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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
August 28, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:36 A.M. on TUESDAY, AUGUST 28, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the Regular Session of Commissioners' Court held on Tuesday, August 21, 2018 and the Special Session - Budget Modification Voting Session of Commissioners' Court held on Tuesday, August 21, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 1 Terry Cook (Abstain)
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this time.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $2,905,587.06 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Maria Brown of Round Rock
Bill Kelberlau of Georgetown
Alex Curry of Georgetown

No action was taken on this item. 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 15 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for the Debt Service Fund:
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve line item transfers for the Debt Service Fund:

From/To Acct No. Description Amount
From 0600.0600.006901 Debt Defeasance $19,990,973.61
To 0600.0600.004098 Payment to Escrow Agent $19,971,097.61
To 0600.0600.004099 Bond Issuance Cost $19,876.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
6.
Discuss, consider and take appropriate action on a line item transfer for the Road and Bridge Division.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve line item transfers for the Road and Bridge Division:

From/To Acct No. Description Amount
From 0200-0210-003597 Roadway Rehabilitation $700,000.00
From 0200-0210-000777 Transfer to Capital Projects $100,000.00
To 0200-0210-003599 Road Construction / Maintenance $800,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
7.
Discuss, consider, and take appropriate action on a line item transfer for the Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer for the Tax Assessor/Collector:

From/To Acct No. Description Amount
From 0100-0499-003010 Computer Software <$5000 $3,716.00
To 0100-0499-004544 Repairs to Office $3,716.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
8.
Discuss, consider, and take appropriate action on a line item transfer for Emergency Communications.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer for Emergency Communications:

From/To Acct No. Description Amount
From 0100.0581.004500 Maintenance Services $2,500.00
To 0100.0581.004415 Vehicle Deductible $2,500.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
9.
Discuss, consider and take appropriate action on budget line item transfer for Juvenile Services. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer for Juvenile Services:

From/To Acct No. Description Amount
From 0100.0576.004102 Residential Services $6,000.00
To 0100.0576.004510 Facility Maintenance $6,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
10.
Discuss, consider and take appropriate action on a line item transfer for the All District Courts.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve line item transfers for the All District Courts:

From/To Acct No. Description Amount
From 0100-0435-004120 All District Courts / Competency Hearing $20,000.00
To 0100-0435-004131 All District Courts / Family Cases $36,500.00
From 0100-0435-004133 All District Courts / Juvenile Cases $10,000.00
From 0100-0435-004136 All District Courts / Other / Mental Health Cases $1,000.00
From 0100-0435-004141 All District Courts / Interpreters $2,000.00
From 0100-0435-004934 All District Courts / Lodging for Juror $1,500.00
From 0100-0435-004100 All District Courts / Professional Services $2,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
11.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Auction for the period of 7/26/2018 through 8/22/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To acknowledge the Purchasing Department's monthly report of asset dispositions through auction for the period of July 26, 2018 through August 22, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Inter-Departmental Transfer for the period of 7/26/2018 through 8/22/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To acknowledge the Purchasing Department's monthly report of asset dispositions through inter-departmental transfer for the period of July 26, 2018 through August 22, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Destruction for the period of 7/26/2018 through 8/22/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To acknowledge the Purchasing Department's monthly report of asset dispositions through destruction for the period of July 26, 2018 through August 22, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
14.
Discuss, consider and take appropriate action on Work Authorization No 2 in the amount of $20,000.00 to expire on September 30, 2019 under Williamson County Contract for Engineering Services between Kleinfelder Inc and Williamson County dated February 23, 2017 for On Call Geotechnical Engineering and Materials Testing for Williamson County Road and Bridge.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Work Authorization No. 2 in the amount of $20,000.00 to expire on September 30, 2019 under Williamson County Contract for Engineering Services between Kleinfelder, Incorporated and Williamson County dated February 23, 2017 for On Call Geotechnical Engineering and Materials Testing for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
15.
Discuss, consider, and take appropriate action on approval of the final plat for the Coupland Estates subdivision - Pct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the final plat for the Coupland Estates subdivision - Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
16.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh invited the Public to attend a ribbon cutting for:
County Road (CR) 110 South
10 A.M.
Thursday, August 30, 2018
Crossswalk Church
8650 CR 110
Round Rock, TX
 
17.
Discuss, consider and take appropriate action regarding an Antiquities Permit Application to the Texas Historical Commission required as part of the Due Diligence Environmental Investigations on the Great Oaks Drive Bridge at Brushy Creek project, a Road Bond Project in Commissioner Pct. 1.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an Antiquities Permit Application to the Texas Historical Commission required as part of the due diligence environmental investigations on the Great Oaks Drive Bridge at Brushy Creek Project, a Road Bond Project in Precinct 1.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
18.
Discuss, consider, and take appropriate action regarding Change Order No. 5 with Cox Commercial Construction in the amount of $8,742.74 for RM 620 Phase 2, a Road Bond project in Commissioner Pct 1.  Project: P235; Funding: Road Bond.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Change Order No. 5 with Cox Commercial Construction in the amount of $8,742.74 for Ranch to Market (RM) 620 Phase 2, a Road Bond Project in Precinct 1 to be funded by Road Bond P-235.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
19.
Discuss, consider and take appropriate action on approving a 2017 Capital Improvement Program Budget Transfer to move $7,131 from Cedar Park Annex Building (P452) to NICE Equipment Upgrade Project (P468).
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a 2017 Capital Improvement Program Budget Transfer to move $7,131.00 from Cedar Park Annex Building (P-452) to NICE Equipment Upgrade Project (P-468).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
20.
Discuss, consider and take appropriate action on the Williamson County Georgetown Annex Project, P325, Change Order # 15 from Chasco Constructors in the amount of $40,182.81 to approve existing contract funding for miscellaneous subcontractor scopes of work that are necessary to complete the project based on the original design intent. This change order is being funded by the Construction Managers Contingency. 
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Change Order No. 15 from Chasco Constructors in the amount of $40,182.81 to approve existing contract funding for miscellaneous subcontractor scopes of work that are necessary to complete the project based on the original design intent for the Williamson County Georgetown Annex Project (P-325) to be funded by the Construction Managers Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
21.
Discuss, consider and take appropriate action on Change Order No. 3, to contract number IFB 1708-182, in the amount of -$16,843.07 for major rehabilitation associated with River Rd. and Old Windmill Rd.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Change Order No. 3 for Contract No. IFB 1708-182 for a credit in the amount of $16,843.07 for major rehabilitation associated with River Road (Rd.) and Old Windmill Rd.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
22.
Discuss, consider and take appropriate action on Contract Amendment No 2 under Williamson County Contract for Engineering Services between Dunaway Associates LP and Williamson County dated March 20, 2018 for Structural and Civil Karst Mitigation Relating to the Cave at Cambria Drive, Round Rock, Texas for Williamson County Road and Bridge.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Contract Amendment No. 2 under Williamson County Contract for Engineering Services between Dunaway Associates, L.P. and Williamson County dated March 20, 2018 for Structural and Civil Karst Mitigation Relating to the Cave at Cambria Drive, Round Rock, Texas for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
23.
Discuss, consider and take appropriate action on Supplemental Work Authorization No 1 under Williamson County Contract between Dunaway Associates, LP and Williamson County dated March 20, 2018 for Structural and Civil Karst Mitigation Relating to the Cave at Cambria Drive Round Rock, Texas for Williamson County Road and Bridge.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Supplemental Work Authorization No. 1 under Williamson County Contract between Dunaway Associates, L.P. and Williamson County dated March 20, 2018 for Structural and Civil Karst Mitigation Relating to the Cave at Cambria Drive Round Rock, Texas for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
24.
Discuss and take appropriate action on a Real Estate Contract with Raude Yepez and Amelia Alvarado for ROW needed on CR 200 (Parcel 11). Funding Source: Road Bonds P285
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Real Estate Contract with Raude Yepez and Amelia Alvarado for right of way (ROW) needed on County Road (CR) 200 (Parcel 11) to be funded by Road Bond P-285.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
25.
Discuss and take appropriate action on a Real Estate Contract with Ernest W. Kimbro for ROW needed on CR 111. (Parcel 21) Funding Source: Road Bonds P249
 
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Real Estate Contract with Ernest W. Kimbro for right of way (ROW) needed on County Road (CR) 111 (Parcel 21) to be funded by Road Bond P-249.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 11:12 A.M. ON TUESDAY, AUGUST 28, 2018.
 
26.
10:00 AM Hold Public Hearing on the 2018-2019 County Budget.
View Agenda Item
Those who addressed the Court: 
Bill Kelberlau of Georgetown

No action was taken on this item.
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 11:18 A.M. ON TUESDAY, AUGUST 28, 2018.
 
27.
Discuss 2018-2019 Budget.
View Agenda Item
Those who addressed the Court:
First Assistant County Auditor Julie Kiley
Budget Officer Ashlie Koenig
Senior Director of Human Resources Tara Raymore

No action was taken on this item.
 
28.
Discuss, consider and take appropriate action on the 2018-2019 General Fund Budget.
View Agenda Item
Those who addressed the Court:
First Assistant County Auditor Julie Kiley
Senior Director of Human Resources Tara Raymore
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To amend the proposed 2018-2019 Fiscal Year (FY) Budget by adding a first year total cost of $136,351.00 to create a new position titled County Administrator, pay grade EX and a salary of $90,000.00 under account code 401.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
___________________________________________
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To amend the proposed 2018-2019 Fiscal Year (FY) Budget by adding $42,500.00 to an open position for the Sheriff’s Office that will assist with finances and budgeting with a pay grade of B-33.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
___________________________________________
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To amend the proposed Budget 2018-2019 Fiscal Year (FY) by adding $48,000.00 for Radio Subscriber fees to support the radio use by the Texas Department of Public Safety.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Motion: To fund all new positions approved this year at 15% above the minimum pay grade.

The Motion died for lack of a Second. No action was taken on this item.
___________________________________________
Motion: To lower the Museum Fund by $1450.00 to allow training for 4 Probation Officers on Supervising Probationers with Substance Use Disorders.
 
The Motion was withdrawn.  No action was taken on this item.

___________________________________________
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To amend the proposed 2018-2019 Fiscal Year (FY) Budget by adding $7,000,000.00 to the Long Term Transportation Plan.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
___________________________________________
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To amend the proposed 2018-2019 Fiscal Year (FY) Budget by moving $12,000,000.00 from cash ending to be spent on Capital Projects.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
___________________________________________
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Fiscal Year (FY) 2018-2019 General Fund Budget as amended for $212,758,329.41.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
29.
Discuss, consider and take appropriate action on the 2018-2019 Road and Bridge Fund County Budget.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Fiscal Year (FY) 2018-2019 Road and Bridge Fund Budget for $40,812,343.84.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
30.
Discuss, consider and take appropriate action on the 2018-2019 Debt Service Fund County Budget.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To reduce the Debit Service Fund Budget by $540,000.67 that reflects the remarketing of bond issuance and defeasance that was passed in Commissioners' Court on August 21, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
____________________________________________
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Fiscal Year (FY) 2018-2019 Debt Service Fund Budget for $111,064,745.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
31.
 Discuss, consider and take appropriate action regarding the adoption of the 2018 tax rates for Williamson County.
View Agenda Item
Motion: To approve the property tax rate be increased by the adoption of a tax rate of $.251529 which is effectively a .75% percent increase in the tax rate.

The Motion and Second were withdrawn.

___________________________________________
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a tax rate of $.251529 per $100.00 of taxable value for the purpose of Maintenance and Operations (M & O).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
___________________________________________
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a tax rate of $.1675 per $100.00 of taxable value for the purpose of Interest and Sinking Service.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
___________________________________________
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a tax rate of $.04 per $100.00 of taxable value for the purpose of assessing the Road and Bridge Taxes.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
___________________________________________
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Dan A. Gattis 

Motion: To approve the property tax rate be increased by the adoption of a total tax rate of $.459029 which is effectively a 2.83% increase in the tax rate. This tax rate will raise more taxes for Maintenance and Operations than last year's rate; and the tax rate will effectively be raised by 1.72 % and will raise taxes for Maintenance and Operations on a $100,000.00 home by approximately $4.25.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
32.
Discuss, consider and take appropriate action to approve the Tax Collection Agreement between the North San Gabriel Municipal Utility District No. 2 and the County of Williamson, Texas.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Tax Collection Agreement between the North San Gabriel Municipal Utility District No. 2 and the County of Williamson, Texas.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
33.
Discuss and take appropriate action on renewal of contract with DSHS for remote access for the County Clerk plus Data Use Agreement and Security Privacy Agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the renewal contract with the Department of State Health Services (DSHS) for remote access for the County Clerk, the Data Use Agreement and the Security Privacy Agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider, and take appropriate action for approval of Information Release Contract between Texas Workforce Commission and the Williamson County Sheriff's Office including authority for Chief Deputy to sign same.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an Information Release Contract Amendment between Texas Workforce Commission and the Williamson County Sheriff's Office and to authorize the County Judge to execute the Amendment.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
35.
Discuss, consider, and take appropriate action on approving Professional Services Agreement between KGA Architecture and Williamson County, for the construction and renovation of County Facilities and authorizing execution of the Professional Services Agreement and related Work Authorizations.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an Agreement for Architectural and Engineering Services between KGA Architecture and Williamson County, for the construction and renovation of County Facilities and to authorize the County Judge to execute the agreement and related Work Authorizations.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
36.
Discuss, consider and take appropriate action on Work Authorization No 1 in the amount of $20,000.00 to expire September 30, 2019 under Williamson County Contract for Architectural and Engineering Services between KGA Architecture and Williamson County dated August 28, 2018 for Williamson County Server Building for Williamson County Road and Bridge.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Work Authorization No. 1 in the amount of $20,000.00 to expire September 30, 2019 under Williamson County Contract for Architectural and Engineering Services between KGA Architecture and Williamson County dated August 28, 2018 for Williamson County Server Building for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
37.
Discuss, consider, and take appropriate action on awarding IFB #1806-241 for Concrete Work for Oak Haven Circle Extension Project to the lowest responsive bidder A Greater Austin Development.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To award Invitation for Bid (IFB) #1806-241 for Concrete Work for Oak Haven Circle Extension Project to the lowest responsive bidder A Greater Austin Development.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
38.
Discuss, consider, and take appropriate action on Change Order No 1 to the agreement with Chasco Constructors, LTD, LLP approved on June 12, 2018, for an increase of $85,408.00 for karst drilling, additional concrete fill and construction equipment rentals.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Change Order No. 1 to the agreement with Chasco Constructors, LTD, LLP approved on June 12, 2018, for an increase of $85,408.00 for karst drilling, additional concrete fill and construction equipment rentals.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
39.
Discuss, consider, and take appropriate action on awarding IFB # 1806-235 Repairing, Milling & Overlay - Ronald Reagan Blvd from SH 195 to IH 35 to the lowest responsive bidder Austin Materials and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To award Invitation for Bid (IFB) # 1806-235 Repairing, Milling & Overlay - Ronald Reagan Boulevard from State Highway (SH) 195 to Interstate Highway (IH) 35 to the lowest responsive bidder Austin Materials and to authorize execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
40.
Discuss, consider, and take appropriate action on awarding Invitation to Bid # 1805-232 State Hwy 29 at CR 200 Loop 332 to the lowest responsive bidder, Cox Commercial Construction. As the project is on the TxDOT system, award of the Contract is contingent upon TxDOT concurrence.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To award Invitation to Bid # 1805-232 State Highway 29 at County Road (CR) 200 Loop 332 to the lowest responsive bidder, Cox Commercial Construction contingent upon execution with Texas Department of Transportation (TxDOT).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
41.
Discuss, consider, and take appropriate action on approving the purchase of PowerEdge servers to support the operations of Williamson County from EST Group in the amount of $61,180.48 pursuant to Buy Board contract #498-15.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the purchase of PowerEdge servers to support the operations of Williamson County from the EST Group in the amount of $61,180.48 pursuant to Buy Board Contract # 498-15.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:49 A.M. ON TUESDAY, AUGUST 28, 2018.
 
42.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Discuss North Woods Road District.
    c)    Project Amazon
    d)    Wolf Lakes
    e)    Project Capstone
    f)    Project Dalton House
    g)    Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
    
    
View Agenda Item
No action was taken in Executive Session. 
 
43.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
    b)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    c)    Discuss the acquisition of real property for CR 176 at RM 2243
    d)    Discuss the acquisition of real property: CR 101
    e)    Discuss the acquisition of real property: CR 200
    f)    Discuss the acquisition of real property for CR 278 at Bagdad Rd.
    g)    Discuss the acquisition of real property for SH 29 LTP.
    h)    Discuss the acquisition of real property for County Facilities.
    i)    Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
    j)     Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
    k)    Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
    l)    Discuss the acquisition of real property for Seward Junction SE Loop. 
    m)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    n)    Discuss the acquisition of real property for Hairy Man Rd. 
    o)    Discuss the acquisition of real property for SW Bypass.
    p)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    q)    Discuss the aquisition of real property for CR 111.
    r)    Discuss the acquisition of real property for Corridor H
    s)    Discuss an Interlocal Agreement with the City of Hutto regarding CR 163.
    t)    Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss wastewater easements in Berry Springs Park
    c)    Discuss sale of County property on Ronald Reagan Blvd.
    d)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    e)     Potential governmental uses for 8th Street downtown parking lot 
    f)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
    g)    Discuss property usage at Longhorn Junction
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.     Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.     Discuss the San Gabriel River trail easements. 

 
View Agenda Item
No action was taken in Executive Session. 
 
44.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
n) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
o) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
r) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
s) Discuss law in relation to Williamson County compensation policies.
t) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
u) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
No action was taken in Executive Session. 
 
45.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
46.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:03 P.M. ON TUESDAY, AUGUST 28, 2018.
 
47.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
48.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
49.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
n) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
o) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
r) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
s) Discuss law in relation to Williamson County compensation policies.
t) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
u) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
No action was taken on this item. 
 
50.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
51.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT 1:03 P.M. ON TUESDAY, AUGUST 28, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 4th day of September, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk