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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
May 29, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:33 A.M. on TUESDAY, MAY 29, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Minutes of the May 22, 2018 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item. 
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the payment of bills totaling $4,526,897.48 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Bill Kelberlau of Georgetown
Alex Curry of Georgetown

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 18 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for the 277th District Court.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for the 277th District Court:

From/To Acct No. Description Amount
From 0100-0477-044350 Printed Materials & Binding $600.00
To 0100-0477-004999 Miscellaneous $600.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
6.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
7.
Discuss, consider, and take appropriate action regarding acceptance of a used Ipad and a golf cart as a donation to support animal shelter operations. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To accept a donation of a used IPad and a golf cart to support the Williamson County Animal Shelter operations.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
8.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (5) Laptops, (2) Desktops, (1) 1979 Danuser F800 post hole digger, (2) 2003 Nortan C13 concrete saw, (1) 2007 Polaris Ranger vehicle, (2) 2008 CX15 John Deere shredder, (1) 2002 New Holland RG100 motor grader, (1) 2001 Ford E350 15 passenger van, (1) 2004 Chevy Impala, and (1) 2006 Nissan Frontier pickup, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing the disposal of various county assets through auction including (5) laptops, (2) desktops, (1) 1979 Danuser F800 post hole digger, (2) 2003 Nortan C13 concrete saw, (1) 2007 Polaris Ranger vehicle, (2) 2008 CX15 John Deere shredder, (1) 2002 New Holland RG100 motor grader, (1) 2001 Ford E350 15 passenger van, (1) 2004 Chevy Impala, and (1) 2006 Nissan Frontier pickup, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
9.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer including (3) Rifle, Bushmaster, XM15-E2S, and (5) Rifle, Arma lite, M15A2, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing the disposal of various county assets through inter-departmental transfer including (3) Bushmaster XM15E2S rifles, and (5) Armalite M15A2 rifles, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
10.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through auction for the period of 4/19/2018 through 5/23/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge and approve the the Purchasing Departments monthly report of asset dispositions through auction for the period of April 19, 2018 through May 23, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
11.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Inter-departmental Transfer for the period of 4/19/2018 through 5/23/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge and approve the Purchasing Departments monthly report of asset dispositions through Inter-departmental Transfer for the period of April 19, 2018 through May 23, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Destruction for the period of 4/19/2018 through 5/23/18.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge and approve the Purchasing Departments monthly report of asset dispositions through Destruction for the period of April 19, 2018 through May 23, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, April 2018 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Justice of the Peace Precinct 4 April 2018 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
14.
Discuss, consider, and take appropriate action on approval of the final plat for the Star Ranch Section 7 Phase 6 subdivision - Pct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the final plat for the Star Ranch Section 7 Phase 6 subdivision - Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
15.
Discuss, consider, and take appropriate action on approval of the final plat for the Business Park at Brushy Creek Section 2 subdivision - Pct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the final plat for the Business Park at Brushy Creek Section 2 subdivision - Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
16.
Discuss, consider, and take appropriate action on approving a license agreement with Rocky Top Ranch & Rocky Top Estates Owners Association, Inc. - Pct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a license agreement with Rocky Top Ranch & Rocky Top Estates Owners Association, Inc - Precinct 3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
17.
Discuss, consider, and take appropriate action on approval of the final plat for the Rancho Sienna Section 14, Phase 2 subdivision - Pct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the final plat for the Rancho Sienna Section 14 Phase 2 subdivision - Precinct 3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
18.
Discuss, consider, and take appropriate action on approval of the final plat for the Singh subdivision - Pct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the final plat for the Singh subdivision - Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
19.
Discuss, consider, and take appropriate action on a resolution observing May 31, 2018 as Dam Safety Awareness Day.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: County Judge Dan A. Gattis 

Motion: To approve a revised Resolution observing May 31, 2018 as Dam Safety Awareness Day.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
20.
Discuss, consider and take appropriate action on update from the Williamson County Historical Commission and defining the process for accepting applications and appointing members to fill five vacancies on the Williamson County Historical Commission.
View Agenda Item
Williamson County Historical Commission Member Eloise Brackenridge addressed the Court. No action was taken on this item.
Attachments:
 
21.
Discuss, consider, and take appropriate action on the issuance of a county-wide burn ban for a period not to exceed 90 days and to authorize the County Judge the authority to left the ban if conditions improve.
View Agenda Item
Director of Emergency Management Jarred Thomas addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the County Judge or Presiding Officer to sign a Burn Ban Order that prohibits outdoor burning for ninety (90) days and, if the County Judge determines that the circumstances present in the unincorporated areas of Williamson County no longer create a public safety hazard that would be exacerbated by outdoor burning, the County Judge is further authorized to terminate the Burn Ban prior to the expiration of said ninety (90) days.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
22.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
County Engineer Terron Evertson addressed the Court.  No action was taken on this item.
 
23.
Discuss, consider and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $350,000 from 2013 Road Non-Departmental (P290) to CR 305 at IH35 Phase I (P306) and to move $720,000 from SW Bypass Seg 2 (P243) to Greenfield & Oak Bluff Drainage (P506).
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a 2013 Road Bond Budget Transfer per Road Bond Manager Mike Weaver to move $350,000.00 from 2013 Road Non-Departmental (P-290) to County Road (CR) 305 at Interstate Highway (IH) 35 Phase I (P-306) and to move $720,000.00 from Southwest (SW) Bypass Segment 2 (P-243) to Greenfield & Oak Bluff Drainage (P-506).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
24.
Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1708-183, in the amount of $45,558.59 for Cross Culvert Replacement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Change Order No. 1 in the amount of $45,558.59 for Contract # IFB 1708-183 for Cross Culvert Replacement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
25.
Discuss, consider and take appropriate action on a proposed variance to the County's Flood Damage Prevention Ordinance.
View Agenda Item
This item was moved to Executive Session where no action was taken. After reconvening from Executive Session, the Court took action on this item.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a proposed variance to include that the County is not responsible or liable for any damage resulting from flooding and further, the County will not use County money or other resources to repair or mitigate and the County will not include damage due to flooding in any Federal Emergency Management Agency (FEMA) requests for money or help to the County's Flood Damage Prevention Ordinance.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
26.
Discuss, consider and take appropriate action on a Dedication Deed and Temporary Construction Easement from TR Lakeline Market Retail Corp. for right of way needed on the Lakeline Blvd. project.  Funding Source Road Bonds P331
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Dedication Deed and Temporary Construction Easement from TR Lakeline Market Retail Corporation for right of way needed on the Lakeline Boulevard Project to be funded by Road Bond P-331.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
27.
Discuss, consider and take appropriate action on a Real Estate Contract with Kenneth and Theresa Kirk for right of way needed on the CR 176 @ RM 2243 Project. (Parcel 7). Funding Source- Road Bonds P241
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Real Estate Contract with Kenneth E. Kirk and Theresa M. Kirk for right of way needed on the County Road (CR) 176 at Ranch to Market (RM) 2243 Project (Parcel 7) to be funded by Road Bond P-241.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
28.
Discuss, consider, and take appropriate action on Supplemental Agreement with RVE for Brushy Creek Regional Trail Phase V.
View Agenda Item
Senior Director of Parks and Recreation Randy Bell addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Supplemental Agreement with RVE, Inc. d/b/a RVi for Brushy Creek Regional Trail Phase V.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
29.
Discuss, consider and take appropriate action on approving updates to the Employee Policy Manual.
View Agenda Item
Senior Director of Human Resources Tara Raymore addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve revisions to the Employee Policy Manual.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
30.
Discuss, consider, and take appropriate action on approving the purchase of Kronos software to support the operations of Williamson County from Kronos Inc. in the amount of $2,379.00 pursuant to US Communities cooperative agreement #14-JLR-003, and authorizing execution of the agreement. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the purchase of Kronos Workforce Telestaff software licenses to support the operations of Williamson County Emergency Medical Services from Kronos, Inc. in the amount of $2,379.00 pursuant to United States (US) Communities Cooperative Agreement #14-JLR-003 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
31.
Discuss, consider, and take appropriate action on approving a Supplemental Agreement to the Agreement for A/E Services between Williamson County and BLGY, Inc. to provide additional services for the Juvenile Justice Center Expansion Project and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Supplemental Agreement to the Agreement for Architectural and Engineering (A/)E Services between Williamson County and BLGY, Inc. to provide additional services for the Juvenile Justice Center Expansion Project and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
32.
Discuss, consider, and take appropriate action on awarding RFQ # 1801-208 Transportation Corridor D Planning to the most qualified respondent, Halff Associates, Inc., and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve awarding Request for Quote (RFQ) # 1801-208 Transportation Corridor D Planning to the most qualified respondent Halff Associates, Inc. and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
33.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Asphalt Cement under Invitation For Bid #1805-233.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing the Purchasing Agent to advertise and receive sealed bids for Asphalt Cement under Invitation for Bid #1805-233.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Herbicides under Invitation For Bid #1805-228.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing the Purchasing Agent to advertise and receive sealed bids for Herbicides under Invitation For Bid #1805-228.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
35.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for sale of approximately 1.761 acres of surplus right of way abutting US 183A under IFB # 1805-234.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing the Purchasing Agent to advertise and receive sealed bids for the sale of approximately 1.761 acres of surplus right of way abutting United States (US) 183A under Invitation for Bid (IFB) # 1805-234.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
36.
Discuss, consider, and take appropriate action on approving the agreement between Fuquay, Inc. and Williamson County for box culvert project materials, fabrication and delivery in the amount of $39,600.00 pursuant to BuyBoard contract #555-18, and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the agreement between Fuquay, Inc. and Williamson County for box culvert project materials, fabrication and delivery in the amount of $39,600.00 pursuant to BuyBoard Contract #555-18 and to authorize execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:12 A.M. ON TUESDAY, MAY 29, 2018.
 
37.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss North Woods Road District.
    c)    Project Amazon
    d)    Wolf Lakes
    e)    Project Capstone
    f)    Project Dalton House
View Agenda Item
No action was taken in Executive Session. 
 
38.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property: CR 101
    e)    Discuss the acquisition of real property: CR 200
    f)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    g)    Discuss the acquisition of real property for SH 29 LTP.
    h)    Discuss the acquisition of real property for County Facilities.
    i)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    j)     Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
    k)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    l)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    m)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    n)    Discuss the acquisition of real property for Hairy Man Rd. 
    o)    Discuss the acquisition of real property for SW Bypass.
    p)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    q)    Discuss Cedar Hollow low water crossings and Lost River.
    r)    Discuss the Brushy Creek Trail Easement acquisition from the Steve and Brandy Jones (a.k.a. 620 Cafe)
    s)    Discuss the acquisition of real property for Corridor H
B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss wastewater easements in Berry Springs Park
    c)    Discuss sale of County property on Ronald Reagan Blvd.
    d)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    e)     Potential governmental uses for 8th Street downtown parking lot 
    f)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
    g)    Discuss property usage at Longhorn Junction
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.     Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.     Discuss the San Gabriel River trail easements. 
 
View Agenda Item
No action was taken in Executive Session. 
 
39.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
g) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
j) Berry Springs Park and Preserve pipeline
k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
m) Williamson County Sheriff’s Office Training Center construction issues.
n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
v) Discuss law in relation to Williamson County compensation policies.
w) Amending the Interlocal Agreement between Williamson County, Texas and the City of Hutto, Texas relating to land acquisition options and exchanges for properties owned by both Williamson County and the City of Hutto for the Hutto Coop Project.
x) Laws relating to vacancy and appointment of Judge for County Court at Law No. 1
No action was taken in Executive Session. 
 
40.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
41.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 10:54 A.M. ON TUESDAY, MAY 29, 2018.
 
42.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
43.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
44.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
cd) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
g) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
j) Berry Springs Park and Preserve pipeline
k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
m) Williamson County Sheriff’s Office Training Center construction issues.
n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
v) Discuss law in relation to Williamson County compensation policies.
w) Amending the Interlocal Agreement between Williamson County, Texas and the City of Hutto, Texas relating to land acquisition options and exchanges for properties owned by both Williamson County and the City of Hutto for the Hutto Coop Project.
x) Laws relating to vacancy and appointment of Judge for County Court at Law No. 1
No action was taken on this item. 
 
45.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
46.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT 10:55 A.M. ON TUESDAY, MAY 29, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 5th day of June, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk