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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
April 24, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:35 A.M. on TUESDAY, APRIL 24, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Minutes of the April 17, 2018 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $3,005,229.27 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Alex Curry of Georgetown
Bill Kelberlau of Georgetown
Rev. Chuck Freeman of Round Rock

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 15 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for Road and Bridge Division.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for Road and Bridge Division:

From/To Acct No. Description Amount
From 0200-0210-000777 Transfer to Capital Projects $1,350,000.00
To 0200-0210-003599 Road Construction / Maintenance $1,350,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
6.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
7.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (5)  Asus EE PC 1016PT Netbooks w/carrying case, (23) Qian Wei Paintball Support Guns, (2) TAC view monitors, (1) Recon Scout Robot, (1) Recon Robotics Controller, (1) Polaroid computer monitor, (1) Dell Laptop, (1) Toughbook, (16) Atlantic signal headsets, (2) Nova Electronics Riot Shields, (1) Desktop, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the disposal of various county assets through auction including (5) Asus EE PC 1016PT netbooks w/carrying case, (23) Qian Wei paintball support guns, (2) TAC view monitors, (1) Recon scout robot, (1) Recon robotics controller, (1) Polaroid computer monitor, (1) Dell laptop, (1) Toughbook, (16) Atlantic signal headsets, (2) Nova electronics riot shields, (1) desktop, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
8.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through auction for the period of 3/15/2018 through 4/18/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge and approve the Purchasing Department's monthly report of asset dispositions through auction for the period of March 15, 2018 through April 18, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
9.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Inter-departmental transfer for the period of 3/15/2018 through 4/18/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge and approve the Purchasing Department's monthly report of asset dispositions through inter-departmental transfer for the period of March 15, 2018 through April 18, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
10.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through destruction for the period of 3/15/2018 through 4/18/18.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge and approve the Purchasing Department's monthly report of asset dispositions through destruction for the period of March 15, 2018 through April 18, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
11.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Trade-in for the period of 3/15/2018 through 4/18/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge and approve the Purchasing Department's monthly report of asset dispositions through trade-in for the period of March 15, 2018 through April 18, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider and take appropriate action on accepting and approving a report on the Georgetown Annex Project; Change Order # 7 in the amount of $0.00 to approve door and hardware revisions and additional floor boxes, and to receive a credit from the temporary lighting allowance line item in the same amount, which was executed by Dale Butler, Williamson County Facilities Director, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded by the Owner’s Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To accept a report on the Georgetown Annex Project and approve Change Order No. 7 that includes $4,479.13 for door and hardware revisions, $2,759.00 for additional floor boxes, and a credit of $7238.13 from the temporary lighting allowance for a balance of $0.00, which was executed by Williamson County Facilities Director Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by the Owner’s Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider and take appropriate action on accepting and approving a report on the Regional Animal Shelter Expansion Project; Change Order # 1 in the amount of $10,295.00 to approve funding for underground utility conflicts, plumbing improvements and additional glazed tile that was not in the original documents, which was executed by Dale Butler, Williamson County Facilities Director, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded by the Construction Manager and Owner’s Contingencies.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To accept a report on the Regional Animal Shelter Expansion Project and approve Change Order No. 1 in the amount of $10,295.00 to approve funding for underground utility conflicts, plumbing improvements and additional glazed tile that was not in the original documents, which was executed by Williamson County Facilities Director Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by the Construction Manager and Owner’s Contingencies.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
14.
Discuss, consider, and take appropriate action on approval of the final plat for the Sonterra West Section 12C subdivision - Pct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the final plat for the Sonterra West Section 12C subdivision - Precinct 3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
15.
Discuss, consider, and take appropriate action on approval of the final plat for the Highlands at Mayfield Ranch Section 9 subdivision - Pct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the final plat for the Highlands at Mayfield Ranch Section 9 subdivision - Precinct 3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
16.
Discuss, consider, and take appropriate action on a proclamation honoring John Sneed, Senior Director of Williamson County Emergency Services, on his retirement  after nearly 37 years of service to the county. 
View Agenda Item
Senior Director of Emergency Services John Sneed addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Proclamation honoring Senior Director of Williamson County Emergency Services John Sneed on his retirement after nearly 37 years of service to the County.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
17.
Discuss, consider, and take appropriate action on proclaiming April 30 - May 4, 2018 Air Quality Awareness Week in Williamson County.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Proclamation proclaiming April 30 - May 4, 2018 Air Quality Awareness Week in Williamson County.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
Attachments:
 
18.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 
19.
Discuss, consider and take appropriate action on Contract Amendment No. 1 to the Bagdad Road at CR 278 contract between Williamson County and Lockwood, Andrews & Newnam, Inc. relating to the 2013 Road Bond Program. Project: P438 Bagdad Rd at CR 278. Funding Source: Road Bonds.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Contract Amendment No. 1 to the Bagdad Road at County Road (CR) 278 contract between Williamson County and Lockwood, Andrews & Newnam, Inc. relating to the 2013 Road Bond Program to be funded by Road Bond P-438.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
20.
Discuss, consider and take appropriate action on a Contract Amendment No. 1 to the Great Oaks Bridge at Brushy Creek contract between Williamson County and P.E. Structural Consultants, Inc. relating to the 2013 Road Bond Program. Project: P270 Great Oaks Drive Bridge. Funding Source: Road Bonds.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Contract Amendment No. 1 to the Great Oaks Bridge at Brushy Creek contract between Williamson County and P.E. Structural Consultants, Inc. relating to the 2013 Road Bond Program to be funded by Road Bond P-270.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
21.
Discuss, consider and take appropriate action on awarding IFB # 1802-213 Cul-De-Sac Fog Seal FY 2018 to the lowest responsive bidder Alpha Paving Industries, LLC. and authorizing execution of the agreement.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
22.
Discuss, consider and take appropriate action on a Temporary Construction Easement and Dedication Deed from TR Lakeline Market Retail Corp. for right of way needed on the Lakeline RT Turn Lan Project. Funding Source: P331
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
23.
Discuss, consider and take appropriate action to authorize County Judge to execute an Amendment to an Economic Development Agreement with Dana, Ltd.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
24.
Discuss, consider and take appropriate action on a property exchange contract with CSW SR Hutto, LLC. in relation to the A-1 Corridor improvements. Funding Source: P458 Road Bonds
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Property Exchange Contract with CSW SR Hutto, LLC. in relation to the A-1 Corridor improvements to be funded by Road Bond P-458.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
25.
Discuss, consider and take appropriate action on a Rule 11 Condemnation Settlement Agreement with David Fuchs, et al regarding right of way needed on CR 101 (Parcel 35). Funding Source Road Bonds P269
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Rule 11 Condemnation Settlement Agreement with David Fuchs, et al regarding right of way needed on County Road (CR) 101 (Parcel 35) to be funded by Road Bond P-269.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
26.
Discuss, consider and take appropriate action on approving 2013 Park Bond Budget Transfer to move $545,943 from Blackland Heritage Phase I (P316) to Southwest Regional Park (P320).
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a 2013 Park Bond Budget Transfer to move $545,943.00 from Blackland Heritage Phase I (P-316) to Southwest Regional Park (P-320).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
27.
Discuss, consider, and take appropriate action on moving Employee #14069 from the L chart to the B chart.
View Agenda Item
This item was pulled from the Agenda.
 
28.
Discuss, consider, and take appropriate action on a change to the FY17.18 Budget Order.
View Agenda Item
County Fire Marshall Marty Herrin addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the revision of the Fiscal Year (FY) 2017-2018 Budget Order under Section VII. County Vehicles to include the Fire Marshall.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
29.
Discuss, consider and take appropriate action on approving the contract statement of work from Motorola Solutions, Inc. for the Williamson County Florence Tower Site #5 Relocation.  (Note: procurement made pursuant to the Houston-Galveston Area Council HGAC contract #RA05-15).
View Agenda Item
Director of Wireless Communications and Radio Communications Systems (RCS) Catherine Roberts addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the contract statement of work from Motorola Solutions, Inc. for the Williamson County Florence Tower Site #5 Relocation with procurement made pursuant to the Houston-Galveston Area Council (HGAC) Contract No. RA05-15.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
30.
Discuss, consider and take appropriate action on awarding IFB # 1802-213 Cul-De-Sac Fog Seal FY 2018 to the lowest responsive bidder Alpha Paving Industries, LLC. and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve awarding Invitation for Bid (IFB) # 1802-213 Cul-De-Sac Fog Seal Fiscal Year (FY) 2018 to the lowest responsive bidder Alpha Paving Industries, LLC. and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
31.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Windberry Path - Milling & Overlay, Curb & Gutter and Sidewalk Replacements under IFB # 1804-224.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the Purchasing Agent to advertise and receive sealed bids for Windberry Path - Milling & Overlay, Curb & Gutter and Sidewalk Replacements under Invitation for Bid (IFB) # 1804-224.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
32.
Discuss, consider, and take appropriate action on authorizing the extension of Crack Seal contract 1704-156, for the same pricing, terms and conditions as the existing contract for the term of May 16, 2018 - May 15, 2019, with Right Pointe as the primary vendor, Crafco Inc. as the secondary vendor, and The Quikrete Companies, LLC as the tertiary vendor.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the extension of Crack Seal Contract No. 1704-156, for the same pricing, terms and conditions as the existing contract for a term beginning May 16, 2018 and ending May 15, 2019, with Right Pointe as the primary vendor, Crafco, Inc. as the secondary vendor, and The Quikrete Companies, LLC as the tertiary vendor.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
33.
Discuss, consider, and take appropriate action on approving the purchase of archival digitization from Kofile Technologies, Inc. for the County Clerk's Office utilizing the GSA contract number GS-35F-275AA, for a total of $83,225.11 and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the purchase of archival digitization from Kofile Technologies, Inc. for the County Clerk's Office utilizing the General Services Administration (GSA) Contract No. GS-35F-275AA, for a total of $83,225.11 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider, and take appropriate action on authorizing the extension of Aggregate contract 1704-154, for the same pricing, terms and conditions as the existing contract for the term of May 09, 2018 - May 08, 2019, with Vulcan Construction Materials.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the extension of Aggregate Contract No.1704-154, for the same pricing, terms and conditions as the existing contract for a term beginning May 09, 2018 and ending May 08, 2019 with Vulcan Construction Materials.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
35.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Neenah Avenue at Pearson Ranch Road Traffic Signal under IFB # 1804-222.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the Purchasing Agent to advertise and receive sealed bids for Neenah Avenue at Pearson Ranch Road Traffic Signal under Invitation for Bid (IFB) No. 1804-222.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
36.
Discuss, consider, and take appropriate action on approving the Champion Park Shade and Post Removal and Installation Service Contract between USA Shade & Fabric Structures and Williamson County in the amount of $20,479.00, pursuant to Buy Board contract # 512-16, and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Champion Park Shade and Post Removal and Installation Service Contract between USA Shade & Fabric Structures and Williamson County in the amount of $20,479.00, pursuant to Buy Board Contract No. 512-16 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
37.
Discuss, consider, and take appropriate action on awarding IFB # 1802-217 CR 200 at Bold Sundown Construction to the lowest responsive bidder, Cox Commercial Construction.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve awarding Invitation for Bid (IFB) No. 1802-217 County Road (CR) 200 at Bold Sundown Construction to the lowest responsive bidder, Cox Commercial Construction.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
38.
Discuss, consider, and take appropriate action on awarding RFCSP # 1802-215 Additional Facilities at Southwest Williamson County Regional Park to the best overall respondent Falkenberg Construction Co. and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve awarding Request for Competitive Sealed Proposal (RFCSP) No. 1802-215 Additional Facilities at Southwest Williamson County Regional Park to the best overall respondent Falkenberg Construction Company and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
39.
Discuss, consider, and take appropriate action on approving the Cisco Phone Maintenance Renewal Contract between Presidio Networked Solutions Group LLC and Williamson County for one (1) year, in the amount of $87,883.66, pursuant to DIR Contract # DIR-TSO-2542, and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Cisco Phone Maintenance Renewal Contract between Presidio Networked Solutions Group, LLC and Williamson County for one (1) year, in the amount of $87,883.66, pursuant to Department of Information Resources (DIR) Contract No. DIR-TSO-2542 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
40.
Discuss, consider, and take appropriate action on exempting Larry Perez Signs and Graphix from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Tex. Loc. Gov’t Code §§ 262.024(4) & 262.024(7)(A) & 262.024(7)(D)., for the one time purchase of vehicle and office decals and wraps in the amount of $22,648.00.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve exempting Larry Perez Signs and Graphix from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Texas Local Government Code Sections 262.024(4) & 262.024(7)(A) & 262.024(7)(D), for the one time purchase of vehicle and office decals and wraps in the amount of $22,648.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:19 A.M. ON TUESDAY, APRIL 24, 2018.
 
41.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss North Woods Road District.
    c)    Project Amazon
    d)    Wolf Lakes
    e)    Project Capston
    f)    Dana Limited
View Agenda Item
No action was taken in Executive Session. 
 
42.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property: CR 101
    e)    Discuss the acquisition of real property: CR 200
    f)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    g)    Discuss the acquisition of real property for SH 29 LTP.
    h)    Discuss the acquisition of real property for the Lakeline RTL Project. 
    i)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    j)     Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
    k)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    l)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    m)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    n)    Discuss the acquisition of real property for Hairy Man Rd. 
    o)    Discuss the acquisition of real property for SW Bypass.
    p)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    q)    Discuss Cedar Hollow low water crossings and Lost River.
    r)    Discuss the Brushy Creek Trail Easement acquisition from the Steve and Brandy Jones (a.k.a. 620 Cafe)
    s)    Discuss the A-1 Corridor property exchange.
B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss wastewater easements in Berry Springs Park
    c)    Discuss sale of County property on Ronald Reagan Blvd.
    d)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    e)     Potential governmental uses for 8th Street downtown parking lot 
    f)     Discuss property usage at Longhorn Junction
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.     Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.     Discuss the San Gabriel River trail easements. 
View Agenda Item
No action was taken in Executive Session. 
 
43.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
g) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
j) Berry Springs Park and Preserve pipeline
k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
m) Williamson County Sheriff’s Office Training Center construction issues.
n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
v) Discuss law in relation to Williamson County compensation policies.
No action was taken in Executive Session. 
 
44.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
45.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:58 A.M. ON TUESDAY, APRIL 24, 2018.
 
46.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.  
 
47.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.  
 
48.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
cd) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
g) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
j) Berry Springs Park and Preserve pipeline
k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
m) Williamson County Sheriff’s Office Training Center construction issues.
n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
v) Discuss law in relation to Williamson County compensation policies.
No action was taken on this item.  
 
49.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.  
 
50.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT  11:58 A.M. ON TUESDAY, APRIL 24, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 1st day of May, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk