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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
June 12, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:36 A.M. on TUESDAY, JUNE 12, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
Absent:
  • County Judge Dan A. Gattis
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
  • Brad Weems, Criminal Division Supervisor for County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Minutes of the June 5, 2018 meeting.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the payment of bills totaling $7,779,398.57 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Bill Kelberlau of Georgetown
Alex Curry of Georgetown
Rachel Wicker of Leander
Bethany Carson of Austin, Travis County

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 24 )
 
5.
Discuss, consider and take appropriate action on budget line item transfer for Juvenile Services.   
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Juvenile Services:

From/To Acct No. Description Amount
From 0100.0576.003100 Office Supplies $1,500.00
To 0100.0576.003101 Educational Aids / Materials $1,500.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
6.
Discuss, consider and take appropriate action on approving line item transfer for JP 4.
View Agenda Item
Budget Officer Ashlie Koenig addressed the Court.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Justice of the Peace Precinct 4:

From/To Acct No. Description Amount
From 0100.0454.004190 Autopsies $6,000.00
To 0100.0454.004192 Autopsy Transportation $6,000.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
7.
Discuss, consider and take appropriate action on a line item transfer for the County Sheriff.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the County Sheriff:

From/To Acct No. Description Amount
From 0100.0560.003100 Office Supplies $100.00
From 0100.0560.003005 Office Furniture $942.00
To 0100.0560.003006 Office Equipment $1,042.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
8.
Discuss, consider and take appropriate action on a line item transfer for the County Sheriff.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the County Sheriff:

From/To Acct No. Description Amount
From 0100.0560.004350 Printed Materials $600.00
To 0100.0560.003001 Small Equipment and Tools $600.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
9.
Discuss and consider approving a line item transfer for for JP3.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Justice of the Peace Precinct 3:

From/To Acct No. Description Amount
From 0100-0453-004190 Autopsies, Medical Inquests $10,000.00
To 0100-0453-004002 Jurors, Grand Jurors, Jury Compensation $10,000.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
10.
Discuss, consider and take appropriate action on approving a line item transfer for JP3.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Justice of the Peace Precinct 3:

From/To Acct No. Description Amount
From 0100-0453-004190 Autopsies, Medical Inquests $1,200.00
To 0100-0453-004933 Food For Jurors $1,200.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
11.
Discuss, consider and take appropriate action on a line item transfer for Emergency Communications.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Emergency Communications:

From/To Acct No. Description Amount
From 0100.0581.004500 Maintenance Contracts $4,278.00
To 0100.0581.004541 Vehicle Repairs / Maintenance $4,278.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
12.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve compensation changes, position title changes with revision to attachment, position grade changes and any corresponding line item transfers.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
13.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (1) 1998 Interstate 24DTA-Beavertrial tandem axle trailer, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the disposal of various county assets through auction including (1) 1998 Interstate 24DTA-Beavertrial tandem axle trailer pursuant to Texas Local Government Code Section 263.152.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
14.
Discuss, consider and take appropriate action on approving property tax collections for the month of May 2018 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve property tax collections for the month of May 2018 for the Williamson County Tax Assessor/Collector.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
15.
Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of May 2018 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve property tax refunds over $2,500.00 for the month of May 2018 for the Williamson County Tax Assessor/Collector.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
16.
Discuss , consider and take appropriate action on increasing change amount from $500 to $1000 for District Clerk.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve increasing the change amount allowance from $500.00 to $1,000.00 for the District Clerk's Office.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
17.
Discuss, consider and take appropriate action on approving a cash drawer in the amount if $100 for the newly approved Administrative Specialist position at the Williamson County Regional Animal Shelter.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a cash drawer in the amount of $100.00 for the newly approved Administrative Specialist position at the Williamson County Regional Animal Shelter.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
18.
Receive and acknowledge the audited financial statements for Emergency Services District #10.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To acknowledge receipt and record into the official minutes the Audited Financial Statements of Emergency Services District #10 for Fiscal Year ending September 30, 2017.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
19.
Receive and record into the official minutes the audited financial statements of Emergency Services District #1.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To acknowledge receipt and record into the official minutes the Audited Financial Statements of Emergency Services District #1 for Fiscal Year ending December 31, 2017.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
20.
Receive and acknowledge audited financial  statements and audit report from Emergency Services District #3.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To acknowledge receipt and record into the official minutes the Audited Financial Statements of Emergency Services District #3 for Fiscal Year ending September 30, 2017.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
21.
Approve and enter into the official minutes of Commissioners Court the bond for Brandy Hallford, County Court at Law Judge #1.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Official Bond of newly sworn in County Court at Law No. 1 Judge Brandy Hallford.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
22.
Discuss, consider and take appropriate action regarding the Renewal of the Texas Workforce Commission Contract for Constable Pct. 3, and authorize County Judge to sign all related documentation.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the renewal contract between Texas Workforce Commission and Williamson County Constable Precinct 3 and to authorize the County Judge to sign all related documentation.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
23.
Discuss, consider and take appropriate action on accepting and approving a report on the Texas Avenue Remodel Project; Change Order # 24 in the amount of $2,764.00 for interior door changes, which was executed by Bob Lubecker, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To acknowledge a report on the Texas Avenue Remodel Project and approve Change Order No. 24 in the amount of $2,764.00 for interior door changes, which was executed by Williamson County Facilities Project Manager Bob Lubecker pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by the Owners Contingency.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
24.
Discuss, consider, and take appropriate action on approval of the final plat for the Rancho Sienna Section 11 Phase 3 subdivision - Pct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the Rancho Sienna Section 11 Phase 3 subdivision - Precinct 3.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
REGULAR AGENDA
 
25.
Discuss, consider and take appropriate action on acknowledging Williamson County EMS as the recipient of the American Heart Association Mission Lifeline Gold Plus Award.
View Agenda Item
Those who addressed the Court:
Director of Emergency Medical Services Mike Knipstein
Emergency Medical Services Clinical Division Commander Terri King
 American Heart Association Director of Healthcare Quality and System Improvement Sarah Duzinski 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To acknowledge Williamson County Emergency Medical Services (EMS) as the recipient of the American Heart Association Mission Lifeline Gold Plus Award

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
26.
Discuss, consider and take appropriate action on proclamation recognizing the thirty-fifth (35) anniversary of the Greater Austin Contractors & Engineers Association.
View Agenda Item
Those who addressed the Court:
Greater Austin Contractors & Engineers Association Executive Director Silvia Pendleton
Greater Austin Contractors & Engineers Association Vice President Board Member Sarah Dunn-Cantu
Greater Austin Contractors & Engineers Association Executive Assistant Avery Ambrose
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To acknowledge the thirty-fifth (35) anniversary of the Greater Austin Contractors & Engineers Association and to proclaim June 14, 2018 as "Greater Austin Contractors & Engineers Association Day".

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
27.
Discuss and consider approving a salary grievance committee, including alternates.
View Agenda Item
Budget Analyst Jennifer Templeton addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve nine (9) members of the Salary Grievance Committee and eighteen (18) alternates, to serve if needed during the Fiscal Year 2018 budget process with regard to elected officials' salaries; per Local Government Code Section 152.014:

1. Kenneth Beckstrom of Georgetown
2. Amber Benskin of Round Rock
3. Diana Nava of Taylor
4. Sean Winslow of Leander
5. Agnes Nortey of Cedar Park
6. Josefina Martinez of Hutto
7. Ryan Granger of Round Rock
8. Debra Gardner of Georgetown
9. Christopher Muat of Cedar Park

1. Jennifer Elkins of Austin
2. Taji Hall of Ausitn
3. Lura Wingate of Cedar Park
4. John Sedgwick of Leander
5. Jesse Hunter of Georgetown
6. Patricia Chapman of Austin
7. James Banks of Round Rock
8. Kamri Irvin of Hutto
9. Randall Persky of Leander
10. Randall Pierce of Cedar Park
11. Charlotte Pope of Georgetown
12. Erin Selvera of Cedar Park
13. Jose Lopez,III of Taylor
14. Nicole Hohensee of Huto
15. Malinda Walker of Round Rock
16. Jason Vogel of Georgetown
17. Leah Keesee of Leander
18. Timothy Milligan of Round Rock

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
28.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 
29.
Discuss, consider and take appropriate action on a Second Amendment to an Agreement Between Owner and Contractor, by and between Williamson County and STR Constructors, LTD. relating to the Williamson County Jail Kitchen and Plumbing Remodel Project.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Second Amendment to an Agreement between Owner and Contractor, by and between Williamson County and STR Constructors, LTD. relating to the Williamson County Jail Kitchen and Plumbing Remodel Project.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
30.
Discuss, consider and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $275,000 from 2013 Road Non-Departmental (P290) to Inner Loop @ Central Maintenance Facility (P251).
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
31.
Discuss, consider and take appropriate action on a Real Estate Contract with Richard Perry for right of way needed on the CR 200 project (Parcel 13). Funding Source: Road Bonds P285
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a real estate contract with Richard Perry for right of way needed on the County Road (CR) 200 Project (Parcel 13) to be funded by Road Bond P-285.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
32.
Discuss, consider and take appropriate action on a Real Estate Contract with Shannon Lyons for right of way needed on the CR 200 project. (Parcel 6) Funding Source: Road Bonds P285
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a real estate contract with Shannon Lyons for right of way needed on the County Road (CR) 200 Project (Parcel 6) to be funded by Road Bond P-285.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
33.
Discuss, consider and take appropriate action on approving 2013 Park Bond Budget Transfer to move $3,098.75 from Non-Departmental (P500) to Williamson County Expo Center (P418) of $2,948.81 and Southwest Regional Park Pavilion (P320) of $149.94.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a 2013 Park Bond budget transfer to move $3,098.75 from Non-Departmental (P-500) to Williamson County Exposition (Expo) Center (P-418) of $2,948.81 and Southwest Regional Park Pavilion (P-320) of $149.94.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
34.
Discuss, consider and take appropriate action on approving the FY19 employer contribution rates, 2019 benefit plan year employee, retiree, Cobra rates and plan changes as proposed by the Benefit Committee.
View Agenda Item
Those who addressed the Court:
Director of Benefits Administration Shelley Loughrey
Holmes Murphy Broker Consultant David Gibson
United Healthcare Director of Account Management, Key Accounts Matt Nolte
United Healthcare Onsite Health Coach/Coordinator Jennifer Cavazos
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Fiscal Year (FY) 2019 employer contribution rates, 2019 benefit plan year employee, retiree, Cobra rates and plan changes as proposed by the Benefit Committee.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
35.
Discuss, consider and take appropriate action on a Lease Cancellation Agreement by and between Williamson County, as Lessor, and the State of Texas, as Lessee, acting by and through the Texas Facilities Commission, relating to the Texas Department of Public Safety's (DPS) use of Williamson County's property located at 515 Pine Street in Georgetown, TX 78626-5100, due to relocation of DPS, with such canceallation being effective as of May 31, 2018.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Lease Cancellation Agreement by and between Williamson County, as Lessor, and the State of Texas, as Lessee, acting by and through the Texas Facilities Commission, relating to the Texas Department of Public Safety's (DPS) use of Williamson County's property located at 515 Pine Street in Georgetown, TX 78626-5100, due to relocation of DPS, with such cancellation being effective as of May 31, 2018.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
36.
Discuss, consider and take any appropriate action regarding non-renewal and termination notice of contract to provide inmate telephone services and related commissary goods to inmates in the County jail with Inmate Calling Solutions, LLC, d/b/a ICSolutions.
View Agenda Item
Corrections Assistant Chief Deputy Randolph Doyer addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a non-renewal and termination notice of contract to provide inmate telephone services and related commissary goods to inmates in the Williamson County Jail with Inmate Calling Solutions, LLC, d/b/a ICSolutions.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
37.
Discuss, consider and take any appropriate action regarding termination notice of services provided by the Literacy Council to the Williamson County Sheriff's Office.
View Agenda Item
Corrections Assistant Chief Deputy Randolph Doyer addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a termination notice of services provided by the Literacy Council to the Williamson County Sheriff's Office.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
38.
Discuss, consider, and take appropriate action on exempting Mitigation Services for Cambria Cavern, Cambria Drive and Ephraim Road from the competitive bidding requirements per Texas Local Government Code Section 262.024 (a) (1) and 262.024 (a) (2) and approving contract with Chasco Constructors, LTD, L.L.P. in the amount of $530,425.00 and authorizing execution of the agreement.
 
View Agenda Item
This item was moved to Executive Session where no action was taken. After reconvening from Executive Session, the Court took action on this item.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve exempting Mitigation Services for Cambria Cavern, Cambria Drive and Ephraim Road from the competitive bidding requirements per Texas Local Government Code Section 262.024 (a) (1) and 262.024 (a) (2) and approve the contract with Chasco Constructors, LTD, L.L.P. in the amount of $530,425.00 and authorize the execution of the agreement.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
39.
Discuss, consider, and take appropriate action on awarding bids received for EMS Medical Supplies for Williamson County, Bid # 1803-221, to the lowest and best bidders as noted on the attached award recommendation.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve awarding bids received for Emergency Medical Services (EMS) Medical Supplies for Williamson County, Bid # 1803-221, to the lowest and best bidders as noted on the attached award recommendation.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:54 A.M. ON TUESDAY, JUNE 12, 2018.
 
40.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss North Woods Road District.
    c)    Project Amazon
    d)    Wolf Lakes
    e)    Project Capstone
    f)    Project Dalton House
    g)    Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
View Agenda Item
No action was taken in Executive Session. 
 
41.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property: CR 101
    e)    Discuss the acquisition of real property: CR 200
    f)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    g)    Discuss the acquisition of real property for SH 29 LTP.
    h)    Discuss the acquisition of real property for County Facilities.
    i)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    j)     Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
    k)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    l)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    m)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    n)    Discuss the acquisition of real property for Hairy Man Rd. 
    o)    Discuss the acquisition of real property for SW Bypass.
    p)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    q)    Discuss Cedar Hollow low water crossings and Lost River.
    r)    Discuss the Brushy Creek Trail Easement acquisition from the Steve and Brandy Jones (a.k.a. 620 Cafe)
    s)    Discuss the acquisition of real property for Corridor H
    t)    Discuss an Interlocal Agreement with the City of Hutto regarding CR 163.
B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss wastewater easements in Berry Springs Park
    c)    Discuss sale of County property on Ronald Reagan Blvd.
    d)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    e)     Potential governmental uses for 8th Street downtown parking lot 
    f)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
    g)    Discuss property usage at Longhorn Junction
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.     Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.     Discuss the San Gabriel River trail easements. 
View Agenda Item
No action was taken in Executive Session. 
 
42.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
g) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
j) Berry Springs Park and Preserve pipeline
k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
m) Williamson County Sheriff’s Office Training Center construction issues.
n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
v) Discuss law in relation to Williamson County compensation policies.
w) Legal matters pertaining to Cambria Cave and Brushy Creek MUD
No action was taken in Executive Session. 
 
43.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
44.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
45.
Deliberate the appointment and employment of the Williamson County Emergency Services Director, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
View Agenda Item
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:06 P.M. ON TUESDAY, JUNE 12, 2018.
 
46.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
47.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
48.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
cd) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
f) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
g) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
h) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
i) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
j) Berry Springs Park and Preserve pipeline
k) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
l) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
m) Williamson County Sheriff’s Office Training Center construction issues.
n) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
o) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
p) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
q) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
s) Farm and Grazing Lease with Mary Brett Covington dated effective March 29, 2016 on county land near County Road 131
t) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
u) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
v) Discuss law in relation to Williamson County compensation policies.
w) Legal matters pertaining to Cambria Cave and Brushy Creek MUD
No action was taken on this item. 
 
49.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
50.
Discuss, consider and take appropriate action on tendering an offer of employment, hiring and appointment of the Williamson County Emergency Services Director.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To extend the offer to Chris Connealy for the position of Senior Director of Emergency Services in the amount of $152,000.00 annually beginning on July 16, 2018.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
 
51.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT 1:09 P.M. ON TUESDAY, JUNE 12, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 19th day of June, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk