Parcel 2) Road Bond Funding Source P241
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Real Estate Contract with Timothy L. Kennedy for right of way needed on the County Road (CR) 176 @ Ranch Market (RM) 2243 Project (Parcel 2) to be funded from Road Bond P-241.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
29.
Discuss, consider and take appropriate action on a Chapter 381 Economic Development Program and Agreement with Lone Star Tangible Assets LP. 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Chapter 381 Economic Development Program and Agreement with Lone Star Tangible Assets LP.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
30.
Discuss, consider and take appropriate action in relation to an Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 submitted by the Applicant, Lealco, Inc., to the Texas Commission on Environmental Quality.
View Agenda Item
This item was moved to Executive Session where no action was taken. After reconvening from Executive Session, no action was taken on this item. 
 
31.
Discuss, consider, and take appropriate action on reappointing Paulette McConchie, Rochelle Hall-Schwartz, and Rebecca O' Bryan Lieb to the Williamson County Child Welfare Board for the next three year term.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve reappointing Paulette McConchie, Rochelle Hall-Schwartz, and Rebecca O' Bryan Lieb to the Williamson County Child Welfare Board for the next three year term.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
32.
Discuss, consider, and take appropriate action on appointing Joy Alexander and Delia Cruz to the Williamson County Child Welfare Board for the three year term from October 2017 through September 2020.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve appointing Joy Alexander and Delia Cruz to the Williamson County Child Welfare Board for the three year term from October 2017 through September 2020.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
33.
Discuss, consider and take appropriate action on approving the contract statement of work from Motorola Solutions, Inc. to complete hardware refresh of the NICE recording platform for integration and compatibility with the new CISCO VoIP phone platform. (Note: procurement made pursuant to the Houston-Galveston Area Council HGAC contract #RA05-15).
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
34.
Discuss, consider and take appropriate action on approving Catherine Roberts as the Williamson County representative for both Region 49, 700 MHz Regional Public Safety and the 800 MHz (NPSPAC) Regional Public Safety committee position.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Catherine Roberts as the Williamson County representative for both Region 49, 700 MHz Regional Public Safety and the 800 MHz National Public Safety Planning Advisory Committee (NPSPAC) Regional Public Safety committee position.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
35.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for the Sale of Home at Berry Springs Park and Preserve under RFP # 1711-202.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
36.
Discuss, consider and take appropriate action on approving second extension of contract #1510-018 - Fuel, for renewal option period 12/01/2017 - 11/30/2018 for the same contract terms and conditions, with Triple S Fuels, a Division of Texas Enterprises, Inc.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve second extension of contract #1510-018 - Fuel, for renewal option period 12/01/2017 - 11/30/2018 for the same contract terms and conditions, with Triple S Fuels, a Division of Texas Enterprises, Inc.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
37.
Discuss, consider and take appropriate action on approving the Williamson County Pollution Liability coverage with AIG - Storage Tank Third Party Liability, TankGuard Warranty for Policy Number PLC000168373 for the term of 12/18/17 - 12/18/18. 
 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Williamson County Pollution Liability coverage with AIG - Storage Tank Third Party Liability, TankGuard Warranty for Policy Number PLC000168373 for the term of 12/18/17 - 12/18/18.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
38.
Discuss, consider and take appropriate action on authorizing Knight Security Systems to perform installation of access card readers and video surveillance systems relating to the North Campus Project pursuant to DIR contract # DIR-TSO-3430, for a total cost of $121,671.26, and authorizing the execution of the service agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing Knight Security Systems to perform installation of access card readers and video surveillance systems relating to the North Campus Project pursuant to Department of Information Resources (DIR) contract # DIR-TSO-3430, for a total cost of $121,671.26, and authorizing the execution of the service agreement.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 10:09 A.M. ON TUESDAY, NOVEMBER 21, 2017.
 
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 10:10 A.M. ON TUESDAY, NOVEMBER 21, 2017.
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:10 A.M. ON TUESDAY, NOVEMBER 21, 2017.
 
39.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Columbus Balbo
    e)    Mega Site
    f)    Texas State Gold Depository
    g)    Project New World
    h)    Coop District Development 
    i)    Project Amazon
    j)    Project Valero
View Agenda Item
 
40.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property with endangered species for mitigation purposes.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: CR 111
    g)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property for County Facilities.
    j)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    k)    Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    l)    Discuss the acquisition of a drainage easement for CR 108.
    m)     Discuss easement acquisitions from San Gabriel River Ranch Subdivision.
    n)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    o)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    p)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    q)    Discuss the acquisition of real property for Hairy Man Rd. 
    r)    Discuss the acquisition of real property for SW Bypass.
    s)    Discuss the acquisition of real property for Crossroad Acres.
    t)    Discuss proposed acquisition of real property on CR 138. 
    u)    Discuss proposed acquisition of real property at Highland Springs Lane. 
    v)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    w)    Discuss Cedar Hollow low water crossings and Lost River.
    x)    Discuss the acquisition of real property- Condra Funeral Home- Taylor, Texas
    y)    Discuss the acquisition of real property- S&D Plumbing- Taylor, Texas
    z)    Discuss the acquistiion of Real Estate for Tower Site. 

B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss transfer  of right of way for Westinghouse Rd. to the City of Georgetown.
    e)    Discuss wastewater easements in Berry Springs Park
    f)    Discuss Development Agreement with Ashby Capital Investments, LLC
    g)    Discuss sale of County property on Ronald Reagan Blvd.
    h)    Discuss abandonment of County property on CR 123.  
    i)    Discuss possible sale or exchange of property at 350 Exchange Boulevard, Hutto, Texas
    j)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    k)    Discuss possible sale/disposition of a portion of CR 117.
    l)    Discuss possible sale or exchange of property to LCRA. 
    m)    Discuss sale of property adjacent to Blue Springs Boulevard, Georgetown, Texas.
    n)     Discuss the Interlocal Agreement with BRA for CR 305
    o)    Discuss a TXDOT AFA for the CR 456 truss bridge in Copeland.
    p)    Discuss the Inner Loop Maintenance Facility drainage easements and deed to the City of Georgetown

C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
View Agenda Item
 
41.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
m) Berry Springs Park and Preserve pipeline
n) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
o) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
p) Tax Increment Financing Agreement between Williamson County and the City of Hutto with respect to a proposed tax increment reinvestment zone (TIRZ) in Hutto, Teaxas.
q) Williamson County Sheriff’s Office Training Center construction issues.
r) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
s) Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232
t) Medical subrogation lien settlement offer related to covered person in County’s health benefits plan.
u) Proposed Interlocal Agreement with ESD #2 relating to EMS Housing
v) Cause No. D-1-GN-005913, City of Cedar Park, Texas and Burleson Ranch v. Public Utility Commission of Texas, District Court of Travis County, Texas
 
42.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 
43.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:16 P.M. ON TUESDAY, NOVEMBER 21, 2017.
 
REGULAR AGENDA (continued)
 
44.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
45.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
46.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) County Road 241 utility and Right-of-Way Issues and matters;
h) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
i) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
j) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
k) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
l) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
m) Berry Springs Park and Preserve pipeline
n) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
o) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
p) Tax Increment Financing Agreement between Williamson County and the City of Hutto with respect to a proposed tax increment reinvestment zone (TIRZ) in Hutto, Texas.
q) Williamson County Sheriff’s Office Training Center construction issues.
r) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
s) Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232
t) Medical subrogation lien settlement offer related to covered person in County’s health benefits plan.
u) Proposed Interlocal Agreement with ESD #2 relating to EMS Housing
v) Cause No. D-1-GN-005913, City of Cedar Park, Texas and Burleson Ranch v. Public Utility Commission of Texas, District Court of Travis County, Texas
No action was taken on this item. 
 
47.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
48.
Comments from Commissioners.
COMMISSIONERS’ COURT ADJOURNED AT  12:17 P.M. ON TUESDAY, NOVEMBER 21, 2017.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 5th day of December, 2017.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk