Minutes for Commissioners Court - Regular Session

MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
March 27, 2018

STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:33 A.M. on TUESDAY, MARCH 27, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:

Present:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
County Clerk Nancy E. Rister

Others Present:

Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
Rebecca Pruitt, Executive Assistant to County Clerk

Review and approval of minutes.

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve the Minutes of the March 20, 2018 meeting.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

Minutes

Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.

No action was taken on this item.

Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

First Assistant County Auditor Julie Kiley addressed the Court.

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To authorize the payment of bills totaling $7,111,442.77 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

Citizen comments.

Those who addressed the Court:
Bethany Carson of Austin, Travis County
Katharine Stellar Dutcher of Austin, Travis County
Rev. Carolyn Donovan of Round Rock
Josh Blaine of Austin, Travis County
Jim Dillon of Liberty Hill
Bill Kelberlau of Georgetown
Alex Curry of Georgetown

No action was taken on this item.

CONSENT AGENDA

The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 12 )

Discuss, consider, and take appropriate action on a line item transfer for the County Attorney's Office.

View Agenda Item

This item was moved to the Regular Agenda.

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve a line item transfer for the County Attorney's Office:

From/To	Acct No.	Description	Amount
From	0100.0475.004902	County Attorney Legal Supplement	$6,820.00
To	0100.0475.003006	Office Equipment <$5000	$6,820.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve a line item transfer for the County Sheriff:

From/To	Acct No.	Description	Amount
From	0100.0560.3003	Radio Equipment <$5000	$15,000.00
From	0100.0560.3004	Ammunition	$5,000.00
From	0100.0560.4511	Firing Range Maintenance & Repairs	$10,000.00
To	0100.0560.3311	Uniforms	$30,000.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Discuss, consider and take appropriate action on a line item transfer for Road and Bridge Division.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve a line item transfer for Road and Bridge Division:

From/To	Acct No.	Description	Amount
From	0200-0210-005711	Heavy Equipment > 5,000	$110,000.00
To	0200-0210-003599	Road Construction / Maintenance	$85,000.00
To	0200-0210-003541	Contract Mowing	$25,000.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (1) Optiplex 740, (1) 2001 Big-Tex 50LA-16 Utility Trailer, (1) 1997 Ennis Utility Trailer, (1) 2003 Ford Explorer, and (1) 1995 Texas Bragg Utility Trailer, pursuant to Tx. Local Gov't code 263.152.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve authorizing the disposal of various county assets through auction including (1) Optiplex 740, (1) 2001 Big-Tex 50LA-16 Utility Trailer, (1) 1997 Ennis Utility Trailer, (1) 2003 Ford Explorer, and (1) 1995 Texas Bragg Utility Trailer, pursuant to Texas Local Government Code Section 263.152.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

10.

Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County North Campus Project; Change Order #38 in the amount of $4,646.00 for additional structural steel work required by the structural engineer based on ASI-029 and ASI-033, which was executed by Dwayne Gossett, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is to be funded by the Owners Contingency.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To accept and approve a report on the Williamson County North Campus Project; Change Order No. 38 in the amount of $4,646.00 for additional structural steel work required by the structural engineer based on ASI-029 and ASI-033, which was executed by Williamson County Facilities Project Manager Dwayne Gossett pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by the Owners Contingency.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

11.

Discuss, consider, and take appropriate action on approval of the preliminary plat for the Singh subdivision - Pct 4.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve the preliminary plat for the Singh subdivision - Precinct 4.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

Prelim Plat - Singh Sub

12.

Discuss, consider, and take appropriate action on approval of the final plat for the Dog Creek Overlook subdivision - Pct 2.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve the final plat for the Dog Creek Overlook subdivision - Precinct 2.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

Final Plat - Dog Creek Overlook

REGULAR AGENDA

13.

Consider, discuss, and take appropriate action on proclaiming April 2018 as CHILD ABUSE AWARENESS AND PREVENTION MONTH in Williamson County.

View Agenda Item

Those who addressed the Court:
Children's Advocacy Center Executive Director Monica Benoit-Beatty
Children's Advocacy Center Executive Board Member Marsha Farn
District Attorney Victim Assistant Coordinator Alma Vasquez
District Attorney Victim Assistance Coordinator Kim Wimberly

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To proclaim April 2018 as Child Abuse Awareness and Prevention Month in Williamson County.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

Proclamation

14.

Discuss, consider and take appropriate action on approving Tyler Coufal as the Texas A&M AgriLife Extension Service - Agriculture Extension Agent and Katherine Whitney as the Texas A&M AgriLife Extension Service-Horticulture Extension Agent.

View Agenda Item

Those who addressed the Court:
District Extension Administrator with Texas A&M AgriLife Extension Service for District 8 Donald Kelm
Texas A&M AgriLife Extension Service - Horticulture Extension Agent Katherine Whitney as of April 30, 2018
Texas A&M AgriLife Extension Service - Agriculture Extension Agent Tyler Coufal as of April 10, 2018

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve Tyler Coufal as the Texas A&M AgriLife Extension Service - Agriculture Extension Agent and Katherine Whitney as the Texas A&M AgriLife Extension Service - Horticulture Extension Agent.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

15.

Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

16.

Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1706-169, in the amount of ($177,159.27) for the Overlay of Ronald Reagan Blvd from Williams Drive to SH 195.

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve Change Order No. 1, for an Agreement between Williamson County and Lone Star Paving for a credit in the amount of $177,159.27 for the Overlay of Ronald Reagan Boulevard (Blvd).

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

Change order No 1

17.

Discuss, consider and take appropriate action on Change Order No. 46, to the Agreement between Williamson County and J. T. Vaughn Construction, LLC, for the acceptance and funding of the Buyout Savings portion of the change order in the amount of $135,504.00 for the construction of the Fuel Station and the required additional days per ASI-039 in relation to the Williamson County North Campus Project.

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve Change Order No. 46, to the Agreement between Williamson County and J. T. Vaughn Construction, LLC, for the acceptance and funding of the Buyout Savings portion of the change order in the amount of $135,504.00 for the construction of the Fuel Station and the required additional days per ASI-039 in relation to the Williamson County North Campus Project.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

NCF Change Order 46

18.

Discuss, consider and take appropriate action on a real estate contract with Gary and Cynthia Barrows for right of way needed on CR 200 (Parcel 15). Funding Source- Road Bonds P285

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a real estate contract with Gary Barrows and Cynthia A. Barrows for right of way needed on County Road (CR) 200 (Parcel 15) to be funded by Road Bond P-285.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

Barrows Contract

19.

Discuss, consider and take appropriate action authorizing the County Judge to execute an Interlocal Agreement with the BRA, et. al., regarding the relocation of a portion of the Williamson County Raw Waterline to facilitate the construction of the CR 305 at IH 35 Project and the Reagan Blvd. at IH 35 Project.

View Agenda Item

Senior Director of Infrastructure Bob Daigh addressed the Court.

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve authorizing the County Judge to execute an Interlocal Agreement with the Brazos River Authority (BRA), et alii (et. al.), regarding the relocation of a portion of the Williamson County Raw Waterline to facilitate the construction of the County Road (CR) 305 at Interstate Highway (IH) 35 Project and the Reagan Boulevard (Blvd) at IH 35 Project.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

20.

Discuss, consider and take appropriate action on a Resolution for Condemnation with Mary Elizabeth Sowell, the Estate of Raymond Sowell (deceased) and Joshua Joe Solis a/k/a Joshua Solis for right of way needed on the San Gabriel Ranch Road project. Funding Source: Road & Bridge P439

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To authorize the use of the power of eminent domain to acquire 0.548 acres from Mary Elizabeth Sowell, the Estate of Raymond Sowell (deceased) and Joshua Joe Solis also know as (a/k/a) Joshua for right of way needed on the San Gabriel Ranch Road Project to be funded by Road & Bridge P-439.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

Solis Resolution

21.

Discuss, consider and take appropriate action on two Correction Special Warranty Deeds between Star Golf Development, Inc., as Grantor, and Williamson County, Texas, as Grantee, to correct the legal description of the properties described in the original deeds.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve (2) Correction Special Warranty Deeds between Star Golf Development, Inc., as Grantor, and Williamson County, Texas, as Grantee, to correct the legal description of the properties described in the original deeds.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

22.

Discuss, consider and take appropriate action on a Correction Dedication Deed between Brushy Creek, Ltd., as Grantor, and Williamson County, Texas, as Grantee, to correct the legal description of the property described in the original dedication deed.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a Correction Dedication Deed between Brushy Creek, Ltd., as Grantor, and Williamson County, Texas, as Grantee, to correct the legal description of the property described in the original dedication deed.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

Correction Dedication Deed Brushy Creek Dev

23.

Discuss, consider and take appropriate action on a Correction Dedication Deed and two Correction Special Warranty Deeds between Tack Development, Ltd., as Grantor, and Williamson County, Texas, as Grantee, to correct the legal description of the properties described in the original deeds.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a Correction Dedication Deed and (2) Correction Special Warranty Deeds between Tack Development, Ltd., as Grantor, and Williamson County, Texas, as Grantee, to correct the legal description of the properties described in the original deeds.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

24.

Discuss, consider and take appropriate action to approve the Williamson County Benefit Committee Bylaws.

View Agenda Item

Director of Benefits Administration Shelley Loughrey addressed the Court.

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve the Williamson County Benefits Committee Bylaws.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

Benefits Committee Bylaws

25.

Discuss, consider and take appropriate action regarding request of Technology Services Department to pay non-exempt staff for overtime in the total amount not to exceed $10,000 for work performed in association with the various County building projects in lieu of giving compensatory time.

View Agenda Item

Senior Director of Technology Services Jay Schade addressed the Court.

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve paying non-exempt staff in the Technology Services Department for overtime in the total amount not to exceed $10,000.00 for work performed in association with the various County building projects in lieu of giving compensatory time.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

26.

Discuss, consider and take appropriate action on temporarily closing CR 434 during the stated times for Stalwart Films to shoot a TV series for AMC Television: Monday 4/2/18 from 12 p.m. to 4 p.m. and Tuesday 4/3/18 from 6 a.m. - 3 p.m.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve temporarily closing of County Road (CR) 434 during the stated times for Stalwart Films to shoot a TV series for AMC Television: Monday 4/2/18 from 12 p.m. to 4 p.m. and Tuesday 4/3/18 from 6 a.m. - 3 p.m.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

27.

Discuss, consider, and take appropriate action on approving the HVAC Service Contract between TNT System Solutions and Williamson County for HVAC Testing in the amount of $9,225.00, and authorizing the execution of the agreement.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 4 Larry Madsen

Motion: To approve the Heating, Ventilation, and Air Conditioning (HVAC) Service Contract between TNT System Solutions, Inc. and Williamson County for HVAC Testing in the amount of $9,225.00, and to authorize the execution of the agreement.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

TNT Signed Contract

28.

Discuss, consider, and take appropriate action on approving agreement between Williamson County and Official Payments Corporation to provide merchant card services to support the operation of the Williamson County On-Site Sewage Facilities Department and authorizing execution of the agreement.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve an agreement between Williamson County and Official Payments Corporation to provide merchant card services to support the operation of the Williamson County On-Site Sewage Facilities Department and to authorize the execution of the agreement.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

Agreement

29.

Discuss, consider and take appropriate action on approving agreement between LobbyGuard Solutions and Williamson County for visitor management software and equipment in the amount of $6,820 for the County Attorney's office.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve an agreement between LobbyGuard Solutions and Williamson County for visitor management software and equipment in the amount of $6,820.00 for the County Attorney's office.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

30.

Discuss, consider, and take appropriate action on awarding IFB # 1802-214 Cul-De-Sac Fog Seal Fall 2017 to the lowest responsive bidder Alpha Paving Industries, LLC. and authorizing execution of the agreement.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve awarding Invitation for Bid (IFB) # 1802-214 Cul-De-Sac Fog Seal Fall 2017 to the lowest responsive bidder Alpha Paving Industries, LLC. and to authorize the execution of the agreement.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

31.

Discuss, consider and take appropriate action on awarding IFB # 1802-213 Cul-De-Sac Fog Seal FY 2018 to the lowest responsive bidder Alpha Paving Industries, LLC. and authorizing execution of the agreement.

View Agenda Item

This item was pulled from the Agenda.

Attachments:

32.

Discuss, consider, and take appropriate action on awarding IFB # 1802-216 Cast-in-Place Concrete Materials and Labor to the lowest responsive bidder RHB Construction.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve awarding Invitation for Bid (IFB) # 1802-216 Cast-in-Place Concrete Materials and Labor to the lowest responsive bidder RHB Construction.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

33.

Discuss, consider and take appropriate action on approving the Interlocal Agreement between Liberty County and Williamson County for the sale of surplus patrol vehicles in accordance with Tx. Local Gov't Code 263.152.(a)(1).

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve the Interlocal Agreement between Liberty County and Williamson County for the sale of surplus patrol vehicles in accordance with Texas Local Government Code Section 263.152.(a)(1).

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

34.

Discuss, consider, and take appropriate action on approving the Emergency Reporting Service Contract between Reporting Systems Inc. d/b/a emergencyreporting.com and Williamson County for emergency reporting in the amount of $2,647.00, and for a recurring yearly cost of $1,848.00, for a total of two (2) years, and authorizing the execution of the agreement.

View Agenda Item

Purchasing Agent/Director Randy Barker addressed the Court.

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve the Emergency Reporting Service Contract between Reporting Systems, Inc., (d/b/a) emergencyreporting.com, and Williamson County for emergency reporting in the amount of $1723.00, and for a recurring yearly cost of $1,848.00, for a total of (2) years, and to authorize the execution of the agreement.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:

35.

Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Sheriff's Office Victim's Assistance Donations:

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Sheriff's Office Victim's Assistance Donations:

From/To	Acct No.	Description	Amount
	0100.0000.367400	Donations	$50.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

36.

Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the use of Sheriff's Office Victim's Assistance Donations:

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the use of Sheriff's Office Victim's Assistance Donations:

From/To	Acct No.	Description	Amount
	0100.0560.003671	VA Donations	$50.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

37.

Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for Park Donations:

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve and order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for Park Donations:

From/To	Acct No.	Description	Amount
	0100.0000.367403	Park Donations	$255.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

38.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional expenditures for Park Donations:

From/To	Acct No.	Description	Amount
	0100.0510.003670	Use of Donations	$255.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

39.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for the National Association of Counties (NACo) Prescription Discount Card Program:

From/To	Acct No.	Description	Amount
	0100.0000.370500	Miscellaneous Revenue	$417.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

40.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional expenditures for the National Association of Counites (NACo) Prescription Discount Card Program:

From/To	Acct No.	Description	Amount
	0100.0630.004921	County Wide Rx Discount Card Program	$417.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

41.

Discuss, consider, and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues from Attorney General’s office for the purpose of SANE (Sexual Assault Nurse Examiner) exams:

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues from Attorney General’s Office for the purpose of Sexual Assault Nurse Examiner (SANE) exams:

From/To	Acct No.	Description	Amount
	0100.0000.370517	Sexual Assault Medical Reimbursement	$29,000.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

42.

Discuss, consider, and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures related to Attorney General’s office for the purpose of SANE (Sexual Assault Nurse Examiner) exams:

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures related to Attorney General’s Office for the purpose of Sexual Assault Nurse Examiner (SANE) exams:

From/To	Acct No.	Description	Amount
	0100.0440.004203	Sexual Assault Medical Exams	$29,000.00

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

43.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

From/To	Acct No.	Description	Amount
	0600.0600.006648	17 Unlimited Tax Road Bonds - Inter	$1,831,752.07

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:26 A.M. ON TUESDAY, MARCH 27, 2018.

44.

Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
   a)   Business prospect(s) that may locate or expand within Williamson County.
   b)   Discuss North Woods Road District.
   c)   Project Amazon
   d)   Wolf Lakes
   e)   Project Capston

View Agenda Item

No action was taken in Executive Session.

45.

Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.   Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
   a)   Discuss the acquisition of real property for right-of-way for N. Mays St. Extension
   b)   Discuss the acquisition of real property for SW 183 and SH 29 Loop.
   c)   Discuss the acquisition of real property for CR 176 at RM 2243
   d)   Discuss the acquisition of real property: CR 101
   e)   Discuss the acquisition of real property: CR 200
   f)   Discuss the acquisition of real property for CR 278 at Bagdad Rd.
   g)   Discuss the acquisition of real property for SH 29 LTP.
   h)   Discuss the acquisition of real property for County Facilities.
   i)   Discuss the acquisition of Easement interests for the Brushy Creek Trail Project.
   j)    Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
   k)   Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
   l)   Discuss the acquisition of real property for Seward Junction SE Loop.
   m)   Discuss the acquisition of real property for SH 29 @ DB Wood.
   n)   Discuss the acquisition of real property for Hairy Man Rd.
   o)   Discuss the acquisition of real property for SW Bypass.
   p)   Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
   q)   Discuss Cedar Hollow low water crossings and Lost River.
B.   Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
   a)   Discuss County owned real estate containing underground water rights and interests.
   b)   Discuss wastewater easements in Berry Springs Park
   c)   Discuss sale of County property on Ronald Reagan Blvd.
   d)   Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
   e)    Potential governmental uses for 8th Street downtown parking lot
C.   Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
D.    Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.    Discuss the San Gabriel River trail easements.
F.    Discuss the Interlocal Agreement with BRA.

View Agenda Item

No action was taken in Executive Session.

46.

Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
g) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
j) Berry Springs Park and Preserve pipeline
k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
m) Williamson County Sheriff’s Office Training Center construction issues.
n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
v) Intergovernmental Services Agreement with ICE and Agreement with CoreCivic, Inc. relating to the T. Don Hutto Facility.

No action was taken in Executive Session.

47.

Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).

No action was taken in Executive Session.

48.

Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).

No action was taken in Executive Session.

COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:30 P.M. ON TUESDAY, MARCH 27, 2018.

49.

Discuss and take appropriate action concerning economic development.

No action was taken on this item.

50.

Discuss and take appropriate action concerning real estate.

No action was taken on this item.

Aye:: County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

51.

Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
cd) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
g) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
j) Berry Springs Park and Preserve pipeline
k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
m) Williamson County Sheriff’s Office Training Center construction issues.
n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
v) Intergovernmental Services Agreement with ICE and Agreement with CoreCivic, Inc. relating to the T. Don Hutto Facility.

No action was taken on this item.

52.

Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.

No action was taken on this item.

53.

Comments from Commissioners.

Commissioner Covey thanked those who have reached out with support due to the loss of her Mother.
Judge Gattis wants to remind everyone that new Agenda items for Commissioners' Court that will be held on Tuesday, April 3, 2018 need to be submitted by noon on Wednesday, March 28, 2018.

COMMISSIONERS’ COURT ADJOURNED AT 1:30 P.M. ON TUESDAY, MARCH 27, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 3rd day of April, 2018.

ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk