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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
April 17, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:34 A.M. on TUESDAY, APRIL 17, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Absent:
  • County Judge Dan A. Gattis
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Minutes of the April 10, 2018 meeting.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $4,853,906.50 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Bill Kelberlau of Georgetown
Senior Director of Parks and Recreation Randy Bell
Alex Curry of Georgetown
Lillian Simmons of Round Rock
Ronda McCauley of Georgetown
Caroline Knipper of Georgetown
Cathy Jaster of Georgetown
Rick Lutowski of Georgetown
Darrel Holmquist of Georgetown
Josefina Hobbs of Georgetown
Cimarron Hills Property Owners Association Vice President Jim Pacek
Cimarron Hills Property Owners Association President Don Kelley 

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 19 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for Non Departmental.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer for Non-Departmental:

From/To Acct No. Description Amount
From 0100-0409-004998 Non-Departmental / Contingencies $45,826.36
To 0100-0409-004606 Non-Departmental / Economic Development Incentives $45,826.36

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
6.
Discuss, consider, and take appropriate action on a line item transfer for the County Auditor's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer for the County Auditor's Office:

From/To Acct No. Description Amount
From 0100-0495-004100 Professional Services $2,152.36
To 0100-0495-003005 Office Furniture <$5000 $2,152.36

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
7.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
8.
Discuss, consider and take appropriate action on approving property tax collections for the month of March 2018 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve property tax collections for the month of March 2018 for the Williamson County Tax Assessor/Collector.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
9.
Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of March 2018 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve property tax refunds over $2,500.00 for the month of March 2018 for the Williamson County Tax Assessor/Collector.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
10.
Discuss, consider and take appropriate action on accepting Commissioners Education Certificate of Completion for Williamson County Commissioner Cynthia Long for successfully completing the continuing education provisions of Article 81.0025 of the Texas Local Government Code.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve noting in the Minutes Commissioners Education Certificate of Completion for Commissioner Cynthia Long for successfully completing the continuing education provisions of Article 81.0025 of the Texas Local Government Code.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
11.
Consider accepting a $1,003.00 donation for the Veteran Treatment Court's Mentor program.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve accepting a donation in the amount of $1,003.00 for the Veteran Treatment Court's Mentor Program.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
12.
Discuss, consider and take appropriate action on accepting and approving a report on the Texas Avenue Remodel Project; Change Order # 22 in the amount of $12,126.00 for ADA improvements based on the ADA Inspection Report,  which was executed by Bob Lubecker, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To accept a report on the Texas Avenue Remodel Project and approve Change Order No. 22 in the amount of $12,126.00 for American with Disabilities Act (ADA) improvements based on the ADA Inspection Report, which was executed by Williamson County Facilities Project Manager Bob Lubecker pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by the Owners Contingency.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
13.
Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County North Campus Project; Change Order #33 in the amount of ($28,265.00) to receive credit for painting scope which was eliminated at Building E and F, which was executed by Dwayne Gossett, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is to being credited to the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To accept a report on the Williamson County North Campus Project and approve Change Order No. 33 in the amount of ($28,265.00) to receive credit for painting scope which was eliminated at Building E and F, which was executed by Williamson County Facilities Project Manager Dwayne Gossett pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be credited to the Owners Contingency.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
14.
Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County North Campus Project; Change Order #50 in the amount of $4,392.00 for additional data layout changes based on submittal 271100-3-0, which was executed by Dwayne Gossett, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is to be funded by the Construction Managers Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To accept a report on the Williamson County North Campus Project and approve Change Order No. 50 in the amount of $4,392.00 for additional data layout changes based on submittal 271100-3-0, which was executed by Williamson County Facilities Project Manager Dwayne Gossett pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by the Construction Managers Contingency.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
15.
Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County North Campus Project; Change Order #52 in the amount of ($2,064.00) to receive credit for plumbing equipment changes in Building B, which was executed by Dwayne Gossett, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is to be credited to the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To accept a report on the Williamson County North Campus Project and approve Change Order No. 52 in the amount of ($2,064.00) credit for plumbing equipment changes in Building B, which was executed by Williamson County Facilities Project Manager Dwayne Gossett pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be credited to the Owners Contingency.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
16.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the Sonterra West Section 12 subdivision - Pct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the preliminary plat for the Sonterra West Section 12 subdivision - Precinct 3.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
17.
Discuss, consider, and take appropriate action on approval of the replat of the Sonterra Commercial Section 1, Lots 1-5, Block A, subdivision – Pct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the replat of the Sonterra Commercial Section 1, Lots 1-5, Block A, subdivision – Precinct 3.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
18.
Discuss, consider, and take appropriate action on approval of the revised preliminary plat for the Business Park at Brushy Creek subdivision - Pct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the revised preliminary plat for the Business Park at Brushy Creek subdivision - Precinct 4.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
19.
Discuss, consider, and take appropriate action on approval of the final plat for the Santa Rita Phase 1 Section 8 subdivision - Pct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the final plat for the Santa Rita Phase 1 Section 8 subdivision - Precinct 3.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
REGULAR AGENDA
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 10:23 A.M. ON TUESDAY, APRIL 17, 2018.
 
20.
10:00 AM – Hold Public Hearing regarding the setting of the rate associated with mandatory provider participation payments that Williamson County may require of all local hospitals for fiscal year (FY) 2018 in relation to the Williamson County Health Care Participation Program and establish how the revenue derived from those payments may be spent in accordance with the  Chapter 292B of the Texas Health & Safety Code and the Williamson County Health Care Provider Participation Program Rules and Procedures.
View Agenda Item
Those who addressed the Court:
Ascension Seton Providence Dell Children's Chief Advocacy Officer Geronimo Rodriguez
St. Davids Medical Center Representative Meghan Weller
Baylor Scott and White Representative Jason Cole
Cedar Park Medical Center Representative Eric Wallschlaeger
John Dunn of Georgetown
Adelanto Healthcare Ventures Representative Jason Durrett  
Bill Kelberlau of Georgetown
Rick Lutowski of Georgetown

No action was taken on this item.
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 10:47 A.M. ON TUESDAY, APRIL 17, 2018.
 
21.
Discuss, consider and take appropriate action on setting of the rate associated with mandatory provider participation payments that Williamson County may require of all local hospitals for fiscal year (FY) 2018 in relation to the Williamson County Health Care Participation Program and establish how the revenue derived from those payments may be spent in accordance with the  Chapter 292B of the Texas Health & Safety Code and the Williamson County Health Care Provider Participation Program Rules and Procedures.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To set a rate of 3.89% of net patient revenue for the mandatory provider participation payments that Williamson County will require of all local hospitals for fiscal year (FY) 2018 in relation to the Williamson County Health Care Participation Program to be spent for Uniform Hospital Rate Increase Program (URIP) in accordance with the Chapter 292B of the Texas Health & Safety Code and the Williamson County Health Care Provider Participation Program Rules and Procedures.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
22.
Hear a presentation on property tax collections by McCreary, Veselka, Bragg & Allen, P.C..
View Agenda Item
Shareholder of McCreary, Veselka, Bragg and Allen, P.C. Harvey Allen addressed the Court.

No action was taken on this item.
 
23.
Receive presentation on County Roadway Resurfacing program.
View Agenda Item
Those who addressed the Court:
Senior Director of Infrastructure Robert Daigh
County Engineer Terron Evertson
Cimarron Hills Property Owners Association President Don Kelley

No action was taken on this item.
Attachments:
 
24.
Receive and acknowledge the April 2018 Construction Summary Report for the Road Bond Program.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
Attachments:
 
25.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 
26.
Discuss, consider, and take appropriate action on approving a variance request to the Manufactured Home Order for Glenwood Park II - Pct 3.
View Agenda Item
County Engineer Terron Evertson addressed the Court.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a variance request to the Manufactured Home Order for Glenwood Park II - Precinct 3.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
27.
Discuss, consider and take appropriate action on a real estate contract with Michael A. Kroeber for right of way needed on the San Gabriel Ranch Rd. dam project. (Parcel 2); Funding Source Road & Bridge (P439)
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a real estate contract with Michael A. Kroeber for right of way needed on the San Gabriel Ranch Road Dam Project (Parcel 2) to be funded by Road & Bridge P-439.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
28.
Discuss, consider and take appropriate action on a real estate contract with Ann Pi-Yuan Yang, Yea-Ran Yang and Yea-Tyng Yang for right of way needed on the Seward Junction SE project (Parcel 6). Funding Source- Road Bonds (P271)
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a real estate contract with Ann Pi-Yuan Yang, Yea-Ran Yang and Yea-Tyng Yang for right of way needed on the Seward Junction Southeast Project (Parcel 6) to be funded by Road Bond P-271.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
29.
Discuss, consider and take action setting date, time and place for opening bids and award contract for the sale of approximately 1.761 acres of surplus right of way abutting US 183A. 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion:

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
30.
Discuss, consider and take appropriate action to authorize County Judge to execute an Amendment to an Economic Development Agreement with Dana, Ltd.
 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the County Judge or Presiding Officer to execute an Amendment to an Economic Development Agreement with Dana, Ltd.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
31.
Discuss, consider and take appropriate action authorizing the County Judge to sign a Construction and Maintenance Agreement with the City of Cedar Park and the YMCA of Greater Williamson County for shared use path construction and maintenance.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the County Judge to sign a Construction and Maintenance Agreement with the City of Cedar Park and the YMCA of Greater Williamson County for shared use path construction and maintenance.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
32.
Discuss, consider, and take appropriate action on a burn ban for the areas west of Interstate Highway 35 for a period not to exceed 90 days and to authorize the County Judge the authority to  lift the ban when conditions improve.
View Agenda Item
Director of Emergency Management Jarred Thomas addressed the Court.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the County Judge or Presiding Officer to sign a Burn Ban Order that prohibits outdoor burning for ninty (90) days and, if the County Judge determines that the circumstances present in the unincorporated areas of Williamson County no longer create a public safety hazard that would be exacerbated by outdoor burning, the County Judge is further authorized to terminate the Burn Ban prior to the expiration of said ninty (90) days.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
33.
Discuss, consider and take appropriate action on a resolution declaring a need for a regional housing authority that would include Williamson County due to a shortage of safe or sanitary housing in Williamson County available to low-income persons at rents that they can afford and admitting Williamson County, Texas as a member of the Texas Housing Foundation, a Texas Regional Housing Authority.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a resolution declaring a need for a regional housing authority that would include Williamson County due to a shortage of safe or sanitary housing in Williamson County available to low-income persons at rents that they can afford and admitting Williamson County, Texas as a member of the Texas Housing Foundation, a Texas Regional Housing Authority.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
34.
Discuss, consider and take appropriate action on appointing a commissioner for the Texas Housing Foundation Board of Commissioners to represent Williamson County on the Texas Housing Foundation Board to serve a two (2) year term commencing on May 1, 2018 and ending on June 30, 2020, pursuant to Texas Local Government Code Section 392.033.
 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To appoint John Moman as Commissioner for the Texas Housing Foundation Board of Commissioners to represent Williamson County on the Texas Housing Foundation Board to serve a two (2) year term beginning May 1, 2018 and ending June 30, 2020, pursuant to Texas Local Government Code Section 392.033.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
35.
Discuss, consider and take appropriate action on a Use Agreement with Williamson County Emergency Service District No. 4 for use of County owned property located at or near 3414 RR 1869, Liberty Hill, Texas for a term ending February 28, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Use Agreement with Williamson County Emergency Service District No. 4 for use of County owned property located at or near 3414 Ranch Road (RR) 1869, Liberty Hill, Texas for a term ending February 28, 2019.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
36.
Discuss, consider and take appropriate action on presentation by the Texas Pace Authority of "Texas PACE Authority 2017 Annual Report".
View Agenda Item
President of Texas PACE Authority Charlene Heydinger addressed the Court.

No action was taken on this item.
Attachments:
 
37.
Discuss, consider, and take any appropriate action regarding the approval of the early voting polling locations and voting hours for the 2018 Republican Party and Democratic Party Primary Run Off Elections to be held May 22, 2018
View Agenda Item
Elections Administrator Chris Davis addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the early voting polling locations and voting hours for the 2018 Republican Party and Democratic Party Primary Run Off Elections to be held May 22, 2018.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
38.
Discuss, consider, and take appropriate action on approving the first amendment to the contract between Raba Kistner Consultants, Inc. and Williamson County for engineering services in the original amount of $16,681.60, amending the amount to $19,144.31 and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the first amendment to the contract between Raba Kistner Consultants, Inc. and Williamson County for engineering services in the original amount of $16,681.60, amending the amount to $19,144.31 and to authorize the execution of the agreement.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
39.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Asphalt Cement under IFB 1804-223.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Asphalt Cement under Invitation for Bid (IFB) #1804-223.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
40.
Discuss, consider and take appropriate action on approving the purchase of two (2) Chevrolet Tahoes in the amount of $95,967.44, from Holiday Chevrolet per Tarrant County Cooperative Contract # 2016-006 to support the operations of Williamson County Constable Precinct 3.
View Agenda Item
Precinct 3 Constable Kevin Stofle  addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the purchase of (2) Chevrolet Tahoes in the amount of $95,967.44, from Holiday Chevrolet per Tarrant County Cooperative Contract # 2016-006 to support the operations of Constable Precinct 3.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
41.
Discuss, consider, and take appropriate action on approving service contract between Knight Security Systems and Williamson County for camera installation at the Jester Annex in the amount of $29,990.77, pursuant to DIR cooperative contract DIR-TSO-3430, and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a service contract between Knight Security Systems and Williamson County for camera installation at the Jester Annex in the amount of $29,990.77, pursuant to Department of Information Resources (DIR) Cooperative Contract DIR-TSO-3430 and to authorize the execution of the agreement.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
42.
Discuss, consider, and take appropriate action on authorizing the purchase of five (5) ambulances to support the operations of the Williamson County EMS Department from Siddon-Martin Emergency Group in the amount of $1,179,175.00, pursuant to H-GAC contract # AM10-16.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the purchase of (5) ambulances to support the operations of the Williamson County Emergency Medical Services (EMS) Department from Siddon-Martin Emergency Group in the amount of $1,179,175.00, pursuant to Houston-Galveston Area Council (H-GAC) Contract # AM10-16.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
43.
Discuss, consider and take appropriate action on approving service contract between Aladdin Carpet & Interiors and Williamson County for carpet installation at the Justice Center in the not-to-exceed-amount of $15,180.00, and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a service contract between Aladdin Carpet & Interiors and Williamson County for carpet installation at the Justice Center for the not-to-exceed amount of $15,180.00 and to authorize the execution of the agreement.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
44.
Discuss, consider, and take appropriate action on approving the HVAC Service Contract between MTech and Williamson County for HVAC testing and installation, in the not-to-exceed the amount of $61,000, pursuant to TIPS contract # 1032615 and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Heating, Ventilation and Air Conditioning (HVAC) Service Contract between MTech and Williamson County for HVAC testing and installation, for the not-to-exceed amount of $61,000.00, pursuant to The Interlocal Purchasing System (TIPS) Contract #1032615 and to authorize the execution of the agreement.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
45.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Southwest Bypass Segment 2 under IFB # 1802-219.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Southwest Bypass Segment 2 under Invitation for Bid (IFB) #1802-219.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 11:47 A.M. ON TUESDAY, APRIL 17, 2018.
 
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 11:50 A.M. ON TUESDAY, APRIL 17, 2018.
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:50 A.M. ON TUESDAY, APRIL 17, 2018.
 
46.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss North Woods Road District.
    c)    Project Amazon
    d)    Wolf Lakes
    e)    Project Capston
View Agenda Item
No action was taken in Executive Session. 
 
47.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property: CR 101
    e)    Discuss the acquisition of real property: CR 200
    f)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    g)    Discuss the acquisition of real property for SH 29 LTP.
    h)    Discuss the acquisition of real property for County Facilities.
    i)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    j)     Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
    k)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    l)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    m)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    n)    Discuss the acquisition of real property for Hairy Man Rd. 
    o)    Discuss the acquisition of real property for SW Bypass.
    p)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    q)    Discuss Cedar Hollow low water crossings and Lost River.
B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss wastewater easements in Berry Springs Park
    c)    Discuss sale of County property on Ronald Reagan Blvd.
    d)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    e)     Potential governmental uses for 8th Street downtown parking lot 
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.     Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.     Discuss the San Gabriel River trail easements. 
View Agenda Item
No action was taken in Executive Session. 
 
48.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
g) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
j) Berry Springs Park and Preserve pipeline
k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
m) Williamson County Sheriff’s Office Training Center construction issues.
n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
v) Discuss law in relation to Williamson County compensation policies.
No action was taken in Executive Session. 
 
49.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
50.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:39 P.M. ON TUESDAY, APRIL 17, 2018.
 
51.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
52.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
53.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
cd) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
g) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
j) Berry Springs Park and Preserve pipeline
k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
m) Williamson County Sheriff’s Office Training Center construction issues.
n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
v) Discuss law in relation to Williamson County compensation policies.
No action was taken on this item. 
 
54.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
55.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT 1:40 P.M. ON TUESDAY, APRIL 17, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 24th day of April, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk