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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
April 3, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:35 A.M. on TUESDAY, APRIL 3, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Minutes of the March 27, 2018 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $4,144,987.55 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Alex Curry of Georgetown
Jim Dillon of Liberty Hill
Bill Kelberlau of Georgetown
Sherry Dana of Georgetown
Karen Miller of Georgetown
Larry Hehman of Georgetown
Stacy Smith of Georgetown

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 9 )
 
5.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (10) Desktops, (1) IPad, and (4) Laptops, pursuant to Tx. Local Gov't Code § 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve authorizing the disposal of various county assets through auction including (10) Desktops, (1) IPad, and (4) Laptops pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
6.
Discuss, consider and take any appropriate action regarding approval or ratification of monthly Treasurer's Report on Williamson County Finances for February 2018 pursuant to Texas Local Government Code §114.026.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the monthly Treasurer's Report on Williamson County Finances for February 2018 pursuant to Texas Local Government Code Section 114.026.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
7.
Discuss, consider and take appropriate action on appointing Mark Prinz to the ESD #10 open Board of Directors position with the term commencing effective immediately and continuing thereafter until December 31, 2018.
 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve appointing Mark Prinz to the Emergency Services District (ESD) #10 open Board of Directors position with the term commencing immediately and ending December 31, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
8.
Discuss, consider and take appropriate action on accepting and approving a report on the Texas Avenue Remodel Project; Change Order # 21 in the amount of $7,177.66 for the installation of a storefront style door in place of a metal door at a rear public entrance, which was executed by Bob Lubecker, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To accept a report on the Texas Avenue Remodel Project and to approve Change Order No. 21 in the amount of $7,177.66 for the installation of a storefront style door in place of a metal door at a rear public entrance, which was executed by Williamson County Facilities Project Manager Bob Lubecker pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by the Owners Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
9.
Discuss, consider and take appropriate action on accepting and approving a report on the Sheriff’s Office Training Center Project; Change Order #45 in the amount of $7,743.09 for ice machine and ice machine installation, including all plumbing requirements, and for the acceptance of an additional 20 calendar days, which was executed by Dale Butler, Director of Williamson County Facilities, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded by the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To accept a report on the Sheriff’s Office Training Center Project and approve Change Order No. 45 in the amount of $7,743.09 for an ice machine and ice machine installation, including all plumbing requirements, and for the acceptance of an additional 20 calendar days, which was executed by Director of Williamson County Facilities Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by the Owners Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
10.
Discuss, consider, and take appropriate action on a Resolution declaring the week April 8th-14th, 2018, as "Public Safety Telecommunicator Week" for Williamson County.
View Agenda Item
Director of Emergency Communications Scott Parker addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Resolution declaring the week April 8 -14, 2018 as "Public Safety Telecommunicator Week".

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
11.
Discuss and take appropriate action regarding a Proclamation declaring April 8 -14, 2018 Crime Victims' Rights Week in Williamson County Texas.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Proclamation declaring April 8 -14, 2018 as Crime Victims' Rights Week.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider and take appropriate action on resolution declaring April 9 to 13, 2018, as National Work Zone Awareness Week to bring nation attention to motorist and worker safety and mobility issues in work zone. 
View Agenda Item
County Engineer Terron Evertson addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a resolution declaring April 9 - 13, 2018 as National Work Zone Awareness Week to bring nation attention and to encourage drivers to slow down, stay alert and observe traffic signs when approaching work zones.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh invited all to attend: 

Cedar Park Annex Open House
4:00 p.m. to 6:00 p.m.
Wednesday, April 4, 2018
Precinct 2 - Cedar Park Annex Building
350 Discovery Boulevard
Cedar Park, Texas

Household Hazardous Waste Free Cleanup
10:00 a.m. to 2:00 p.m.
Saturday, April 7, 2018
Gupton Stadium
200 Gupton Way
Cedar Park, Texas
 
 
14.
Discuss, consider and take appropriate action on a revised TxDOT Advance Funding Agreement for Bridge Replacement or Rehabilitation for the CR 456 truss bridge in Coupland.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a revised Texas Department of Transportation (TxDOT) Advance Funding Agreement for the County Road (CR) 456 truss bridge in Coupland.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
15.
Discuss, consider, and take appropriate action on approving a variance request to the Williamson County Subdivision Regulations from Sonwest Co. for Sonterra West, Section 8N - Pct 3 
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a variance request for the Williamson County Subdivision Regulations (WCSR) from Sonwest Company for Sonterra West Section 8N - Precinct 3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
16.
Discuss, consider and take appropriate action on a Settlement Agreement and Release by and between Williamson County, Texas, BLGY, Inc. and JQ + TSEN, LLC relating to the Williamson County North Campus Facility.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Settlement Agreement and Release by and between Williamson County, Texas, BLGY, Inc. and JQ + TSEN, LLC relating to the Williamson County North Campus Facility Project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
17.
Discuss, consider and take appropriate action on Williamson County Sheriff’s Office Training Center Project, P323, Change Order # 44 from American Constructors in the amount of $36,108.00 for additional instructional cameras and related Audio/Video components and installation. This change order is being funded by the Owners Contingency.   
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Williamson County Sheriff’s Office Training Center Project, P-323, Change Order No. 44 from American Constructors, Inc. in the amount of $36,108.00 for additional instructional cameras and related audio/video components and installation to be funded by the Owners Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
18.
Discuss, consider and take appropriate action on accepting the resignation of Amy Ellsworth and the appointment of Frank Leffingwell to the Central Texas Regional Mobility Authority (CTRMA) Board of Directors to fill the unexpired term beginning May 21, 2018 and ending on January 31, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To accept the resignation of Amy Ellsworth and approve the appointment of Frank Leffingwell to the Central Texas Regional Mobility Authority (CTRMA) Board of Directors to fill the unexpired term beginning May 21, 2018 and ending January 31, 2019.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
19.
Discuss, consider and take appropriate action on approving 2013 Park Bond Budget Transfer to move $1,096,923 to Expo RV Park (P464) from Wilco Expo Center (P418) of $321,923 and Hike & Bike Trail Precinct 4 (P449) of $775,000.
View Agenda Item
Senior Director of Parks and Recreation Randy Bell addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a 2013 Park Bond Budget Transfer to move $1,096,923.00 to Exposition (Expo) RV Park (P-464); $321,923.00 from Williamson County (Wilco) Expo Center (P-418) and $775,000.00 from Hike & Bike Trail Precinct 4 (P-449).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
20.
Discuss, consider and take appropriate action on a Resolution for Condemnation with Joel Allspaugh and Tricia Matthews-Allspaugh for right of way needed on the Oak Haven Circle project. 
View Agenda Item
Senior Director of Infrastructure Bob Daigh and Attorney Charles Crossfield of Sheets and Crossfield addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the use of the power of eminent domain to acquire 0.99 acres amd 1.15 acres from property owned by Joel Allspaugh and Tricia Matthews-Allspaugh for right of way needed on the Oak Haven Circle Project.

Aye:
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Nay:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Attachments:
 
21.
Discuss, consider and take appropriate action on a Utility Easement to PEC regarding the Bedwell tract on the Seward Junction SE Loop project. 
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Utility Easement to Pedernales Electric Cooperative, Inc. (PEC) regarding the Bedwell tract on the Seward Junction Southeast (SE) Loop Project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
22.
Discuss, consider and take appropriate action on a Development Agreement with Milestone Community Builders regarding dedication of easement for the Brushy Creek Trail. (P419)
View Agenda Item
Senior Director of Parks and Recreation Randy Bell addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Development Agreement with Milestone Community Builders regarding dedication of easement for the Brushy Creek Trail (P-419).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
23.
Discuss, consider and take appropriate action on a Right of entry and Possession Agreement with Robinson Land Limited Partnership for an easement needed for the Brushy Creek Trail Project. (Parcel 10): Funding Source Park Bonds P419
View Agenda Item
Senior Director of Parks and Recreation Randy Bell addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Right of Entry and Possession Agreement with Robinson Land Limited Partnership for an easement needed for the Brushy Creek Trail Project (Parcel 10) to be funded by Park Bond P-419.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
24.
Discuss, consider and take appropriate action authorizing the County Judge to execute the General and No Litigation Certificates of Williamson County and Certificate of Approval relating to the Capital Area Housing Finance Corporation’s Multifamily Housing Revenue Bonds (Hills at Leander Apartments Project) Series 2018.
 
View Agenda Item
General Counsel to Commissioners' Court Hal C. Hawes addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the County Judge to execute the General and No Litigation Certificates of Williamson County and Certificate of Approval relating to the Capital Area Housing Finance Corporation’s Multifamily Housing Revenue Bonds (Hills at Leander Apartments Project) Series 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
25.
Discuss the results of the review of the Salary Study policy and processes, conducted by the Korn Ferry HayGroup.
View Agenda Item
Senior Director of Human Resources Tara Raymore and Associate Client Partner of Korn Ferry Hay Group Paul Glogowski addressed the Court.
 
26.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
This item was moved to the Consent Agenda.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
27.
Discuss, consider and take appropriate action regarding policy determining which fires warrant investigation by the county fire marshal in the unincorporated areas within the county, pursuant to Tex. Loc. Gov’t Code. § 352.013(b).
 
View Agenda Item
County Fire Marshal Marty Herrin addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Investigation Rules and Procedures as the initial policy to determine which fires warrant investigation by the County Fire Marshal in the unincorporated areas within the county pursuant to Texas Local Government Code Section 352.013(b).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
28.
Discuss, consider and take appropriate action on a funding application from the City of Taylor, TX for $100,000 of funding from the Williamson County Community Recreation Facility Fund for a full upgrade and remodel of Heritage Square Park.
View Agenda Item
Mayor of Taylor Brandt Rydell and City Manager of Taylor Isaac Turner addressed the Court.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a funding application from the City of Taylor for $100,000.00 of funding from the Williamson County Community Recreation Facility Fund for a full upgrade and remodel of Heritage Square Park.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
29.
Discuss, consider and take appropriate action regarding Stryker EMS Protect Service Agreement with Stryker Corporation to support operations of the Williamson County EMS.
View Agenda Item
Director of Emergency Medical Services (EMS) Mike Knipstein addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Product Service Plan Agreement with Stryker Corporation to support operations of the Williamson County Emergency Medical Services (EMS).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
30.
Discuss, consider and take appropriate action on approving the Add-On Quote for modifications to the Computer Aided Dispatch System (SCR# 992) between Superion Data Systems, Inc. and Williamson County and authorizing execution of the agreement. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Add-On Quote for modifications to the Computer Aided Dispatch System (SCR# 992) between Superion Data Systems, Inc. and Williamson County and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
31.
Discuss, consider and take appropriate action on approving the Add-On Quote to implement the interfaces to the Purvis alerting system in the test and training environments of the Computer Aided Dispatch (CAD) system between Superion Data Systems, Inc. and Williamson County and authorizing execution of the agreement. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Add-On Quote to implement the interfaces to the Purvis alerting system in the test and training environments of the Computer Aided Dispatch (CAD) system between Superion Data Systems, Inc. and Williamson County and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
32.
Discuss, consider and take appropriate action on approving the Add-On Quote for the conversion to National Incident-Based Reporting System (NIBRS) reporting between Superion Data Systems, Inc. and Williamson County and authorizing execution of the agreement. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Add-On Quote for the conversion to National Incident-Based Reporting System (NIBRS) reporting between Superion Data Systems, Inc. and Williamson County and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
33.
Discuss, consider and take appropriate action regarding the Business Associate Agreement between Williamson County and Cities Health District and Williamson County.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Business Associate Agreement between Williamson County and Cities Health District (WCCHD) and Williamson County.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider, and take appropriate action on rescinding purchase of Ice Maker from LoneStar Restaurant Supply for the new Sheriff's Office Training Facility, in the amount of $2,569.00 approved on February 27, 2018.
View Agenda Item
This item was moved to the Consent Agenda.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To rescind the purchase of an ice maker from LoneStar Restaurant Supply for the new Sheriff's Office Training Facility, in the amount of $2,569.00 approved on February 27, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
35.
Discuss, consider and take appropriate action on approving a service contract between Williamson County and ATS Engineers, Inspectors and Surveyors to provide third party inspections for the River Ranch County Park Residence project, with a not-to-exceed amount of $3000, and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Service Contract for Building Inspection between Williamson County and ATS Engineers, Inspectors and Surveyors to provide third party inspections for the River Ranch County Park Residence Project with a not-to-exceed amount of $3000.00 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
36.
Discuss, consider, and take appropriate action on authorizing the purchase of furniture for the Sheriff's Office Training Center, from TechCenter Design, INC, in the amount of $104,875.22 per Pricing Quotation #LG18-295687b/C pursuant to NJPA Contract# 013715KI.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the purchase of furniture for the Sheriff's Office Training Center from TechCenter Design, Inc. in the amount of $104,875.22 per pricing quotation #LG18-295687b/C pursuant to National Joint Powers Alliance (NJPA) Contract# 013715KI.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
37.
Discuss, consider, and take appropriate action on awarding RFCSP # 1801-210 RV Park Williamson County Expo - Phase II Development to the best overall proposer Champion Site Prep, L.P. and authorizing execution of the agreement.
View Agenda Item
Senior Director of Parks and Recreation Randy Bell addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To award Request for Competitive Sealed Proposal (RFCSP) # 1801-210 RV Park Williamson County Exposition (Expo) - Phase II Development to the best overall proposer Champion Site Prep, L.P. and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
38.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Crack Seal Services under IFB #1803-220.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Crack Seal Services under Invitation for Bid (IFB) #1803-220.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
39.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for EMS Supplies under IFB #1803-221.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Emergency Medical Services (EMS) Supplies under Invitation for Bid (IFB) #1803-221.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:08 A.M. ON TUESDAY, APRIL 3, 2018.
 
40.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss North Woods Road District.
    c)    Project Amazon
    d)    Wolf Lakes
    e)    Project Capstone
View Agenda Item
No action was taken in Executive Session. 
 
41.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property: CR 101
    e)    Discuss the acquisition of real property: CR 200
    f)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    g)    Discuss the acquisition of real property for SH 29 LTP.
    h)    Discuss the acquisition of real property for County Facilities.
    i)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    j)     Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
    k)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    l)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    m)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    n)    Discuss the acquisition of real property for Hairy Man Rd. 
    o)    Discuss the acquisition of real property for SW Bypass.
    p)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    q)    Discuss Cedar Hollow low water crossings and Lost River.
B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss wastewater easements in Berry Springs Park
    c)    Discuss sale of County property on Ronald Reagan Blvd.
    d)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    e)     Potential governmental uses for 8th Street downtown parking lot 
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.     Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.     Discuss the San Gabriel River trail easements. 
View Agenda Item
No action was taken in Executive Session. 
 
42.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
g) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
j) Berry Springs Park and Preserve pipeline
k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
m) Williamson County Sheriff’s Office Training Center construction issues.
n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
v) Discuss law in relation to Williamson County compensation policies.
No action was taken in Executive Session. 
 
43.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
44.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:03 P.M. ON TUESDAY, APRIL 3, 2018.
 
45.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
46.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
47.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
cd) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
g) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
j) Berry Springs Park and Preserve pipeline
k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
m) Williamson County Sheriff’s Office Training Center construction issues.
n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
v) Discuss law in relation to Williamson County compensation policies.
No action was taken on this item.
 
48.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
49.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT 12:03 P.M. ON TUESDAY, APRIL 3, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 10th day of April, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk