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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
April 10, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:31 A.M. on TUESDAY, APRIL 10, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Absent:
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the Regular Session of Commissioners' Court meeting on April 3, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the Special Session of Commissioners' Court Budget Workshop on April 6, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $2,667,272.91 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Jim Dillon of Liberty Hill
Alex Curry of Georgetown
Bill Kelberlau of Georgetown

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 20 )
 
5.
Discuss, consider, and take appropriate action on a line item transfer for the County Attorney's Office.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for the County Attorney's Office:

From/To Acct No. Description Amount
From 0100.0475.004902 County Attorney Legislative Supplement $2,729.11
To 0100.0475.001927 County Attorney Legislative Supplement $2,244.52
To 0100.0475.002010 FICA $171.70
To 0100.0475.002020 Retirement $312.89

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
6.
Discuss, consider and take appropriate action on budget line item transfer for Juvenile Services.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for Juvenile Services:

From/To Acct No. Description Amount
From 0100.0576.004100 Professional Services $1,000.00
To 0100.0576.003010 Computer Equipment $1,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
7.
Discuss and take appropriate action on approving a line item transfer for JP4.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for Justice of the Peace Precinct 4:

From/To Acct No. Description Amount
From 0100.0454.004190 Autopsies / Medical Inquests $15,000.00
To 0100.0454.004192 Transportation / Autopsies $15,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
8.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
9.
Discuss, consider and take appropriate action on authorizing the disposal of (1) Dell 620 computer through auction, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing the disposal of (1) Dell 620 computer through auction, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
10.
Discuss, consider and take appropriate action on exempting the purchase of one (1) new dual-purpose police canine from Hill Country Dog Center from the competitive bidding or proposal requirements pursuant to Section 262.024(a)(2) of the Texas Local Government Code, and finding that purchase supports the health and safety operations of the Williamson County Sheriff's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve exempting the purchase of (1) new dual-purpose police canine from Hill Country Dog Center from the competitive bidding or proposal requirements pursuant to Section 262.024(a)(2) of the Texas Local Government Code, and finding that purchase supports the health and safety operations of the Williamson County Sheriff's Office.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
11.
Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with The Rosedale Foundation (Annual Eastern WILCO bike ride)
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge and approve the Vehicle Reimbursement Agreement with The Rosedale Foundation for the Annual Eastern Williamson County (WILCO) Bike Ride.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
12.
Discuss, consider and take appropriate action to accept a donation of one K9 ballistic body armor for the Sheriff's Office from Vested Interest in K9s, Inc.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve acceptance of a donation of (1) K9 ballistic body armor for the Sheriff's Office from Vested Interest in K9s, Inc.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
13.
Discuss, consider and take appropriate action on a Consent to Assignment of Contract between Williamson County, Texas, Rogers Design Services, PLLC, as Assignor, and WSB & Associates, Inc., as Assignee, in the Contract for Engineering Services by and between Williamson County and Rogers Design Services, PLLC, dated effective February 3, 2016, relating to roadway engineering services.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Consent to Assignment of Contract between Williamson County, Texas, Rogers Design Services, PLLC, as Assignor, and WSB & Associates, Inc., as Assignee, in the Contract for Engineering Services by and between Williamson County and Rogers Design Services, PLLC, dated effective February 3, 2016, relating to roadway engineering services.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
14.
Discuss, consider and take appropriate action on accepting and approving a report on the Jail Kitchen and Plumbing Remodel Project; Change Order # 6 in the amount of $30,076.20 for additional HVAC, plumbing, masonry, electrical and fire suppression work associated with unforeseen conditions and Owner requested repairs and changes at kitchen and plumbing chases, which was executed by Dale Butler, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To accept a report on the Jail Kitchen and Plumbing Remodel Project and to approve Change Order # 6 in the amount of $30,076.20 for additional Heating, Ventilation and Air Conditioning (HVAC), plumbing, masonry, electrical and fire suppression work associated with unforeseen conditions and Owner requested repairs and changes at kitchen and plumbing chases which was executed by Williamson County Facilities Project Manager Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by the Owners Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
15.
Discuss, consider, and take appropriate action on approval of the final plat for the LSRWA Lester subdivision - Pct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the final plat for the LSRWA Lester subdivision - Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
16.
Discuss, consider, and take appropriate action on approval of the final plat for the Santa Rita WCESD #4 Fire Station No. 2 subdivision - Pct 2.
View Agenda Item
County Engineer Terron Evertson addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the final plat for the Santa Rita Williamson County Emergency Services Department (WCESD) No. 4 Fire Station No. 2 subdivision - Precinct 2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
17.
Discuss, consider, and take appropriate action on closing Limestone Rd and detouring during construction of drainage improvements for Stonewall Ranch Section 6 subdivision - Pct 2.
View Agenda Item
County Engineer Terron Evertson addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the closing of Limestone Road and detouring during construction of drainage improvements for Stonewall Ranch Section 6 subdivision - Precinct 2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
18.
Discuss, consider, and take appropriate action on approval of the final plat for the Tesoro Section 1 subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the final plat for the Tesoro Section 1 subdivision - Precinct 2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
19.
Discuss, consider and take appropriate action on wage determination conformance requests for CoreCivic, Inc. employment positions for services performed in relation to the T. Don Hutto Facility.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: County Judge Dan A. Gattis 

Motion: To approve the wage determination conformance requests for CoreCivic, Inc. employment positions for services performed in relation to the T. Don Hutto Facility.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
20.
Discuss, consider and take appropriate action on a defunding modification to the Intergovernmental Services Agreement between Williamson County and US Immigration and Customs Enforcement relating the T. Don Hutto Residential Facility.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: County Judge Dan A. Gattis 

Motion: To approve a defunding modification to the Intergovernmental Services Agreement between Williamson County and US Immigration and Customs Enforcement relating the T. Don Hutto Residential Facility.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
REGULAR AGENDA
 
21.
Recognize and acknowledge the excellent work and efforts of the Telecommunications Professionals throughout Williamson County.
View Agenda Item
Those who addressed the Court:
Director of Emergency Communications Scott Parker
Communication Manager of Round Rock Police Department Leigh Carrico
Senior Director of Emergency Services John Sneed
 
22.
Discuss, consider and take appropriate action on presentation by the Texas Pace Authority of "Texas PACE Authority 2017 Annual Report".
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 10:26 A.M. ON TUESDAY, APRIL 10, 2018.
 
23.
10:00 AM: Conduct public hearing relating to pursuant to Texas Local Government Code Chapter 392 regarding a resolution to declare a need for a regional housing authority that would include Williamson County due to a shortage of safe or sanitary housing in Williamson County available to low-income persons at rents that they can afford and admitting Williamson County, Texas as a member of the Texas Housing Foundation, a Texas Regional Housing Authority.
View Agenda Item
Those who addressed the Court:
Former Burnet County Judge Donna Klaeger of Burnet County
Texas Housing Foundation Chief Executive Officer Mark Mayfield 
General Counsel to Commissioners' Court Hal C. Hawes
Bill Kelberlau of Georgetown
Cathy Jaster of Georgetown
Rick Lutowski of Georgetown
Jim Dillon of Liberty Hill
Alex Curry of Georgetown

 No action was taken on this item.
Attachments:
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 11:14 A.M. ON TUESDAY, APRIL 10, 2018.
 
24.
Discuss, consider and take appropriate action on a resolution declaring a need for a regional housing authority that would include Williamson County due to a shortage of safe or sanitary housing in Williamson County available to low-income persons at rents that they can afford and admitting Williamson County, Texas as a member of the Texas Housing Foundation, a Texas Regional Housing Authority.
View Agenda Item
No action was taken on this Item.
Attachments:
 
25.
Discuss, consider and take appropriate action on appointing a commissioner for the Texas Housing Foundation Board of Commissioners to represent Williamson County on the Texas Housing Foundation Board to serve a two (2) year term commencing on May 1, 2018 and ending on June 30, 2020, pursuant to Texas Local Government Code Section 392.033
 
View Agenda Item
No action was taken on this Item.
Attachments:
 
26.
Receive and discuss the 2017 Comprehensive Annual Financial Report (CAFR) and the Popular Annual Financial Report (PAFR).  Only if necessary, take action regarding the same.
View Agenda Item
First County Auditor Julie Kiley and Partner of Weaver and Tidwell, LLP Adam McCane addressed the Court.
Attachments:
 
27.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. 

No action was taken on this item.
 
28.
Discuss, consider and take appropriate action on Contract Amendment No. 3 to the North Mays Extension (Paloma Drive to Oakmont Drive) contract between Williamson County and LJA Engineering, Inc. relating to the 2013 Road Bond Program. Project: P224. Funding Source: Road Bonds.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Contract Amendment No. 3 to the North Mays Extension (Paloma Drive to Oakmont Drive) contract between Williamson County and LJA Engineering, Inc. relating to the 2013 Road Bond Program to be funded by Road Bond P-224.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
29.
Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1704-162, in the amount of $-13,399.28 for the reconstruction of the low water crossing at CR 384 at Long Branch.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Change Order No. 1 to contract number IFB 1704-162 in the amount of $-13,399.28 for the reconstruction of the low water crossing at County Road (CR) 384 at Long Branch.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
30.
Discuss, consider and take appropriate action on the Williamson County North Campus Project; Change Order #53 from Vaughn Construction in the amount of $425,216.00 to fund the construction of Building ‘J’, the Sign Shop. This change order is being funded by Buyout Savings and Work Remaining to Procure from within the original GMP budget.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
31.
Discuss, consider and take appropriate action on an Advance Funding Agreement Amendment #1 with TxDoT regarding the Bagdad Rd. Sidewalks/Shared Use Path. 
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an Advance Funding Agreement Amendment No. 1 with Texas Department of Transportation (TxDOT) regarding the Bagdad Road Sidewalks/Shared Use Path.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
32.
Discuss, consider and take appropriate action on a Right of Entry, Possession, Use and Construction Agreement with Nelson Homestead Family Partnership, Ltd. for the CR 110 Middle project. (Parcels 8M, 9MP1-2) P261
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Right of Entry, Possession, Use and Construction Agreement with Nelson Homestead Family Partnership, Ltd. for the County Road (CR) 110 Middle Project (Parcels 8M, 9MP1-2) to be funded by Road Bond P-261.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
33.
Discuss, consider and take appropriate action on a Possession and Use Agreement for Transportation Purposes with Formna Financial of Lakeline, LLC for right of way needed on the Seward Junction SE project (Parcel 13E). P271
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Possession and Use Agreement for Transportation Purposes with Forman Financial of Lakeline, LLC for right of way needed on the Seward Junction Southeast (SE) Project (Parcel 13E) to be funded by Road Bond P-271.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
34.
Discuss, consider and take appropriate action on temporarily closing CR 106 between SH 29  and CR 100 during the stated times for Stalwart Films to shoot a TV series for AMC Television: Thursday 4/12/18 from 8 a.m. - 10 p.m.
View Agenda Item
Representative of Stalwart Films Mark Weatherford and General Counsel to Commissioners' Court Hal C. Hawes addressed the Court.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve temporarily closing County Road (CR) 106 between State Highway (SH) 29 and CR 100 during the stated times for Stalwart Films to shoot a TV series for AMC Television on Thursday, April 12, 2018 from 8 a.m. - 10 p.m.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
35.
Discuss, consider and take appropriate action acknowledging line item transfers of $500.00 or less completed by the County Auditor during January - March 2018 (2nd Quarter - FY18).
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve line item transfers of $500.00 or less completed by the County Auditor during January - March 2018 second quarter Fiscal Year (FY) 2018 budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
36.
Discuss, consider, and take appropriate action on a Services Contract for Wireless Tower Links between Insight Public Sector, Inc. and Williamson County.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Services Contract for Wireless Tower Links between Insight Public Sector, Inc. and Williamson County.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
37.
Discuss, consider and take appropriate action on setting a Public Hearing at 10:00 AM on Tuesday, April 17, 2018 regarding the setting of the rate associated with mandatory provider participation payments that Williamson County may require of all local hospitals for fiscal year (FY) 2018 in relation to the Williamson County Health Care Participation Program and establish how the revenue derived from those payments may be spent in accordance with the  Chapter 292B of the Texas Health & Safety Code and the Williamson County Health Care Provider Participation Program Rules and Procedures.
View Agenda Item
First County Auditor Julie Kiley addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To set a Public Hearing on Tuesday, April 17, 2018 at 10:00 A.M. regarding the setting of the rate associated with mandatory provider participation payments that Williamson County may require of all local hospitals for Fiscal Year (FY) 2018 in relation to the Williamson County Health Care Participation Program and establish how the revenue derived from those payments may be spent in accordance with the Chapter 292B of the Texas Health & Safety Code and the Williamson County Health Care Provider Participation Program Rules and Procedures.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
38.
Discuss, consider and take appropriate action on authorizing the extension of Corrugated Metal Pipe contract 1601-050, for the same terms and conditions, with the exception of the unit pricing increase of 5% due to cost escalation in raw material, for the term of March 8, 2018 - March 7, 2019 with Contech Engineered Solutions, LLC.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing the extension of Corrugated Metal Pipe Contract 1601-050, for the same terms and conditions, with the exception of the unit pricing increase of 5% due to cost escalation in raw material, for the term beginning March 8, 2018 and ending March 7, 2019 with Contech Engineered Solutions, LLC.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
39.
Discuss, consider, and take appropriate action on approving an amendment to the Emergency Reporting Service Contract between Reporting Systems Inc. d/b/a emergencyreporting.com and Williamson County for Emergency Reporting, with the amended prorated total of $2,427 for the first year and $2,616 for subsequent years if renewed, and authorizing the execution of the agreement.
View Agenda Item
County Fire Marshall Marty Herrin addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an amendment to the Emergency Reporting Service Contract between Reporting Systems Inc. d/b/a emergencyreporting.com and Williamson County for Emergency Reporting, with the amended prorated total of $2,427.00 for the first year and $2,616.00 for subsequent years if renewed and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:28 A.M. ON TUESDAY, APRIL 10, 2018.
 
40.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss North Woods Road District.
    c)    Project Amazon
    d)    Wolf Lakes
    e)    Project Capstone
View Agenda Item
No action was taken in Executive Session. 
 
41.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property: CR 101
    e)    Discuss the acquisition of real property: CR 200
    f)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    g)    Discuss the acquisition of real property for SH 29 LTP.
    h)    Discuss the acquisition of real property for County Facilities.
    i)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    j)     Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
    k)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    l)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    m)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    n)    Discuss the acquisition of real property for Hairy Man Rd.
    o)    Discuss the acquisition of real property for CR 110 Middle (all sections)
    p)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    q)    Discuss Cedar Hollow low water crossings and Lost River.
B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss wastewater easements in Berry Springs Park
    c)    Discuss sale of County property on Ronald Reagan Blvd.
    d)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    e)     Potential governmental uses for 8th Street downtown parking lot 
    f)    Discuss sale of County-owned 1.576 acres of surplus 183A ROW.
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.     Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.     Discuss the San Gabriel River trail easements. 
View Agenda Item
No action was taken in Executive Session. 
 
42.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
g) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
j) Berry Springs Park and Preserve pipeline
k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
m) Williamson County Sheriff’s Office Training Center construction issues.
n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
v) Discuss law in relation to Williamson County compensation policies.
No action was taken in Executive Session. 
 
43.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
44.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:35 P.M. ON TUESDAY, APRIL 10, 2018.
 
45.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
46.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
47.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
cd) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
g) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
j) Berry Springs Park and Preserve pipeline
k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
m) Williamson County Sheriff’s Office Training Center construction issues.
n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
v) Discuss law in relation to Williamson County compensation policies.
No action was taken on this item. 
 
48.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
49.
Comments from Commissioners.
Judge Gattis wanted to invite the Community to attend the:
Crime Victims' Rights Week Ceremony
Wednesday, April 11, 2018 at 10:00 A.M.
Historic County Courthouse
710 Main Street
26th District Court Room, 2nd Floor
Georgetown, TX
COMMISSIONERS’ COURT ADJOURNED AT  12:35 P.M. ON TUESDAY, APRIL 10, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 17th day of April, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk