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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
March 6, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:33 A.M. on TUESDAY, MARCH 6, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the February 27, 2018 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $3,825,388.66 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Alex Curry of Georgetown
Sharon Krienke of Cedar Park
Roland Krienke of Cedar Park
Solveij Praxis of Austin, Williamson County
Mark Brooks of Round Rock
Sofia Casini of Austin, Travis County
Mary Beth Foster of Cedar Park
Bethany Carson of Austin, Travis County

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 14 )
 
5.
Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for the County Sheriff:

From/To Acct No. Description Amount
From 0100.0560.004850 Radio Communication Systems (RCS) Radio Fees $6,738.27
To: 0100.0560.003010 Computer Equipment <5,000 $6,738.27

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
6.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
7.
Discuss, consider and take appropriate action to accept a donation of six K9 ballistic body armor for the Sheriff's Office from Vested Interest in K9s, Inc.
 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve acceptance of a donation of (6) K9 ballistic body armor for the Sheriff's Office from Vested Interest in K9s, Inc.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
8.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (87) Desktops, (12) Laptops, (1) 2009 Dodge Charger, and (1) 2010 Chevy Tahoe pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the disposal of various county assets through auction including (87) desktops, (12) laptops, (1) 2009 Dodge Charger, and (1) 2010 Chevy Tahoe pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
9.
Discuss, consider and take appropriate action on accepting and approving a report on the Cedar Park Tax Office Remodel Project; Change Order # 9 in the amount of $4,663.00 for approval of relocating the water heater as necessary, which was executed by Bob Lubecker, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded by the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept and approve a report on the Cedar Park Tax Office Remodel Project; Change Order No. 9 in the amount of $4,663.00 for approval of relocating the water heater as necessary, which was executed by Williamson County Facilities Project Manager Bob Lubecker, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by the Owners Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
10.
Discuss, consider and take appropriate action on accepting and approving a report on the Cedar Park Tax Office Remodel Project; Change Order # 16 in the amount of $23,930.00 for approval of additional electrical, data, exterior and interior finish work, and window coverings, which was executed by Bob Lubecker, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded by the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept and approve a report on the Cedar Park Tax Office Remodel Project; Change Order No. 16 in the amount of $23,930.00 for approval of additional electrical, data, exterior and interior finish work, and window coverings, which was executed by Williamson County Facilities Project Manager Bob Lubecker, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by the Owners Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
11.
Discuss, consider and take appropriate action on Work Authorization No. 3 in the amount of $50,000 to expire on March 30, 2018 under Williamson County Contract for Engineering Services between Steger Bizzell Engineering, Inc. and Williamson County dated January 17, 2017 for On Call Professional Engineering Services for Williamson County Road and Bridge.
 
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
12.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the LSRWA Lester subdivision - Pct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the preliminary plat for the LSRWA Lester subdivision - Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider, and take appropriate action on approval of the final plat for the Harkins subdivision - Pct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the final plat for the Harkins subdivision - Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
14.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the Santa Rita WCESD #4 Fire Station No. 2 subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the preliminary plat for the Santa Rita Williamson County Emergency Services District (WCESD) 4 Fire Station No. 2 subdivision - Precinct 2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
15.
Discuss, consider and take appropriate action on recognizing Cmdr. Tammy Travis for her 23 years of service to Williamson County EMS.
View Agenda Item
Director of Emergency Medical Services Mike Knipstein addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To recognize Commander Tammy Travis for her 23 years of service to Williamson County Emergency Medical Services (EMS).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
16.
Discuss, consider and take appropriate action to recognize Julie Lahr, Community Health Provider with the Mobile Outreach Team as the recipient of 2017 JEMS "EMS10: Innovators in EMS award."
View Agenda Item
Director of Mobile Outreach Team Annie Burwell and Community Health Provider Julie Lahr addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To recognize Julie Lahr, Community Health Provider with the Mobile Outreach Team as the recipient of The Journal of Emergency Medical Services (JEMS) "EMS10: Innovators in EMS Award" for 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
17.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. 
 
18.
Discuss, consider and take appropriate action on a line transfer item for Road and Bridge Division.
From/To Acct No. Description Amount
From 0200-0210-005711 Heavy Equipment > $5,000 $90.10
To 0200-0210-000777 Transfer to Capital Projects $90.10
View Agenda Item
This item was pulled from the Agenda.
 
19.
Discuss, consider and take appropriate action on approving a 2017 Capital Improvement Program Budget Transfer to move $23,694 from Cedar Park Annex Building (P452) to DAS (Distributed Antenna Systems) Project (P472).
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a 2017 Capital Improvement Program Budget Transfer to move $23,694.00 from Cedar Park Annex Building (P-452) to Distributed Antenna Systems (DAS) Project (P-472).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
20.
Discuss, consider and take appropriate action on approving Long Term Planning Budget Transfer to move $1,102,384 from Southeast Corridor (P463) to Corridor F/US183 (P461) of $602,384 and Corridor C/SH29 Bypass (P459) of $500,000.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Long Term Planning Budget Transfer in the amount of $1,102,384.00 from Southeast Corridor (P-463) to Corridor F / United States (US) 183 (P-461) in the amount of $602,384.00 and Corridor C / State Highway (SH) 29 Bypass (P-459) in the amount of $500,000.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
21.
Discuss, consider and take appropriate action granting the Williamson County Facilities Department Director with authority to approve changes orders in the event that a previously approved and authorized Williamson County Facilities Department Employee is unable to approve a change order in relation to a Williamson County construction project pursuant to Local Gov’t Code  262.031.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve granting the Williamson County Facilities Department Director with authority to approve change orders in the event that a previously approved and authorized Williamson County Facilities Department employee is unable to approve a change order in relation to a Williamson County construction project pursuant to Local Government Code Section 262.031.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
22.
Discuss, consider and take appropriate action on Williamson County Sheriff’s Office Training Center Project, P323, Change Order # 35 from American Constructors in the amount of $104,195.00 for additional Audio/Video components and installation. This change order is being funded by the Owners Contingency.  
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Change Order No. 35 for the Williamson County Sheriff’s Office Training Center Project P-323 from American Constructors in the amount of $104,195.00 for additional audio/video components and installation to be funded by the Owners Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
23.
Discuss, consider and take appropriate action on Williamson County Sheriff’s Office Training Center Project, P323, Change Order # 43 from American Constructors in the amount of $5,165.00 for additional irrigation controller components and installation. This change order is being funded by the Construction Managers Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Change Order No. 43 for Williamson County Sheriff’s Office Training Center Project P-323 from American Constructors in the amount of $5,165.00 for additional irrigation controller components and installation to be funded by the Construction Managers Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
24.
Discuss, consider and take appropriate action on Change Order No. 46, to the Agreement between Williamson County and J. T. Vaughn Construction, LLC, in the amount of $1,350,000.00 for the acceptance and funding of the Fuel Station and the required additional days per ASI-039 in relation to the Williamson County North Campus Project. This change order is being funded by the reserve spending budget for capital projects which was approved on October 17, 2017.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Change Order No. 46 to the Agreement between Williamson County and J. T. Vaughn Construction, LLC, in the amount of $1,350,000.00 for the acceptance and funding of the Fuel Station and the required additional days per ASI-039 in relation to the Williamson County North Campus Project to be funded by the reserve spending budget for Capital Projects which was approved on October 17, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
25.
Discuss, consider and take appropriate action on a Possession & Use Agreement with JBS Holdings, LP for right of way needed on  the CR 278 project. (Parcel 6) Funding Source: P438
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Possession & Use Agreement with JBS Holdings, LP for right of way needed on the County Road (CR) 278 Project (Parcel 6) to be funded by Road Bond P-438.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
26.
Discuss, consider and take appropriate action on a real estate contract with James and Andrea Billingsley for right of way needed on the CR 200 project. (Parcel 7); Funding Source P285
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a real estate contract with James Billingsley and Andrea Billingsley for right of way needed on the County Road (CR) 200 Project (Parcel 7) to be funded by Road Bond P-285.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
27.
Discuss, consider, and take appropriate action on authorizing the county judge to sign a Conservation Easement and the Sun City Texas Preserve Operation, Management and Monitoring Plan between Sun City Texas Community Association, Inc. and Williamson County, as trustee for the Williamson County Conservation Foundation.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the County Judge to sign a Conservation Easement and the Sun City Texas Preserve Operation, Management and Monitoring Plan between Sun City Texas Community Association, Inc. and Williamson County, as trustee for the Williamson County Conservation Foundation.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
28.
Discuss, consider and take appropriate action on a Funding Agreement with Bluebonnet Trails Community Services for mental health services and a 12-bed Crisis Stabilization Unit in Williamson County.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Funding Agreement with Bluebonnet Trails Community Services for mental health services and a 12-bed Crisis Stabilization Unit in Williamson County.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
29.
Discuss, consider, and take appropriate action to review the submitted outcome measures for DY7-DY8 DSRIP projects. 
View Agenda Item
Senior Director of Emergency Services John Sneed and Williamson County and Cities Health District (WCCHE) Executive Director John Teel addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To review the submitted outcome measures for DY7-DY8 Delivery System Reform Incentive Payment Program (DSRIP) Projects.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
30.
Discuss, consider and take appropriate action on temporarily closing the following roads during the stated times for Stalwart Films to shoot a TV series for AMC Television: 1. CR 434 Bridge between CR 436 and CR 438 South East of Thrall on March 13, 2018 from 9 a.m. to 4 p.m., March 14, 2018 from 5 a.m. to 10 p.m. and March 15, 2018 from 5 a.m. to 10 p.m. 2. CR 438 between CR 434 and FM 112 South East of Thrall from 5 a.m. until 10 p.m. on March 12, 2018; and 3. CR 366 between Chandler Rd and HWY 29 North West of Taylor near the San Gabriel River Crossing from 10 a.m. until 10 p.m. on March 12, 2018.
 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve temporarily closing the following roads during the stated times for Stalwart Films to shoot a television (TV) series for American Movie Classics (AMC) Television: (1.) County Road (CR) 434 bridge between CR 436 and CR 438 South East of Thrall on March 13, 2018 from 9 a.m. to 4 p.m., March 14, 2018 from 5 a.m. to 10 p.m. and March 15, 2018 from 5 a.m. to 10 p.m.; (2.) CR 438 between CR 434 and Farm to Market (FM) 112 South East of Thrall from 5 a.m. to 10 p.m. on March 12, 2018; and (3.) CR 366 between Chandler Road (Rd) and Highway (HWY) 29 North West of Taylor near the San Gabriel River Crossing from 10 a.m. to 10 p.m. on March 12, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
31.
Discuss, consider, and take appropriate action on authorizing the extension of Traffic Signs Agreement #1702-140, for the same pricing, terms and conditions as the existing contract, for the term of March 21, 2018 - March 20, 2019, with Garden State Highway Products, Inc. for signs and roll goods; Pathmark Traffic Products of Texas and NSTS, LLC for hardware, posts and markers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the extension of Traffic Signs Agreement No.1702-140, for the same pricing, terms and conditions as the existing contract, for a term beginning March 21, 2018 and ending March 20, 2019, with Garden State Highway Products, Inc. for signs and roll goods; Pathmark Traffic Products of Texas and NSTS, LLC for hardware, posts and markers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
32.
Discuss, consider, and take appropriate action on authorizing the First Amended Services Contract for Fire, Alarm Monitoring with SimplexGrinnell, adding exhibits C1-C5, pursuant to TX-MAS-5-03FACO10, with pricing as shown on Exhibit C1-C5.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
33.
Discuss, consider, and take appropriate action on approving an agreement between Cambrian Environmental and Williamson County for Emergency Karst Services relating to Cave at Cambria Drive, Round Rock Texas, in the not-to-exceed amount of $ 35,000.00, exempting this agreement from competitive requirements as per Texas Local Government Code Discretionary Exemption 262.024.(1), 262.024 (2) and 262.024 (3), and authorizing the execution of the agreement.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an agreement between Cambrian Environmental and Williamson County for Emergency Karst Services relating to Cave at Cambria Drive, Round Rock, Texas Project not-to-exceed an amount of $ 35,000.00, exempting this agreement from competitive requirements as per Texas Local Government Code Discretionary Exemption Sections 262.024.(1), 262.024 (2) and 262.024 (3), and authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider, and take appropriate action on approving the purchase of one (1) 2018 Chevy Express 3500 Van in the amount of $46,211.66 and three (3) Chevy Tahoe PPv 4X2's in the amount of $117,431.71, from Caldwell Country Chevrolet per BuyBoard Contract # 521-16 to support the operations of the Williamson County Jail.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the purchase of one (1) 2018 Chevy Express 3500 Van in the amount of $46,211.66 and three (3) Chevy Tahoe PPv 4X2's in the amount of $117,431.71, from Caldwell Country Chevrolet per BuyBoard Contract # 521-16 to support the operations of the Williamson County Jail.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
35.
Discuss, consider, and take appropriate action on awarding RFQ # 1711-206, Small Drainage and Roadway Project Design to the best overall respondents Alliance Transportation Group (Drainage Design) & Pape-Dawson Engineers, Inc. (Roadway Design) and authorizing execution of the Professional Services Agreements.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To award Request for Quotation (RFQ) # 1711-206, Small Drainage and Roadway Project Design to the best overall respondents Alliance Transportation Group (Drainage Design) & Pape-Dawson Engineers, Inc. (Roadway Design) and authorize execution of the Professional Services Agreements.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
36.
Discuss, consider, and take appropriate action on Work Authorization No. 1 in the amount of $150,000.00 to expire September 30, 2018, under Williamson County Contract, for Engineering Services between Pape-Dawson Engineers, Inc. and Williamson County dated March 6, 2018 for On-Call Professional Engineering Services for Small Drainage and Roadway Projects and authorizing execution of the WA.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
37.
Discuss, consider and take appropriate action on Work Authorization No. 1 in the amount of $150,000.00 to expire September 30, 2018 under Williamson County Contract for Engineering Services between Alliance Transportation Group and Williamson County dated March 6, 2018 for On Call Professional Engineering Services for Small Drainage and Roadway Projects and authorizing execution of the WA.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
38.
Discuss, consider, and take appropriate action on amending the Purchasing requirement to obtain three (3) quotes by increasing the threshold from $2,000 to $5,000.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve amending the Purchasing requirement to obtain three (3) quotes by increasing the threshold from $2,000.00 to $5,000.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
39.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Pharmaceuticals and Supplies for the Williamson County Regional Animal Shelter under IFB # 1802-218.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Pharmaceuticals and Supplies for the Williamson County Regional Animal Shelter under Invitation for Bid (IFB) # 1802-218.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:27 A.M. ON TUESDAY, MARCH 6, 2018.
 
40.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss North Woods Road District.
    c)    Project Amazon
    d)    Wolf Lakes
View Agenda Item
No action was taken in Executive Session. 
 
41.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property: CR 101
    e)    Discuss the acquisition of real property: CR 200
    f)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    g)    Discuss the acquisition of real property for proposed CR 110 project. (All sections)
    h)    Discuss the acquisition of real property for County Facilities.
    i)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    j)     Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
    k)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    l)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    m)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    n)    Discuss the acquisition of real property for Hairy Man Rd. 
    o)    Discuss the acquisition of real property for SW Bypass.
    p)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    q)    Discuss Cedar Hollow low water crossings and Lost River.
B.    Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss wastewater easements in Berry Springs Park
    c)    Discuss sale of County property on Ronald Reagan Blvd.
    d)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    e)     Potential governmental uses for 8th Street downtown parking lot 
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.     Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.     Discuss the San Gabriel River trail easements. 
View Agenda Item
No action was taken in Executive Session. 
 
42.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
h) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
i) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
j) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
k) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
l) Berry Springs Park and Preserve pipeline
m) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
n) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
o) Tax Increment Financing Agreement between Williamson County and the City of Hutto with respect to a proposed tax increment reinvestment zone (TIRZ) in Hutto, Teaxas.
p) Williamson County Sheriff’s Office Training Center construction issues.
q) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
r) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
s) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
t) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
u) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
v) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
w) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
x) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
y) Utility damage claim from Suddenlink Communications occurring on or about 03/27/2017 at CR 366 and SH 29.
z) Intergovernmental Services Agreement with ICE and Agreement with CoreCivic, Inc. relating to the T. Don Hutto Facility.
No action was taken in Executive Session. 
 
43.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
44.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:43 A.M. ON TUESDAY, MARCH 6, 2018.
 
45.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
46.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
47.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
g) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
h) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
i) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
j) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
k) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
l) Berry Springs Park and Preserve pipeline
m) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
n) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
o) Tax Increment Financing Agreement between Williamson County and the City of Hutto with respect to a proposed tax increment reinvestment zone (TIRZ) in Hutto, Texas.
p) Williamson County Sheriff’s Office Training Center construction issues.
q) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
r) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
s) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
t) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
u) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
v) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
w) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
x) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
y) Utility damage claim from Suddenlink Communications occurring on or about 03/27/2017 at CR 366 and SH 29.
z) Intergovernmental Services Agreement with ICE and Agreement with CoreCivic, Inc. relating to the T. Don Hutto Facility.
No action was taken on this item.
 
48.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
49.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the Liberty Hill 90 subdivision - Pct 2.
View Agenda Item
This item was moved from the Regular Agenda to the Consent Agenda.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the preliminary plat for the Liberty Hill 90 subdivision - Precinct 2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
50.
Comments from Commissioners.
Judge Gattis announced Commissioners' Court is canceled for Tuesday (March 13, 2018) due to Spring Break.
 
COMMISSIONERS’ COURT ADJOURNED AT  11:44 A.M. ON TUESDAY, MARCH 6, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 13th day of March, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk