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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
July 31, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:34 A.M. on TUESDAY, JULY 31, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Absent:
  • Commissioner Precinct 2 Cynthia Long
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Minutes of the July 24, 2018 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $6,198,679.47 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Opportunities for Williamson and Burnet Counties Grants and Development Administrator Lauren Andrews
Bill Kelberlau of Georgetown
Boyd Henry of Leander
Alex Curry of Georgetown
Jim Dillon of Liberty Hill

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 26 )
 
5.
Discuss, consider, and take appropriate action on line item transfer for the County Sheriff.
View Agenda Item
This item was pulled for the Agenda.
 
6.
Discuss, consider and take appropriate action on a line item transfer from Non- Departmental.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for Non-Departmental:

From/To Acct No. Description Amount
From 0100.0409.004181 Independent Audit $2,700.00
From 0100.0409.004419 Property Insurance $47,571.17
To 0100.0409.004100 Professional Services $50,271.17

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
7.
Discuss, consider and take appropriate action on a line item transfer for the Hazardous Materials Department.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for the Hazardous Materials Department:

From/To Acct No. Description Amount
From 0100-0409-004998 Non-Department / Contingencies $2,503.08
To 0100-0542-004100 Hazard Material / Professional Services $2,503.08

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
8.
Discuss, consider and take approriate action on a line item transfer for Debt Service:
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for Debt Service:

From/To Acct No. Description Amount
From 0600.0600.003309 Arbitrage Payment $16,545.22
To 0600.0600.004604 Payments to TIF/TIRZ $16,545.22

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
9.
Discuss, consider and take appropriate action on a line item transfer for Non-Departmental.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for Non-Departmental:

From/To Acct No. Description Amount
From 0100.0409.004711 Tax Appraisal District $15,602.28
To 0100.0409.004604 Payments to TIF/TIRZ $15,602.28

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
10.
Discuss, consider, and take appropriate action on a line item transfer for Juvenile Services. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for Juvenile Services:

From/To Acct No. Description Amount
From 0100.0576.003316 Medical $1,500.00
To 0100.0576.003317 Dental $1,500.00
From 0100.0576.004100 Professional Services $2,000.00
To 0100.0576.004231 Travel $2,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
11.
Discuss, consider and take appropriate action on line item transfers for the Parks Department.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for the Parks Department:

From/To Acct No. Description Amount
From 0100.0510.004962 Janitorial Service $6,000.00
From 0100.0510.004542 Grounds Maintenance $3,000.00
From 0100.0510.004510 Facility Repairs $3,160.00
From 0100.0510.004505 Software Maintenance $2,840.00
To 0100.0510.004541 Vehicle Repairs and Maintenance $15,000.00
From 0100.0510.004505 Software Maintenance $1,000.00
To 0100.0510.004211 Telephone $1,000.00
From 0100.0510.003554 Chemicals $2,600.00
From 0100.0510.004542 Grounds Maintenance $600.00
To 0100.0510.003318 Janitorial Supplies $3,200.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
12.
Discuss, Consider, and take appropriate action concerning a Line Item Transfer for Fleet Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for Fleet Services:

From/To Acct No. Description Amount
From 0882.0882.003301 Gasoline $40,000.00
To 0882.0882.003523 Parts $40,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
13.
Discuss, consider, and take appropriate action on a lie item transfer for Hazardous Materials.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for Hazardous Materials:

From/To Acct No. Description Amount
To: 0100.0542.003001 Small Equipment and Tools $4,000.00
From: 0100.0542.003110 Other Supplies $4,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
14.
Discuss and Consider Line Item Transfer concession for the Extension Office Educational Aids & Materials.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer concession for the Extension Office Educational Aids & Materials:

From/To Acct No. Description Amount
From 0100-0665-004231 Ag Ext / Travel $1,500.00
To 0100-0665-003101 Ag Ext / Educational Aid $1,500.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
15.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
16.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Auction for the period of 6/21/2018 through 7/25/2018
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge the Purchasing Department's monthly report of asset dispositions through Auction for the period of June 21, 2018 through July 25, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
17.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Inter-departmental transfer for the period of 6/21/2018 through 7/25/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge the Purchasing Department's monthly report of asset dispositions through Inter-departmental transfer for the period of June 21, 2018 through July 25, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
18.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Destruction for the period of 6/21/2018 through 7/25/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge the Purchasing Department's monthly report of asset dispositions through Destruction for the period of June 21, 2018 through July 25, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
19.
Acknowledge and enter into the official minutes the audited financial statements for Emergency Services District #6.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge receipt and enter into the Minutes the Audited Financial Statements for Emergency Services District #6 for Fiscal Year Ending September 30, 2017.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
20.
Discuss, consider and take any necessary action to approve order for interment of deceased Williamson County resident (T. Wilbanks) where there has been no inquest by the Justice of the Peace and the county has duty to inter, pursuant to Tex. Health & Safety Code § 711.002(e), and authorize Ramsey Funeral Home and Crematorium to proceed with interment.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order for interment of deceased Williamson County resident, Tommy Paul Wilbanks, where there has been no inquest by the Justice of the Peace and the County has duty to inter, pursuant to Texas Health & Safety Code Section 711.002(e) and to authorize Ramsey Funeral Home and Crematorium to proceed with interment.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
21.
Discuss, consider and take any necessary action to approve order for interment by cremation of deceased (G. Harper) who passed away in J.P., Pct. 1 of Williamson County, TX where there has been no inquest by the Justice of the Peace and the county has duty to inter, pursuant to Tex. Health & Safety Code § 711.002(e), and authorize Beck Funeral Home to move forward with interment.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order for interment by cremation of deceased, George Harper, who passed away in Justice of the Peace Precinct 1 of Williamson County where there has been no inquest by the Justice of the Peace and the County has duty to inter, pursuant to Texas Health & Safety Code Section 711.002(e) and to authorize Beck Funeral Home to move forward with interment.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
22.
Discuss, consider and take appropriate action on Work Authorization No 3 in the amount of $50,000.00 to expire on September 30, 2019 under Williamson County Contract for Engineering Services between Rodriguez Engineering Laboratories, LLC and Williamson Count dated January 10, 2017 for On Call Geotechnical Engineering and Material Testing for Williamson County Road and Bridge.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Work Authorization No. 3 in the amount of $50,000.00 to expire on September 30, 2019 under Williamson County Contract for Engineering Services between Rodriguez Engineering Laboratories, LLC and Williamson County dated January 10, 2017 for On Call Geotechnical Engineering and Material Testing for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
23.
Discuss, consider and take appropriate action on Work Authorization No 3 in the amount of $50,000.00 to expire on December 31, 2018 under Williamson County Contract for Engineering Services between PaveTex Engineering & Testing, Inc. and Williamson County dated January 10, 2017 for On Call Geotechnical Engineering and Materials Testing for Williamson County Road and Bridge.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Work Authorization No. 3 in the amount of $50,000.00 to expire on December 31, 2018 under Williamson County Contract for Engineering Services between PaveTex Engineering & Testing, Inc. and Williamson County dated January 10, 2017 for On Call Geotechnical Engineering and Materials Testing for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
24.
Discuss, consider and take appropriate action on Work Authorization No 4 in the amount of $50,000.00 to expire September 30, 2019 under Williamson County Contract for Engineering Services between PaveTex Engineering & Testing Inc. and Williamson County dated January 10, 2017 for On Call Geotechnical Engineering and Materials Testing for Williamson County Road and Bridge.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Work Authorization No. 4 in the amount of $50,000.00 to expire September 30, 2019 under Williamson County Contract for Engineering Services between PaveTex Engineering & Testing Inc. and Williamson County dated January 10, 2017 for On Call Geotechnical Engineering and Materials Testing for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
25.
Discuss, consider, and take appropriate action on approval of the final plat for the Siena Section 11 subdivision - Pct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the final plat for the Siena Section 11 subdivision - Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
26.
Discuss, consider, and take appropriate action on approval of the final plat for the Estates at Northgate Phase 1, Section 1 subdivision - Pct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the final plat for the Estates at Northgate Phase 1 Section 1 subdivision - Precinct 2.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
REGULAR AGENDA
 
27.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 
28.
Discuss, consider and take appropriate action on Work Authorization No 1 in the amount of $76,000 to expire September 30, 2019 under Williamson County Contract for Engineering Services between Dunaway Associates, LP a Texas Limited Partnership acting by and through its General Partner, Dunaway Genpar, LLC and Williamson County dated March 6, 2018 for Structural and Civil Karst Mitigation Relating to the Cave at Cambria Drive, Round Rock, Texas for Williamson County Road and Bridge.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Work Authorization No. 1 in the amount of $76,000.00 to expire September 30, 2019 under Williamson County Contract for Engineering Services between Dunaway Associates, L.P., a Texas Limited Partnership acting by and through its General Partner, Dunaway Genpar, LLC and Williamson County dated March 6, 2018 for Structural and Civil Karst Mitigation Relating to the Cave at Cambria Drive, Round Rock for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
29.
Discuss, consider and take appropriate action on Contract Amendment No 1 under Williamson County Contract for Engineering Services between Dunaway Associates, L.P., a Texas Limited Partnership acting by and through its General Partner, Dunaway Genpar, LLC and Williamson County dated March 20, 2018 for Structural and Civil Karst Mitigation Relating to the Cave at Cambria Drive, Round Rock, Texas for Williamson County Road and Bridge.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Contract Amendment No. 1 under Williamson County Contract for Engineering Services between Dunaway Associates, L.P., a Texas Limited Partnership acting by and through its General Partner, Dunaway Genpar, LLC and Williamson County dated March 20, 2018 for Structural and Civil Karst Mitigation Relating to the Cave at Cambria Drive, Round Rock for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
30.
Discuss, consider and take appropriate action to rescind the vote on Agenda Item No. 29 of the July 17, 2018 Regular Session of the Williamson County Commissioners Court whereby the Commissioners Court approved Change Order No. 1 for a credit in the amount of $8,830.00 for the Mitigation for Cambria Cavern.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To rescind the vote on Agenda Item No. 29 of the July 17, 2018 Regular Session of the Williamson County Commissioners Court whereby the Commissioners Court approved Change Order No. 1 for a credit in the amount of $8,830.00 for the Mitigation for Cambria Cavern.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
31.
Discuss, consider and take appropriate action on Construction Change Directives Nos. 1 & 2 relating to the Agreement for Construction Services between Williamson County and L. Wallace Construction Co, Inc., being dated effective March 23, 2018, for Roof Reconstruction/Improvements for the Williamson County Jail (These Change Directives are being funded by 0100.1008.5300).
 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Construction Change Directives Nos. 1 and 2 relating to the Agreement for Construction Services between Williamson County and L. Wallace Construction Company, Inc., being dated effective March 23, 2018, for Roof Reconstruction/Improvements for the Williamson County Jail to be funded by 0100.1008.5300.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
32.
Discuss, consider and take appropriate action on the Williamson County Georgetown Annex Project, P325, Change Order # 14 from Chasco Constructors in the amount of $260,559.00 to approve the use of existing funds in the GMP Contract and additional funding within the project for the finish-out of Room # 226, the large meeting space. This change order is being funded by a combination of buyout and allowance savings and Construction Managers and Owners Contingencies.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge Williamson County Georgetown Annex Project, P325, and approve Change Order No. 14 from Chasco Constructors in the amount of $260,559.00 to approve the use of existing funds in the Guaranteed Maximum Price (GMP) Contract and additional funding within the project for the finish-out of Room # 226, the large meeting space to be funded by a combination of buyout and allowance savings and Construction Managers and Owners Contingencies.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
33.
Discuss, consider and take appropriate action on approving a 2006 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $970,000 from SH 195 ROW (P149) to RM 620/Rail Road Bridge (P264).
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a 2006 Road Bond Budget Transfer per Road Bond Manager Mike Weaver to move $970,000.00 from State Highway (SH) 195 Right of Way (ROW) (P-149) to Ranch to Market (RM) 620/Rail Road Bridge (P-264).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
34.
Discuss, consider and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $1,015,000 from 2013 Road Non-Departmental (P290) to Reagan Blvd @ IH-35 of $125,000, Bagdad Road @ CR 278 (P438) of $40,000, SH 29 Bypass/Inner Loop Phase I (P453) of $250,000 and CR 110 South Phase I (P260) of $600,000.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a 2013 Road Bond Budget Transfer per Road Bond Manager Mike Weaver to move $1,015,000.00 from 2013 Road Non-Departmental (P-290) to Reagan Boulevard (Blvd) at Interstate Highway (IH) 35 of $125,000.00, Bagdad Road at County Road (CR) 278 (P-438) of $40,000.00, State Highway (SH) 29 Bypass/Inner Loop Phase I (P-453) of $250,000.00 and CR 110 South Phase I (P-260) of $600,000.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
35.
Discuss, consider, and take any appropriate action regarding the Notice of Intent (NOI) for Stormwater Discharges associated with Construction Activity under TPDES General Permit (TXR150000) for Southwest Bypass Segment 2, a Road Bond Project in Commissioner Pct. 3. Project: P243  Funding Source: Road Bond 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Notice of Intent (NOI) for Stormwater Discharges associated with Construction Activity under Texas Pollutant Discharge Elimination System (TPDES) General Permit (TXR150000) for Southwest Bypass Segment 2, a Road Bond Project in Precinct 3 to be funded by Road Bond P-243.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
36.
Discuss, consider, and take appropriate action regarding an Antiquities Permit Application to the Texas Historical Commission required as part of the Due Diligence Environmental Investigations on the Hairy Man Road Project in Commissioner Pct. 1.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an Antiquities Permit Application to the Texas Historical Commission required as part of the Due Diligence Environmental Investigations on the Hairy Man Road Project in Precinct 1.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
37.
Discuss, consider, and take appropriate actions regarding a Letter of Transfer for Held-In-Trust Collections to the Center for Archeological Studies (CAS), for archeological collections (field records, photos, and reports) obtained as part of the Texas Historical Commission permit process on Hairy Man Road, a Road Bond Project in Commissioner Pct. 1. 
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Letter of Transfer for Held-In-Trust Collections to the Center for Archeological Studies (CAS), for archeological collections (field records, photos, and reports) obtained as part of the Texas Historical Commission permit process on Hairy Man Road, a Road Bond Project in Precinct 1.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
38.
Discuss, consider and take appropriate action on a Real Estate Contract to convey to LCRA Transmission Services Corporation for 3.67 AC and 4.98 AC tracts of County property. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Real Estate Contract to convey to Lower Colorado Recreational River Authority (LCRA) Transmission Services Corporation for 3.67 acres and 4.98 acres tracts of County property.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
39.
Discuss, consider and take appropriate action on updating compensation policies in the Employee Policy Manual, Budget Order and Budget Policy where applicable.
View Agenda Item
Senior Director of Human Resources Tara Raymore addressed the Court.  No action was taken on this item.
Attachments:
 
40.
 Discuss, consider and take appropriate action to include a record vote on a proposed total maximum tax rate for Williamson County and R/FM for tax year 2018.
View Agenda Item
Tax Assessor/Collector Larry Gaddes addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Dan A. Gattis 

Motion: To propose a tax rate ceiling of $ .466529, the same as last year.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
41.
Discuss, consider and take appropriate action on scheduling two public hearing dates if the proposed maximum total tax rate exceeds the total effective tax rate of $0.446403.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To set two Public Hearings at 10:00 A.M on Tuesday the 14th of August, 2018 and at 10:00 A.M on Tuesday the 21st of August, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
42.
Discuss, consider and take appropriate action to approve the Tax Collection Agreement between the City of Leander for the Crystal Springs Public Improvement District and the County of Williamson, Texas.
View Agenda Item
Tax Assessor/Collector Larry Gaddes addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Tax Collection Agreement between the City of Leander for the Crystal Springs Public Improvement District and the County of Williamson, Texas.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
43.
Discuss, consider, and take appropriate action regarding the Williamson County Fire Marshal Office becoming a TCOLE organization pursuant to Tex. Loc. Govt. Code Ch. 352
View Agenda Item
Those who addressed the Court:
Senior Director of Emergency Services Chris Connealy
District Attorney Shawn Dick
Sheriff's Office Chief Deputy Tim Ryle
Fire Marshal Marty Herrin 
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Williamson County Fire Marshal and Special Operations Office as a Texas Commission on Law Enforcement (TCOLE) Organization pursuant to Texas Local Government Code Chapter 352.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Larry Madsen
Nay:
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
44.
Discuss, consider, and take appropriate action on the acceptance of Homeland Security Grant funds in the amount of $25,467.90 for the purchase of HazMat Suits.
View Agenda Item
Director of Emergency Management Jarred Thomas and Fire Marshal Marty Herrin addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Homeland Security Grant funds in the amount of $25,467.90 for the purchase of Hazard Materials (HazMat) Suits.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
45.
Discuss, consider and take appropriate action on the use of previous allocated salary of a vacant position in the County Attorney's office as it is currently funded.  The position is currently funded at $40,185.75.
View Agenda Item
County Attorney Dee Hobbs addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To deny the request and stay within the current Policy to hire a vacant position with a salary up to 25% above the minimum of the pay grade.
The Motion Failed.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Nay:
County Judge Dan A. Gattis
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
46.
Discuss, consider and take appropriate action on the Budget Order for FY18/19.
View Agenda Item
First County Auditor Julie Kiley addressed the Court.  No action was taken on this item.
Attachments:
 
47.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Inmate Telephone System for Williamson County Jail under RFP # 1807-248.
View Agenda Item
Sheriff's Office Chief Deputy Tim Ryle addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve authorizing the Purchasing Agent to advertise and receive sealed proposals for Inmate Telephone System for Williamson County Jail under Request for Proposal (RFP) # 1807-248.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
48.
Discuss, consider and take appropriate action on approving the service contract between Stanley Convergent Security Solutions, Inc. and Williamson County for card reader installation not to exceed $6,071.05, pursuant to BuyBoard contract # 493-15 and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the service contract between Stanley Convergent Security Solutions, Inc. and Williamson County for card reader installation not to exceed $6,071.05, pursuant to BuyBoard Contract # 493-15 and to authorize execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
49.
Discuss, consider and take appropriate action on authorizing the extension of Lease Property 9769 Hwy 29, Georgetown, Texas 78628 for the term of July 1, 2018 through June 30, 2019 with tenant Greg Boatright.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the extension of lease property located at 9769 West Highway 29, Georgetown, for a term beginning on July 1, 2018 and ending on June 30, 2019 with tenant Greg Boatright.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
50.
Discuss, consider, and take appropriate action on approving the purchase from Environmental Haz/Mat dba/The Cleaning Guys, in the amount of $6,503.08 for fuel clean-up services, exempting this purchase from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024.(a)(2).
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the purchase from Environmental Haz/Mat dba/The Cleaning Guys, in the amount of $6,503.08 for fuel clean-up services, exempting this purchase from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024.(a)(2).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
51.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Landfill Farm Lease Hutto - 100 Acre Tract under IFB # 1807-249.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Landfill Farm Lease Hutto - 100 Acre Tract under Invitation for Bid (IFB) # 1807-249.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
52.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Landfill Farm Lease Hutto - 135 Acre Tract under IFB # 1807-250.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Landfill Farm Lease Hutto - 135 Acre Tract under Invitation for Bid (IFB) # 1807-250.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
53.
Discuss, consider and take appropriate action on a Second Amendment to Guaranteed Maximum Price Amendment between Williamson County, Texas and Chasco Constructors, LTD, L.L.P. relating to the Williamson County Georgetown Annex Project.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Second Amendment to Guaranteed Maximum Price Amendment between Williamson County, Texas and Chasco Constructors, LTD, L.L.P. relating to the Williamson County Georgetown Annex Project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
54.
Discuss, consider and take appropriate action on approving the purchase from Ward Septic Tank and Backhoe Service in the not to exceed amount of $28,000.00 and exempting this purchase from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024(a)(2) and 262.024(a)(3).
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the purchase from Ward Septic Tank and Backhoe Service in the not to exceed amount of $28,000.00 and exempting this purchase from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024(a)(2) and 262.024(a)(3).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
55.
Discuss, consider, and take appropriate action on exempting Tom's Dive & Swim from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Tex. Loc. Gov’t Code §§ 262.024(2), for the one-time purchase of inflatable life vests and safety training in the amount of $28,499.00.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve exempting Tom's Dive & Swim from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Texas Local Government Code Section 262.024(2), for the one-time purchase of inflatable life vests and safety training in the amount of $28,499.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
56.
Discuss, consider, and take appropriate action on awarding IFB # 1806-236 Limestone Rock Asphalt to the lowest responsive bidder Vulcan Construction Materials LP.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To award Invitation for Bid (IFB) # 1806-236 Limestone Rock Asphalt to the lowest responsive bidder Vulcan Construction Materials, LP.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
57.
Discuss, consider, and take appropriate action on awarding IFB # 1806-238 for CR129 Bridge at Brushy Creek - Bearing Pad Replacements to the lowest responsive bidder, RHB Construction.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To award Invitation for Bid (IFB) # 1806-238 for County Road (CR) 129 Bridge at Brushy Creek - Bearing Pad Replacements to the lowest responsive bidder, RHB Construction.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
58.
Discuss, consider and take appropriate action on approving the amended service contract between Stanley Convergent Security Solutions, Inc. and Williamson County for installation of security access system relating to the Georgetown Annex project in the amended amount of $80,744.19 and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the amended service contract between Stanley Convergent Security Solutions, Inc. and Williamson County for installation of security access system relating to the Georgetown Annex Project in the amended amount of $80,744.19 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
Attachments:
 
59.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Landscape Maintenance Services under RFP# 1807-251.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
60.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for the NACo Prescription Discount Card Program.
 
View Agenda Item
First County Auditor Julie Kiley addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for the National Association of Counties (NACo) Prescription Discount Card Program:

From/To Acct No. Description Amount
0100.0000.370500 Miscellaneous Revenue $401.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
61.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional expenditures for the NACo Prescription Discount Card Program.
 
View Agenda Item
First County Auditor Julie Kiley addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional expenditures for the National Association of Counties (NACo) Prescription Discount Card Program:

From/To Acct No. Description Amount
0100.0630.004921 County Wide Rx Discount Card Program $401.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
62.
Discuss, consider and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the County Sheriff.
View Agenda Item
First County Auditor Julie Kiley addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the County Sheriff:

From/To Acct No. Description Amount
0100.0000.364100 Insurance Reimbursements $12,291.05

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
63.
Discuss, consider, and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for the County Sheriff.
View Agenda Item
First County Auditor Julie Kiley addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for the County Sheriff:

From/To Acct No. Description Amount
0100.0560.004541 Vehicle Repairs & Maintenance $12,291.05

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
64.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the County Sheriff Department.
View Agenda Item
Those who addressed the Court:
First County Auditor Julie Kiley 
Sheriff's Office Chief Deputy Tim Ryle
Senior Director of Infrastructure Robert Daigh
General Counsel to Commissioners' Court Hal C. Hawes 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the County Sheriff Department:

From/To Acct No. Description Amount
0100-0560-003301 Gasoline $42,000.00
0100-0560-004541 Vehicle Repairs & Maintenance $108,537.00

The Motion and Second were Withdrawn and no further action was taken on this item.

Other:
Commissioner Precinct 2 Cynthia Long (Absent)
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 12:03 P.M. ON TUESDAY, JULY 31, 2018.
 
65.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss North Woods Road District.
    c)    Project Amazon
    d)    Wolf Lakes
    e)    Project Capstone
    f)    Project Dalton House
    g)    Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
View Agenda Item
No action was taken in Executive Session. 
 
66.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property: CR 101
    e)    Discuss the acquisition of real property: CR 200
    f)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    g)    Discuss the acquisition of real property for SH 29 LTP.
    h)    Discuss the acquisition of real property for County Facilities.
    i)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    j)     Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
    k)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    l)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    m)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    n)    Discuss the acquisition of real property for Hairy Man Rd. 
    o)    Discuss the acquisition of real property for SW Bypass.
    p)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    q)    Discuss Cedar Hollow low water crossings and Lost River.
    r)    Discuss the Brushy Creek Trail Easement acquisition from the Steve and Brandy Jones (a.k.a. 620 Cafe)
    s)    Discuss the acquisition of real property for Corridor H
    t)    Discuss an Interlocal Agreement with the City of Hutto regarding CR 163.
B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss wastewater easements in Berry Springs Park
    c)    Discuss sale of County property on Ronald Reagan Blvd.
    d)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    e)     Potential governmental uses for 8th Street downtown parking lot 
    f)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
    g)    Discuss property usage at Longhorn Junction
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.     Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.     Discuss the San Gabriel River trail easements.
View Agenda Item
No action was taken in Executive Session. 
 
67.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Williamson County Sheriff’s Office Training Center construction issues.
m) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
n) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
o) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
p) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
s) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
t) Discuss law in relation to Williamson County compensation policies.
u) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
v) Intergovernmental Services Agreement with ICE and Agreement with CoreCivic, Inc. relating to the T. Don Hutto Facility.
w) Discuss laws relating to the low-income vehicle repair assistance, retrofit, and accelerated vehicle retirement program (LIRAP) Texas Health and Safety Code, Chapter 382.
No action was taken in Executive Session. 
 
68.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
69.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:49 P.M. ON TUESDAY, JULY 31, 2018.
 
70.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
71.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
72.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Williamson County Sheriff’s Office Training Center construction issues.
m) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
n) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
o) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
p) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
r) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
s) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
t) Discuss law in relation to Williamson County compensation policies.
u) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
v) Intergovernmental Services Agreement with ICE and Agreement with CoreCivic, Inc. relating to the T. Don Hutto Facility.
w) Discuss laws relating to the low-income vehicle repair assistance, retrofit, and accelerated vehicle retirement program (LIRAP) Texas Health and Safety Code, Chapter 382.
No action was taken on this item.
 
73.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
74.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT  12:49 P.M. ON TUESDAY, JULY 31, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 7th day of August, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk