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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
May 1, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:38 A.M. on TUESDAY, MAY 1, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Minutes of the April 24, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

First County Auditor Julie Kiley addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $5,531,613.07 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Bill Kelberlau of Georgetown
Alex Curry of Georgetown
Mark Bofferding of Leander
Donald Zrudsky of Liberty Hill
Robert Balzen of Liberty Hill
Dephanie Cates of Liberty Hill
Margaret Murray of Liberty Hill

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 16 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for Juvenile.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Juvenile:

From/To Acct No. Description Amount
From 0100-0576-004102 Juvenile / Residential Services $43,528.70
To 0100-0576-004510 Juvenile / Facility Repairs $43,528.70

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
6.
Discuss, consider and take appropriate action on a line item transfer for Emergency Medical Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Emergency Medical Services:

From/To Acct No. Description Amount
From 0100-0540-004500 Maintenance Contracts $10,000.00
To 0100-0540-003307 Pharmaceuticals $10,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
7.
Discuss, consider and take appropriate action on a line item transfer for Road and Bridge Division.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Road and Bridge Division:

From/To Acct No. Description Amount
From 0200-0210-005200 Right of Way $42,000.00
To 0200-0210-003556 Aggregate / Rock Materials $40,000.00
To 0200-0210-003302 Used Tire Disposal $2,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
8.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
9.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (1) 2002 International 4700 4X2 Dump truck, (1) 2004 Ford Taurus, (2) 2001 International 4700 4X2 water trucks, (1) 2009 Chevrolet 1500 Extended Cab pickup, (1) 2009 Eager Beaver trailer, (1) 1999 International 4700 4X2 Dump truck, (1) 2011 Chevy 3500 pickup, (1) 2008 F250 Regular cab pickup, (1) Dell Optiplex 790, (1) Dell Optiplex 780, (2) Dell Latitude E5400, and (1) Precision T1600, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve authorizing the disposal of various county assets through auction including (1) 2002 International 4700 4X2 dump truck, (1) 2004 Ford Taurus, (2) 2001 International 4700 4X2 water trucks, (1) 2009 Chevrolet 1500 Extended Cab pickup, (1) 2009 Eager Beaver trailer, (1) 1999 International 4700 4X2 dump truck, (1) 2011 Chevy 3500 pickup, (1) 2008 F250 Regular Cab pickup, (1) Dell Optiplex 790, (1) Dell Optiplex 780, (2) Dell Latitude E5400, and (1) Precision T1600 pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
10.
Discuss, consider and take appropriate action to approve waiving Penalty and Interest to customers as requested by the Tax Assessor/Collector's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve waiving Penalty and Interest to customers as requested by the Tax Assessor/Collector's Office pursuant to Section 33.011 of the Texas Property Tax Code.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
11.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, March 2018 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Justice of the Peace Precinct 4 March 2018 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Consider accepting a $100.00 donation for a Memorial Tree planting in Memory of Joe Hatcher.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve accepting a $100.00 donation for a Memorial Tree planting in Memory of Joe Hatcher.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
13.
Discuss, consider and take appropriate action on accepting and approving a report on the Jail Kitchen and Plumbing Remodel Project; Change Order # 7 in the amount of $48,129.86 for additional equipment fencing, glazed block repair at kitchen walls, hot water line insulation repair and additional fire caulking scopes of work associated with unforeseen conditions and Owner requested repairs and changes at the kitchen and plumbing chases, which was executed by Dale Butler, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To accept a revised report on the Jail Kitchen and Plumbing Remodel Project and approve Change Order No. 7 in the amount of $48,129.86 for additional equipment fencing, glazed block repair at kitchen walls, hot water line insulation repair and additional fire caulking scopes of work associated with unforeseen conditions and owner requested repairs and changes at the kitchen and plumbing chases, which was executed by Williamson County Facilities Project Manager Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by the Owners Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
14.
Discuss, consider and take appropriate action on accepting and approving a report on the Regional Animal Shelter Expansion Project; Change Order # 2 in the amount of $13,688.00 to approve funding for additional glazed tile, Breezeway framing height adjustments, underground utility conflicts and subcontractor scope adjustments, which was executed by Dale Butler, Williamson County Facilities Director, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded by the Construction Manager and Owner’s Contingencies.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To accept a report on the Regional Animal Shelter Expansion Project and approve Change Order No. 2 in the amount of $13,688.00 to approve funding for additional glazed tile, breezeway framing height adjustments, underground utility conflicts and subcontractor scope adjustments, which was executed by Williamson County Facilities Director Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by Construction Manager and Owner’s Contingencies.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
15.
Discuss, consider, and take appropriate action on approval of the final plat for the Terra Del Sol at Santa Rita Ranch West Phase 1 Section 1 subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the Terra Del Sol at Santa Rita Ranch West Phase 1 Section 1 subdivision - Precinct 2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
16.
Discuss, consider, and take appropriate action on approval of the final plat for the Business Park at Brushy Section 3  subdivision - Pct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the Business Park at Brushy Section 3 subdivision - Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
17.
Discuss, consider, and take appropriate action on a proclamation honoring El Amistad Club of Round Rock on their 50 years of great work inspiring future leaders to pursue their education and life goals.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: County Judge Dan A. Gattis 

Motion: To approve a proclamation honoring El Amistad Club of Round Rock on their 50 years of great work inspiring future leaders to pursue their education and life goals.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
18.
Discuss and consider approving the month of May as National Preservation Month.
View Agenda Item
Williamson Museum Executive Director Mickie Ross addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the month of May 2018 as National Preservation Month.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:16 A.M. ON TUESDAY, MAY 1, 2018.
A discussion regarding the Dalton House Project under the economic development negotiations pursuant to the Texas Government Code Section 551.087.  No action was taken on this item.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 10:35 A.M. ON TUESDAY, MAY 1, 2018.
 
19.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh invited all to attend an Open Meeting to discuss improvements for the intersection at United States (US) 183 and County Road (CR) 259:

Thursday, May 3, 2018
5:00 P.M. to 7:30 P.M.
Leander Veterans Post 10427
8760 RR 2243, Leander, Texas  78641

 
 
20.
Discuss, consider, and take any appropriate action regarding a TCEQ Agent Authorization Form for the Edwards Aquifer Protection Program associated with the DB Wood at SH 29 project, a Road Bond project in Commissioner Precinct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Texas Commission on Environmental Quality (TCEQ) Agent Authorization Form, with grammatical corrections, for the Edwards Aquifer Protection Program associated with the D.B. Wood at State Highway (SH) 29 Project, a Road Bond Project in Precinct 3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
21.
Discuss, consider, and take appropriate action on approving a variance request to the Williamson County Subdivision Regulations from Sonwest Co. for Sonterra West, Section 12B - Pct 3 
 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a variance request to the Williamson County Subdivision Regulations (WCSR) from Sonwest Company for Sonterra West Section 12B - Precinct 3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
22.
Discuss, consider, and take appropriate action on approving a variance request to the Williamson County Subdivision Regulations from Santa Rita C7 Investments, LLC for Bellagio at Santa Rita Ranch, Precinct-3
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a variance request to the Williamson County Subdivision Regulations (WCSR) from Santa Rita C7 Investments, LLC for Bellagio at Santa Rita Ranch - Precinct 3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
23.
Discuss, consider and take appropriate action on a Public Utility and Access Easement Agreement between Williamson County, as Grantor, and Jonah Water SUD, as Grantee, for water services to the Williamson County Sheriff’s Office Training Center.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Public Utility and Access Easement Agreement between Williamson County, as Grantor, and Jonah Water Special Utility District (SUD), as Grantee, for water services to the Williamson County Sheriff’s Office Training Center.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
24.
Discuss, consider and take appropriate action on a Real Estate Contract with Brian and Trina Dee for right of way needed on the N. Mays Project (Parcel 4). Funding Source: Road Bonds P224
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Real Estate Contract with Brian T. Dee and Trina D. Dee for right of way needed on the North Mays Project (Parcel 4) to be funded by Road Bond P-224.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
25.
Discuss, consider and take appropriate action on an Electric Line Easement and Right-Of-Way between Williamson County, as Grantor, and LCRA Transmission Services Corporation, as Grantee, relating to the LCRA TSC Leander-Round Rock 138-kV Transmission Line Project that is to be constructed within the public right-of-way (ROW) of New Hope Road, Ronald Reagan Boulevard, and Hero Way.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an Electric Line Easement and Right-Of-Way between Williamson County, as Grantor, and Lower Colorado River Authority (LCRA) Transmission Services Corporation, as Grantee, relating to the LCRA Transmission Services Corporation (TSC) Leander-Round Rock 138-kV Transmission Line Project that is to be constructed within the public right-of-way (ROW) of New Hope Road, Ronald Reagan Boulevard, and Hero Way.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
26.
Discuss, consider and take appropriate action on authorization and execution of an Interlocal Agreement Between Williamson County, Texas and Travis County, Texas to Coordinate and Execute Law Enforcement Operations Targeting Fraudulent or Improper Motor Vehicle Inspections, pertaining to the County's Local Initiative Program.
View Agenda Item
Director of Environmental Programs for Parks Department Gary Boyd addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve authorizing an Interlocal Agreement Between Williamson County, Texas and Travis County, Texas to Coordinate and Execute Law Enforcement Operations Targeting Fraudulent or Improper Motor Vehicle Inspections, pertaining to the County's Local Initiative Program and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
27.
Discuss, consider and take appropriate action on approval and signature authorization of an Interlocal Agreement Between Williamson County and City of Georgetown pertaining to operations of the Williamson County Conservation Foundation.
View Agenda Item
Director of Environmental Programs for Parks Department Gary Boyd addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve authorizing an Interlocal Agreement Between Williamson County and City of Georgetown pertaining to operations of the Williamson County Conservation Foundation and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
28.
Discuss, consider and take appropriate action on approving the Add-On Quote for the Problem-Oriented Policing module to the law enforcement records management system between Superion Data Systems, Inc. and Williamson County and authorizing execution of the agreement. 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Add-On Quote for the Problem-Oriented Policing module to the law enforcement records management system between Superion Data Systems, Inc. and Williamson County and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
29.
Discuss, consider and take appropriate action on approving the Add-On Quote for the Crime Lab module to the law enforcement records management system between Superion Data Systems, Inc. and Williamson County and authorizing execution of the agreement. 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Add-On Quote for the Crime Lab module to the law enforcement records management system between Superion Data Systems, Inc. and Williamson County and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
30.
Discuss, consider and take appropriate action regarding a Resolution approving New Hope Cultural Education Facilities Finance Corporation Notes, Series 2018 for the benefit of S.P.J.S.T. Rest Home in compliance with Section 147(f) of the Internal Revenue Code.
View Agenda Item
General Counsel to Commissioners' Court Hal C. Hawes addressed the Court. 
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Resolution for New Hope Cultural Education Facilities Finance Corporation Notes, Series 2018 for the benefit of S.P.J.S.T. Rest Home of Taylor in compliance with Section 147(f) of the Internal Revenue Code.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
31.
Discuss, consider and take appropriate action on application to the Texas Indigent Defense Commission for FY-19 Competitive Discretionary Grant Program and approving a resolution supporting the grant application.
View Agenda Item
Williamson County District Judge of the 277th Court Stacey Mathews and Lone Star Justice Alliance Executive Director Elizabeth Henneke addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a resolution and submit an application to the Texas Indigent Defense Commission for Fiscal Year (FY) 2019 Competitive Discretionary Grant Program.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
32.
Discuss, consider, and take appropriate action on authorizing a purchase agreement between Bearcom Wireless Worldwide and Williamson County for the installation and configuration of a Wide Area Interoperability Systems (WAIS) Enterprise Solution, in the amount of $56,386.39, pursuant to DIR-TSO-3934, and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a purchase agreement between Bearcom Wireless Worldwide and Williamson County for the installation and configuration of a Wide Area Interoperability Systems (WAIS) Enterprise Solution, in the amount of $56,386.39, pursuant to Department of Information Resources (DIR) Contract #DIR-TSO-3934 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
33.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for sale of approximately 1.761 acres of surplus right of way abutting US 183A under IFB # 1804-225.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for the sale of approximately 1.761 acres of surplus right of way abutting United States (US) 183A under Invitation for Bid (IFB) 1804-225.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider and take appropriate action on authorizing the extension of Clinical Supplies for WCRAS contract 1702-141, for the same pricing, terms and conditions as the existing contract that was awarded to Animal Health International and NAO Global, as primary and secondary vendors as noted on the award recommendation letter, covering the term March 21, 2018 - March 20, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve authorizing the extension of Clinical Supplies for Williamson County Regional Animal Shelter (WCRAS) Contract 1702-141, for the same pricing, terms and conditions as the existing contract that was awarded to Animal Health International and NAO Global Health, as primary and secondary vendors as noted on the award recommendation letter, renewal term beginning March 21, 2018 and ending on March 20, 2019.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
35.
Discuss, consider and take appropriate action on authorizing the extension of the contract 1705-163 with Industrial Asphalt and Aggregate, for the same pricing, terms and conditions as the existing contract for Aggregates for Surface Treatments, as awarded in original bid, for the term of June 06, 2018 - June 05, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve authorizing the extension of contract #1705-163 with Industrial Asphalt and Aggregate, for the same pricing, terms and conditions as the existing contract for Aggregates for Surface Treatments, as awarded in original bid, renewal term beginning on June 06, 2018 and ending June 05, 2019.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
36.
Discuss, consider and take appropriate action on authorizing the extension of Public Involvement contract 1602-055, for the same pricing, terms and conditions as the existing contract for the term of May 27, 2018 - May 26, 2019, with Buie & Co.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve authorizing the extension of Public Involvement with Buie & Company, Contract #1602-055, for the same pricing, terms and conditions as the existing contract for a term beginning on May 27, 2018 and ending May 26, 2019.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
37.
Discuss, consider, and take appropriate action on approving the agreement between Presidio Network Solutions Group and Williamson County for hardware and equipment in the amount of $8,259.20, pursuant to DIR contract # DIR-TSO-2542, and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the agreement between Presidio Network Solutions Group and Williamson County for hardware and equipment in the amount of $8,259.20, pursuant to Department of Information Resources (DIR) Contract # DIR-TSO-2542 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
38.
Discuss, consider and take appropriate action on approving a contract for Engineering Services between Williamson County and Alliance Engineering Group, Inc. to provide Construction Materials Testing in relation to the Williamson County Expo RV Park Project in the not-to-exceed amount of $24,364.00 and authorizing execution of the agreement.
View Agenda Item
Senior Director of Parks and Recreation Randy Bell addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a contract for Engineering Services between Williamson County and Alliance Engineering Group, Inc. to provide Construction Materials Testing in relation to the Williamson County Exposition (Expo) Recreational Vehicle (RV) Park Project in the not-to-exceed amount of $24,364.00 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
39.
Discuss, consider, and take appropriate action on approving the agreement between Presidio Network Solutions Group and Williamson County for XMedius Software per TIPS Contact # 1071615, in the amount of $21,408.36, and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the agreement between Presidio Network Solutions Group and Williamson County for XMedius Software per The Interlocal Purchasing Systems (TIPS) Contact # 1071615, in the amount of $21,408.36 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
40.
Discuss, consider, and take appropriate action on approving the service contract between Randal's Tower Tech and Williamson County for the decommission and removal of two (2) towers, lines, and antennas, in the not to exceed the amount of $4,200.00, and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the service contract between Randal's Tower Tech, Inc. and Williamson County for the decommission and removal of two (2) towers, lines, and antennas, in the not-to-exceed amount of $4,200.00 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
41.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for Park Donations.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for Park Donations:

From/To Acct No. Description Amount
0100.0000.367403 Park Donations $945.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
42.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional expenditures for Park Donations.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional expenditures for Park Donations:

From/To Acct No. Description Amount
0100.0510.003670 Use of Donations $945.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:04 A.M. ON TUESDAY, MAY 1, 2018.
 
43.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss North Woods Road District.
    c)    Project Amazon
    d)    Wolf Lakes
    e)    Project Capston
    f)    Project Dalton House
    g)    Project Butterfly
View Agenda Item
No action was taken in Executive Session. 
 
44.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property: CR 101
    e)    Discuss the acquisition of real property: CR 200
    f)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    g)    Discuss the acquisition of real property for SH 29 LTP.
    h)    Discuss the acquisition of real property for County Facilities.
    i)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    j)     Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
    k)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    l)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    m)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    n)    Discuss the acquisition of real property for Hairy Man Rd. 
    o)    Discuss the acquisition of real property for SW Bypass.
    p)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    q)    Discuss Cedar Hollow low water crossings and Lost River.
    r)    Discuss the Brushy Creek Trail Easement acquisition from the Steve and Brandy Jones (a.k.a. 620 Cafe)
B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss wastewater easements in Berry Springs Park
    c)    Discuss sale of County property on Ronald Reagan Blvd.
    d)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    e)    Potential governmental uses for 8th Street downtown parking lot 
    f)     Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets (areas formerly             occupied by WCCHD)
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.     Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.     Discuss the San Gabriel River trail easements. 
View Agenda Item
No action was taken in Executive Session. 
 
45.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
g) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
j) Berry Springs Park and Preserve pipeline
k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
m) Williamson County Sheriff’s Office Training Center construction issues.
n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
v) Discuss law in relation to Williamson County compensation policies.
w) Amending the Interlocal Agreement between Williamson County, Texas and the City of Hutto, Texas relating to land acquisition options and exchanges for properties owned by both Williamson County and the City of Hutto for the Hutto Coop Project.
x) Laws relating to vacancy and appointment of Judge for County Court at Law No. 1
No action was taken in Executive Session. 
 
46.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
47.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:17 P.M. ON TUESDAY, MAY 1, 2018.
 
48.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
49.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
50.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
cd) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
g) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
j) Berry Springs Park and Preserve pipeline
k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
m) Williamson County Sheriff’s Office Training Center construction issues.
n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
v) Discuss law in relation to Williamson County compensation policies.
w) Amending the Interlocal Agreement between Williamson County, Texas and the City of Hutto, Texas relating to land acquisition options and exchanges for properties owned by both Williamson County and the City of Hutto for the Hutto Coop Project.
x) Laws relating to vacancy and appointment of Judge for County Court at Law No. 1
No action was taken on this item. 
 
51.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
52.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT 12:18 P.M. ON TUESDAY, MAY 1, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 8th day of May, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk