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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
July 17, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:36 A.M. on TUESDAY, JULY 17, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Absent:
  • Commissioner Precinct 1 Terry Cook
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Minutes of the July 10, 2018 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $3,170,375.07 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Bill Kelberlau of Georgetown
Alex Curry of Georgetown
Paulo Pinto of Georgetown

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 18 )
 
5.
Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for the County Sheriff:

From/To Acct No. Description Amount
From 0100.0560.3398 Video Tapes / CD / DVD $2,700.00
From 0100.0560.3900 Membership Dues $2,000.00
To 0100.0560.3530 Investigative Supplies $4,700.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
 
6.
Discuss, consider and take appropriate action on line item transfer for Mobile Outreach Team.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for the Mobile Outreach Team:

From/To Acct No. Description Amount
From 0100-0341-004908 Outreach Flex Funding $2,000.00
To 0100-0341-004541 Vehicle Repairs & Maintenance $2,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
 
7.
Discuss, consider and take appropriate action on a line item transfer for JP4.
View Agenda Item
Budget Officer Ashile Koenig addressed the Court.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for Justice of the Peace Precinct 4 (JP4):

From/To Acct No. Description Amount
From 0100-0409-004998 Non-Dept. Contingencies $78,000.00
To 0100-0454-004190 JP4 / Autopsies, Medical Inquests $60,000.00
To 0100-0454-004192 JP4 / Transportation / Autopsies $18,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
8.
Discuss, consider and take appropriate action on a line item transfer for Tobacco Fund-Emergency Services Department.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for Tobacco Fund-Emergency Services Department:

From/To Acct No. Description Amount
From 0340.0540.001100 Salaries $8,007.65
To 0340.0540.001110 Overtime $8,007.65

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
 
9.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets to be retired including (29) radar guns, (1) typewriter, (1) chair (2) cameras, (5) desktops, (1) ticket writer, (1) mobile in-car video system, (1) Quickmap kit, (1) Mapstar angle encoder, (1) Phantom vehicle light, and (1) Pro VCR w/monitor and console, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the disposal of various county assets to be retired including (29) radar guns, (1) typewriter, (1) chair (2) cameras, (5) desktops, (1) ticket writer, (1) mobile in-car video system, (1) Quickmap kit, (1) Mapstar angle encoder, (1) Phantom vehicle light, and (1) Pro Videocassette Recorder (VCR) with monitor and console, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
10.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including three (3) Desktops, pursuant to Tx Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the disposal of various county assets through auction including three (3) desktops, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
11.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
12.
Discuss, consider and take appropriate action on approving property tax collections for the month of June 2018 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve property tax collections for the month of June 2018 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
13.
Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of June 2018 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve property tax refunds over $2,500.00 for the month of June 2018 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
14.
Acknowledge and enter into the official minutes the annual report for ESD #11. 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To acknowledge and record in the Minutes the Annual Report for Emergency Services District (ESD) #11.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
15.
Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Taylor Rodeo Association (Security/traffic control for Taylor rodeo)
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To acknowledge and approve the Vehicle Reimbursement Agreement with Taylor Rodeo Association (security/traffic control for Taylor rodeo).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
16.
Discuss, consider and take appropriate action on accepting and approving a report on the Jail Kitchen and Plumbing Remodel Project; Change Order # 9 in the amount of $24,821.16 for additional kitchen and jail plumbing scopes of work, which was executed by Dale Butler, Williamson County Facilities Director, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded out of the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To acknowledge a report on the Jail Kitchen and Plumbing Remodel Project and approve Change Order No. 9 in the amount of $24,821.16 for additional kitchen installation requirements and drain and plumbing repairs in the jail, which was executed by Williamson County Facilities Director Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by the Owners Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
17.
Discuss, consider, and take appropriate action on approval of the revised preliminary plat for the Santa Rita Ranch South subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the revised preliminary plat for the Santa Rita Ranch South subdivision - Precinct 2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
18.
Discuss, consider, and take appropriate action on approval of the final plat for the Santa Rita Ranch South Section 7A subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the final plat for the Santa Rita Ranch South Section 7A subdivision - Precinct 2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
REGULAR AGENDA
 
19.
Discuss, consider, and take appropriate action on the issuance of a county-wide burn ban for a period not to exceed 90 days and to authorize the County Judge the authority to lift the ban if conditions improve.
View Agenda Item
No action was taken on this item.
Attachments:
 
20.
Discuss, consider, and take appropriate action on the appointment of Jennifer David to the Williamson County Child Welfare Board.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To appoint Jennifer David to the Williamson County Child Welfare Board for a term beginning October 1, 2018 and ending September 30, 2021.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
21.
Discuss, consider and take appropriate action on appointing citizens from Precinct 1 to the Williamson County Historical Commission.
View Agenda Item
This item was pulled from the Agenda.
 
22.
Discuss, consider and take appropriate action on update regarding the Williamson County Economic Development Partnership. 
View Agenda Item
President of the Williamson County Economic Development Partnership Ben White addressed the Court.  No action was taken on this item.
Attachments:
 
23.
Discuss consider and take appropriate action on Texas A&M AgriLife Quarterly Interpretation
View Agenda Item
Texas A&M AgrilLife Extension Service Natural Resource Agent Jared Alewine addressed the Court.  No action was taken on this item.
 
24.
Discuss consider and take appropriate action on IT MOU with Texas A&M AgriLife Extension Service
View Agenda Item
Texas A&M AgrilLife Extension Service Natural Resource Agent Jared Alewine
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Memorandum of Understanding (MOU) renewal pertaining to Information Technology Services between Williamson County and Texas A&M AgriLife Extension Service.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
25.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh invited the Public to attend ribbon cuttings for:

The Sheriff Office's Training Facility
1:30 p.m. Thursday, July 19, 2018
8160 Chandler Road
Georgetown, Texas

The 620 Project
9:30 a.m. Monday, July 23, 2018
1880 Round Rock Avenue Round Rock, TX

No action was taken on this item.
 
26.
Receive and acknowledge the July 2018 Construction Summary Report for the Road Bond Program.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.  No action was taken on this item.
Attachments:
 
27.
Discuss, consider and take appropriate action on the Jail Kitchen and Plumbing Remodel Project; P411, Change Order # 10 from STR Constructors, LTD. in the amount of $74,103.15 to receive credit and for additional work associated with re-lining the plumbing supply lines throughout the North Jail. This change order is being credited to and funded out of the Owners Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Jail Kitchen and Plumbing Remodel Project (P411) Change Order No. 10 from STR Constructors, LTD. in the amount of $74,103.15 which includes a credit of $8,317.00 and $65,786.15 for additional work associated with re-lining the plumbing supply lines throughout the North Jail to be credited to and funded by the Owners Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
28.
Discuss, consider and take appropriate action on the Williamson County Georgetown Annex Project, P325, Change Order # 13 from Chasco Constructors in the amount of $34,855.12 to receive credits and approve the use of existing funds in the GMP Contract for additional scopes of work made necessary during the construction phase discovery process. This change order is being credited to the Construction Managers Contingency and funded by the Owners and the Construction Managers Contingencies.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Williamson County Georgetown Annex Project (P325) Change Order No. 13 from Chasco Constructors for credits in the amount of $34,855.12 and approve the use of existing funds in the Guaranteed Maximum Price (GMP) Contract to complete additional work necessary during the construction phase discovery process; the credit will be applied to the Construction Managers Contingency and the additional work to be fund by the Owners and the Construction Managers Contingencies.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
29.
Discuss, consider and take appropriate action on Change Order No. 1 in the amount of $-8,830.00 for the Mitigation for Cambria Cavern.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Change Order No. 1 for a credit in the amount of $8,830.00 for the Mitigation for Cambria Cavern.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
30.
Discuss, consider and take appropriate action on participation by Williamson County Road Bond Program under the county's habitat conservation plan for the project area for improvements and new construction related to County Road 176 (CR176).
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve participation by Williamson County Road Bond Program under the County's Habitat Conservation Plan for the project area for improvements and new construction related to County Road (CR) 176.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
31.
Discuss, consider and take appropriate action on Interlocal Agreement between Williamson County and Williamson County and Cities Health District regarding Delivery System Reform Incentive Payment Program (DSRIP) program.
View Agenda Item
First County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve an Interlocal Agreement between Williamson County and Williamson County and Cities Health District regarding Delivery System Reform Incentive Payment (DSRIP) Program Planning.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
32.
Discuss, consider and take appropriate action on approving the proposed salary study schedule.
View Agenda Item
Senior Director of Human Resources Tara Raymore addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the proposed salary study schedule.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
33.
Discuss, consider and take appropriate action on an Interlocal Agreement for School Resource Officer Program between Williamson County, Williamson County Sheriff's Office and Taylor Independent School District.
View Agenda Item
Sheriff's Office Chief Deputy Tim Ryle addressed the Court. 

 
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an Interlocal Agreement for School Resource Officer Program between Williamson County, Williamson County Sheriff's Office and Taylor Independent School District.

Judge Gattis withdrew his motion and Commissioner Madsen withdrew his second. No further action was taken on this item.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
34.
Discuss, consider and take appropriate action on approving a new full-time position in the Sheriff's Office to provide services according to the contract with Taylor ISD. The position title will be Deputy Sheriff SRO, pay grade L1.17, salary $71,762.37. 
View Agenda Item
This item was pulled from the Agenda.
 
35.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Payment from Other Entities.
View Agenda Item
This item was pulled from the Agenda.
 
36.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the County Sheriff Department.
View Agenda Item
This item was pulled from the Agenda.
 
37.
Discuss, consider, and take appropriate action on approving the purchase of a security system for the Georgetown Annex with Knight Security Systems (KSS) in the amount of $85,060.06 under DIR Contract #DIR-TSO-3430.
 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the purchase of a security system for the Georgetown Annex with Knight Security Systems (KSS) in the amount of $85,060.06 under Department of Information Resources (DIR) Contract #DIR-TSO-3430.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
38.
Discuss, consider and take appropriate action on authorizing the sale of one (1) 800 MHz Quantar Analog Repeater to Burnet County in the amount of $500, pursuant to Tx. Local Govt Code 263.152.(a)(1).
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the sale of one (1) 800 MHz Quantar Analog Repeater to Burnet County in the amount of $500.00, pursuant to Texas Local Government Code Section 263.152(a)(1).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
39.
Discuss, consider and take appropriate action on authorizing the sale of one (1) new Charging Bank for Fleet radios to Granger PD in the amount of $250, pursuant to Tx. Local Govt Code 263.152.(a)(1).
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the sale of one (1) new charging bank for fleet radios to Granger Police Department (PD) in the amount of $250.00, pursuant to Texas Local Government Code Section 263.152(a)(1).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
40.
Discuss, consider, and take appropriate action on exempting M-VAC Systems, Inc. from the competitive bidding requirements established by Section 262.024 (a) (7) of the Texas Local Government Code Discretionary Exemptions, as the sole provider for a wet-vacuum based surface sampling system in the amount of $36,509.00 for the Williamson County Sheriffs' Office, and authorizing the execution of the agreement.
 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve exempting M-Vac Systems, Inc. from the competitive bidding requirements established by Section 262.024(a)(7) of the Texas Local Government Code Discretionary Exemptions, as the sole provider for a wet-vacuum based surface sampling system in the amount of $36,509.00 for the Williamson County Sheriffs' Office and authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
41.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for CR 279 (Bagdad Road) at River Ranch County Park Road under IFB # 1805-229.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for County Road (CR) 279 (Bagdad Road) at River Ranch County Park Road under Invitation for Bid (IFB) # 1805-229.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
42.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment acknowledging additional revenues for Williamson County Regional Animal Shelter Donation Fund.
 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment acknowledging additional revenues for Williamson County Regional Animal Shelter Donation Fund:

From/To Acct No. Description Amount
0546.0000.367404 Animal Shelter Donations $12,065.18
0546.0000.367440 Jane's Fund Donations $16,624.13
0546.0000.367441 Special Project Donations $26,827.95
0546.0000.367442 Play Yard Donation $2,430.00
0546.0000.367443 Heart Worm Treatment Donations $4,176.27
0546.0000.367445 Sit Team Donations $0.00
0546.0000.367150 Sale of Pet Care Products $424.86

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Account Number 0546.0000.367150 to be corrected to 0546.0000.370150 for Description Sale of Pet Care Products.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
 
43.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment acknowledging additional expenditures for the Williamson County Regional Animal Shelter Donation Fund.
 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment acknowledging additional expenditures for the Williamson County Regional Animal Shelter Donation Fund:

From/To Acct No. Description Amount
0546.0546.003510 Purchases for Resale $424.86
0546.0546.003670 Use of Donations $12,065.18
0546.0546.004100 Professional Services $16,624.13
0546.0546.004109 Special Needs $26,827.95
0546.0546.004232 Training $0.00
0546.0546.004509 Facility Enhancements $2,430.00
0546.0546.004975 Animal Medical Care $4,176.27

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
 
44.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenue for Park Donations:
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenue for Park Donations:

From/To Acct No. Description Amount
0100.0000.367403 Park Donations $210.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
 
45.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations:
 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations:

From/To Acct No. Description Amount
0100.0510.003670 Use of Donations $210.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
 
46.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for Sheriff’s Office donation.
 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Sheriff’s Office donation:

From/To Acct No. Description Amount
0100.0000.367400 Donations $177.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
 
47.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional expenditures for Sheriff’s Office donation.
 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Sheriff’s Office donation:

From/To Acct No. Description Amount
0100.0560.003670 Use of Donations $177.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
 
48.
Discuss, consider and take appropriate action acknowledging line item transfers of $500.00 or less completed by the County Auditor during April - June 2018 (3rd Qtr FY18).
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge the line item transfers of $500.00 or less completed by the County Auditor during April - June 2018 (3rd Quarter Fiscal Year (FY) 18).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Absent)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 10:41 A.M. ON TUESDAY, JULY 17, 2018.
 
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 10:44 A.M. ON TUESDAY, JULY 17, 2018.
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:44 A.M. ON TUESDAY, JULY 17, 2018.
 
49.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss North Woods Road District.
    c)    Project Amazon
    d)    Wolf Lakes
    e)    Project Capstone
    f)    Project Dalton House
    g)    Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
View Agenda Item
No action was taken in Executive Session.
 
50.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property: CR 101
    e)    Discuss the acquisition of real property: CR 200
    f)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    g)    Discuss the acquisition of real property for SH 29 LTP.
    h)    Discuss the acquisition of real property for County Facilities.
    i)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    j)     Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
    k)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    l)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    m)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    n)    Discuss the acquisition of real property for Hairy Man Rd. 
    o)    Discuss the acquisition of real property for SW Bypass.
    p)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    q)    Discuss Cedar Hollow low water crossings and Lost River.
    r)    Discuss the Brushy Creek Trail Easement acquisition from the Steve and Brandy Jones (a.k.a. 620 Cafe)
    s)    Discuss the acquisition of real property for Corridor H
    t)    Discuss an Interlocal Agreement with the City of Hutto regarding CR 163.
B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss wastewater easements in Berry Springs Park
    c)    Discuss sale of County property on Ronald Reagan Blvd.
    d)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    e)     Potential governmental uses for 8th Street downtown parking lot 
    f)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
    g)    Discuss property usage at Longhorn Junction
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.     Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.     Discuss the San Gabriel River trail easements. 
View Agenda Item
No action was taken in Executive Session.
 
51.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Williamson County Sheriff’s Office Training Center construction issues.
m) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
n) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
o) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
p) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
s) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
t) Discuss law in relation to Williamson County compensation policies.
u) Legal matters pertaining to Cambria Cave and Brushy Creek MUD
v) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
w) Intergovernmental Services Agreement with ICE and Agreement with CoreCivic, Inc. relating to the T. Don Hutto Facility.
x) Discuss laws relating to the low-income vehicle repair assistance, retrofit, and accelerated vehicle retirement program (LIRAP) Texas Health and Safety Code, Chapter 382.
No action was taken in Executive Session.
 
52.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
53.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:41 A.M. ON TUESDAY, JULY 17, 2018.
 
54.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
55.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
56.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Williamson County Sheriff’s Office Training Center construction issues.
m) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
n) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
o) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
p) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
s) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
t) Discuss law in relation to Williamson County compensation policies.
u) Legal matters pertaining to Cambria Cave and Brushy Creek MUD
v) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
w) Intergovernmental Services Agreement with ICE and Agreement with CoreCivic, Inc. relating to the T. Don Hutto Facility.
x) Discuss laws relating to the low-income vehicle repair assistance, retrofit, and accelerated vehicle retirement program (LIRAP) Texas Health and Safety Code, Chapter 382.
No action was taken on this item. 
 
57.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
58.
Comments from Commissioners.
Commissioner Covey commented that Commissioners' Court is not allowed to address items brought forward during Citizens Comments. She wanted to express that Capital Budget items and how the money is spent on those items have been on the Agenda before and discussed in public Court multiple times so that it is all very transparent. These items are not discussed in Executive Session. She would like to see these items put back on the Agenda so they can be followed up on.
COMMISSIONERS’ COURT ADJOURNED AT  11:43 A.M. ON TUESDAY, JULY 17, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 24th day of July, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk