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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
February 13, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:35 A.M. on TUESDAY, FEBRUARY 13, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Absent:
  • Commissioner Precinct 1 Terry Cook
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the February 6, 2018 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $68,186,494.29 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Jim Dillon of Liberty Hill
Bill Kelberlau of Georgetown
Alex Curry of Georgetown
Anthony Corallini of Round Rock
Rick Lutowski of Georgetown

No action was taken on this item.
 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 13 )
 
5.
Discuss and consider approving a line item transfer for OSSF - On-Site Sewage Facilities.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for On-Site Sewage Facilities (OSSF):

From/To Acct No. Description Amount
From 0100-0409-004998 Non-Departmental / Contingence $9000.00
To 0100-0661-004208 Internet Cloud Solutions $9000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
6.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: County Judge Dan A. Gattis 

Motion: To rescind all prior action taken under this Agenda item and to approve the line item transfer with a correction submitted which removes the item transfer for Department 0545 for the Animal Shelter.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
7.
Discuss, consider and take appropriate action on acknowledging the Purchasing Departments monthly report of asset dispositions through auction for the period of 1/11/2018 through 2/7/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge and approve the Purchasing Department's monthly report of asset dispositions through auction for the period of January 11, 2018 through February 7, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
8.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department's monthly report of asset inter-departmental transfers through the period of 1/5/2018 through 2/7/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge and approve the Purchasing Department's monthly report of asset inter-departmental transfers through the period of January 5, 2018 through February 7, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
9.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department's monthly report of asset destruction  through the period of 1/5/2018 through 2/7/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge and approve the Purchasing Department's monthly report of asset destruction through the period of January 5, 2018 through February 7, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
10.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, January 2018 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Justice of the Peace, Precinct 4, January 2018 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
11.
Discuss, consider and take appropriate action on approving the 2017 Racial Profiling Report for Constable 4.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the 2017 Racial Profiling Report for Precinct 4 Constable's Office.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
12.
Discuss, consider, and take appropriate action on reappointing County Commissioner Terry Cook as Williamson County's representative to the Central Texas Clean Air Coalition. Term to begin on January 1, 2018 and ending on December 31, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve reappointing County Commissioner Terry Cook as Williamson County's representative to the Central Texas Clean Air Coalition for a term beginning January 1, 2018 and ending December 31, 2019.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
 
13.
Discuss, consider, and take appropriate action on approval of the final plat for the Paloma Lake Section 25 subdivision - Pct 4
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the final plat for the Paloma Lake Section 25 subdivision - Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
REGULAR AGENDA
 
14.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh and County Engineer Terron Evertson addressed the Court. No action was taken on this item.
Attachments:
 
15.
Discuss, consider and take appropriate action on Contract Amendment No. 2 to the North Mays Extension contract between Williamson County and LJA Engineering, Inc. relating to the 2013 Road Bond Program. Project: P224 North Mays Ext. Funding Source: Road Bonds.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Contract Amendment No. 2 to the North Mays Extension contract between Williamson County and LJA Engineering, Inc. relating to the 2013 Road Bond Program to be funded from Road Bond P-224.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
16.
Discuss, consider, and take appropriate action regarding the Standard Utility Agreement with Atmos Energy for utility relocation on the CR 119 Project, a Road Bond Project in Commissioner Pct. 4.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Standard Utility Agreement with Atmos Energy for utility relocation on the County Road (CR) 119 Project in Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
17.
Discuss, consider, and take appropriate action on approving a variance request to the Williamson County Subdivision Regulations for Siena Townhomes at Mozart - Pct 4
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a variance request to the Williamson County Subdivision Regulations (WCSR) for Siena Townhomes at Mozart in Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
18.
Discuss, consider and take appropriate action on a Resolution authorizing the County Judge to execute an Advance Funding Agreement with Texas Department of Transportation for the design and construction of the Brushy Creek Regional Trail Phase V.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Resolution authorizing the County Judge to execute an Advance Funding Agreement with Texas Department of Transportation (TxDOT).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
19.
Discuss, consider and take appropriate action on a real estate contract with John D. Austin for right of way needed on the CR 200 project (Parcel 1). Funding Source: Road Bonds P285
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a real estate contract with John D. Austin for right of way needed on the County Road (CR) 200 project (Parcel 1) to be funded from Road Bond P-285.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
20.
Discuss, consider and take appropriate action on a real estate contract with Tony and Norman Baugh for right of way needed on the San Gabriel Ranch Rd. dam project. Funding Source: Road & Bridge P439
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a real estate contract with Toni M. Baugh and Norman D. Baugh for right of way needed on the San Gabriel Ranch Road dam project to be funded from Road & Bridge Bond P-439.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
21.
Discuss, consider, and take appropriate action on issuing a county burn ban for a period not to exceed 90 days and to authorize the County Judge to lift ban if conditions improve.
View Agenda Item
Director of Emergency Management Jarred Thomas and General Counsel to Commissioners' Court Hal C. Hawes addressed the Court.
No action was taken on this item.
Attachments:
 
22.
Discuss, consider and take appropriate action to rescind Agenda Items 61 and 62 from the December 19, 2017 regular agenda.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To rescind all prior action taken under Agenda Items 61 and 62 from the December 19, 2017 Williamson County Commissioners' Court Regular Session.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
 
23.
Discuss, consider and take appropriate action acknowledging line item transfers of $500.00 or less completed by the County Auditor during October - December 2017 (1st Quarter - FY18).
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve line item transfers of $500.00 or less completed by the County Auditor during October - December 2017 first quarter Fiscal Year (FY) 2018 budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
24.
Discuss, consider and take appropriate action on approving a 3 month extension to the current Comprehensive Onsite Service Agreement for HeartStart MRX patient care monitors to support Williamson County EMS operations.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a 3 month extension to the current Comprehensive Onsite Service Agreement for HeartStart MRx system for patient care monitors to support Williamson County Emergency Medical Services (EMS) operations.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
25.
Discuss and take appropriate action to allow Pct. 4 Constable’s Office to submit an application for a grant through the Office of the Governor’s Criminal Justice Division for (four) Dash Mounted Law Enforcement Radar Units for the Pct. 4 Constables.
View Agenda Item
Chief Deputy Constable Precinct 4 Mark Birchard addressed the Court.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: County Judge Dan A. Gattis 

Motion: To approve a Resolution for Precinct 4 Constable’s Office to submit an application for a grant through the Office of the Governor’s Criminal Justice Division for (4) Dash Mounted Law Enforcement Radar Units.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Nay:
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
26.
Discuss, consider, and take appropriate action on authorizing the renewal Agreement for pre-employment testing and scoring, for the term of February 1, 2018 - February 1, 2019, with Ergometrics and Applied Personnel Research, Inc., in the amount of $5,500 annually.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the renewal Agreement for pre-employment testing and scoring for a term beginning February 1, 2018 and ending February 1, 2019 with Ergometrics and Applied Personnel Research, Inc., in the amount of $5,500.00 annually.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
27.
Discuss, consider, and take appropriate action on approving the purchase of furniture for the North Campus Project from KI/TechCenter Design, Inc. in the total amount of $241,696.96 pursuant to NJPA Contract # 031715KI.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the purchase of furniture for the North Campus Project from KI/TechCenter Design, Inc. in the total amount of $241,696.96 pursuant to National Joint Powers Alliance (NJPA) contract #031715KI.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
28.
Discuss, consider, and take appropriate action on awarding the contract for construction of Williamson County River Ranch County Park Residence to Glazier Homes, LLC, in the amount of $382,171.75, per the lowest and best quote received, pursuant to Texas Local Gov't Code, Section 262.0225(d) and section 262.0245, and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: County Judge Dan A. Gattis 

Motion: To approve awarding the contract for construction of Williamson County River Ranch County Park Residence to Glazier Homes, LLC, in the amount of $382,171.75; pursuant to Texas Local Government Code Section 262.0225(d) and Section 262.0245 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Nay:
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
29.
Discuss, consider and take any appropriate action to accept small gift items from the general public, pursuant to Tex. Loc. Gov't Code § 81.032, consisting of de mininus personal property such as animal food, crates, supplies, leashes, and collars, and authorize donation for civic purpose and to support operations of the Williamson County Regional Animal Shelter, pursuant to Tex. Loc. Gov't Code § 263.152 (a)(4).
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve acceptance of small gift items from the general public, pursuant to Texas Local Government Code Section 81.032, consisting of de minimis personal property such as animal food, crates, supplies, leashes, and collars, and to authorize the donation for civic purpose and to support operations of the Williamson County Regional Animal Shelter; pursuant to Texas Local Government Code Section 263.152 (a)(4).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
 
30.
Discuss, consider, and take appropriate action on approving a service contract between Williamson County and Korn Ferry Hay Group for Compensation Process Review in the amount of $15,500.00 to support the operations of the Williamson County Human Resources Department and authorizing execution of the agreement.  
View Agenda Item
Senior Director of Human Resources Tara Raymore addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a service contract between Williamson County and Korn Ferry Hay Group for Compensation Process Review in the amount of $15,500.00 to support the operations of the Williamson County Human Resources Department and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
31.
Discuss, consider, and take appropriate action on approving agreement  #2018-153 between Mtech and Williamson County for re-piping the Williamson County jail boiler room in the amount of $41,600.00 pursuant to TIPS Contract #1032615, and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve agreement #2018-153 between Mtech Comfort Systems USA and Williamson County for re-piping the Williamson County jail boiler room in the amount of $41,600.00 pursuant to The Interlocal Purchasing System (TIPS) contract #1032615 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
32.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Cul-De-Sac Fog Seal FY18 under IFB # 1802-213.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Cul-De-Sac Fog Seal Fiscal Year (FY) 18 under Invitation for Bid (IFB) #1802-213.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
33.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Cul-De-Sac Fog Seal Fall 2017 under IFB # 1802-214.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Cul-De-Sac Fog Seal Fall 2017 under Invitation for Bid (IFB) #1802-214.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:44 A.M. ON TUESDAY, FEBRUARY 13, 2018.
 
34.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss Pearson Road District.
    c)    Discuss North Woods Road District.
    d)    Project Columbus Balbo
    e)    Mega Site
    f)    Texas State Gold Depository
    g)    Project New World
    h)    Coop District Development 
    i)    Project Amazon
    j)    Project Valero
    k)    Wolf Lakes
View Agenda Item
No action was taken in Executive Session. 
 
35.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property for N. Mays Extension.
    e)    Discuss the acquisition of real property: CR 101
    f)    Discuss the acquisition of real property: CR 200
    g)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    h)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    i)    Discuss the acquisition of real property for County Facilities.
    j)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    k)    Discuss acquisition of property located at NEC of Toll 130 and Gattis School Rd. 
    l)    Discuss the acquisition of a drainage easement for CR 108.
    m)     Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
    n)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    o)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    p)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    q)    Discuss the acquisition of real property for Hairy Man Rd. 
    r)    Discuss the acquisition of real property for SW Bypass.
    s)    Discuss the acquisition of real property for Crossroad Acres.
    t)    Discuss proposed acquisition of real property on CR 138. 
    u)    Discuss proposed acquisition of real property at Highland Springs Lane. 
    v)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    w)    Discuss Cedar Hollow low water crossings and Lost River.
    x)    Discuss the acquisition of real property- Condra Funeral Home- Taylor, Texas
    y)    Discuss the acquisition of real property- S&D Plumbing- Taylor, Texas
    z)    Discuss the acquistiion of Real Estate for Tower Site. 
B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of 183 A excess right of way
    c)    Discuss proposed sale of real estate of Blue Springs Blvd
    d)    Discuss transfer  of right of way for Westinghouse Rd. to the City of Georgetown.
    e)    Discuss wastewater easements in Berry Springs Park
    f)    Discuss Development Agreement with Ashby Capital Investments, LLC
    g)    Discuss sale of County property on Ronald Reagan Blvd.
    h)    Discuss abandonment of County property on CR 123.  
    i)    Discuss possible sale or exchange of property at 350 Exchange Boulevard, Hutto, Texas
    j)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    k)    Discuss possible sale/disposition of a portion of CR 117.
    l)    Discuss possible sale or exchange of property to LCRA. 
    m)    Discuss sale of property adjacent to Blue Springs Boulevard, Georgetown, Texas.
    n)     Discuss the Interlocal Agreement with BRA for CR 305
    o)    Discuss the possible sale of a portion of the Candle Factory tract. 
    p)     Potential governmental uses for 8th Street downtown parking lot 
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.     Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
View Agenda Item
No action was taken in Executive Session. 
 
36.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
h) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
j) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
k) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
l) Berry Springs Park and Preserve pipeline
m) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
n) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
o) Tax Increment Financing Agreement between Williamson County and the City of Hutto with respect to a proposed tax increment reinvestment zone (TIRZ) in Hutto, Teaxas.
p) Williamson County Sheriff’s Office Training Center construction issues.
q) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
r) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
s) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
t) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
u) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
v) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
w) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
x) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
y) Utility damage claim from Suddenlink Communications occurring on or about 03/27/2017 at CR 366 and SH 29.
No action was taken in Executive Session. 
 
37.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
38.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:51 P.M. ON TUESDAY, FEBRUARY 13, 2018.
 
39.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
40.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
41.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
h) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
i) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
j) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
k) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
l) Berry Springs Park and Preserve pipeline
m) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
n) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
o) Tax Increment Financing Agreement between Williamson County and the City of Hutto with respect to a proposed tax increment reinvestment zone (TIRZ) in Hutto, Texas.
p) Williamson County Sheriff’s Office Training Center construction issues.
q) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
r) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
s) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
t) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
u) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
v) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
w) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
x) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
y) Utility damage claim from Suddenlink Communications occurring on or about 03/27/2017 at CR 366 and SH 29.
General Counsel to Commissioners' Court Hal C. Hawes addressed the Court.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the amount of $2849.80 in settlement of Suddenlink Communications Claim No. 179038169 and to authorize the County Judge to execute settlement documents, if any, approved as to form by the County Attorney's Office.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
 
42.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
Attachments:
 
43.
Comments from Commissioners.
Commissioner Covey thanked all of the County workers for working very had for the County. "Thank you very much for all your efforts."
COMMISSIONERS’ COURT ADJOURNED AT  12:59 P.M. ON TUESDAY, FEBRUARY 13, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 20th day of February 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk