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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
June 26, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:33 A.M. on TUESDAY, JUNE 26, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the June 19, 2018 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the payment of bills totaling $6,517,857.10 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
Those who addressed the Court: 
Rachel Wicker of Leander
Rev. Chuck Freeman of Round Rock
Carmen Zuvieta of Austin, Travis County with interpreter Carolina Martin 
Rev. Matthew Seddon of Austin, Travis County
Sofia Casini of Austin, Travis County
Rick Lutowski of Georgetown
Jim Dillon of Liberty Hill
Alex Curry of Georgetown
Bill Kelberlau of Georgetown

 No action was taken on this item. 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 19 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for Emergency Medical Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Emergency Medical Services:

From/To Acct No. Description Amount
From 0100-0540-003001 Small Tools and Equipment >$5000 $645.00
To 0100-0540-003006 Office Equipment >$5000 $645.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
6.
Discuss, consider and take appropriate action on a line item transfer for the County Sheriff.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the County Sheriff:

From/To Acct No. Description Amount
From 0100.0560.004100 Professional Services $7,500.00
To 0100.0560.004231 Travel $7,500.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
7.
Discuss, consider and take appropriate action on a line item transfer for the Budget Office.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the Budget Office:

From/To Acct No. Description Amount
From 0100-0491-004510 Budget Office / Facility Repairs $977.83
To 0100-0491-003005 Budget Office / Office Furniture $606.29
To 0100-0491-003010 Budget Office / Computer Equipment $371.54

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
8.
Discuss, Consider, and take appropriate action concerning a Line Item Transfer for Fleet Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Fleet Services:

From/To Acct No. Description Amount
From 0882.0882.003301 Gasoline $50,000.00
To 0882.0882.003523 Parts $50,000.00
From 0882.0882.003301 Gasoline $25,000.00
To 0882.0882.003303 Oil,Grease $25,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
9.
Discuss, consider and take appropriate action on Line Item Transfer for Purchasing.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Purchasing:

From/To Acct No. Description Amount
From 0100-0494-004310 Purchasing / Advertisement & Legal Notices $520.00
To 0100-0494-003011 Purchasing / Computer Software $520.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
10.
Discuss, consider, and take appropriate action on acknowledging the asset yearly report as conducted by Records Consultants, Inc. to fulfill the requirement of producing a yearly asset report for the county, pursuant to Tx. Local Gov't Code 262.011(i).
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To acknowledge the asset yearly report as conducted by Records Consultants, Inc. to fulfill the requirement of producing a yearly asset report for the county, pursuant to Texas Local Government Code Section 262.011(i).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
11.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including (1) Apple iPad and (15) Computers, pursuant to Tx. Local Gov't Code 263.152. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the disposal of various county assets through auction including (1) Apple iPad and (15) computers, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through auction for the period of 5/24/2018 through 6/20/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To acknowledge the Purchasing Department's monthly report of asset dispositions through auction for the period of May 24, 2018 through June 20, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Inter-departmental Transfer for the period of 5/24/2018 through 6/20/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To acknowledge the Purchasing Department's monthly report of asset dispositions through inter-departmental transfer for the period of May 24, 2018 through June 20, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
14.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Destruction for the period of 5/24/2018 through 6/20/18.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To acknowledge the Purchasing Department's monthly report of asset dispositions through destruction for the period of May 24, 2018 through June 20, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
15.
Discuss, consider and take any necessary action to approve order for interment by cremation of deceased Williamson County resident (Mary A. Delony) where there has been no inquest by the Justice of the Peace and the county has duty to inter, pursuant to Tex. Health & Safety Code § 711.002(e), and authorize Beck Funeral Home to move forward with interment.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order for interment by cremation of deceased Williamson County resident Mary A. Delony where there has been no inquest by the Justice of the Peace and the county has duty to inter, pursuant to Texas Health & Safety Code Section 711.002(e), and authorize Beck Funeral Home to move forward with interment.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
16.
Discuss, consider and take appropriate action approving the retirement of K-9 Rody and selling him to handler, Deputy Josiah Bennett, for the sum of $1.00.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the retirement of K-9 Rody and selling him to handler, Deputy Josiah Bennett, for the sum of one dollar.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
17.
Discuss and take appropriate action on accepting a donation to Williamson County Justice Court Precinct 2 Mentor Program from Hill Country Bible Church Austin in the amount of $1,000.00.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve acceptance of a donation to Williamson County Justice Court Precinct 2 Mentor Program from Hill Country Bible Church Austin in the amount of $1,000.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
18.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the PEC Liberty Hill Substation subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the preliminary plat for the Pedernales Electric Cooperative, Inc. (PEC) Liberty Hill Substation subdivision - Precinct 2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
19.
Discuss, consider, and take appropriate action on approval of the final plat for the Boodiddle subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the Boodiddle subdivision - Precinct 2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED AT 10:13 A.M. ON TUESDAY, JUNE 26, 2018.
 
COMMISSIONERS’ COURT RECONVENED AT 10:19 A.M. ON TUESDAY, JUNE 26, 2018.
 
REGULAR AGENDA
 
20.
Discuss, consider, and take appropriate action on a resolution recognizing The Locker for 10 years of charitable work.
View Agenda Item
The Locker Founder/Executive Director Karen Crosby and Georgetown High School Locker President Karlyn Fraser addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a resolution recognizing The Locker for 10 years of charitable work with a student led initiative group of "Kids Helping Kids".

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
21.
Discuss, consider and take appropriate action on a proclamation recognizing Otis Coufal for his 28 years of service to Williamson County.
View Agenda Item
Senior Director of Technology Services Jay Schade and Information Technology Director Otis Coufal addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Proclamation recognizing Otis Coufal for his 28 years of service to Williamson County.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
22.
Hear presentation on the draft 2018 Comprehensive Parks Master Plan and discuss, consider, take appropriate action on the draft 2018 Comprehensive Parks Master Plan.
View Agenda Item
Senior Director of Parks and Recreation Randy Bell and Senior Planner for Halff Associates Jordan Maddox addressed the Court.

No action was taken on this item.
Attachments:
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 11:01 A.M. ON TUESDAY, JUNE 26, 2018.
 
23.
Hold a Public Hearing at 10:00 AM and hear public comment on proposed updates to the Williamson County Comprehensive Parks Master Plan.
View Agenda Item
Bill Kelberlau of Georgetown and Rick Lutowski of Georgetown addressed the Court.

No action was taken on this item.
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 11:07 A.M. ON TUESDAY, JUNE 26, 2018.
 
24.
Discuss, consider, and take appropriate action on appointing new members to the Williamson County Historical Commission.
View Agenda Item
No action was taken on this item.
 
25.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.  No action was taken on this item.
 
26.
Discuss, consider and take appropriate action on a corrected Agreement to Contribute Right of Way Funds between Williamson County and the State of Texas.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the corrected Agreement to Contribute Right of Way Funds between Williamson County and the State of Texas.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
27.
Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1802-214, in the amount of $-5,476.00 for the Cul-de-Sac Fog Seal Fall 2017.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Change Order No. 1, to contract number IFB 1802-214, for a credit in the amount of $-5,476.00 for the Cul-de-Sac Fog Seal Fall 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
28.
Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1802-213, in the amount of $-18,925.50 for the Cul-de-Sac Fog Seal FY 18.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Change Order No. 1, to contract number IFB 1802-213, for a credit in the amount of $-18,925.50 for the Cul-de-Sac Fog Seal Fiscal Year (FY) 18.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
29.
Discuss, consider and take appropriate action on a real estate contract with North Paloma Lake Development, Inc. for right of way needed on the CR 110 Middle project (Parcel 1M). Funding Source: Road Bonds P261
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Real Estate Contract with North Paloma Lake Development, Inc. for right of way needed on the County Road (CR) 110 Middle Project (Parcel 1M) to be funded by Road Bond P-261.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
30.
Discuss, consider and take appropriate action on an Interlocal Agreement between the City of Hutto and Williamson County relating the City of Hutto’s connection of an unimproved roadway to a portion of County Road 163 to provide access to the Hutto Park at Brushy Creek.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve an Interlocal Agreement between the City of Hutto and Williamson County relating the City of Hutto’s connection of an unimproved roadway to a portion of County Road 163 to provide access to the Hutto Park at Brushy Creek.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
31.
Discuss, consider and take appropriate action on issuing a Notice of Termination to U.S. Immigration Customs and Enforcement to terminate the Intergovernmental Services Agreement (IGSA) between Williamson County, Texas and U.S. Immigration Customs and Enforcement relating to the T. Don Hutto Facility to be effective January 31, 2019; along with also issuing a Notice of Termination to CoreCivic, Inc. (formerly known as Corrections Corporation of America) terminating the Agreement Between Williamson County, Texas and CoreCivic, Inc. relating to services being provided by CoreCivic, Inc. pursuant to the IGSA at the T. Don Hutto Facility, with such termination being effective January 31, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve issuing a Notice of Termination to the United States (U.S.) Immigration Customs and Enforcement to terminate the Intergovernmental Services Agreement (IGSA) between Williamson County, Texas and U.S. Immigration Customs and Enforcement relating to the T. Don Hutto Facility to be effective January 31, 2019; along with also issuing a Notice of Termination to CoreCivic, Inc. (formerly known as Corrections Corporation of America) terminating the Agreement Between Williamson County, Texas and CoreCivic, Inc. relating to services being provided by CoreCivic, Inc. pursuant to the IGSA at the T. Don Hutto Facility, with such termination being effective January 31, 2019.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Nay:
Commissioner Precinct 3 Valerie Covey
 
32.
Discuss, consider and take appropriate action regarding Memorandum of Understanding (MOU) and Business Associate Agreement (BAA) between Williamson County and Williamson County and Cities Health District.
 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Memorandum of Understanding (MOU) and Business Associate Agreement (BAA) between Williamson County and Williamson County and Cities Health District.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
33.
Discuss, consider and take appropriate action on approving a new organizational chart for Emergency Medical Services. 
View Agenda Item
Director of Emergency Medical Services Mike Knipstein addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a new organizational chart for Emergency Medical Services.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider, and take appropriate action regarding policies of the Williamson County Fire Marshal and Special Operations Office and the adoption of a fire code pursuant to Tex. Loc. Gov’t Code Ch. 233 & Ch. 352 and Tex. Health & Safety Code Ch. 775.
 
View Agenda Item
Fire Marshal Marty Herrin addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To adopt the 2015 International Fire Code for the Williamson County Fire Marshal and Special Operations Office pursuant to Texas Local Government Code Chapters 233 and 352 and Texas Health & Safety Code Chapter 775.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Nay:
Commissioner Precinct 2 Cynthia Long
Attachments:
 
35.
Discussion regarding the Williamson County Fire Marshal and Special Operations Office as a TCOLE organization pursuant to Tex. Loc. Gov’t Code Ch. 352.
View Agenda Item
Fire Marshal Marty Herrin addressed the Court.  No action was taken on this item.
Attachments:
 
36.
Discuss and take appropriate action on the Community Development Block Grant FY18 Annual Action Plan.
View Agenda Item
Community Development Administrator Sally Bardwell addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Community Development Block Grant Fiscal Year (FY) 18 Annual Action Plan.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
37.
Discuss, consider and take appropriate action on Grants Management Request Questionnaire.
View Agenda Item
Budget Officer Ashlie Koenig addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Grants Management Request Questionnaire with a cover letter or wording that states the Commissioners' Court approval is required prior to submitting Grant.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent from the Dais)
Attachments:
 
38.
To discuss, consider, and take appropriate action on the acceptance of grant funded unmanned areal systems (UAS), comprehensive UAS training and UAS program development on behalf of Williamson County and local public safety agencies.
View Agenda Item
Those who addressed the Court:
Director of Emergency Management Jarred Thomas
Chief Executive Officer of Astral AR, LLC Leah La Salla
Chief Information Officer of Astral AR, LLC Jose La Placa Amigo
Vice President/Director of Drone Pilot, Inc. Gene Robinson 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the acceptance of grant funded Unmanned Areal Systems (UAS), comprehensive UAS training and UAS program development on behalf of Williamson County and local public safety agencies with the completion of the Grants Management Request Questionnaire being submitted to Commissioners' Court for review.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
39.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Limestone Rock Asphalt under IFB #1806-236.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Limestone Rock Asphalt under Invitation for Bid (IFB) #1806-236.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
40.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Metal Beam Guard Fence In Place under IFB #1806-237.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Metal Beam Guard Fence In Place under Invitation for Bid (IFB) #1806-237.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
41.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive competitive sealed proposals for River Ranch County Park Phase I Development under RFCSP # 1806-239.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive competitive sealed proposals for River Ranch County Park Phase I Development under Request for Competitive Sealed Proposal (RFCSP) # 1806-239.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
42.
Discuss, consider and take appropriate action on authorizing a blanket purchase order for fuel for the Williamson County Sheriff's Office in the amount of $140,000, to Fuelman per TCPN contract R161501 pricing.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the blanket purchase order for fuel for the Williamson County Sheriff's Office in the amount of $140,000.00 to Fuelman per The Cooperative Purchasing Network (TCPN) Contract R161501 pricing.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
43.
Discuss, consider, and take appropriate action on awarding IFB # 1804-224 Windberry Path Milling & Overlay, Curb & Gutter and Sidewalk Replacements to the lowest responsive bidder Alpha Paving Industries LLC and authorizing execution of the agreement.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To award Invitation for Bid (IFB) # 1804-224 Windberry Path Milling & Overlay, Curb & Gutter and Sidewalk Replacements to the lowest responsive bidder Alpha Paving Industries, LLC and authorizing execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
44.
Discuss, consider, and take appropriate action on rejecting bids for CR129 Bridge at Brushy Creek under IFB # 1805-227 and authorize the Purchasing Agent to advertise and receive sealed bids for CR129 Bridge at Brushy Creek under IFB # 1806-238.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the rejection of bids for County Road (CR) 129 Bridge at Brushy Creek under Invitation for Bid (IFB) # 1805-227 and authorize the Purchasing Agent to advertise and receive sealed bids for CR 129 Bridge at Brushy Creek under IFB # 1806-238.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
45.
Discuss, consider, and take appropriate action on approving the services contract between MTech and Williamson County for jail boiler pipe insulation installation, not to exceed the amount of $5,980.00, pursuant to the TIPS contract # 18010102 and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the services contract between MTech and Williamson County for jail boiler pipe insulation installation, not to exceed the amount of $5,980.00, pursuant to the The Interlocal Purchasing System (TIPS) Contract # 18010102 and authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
46.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for Justice of the Peace Precinct #2 donation.
 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for Justice of the Peace Precinct #2 donation:

From/To Acct No. Description Amount
0100.0000.367400 Donations $1,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
47.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional expenditures for Justice of the Peace Precinct #2 donation.
 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional expenditures for Justice of the Peace Precinct 2 donation:

From/To Acct No. Description Amount
0100.0452.003670 Use of Donations $1,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 12:26 P.M. ON TUESDAY, JUNE 26, 2018.
 
48.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss North Woods Road District.
    c)    Project Amazon
    d)    Wolf Lakes
    e)    Project Capstone
    f)    Project Dalton House
    g)    Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
View Agenda Item
No action was taken in Executive Session. 
 
49.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property: CR 101
    e)    Discuss the acquisition of real property: CR 200
    f)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    g)    Discuss the acquisition of real property for SH 29 LTP.
    h)    Discuss the acquisition of real property for County Facilities.
    i)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    j)     Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
    k)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    l)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    m)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    n)    Discuss the acquisition of real property for Hairy Man Rd. 
    o)    Discuss the acquisition of real property for SW Bypass.
    p)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    q)    Discuss Cedar Hollow low water crossings and Lost River.
    r)    Discuss the Brushy Creek Trail Easement acquisition from the Steve and Brandy Jones (a.k.a. 620 Cafe)
    s)    Discuss the acquisition of real property for Corridor H
    t)    Discuss an Interlocal Agreement with the City of Hutto regarding CR 163.
B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss wastewater easements in Berry Springs Park
    c)    Discuss sale of County property on Ronald Reagan Blvd.
    d)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    e)     Potential governmental uses for 8th Street downtown parking lot 
    f)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
    g)    Discuss property usage at Longhorn Junction
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.     Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.     Discuss the San Gabriel River trail easements. 
 
View Agenda Item
No action was taken in Executive Session. 
 
50.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Williamson County Sheriff’s Office Training Center construction issues.
m) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
n) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
o) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
p) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
s) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
t) Discuss law in relation to Williamson County compensation policies.
u) Legal matters pertaining to Cambria Cave and Brushy Creek MUD
v) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
w) Intergovernmental Services Agreement with ICE and Agreement with CoreCivic, Inc. relating to the T. Don Hutto Facility.
No action was taken in Executive Session. 
 
51.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
52.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:57 P.M. ON TUESDAY, JUNE 26, 2018.
 
53.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
54.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
55.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Williamson County Sheriff’s Office Training Center construction issues.
m) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
n) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
o) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
p) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
s) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
t) Discuss law in relation to Williamson County compensation policies.
u) Legal matters pertaining to Cambria Cave and Brushy Creek MUD
v) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
w) Intergovernmental Services Agreement with ICE and Agreement with CoreCivic, Inc. relating to the T. Don Hutto Facility.
No action was taken on this item. 
 
56.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
57.
Comments from Commissioners.
There were no comments. 
COMMISSIONERS’ COURT ADJOURNED AT  1:57 P.M. ON TUESDAY, JUNE 26, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 10th day of July, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk