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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
September 11, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:41 A.M. on TUESDAY, SEPTEMBER 11, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the September 4, 2018 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the payment of bills totaling $4,400,781.83 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Bill Kelberlau of Georgetown
Alex Curry of Georgetown 

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 17 )
 
5.
Discuss, consider, and take appropriate action on a line item transfer for Non Departmental.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Non-Departmental:

From/To Acct No. Description Amount
From 0100.0409.004998 Contingencies $50,000.00
To 0100.0409.004100 Professional Services $50,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
6.
Discuss, consider and take appropriate action on a line item transfer within Non Departmental.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer within Non-Departmental:

From/To Acct No. Description Amount
From 0100.0409.004998 Contingencies $735.00
To 0100.0409.004419 Property Insurance $735.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
7.
Discuss, consider, and take appropriate action on a line item transfer for 911 Communications.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for 911 Communications:

From/To Acct No. Description Amount
From 0100.0581.004500 Maintenance Services $69,680.00
To 0100.0581.004100 Professional Services $69,680.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
8.
Discuss, consider and take appropriate action on a line item transfer for the Road & Bridge Department..
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the Road & Bridge Department:

From/To Acct No. Description Amount
From 0200-0210-005730 Radio Equipment > $5,000 $1,500.00
To 0200-0210-003311 Uniforms $1,500.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
9.
Discuss, consider and take appropriate action on a line item transfer for All District Courts.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for All District Courts:

From/To Acct No. Description Amount
From 0100-0409-004998 Non-Departmental / Contingencies $95,000.00
To 0100-0435-004132 All District Courts / Court Adopted Attorney Criminal $95,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
10.
Discuss, consider, and take appropriate action on a line item transfer for the County Sheriff.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve line item transfers for the County Sheriff:

From/To Acct No. Description Amount
From 0100.0560.04310 Advertising and Legal Notices $1,400.00
From 0100.0560.04968 Care of Animals $1,100.00
To 0100.0560.04100 Professional Services $2,500.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
11.
Discuss, consider and take appropriate action on a line item transfer for the County Sheriff
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the County Sheriff:

From/To Acct No. Description Amount
From 0100.0570.003100 Office Supplies $4,000.00
To 0100.0570.003111 Kitchen Supplies $4,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
12.
Discuss consider and take appropriate action on a line item transfer for Ag Extension.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve line item transfers for the Ag Extension:

From/To Acct No. Description Amount
From 0100-0665-003100 Office Supplies $1,200.00
From 0100-0665-004221 Livestock Show $900.00
From 0100-0665-004231 Travel $2,000.00
To 0100-0665-004232 Training, Conferences, Seminars $4,100.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
13.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including one (1) 2010 Chevy Tahoe, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the disposal of various county assets through auction including (1) 2010 Chevy Tahoe, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
14.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through Trade-in including two (2) 2014 Wheeled Coach Ambulance's, one (1) 2015 Ford F-450, and one (1) 2014 Ford F-450, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the disposal of various county assets through Trade-in including (2) 2014 Wheeled Coach Ambulance's, (1) 2015 Ford F-450, and (1) 2014 Ford F-450, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
15.
Discuss, consider and take appropriate action regarding FY2019 vehicle-use contract renewal with Austin Materials for Constable Precincts 2 & 3 and authorize the County Judge to sign all related documents.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Fiscal Year (FY) 2019 Vehicle Reimbursement Agreement contract renewal with Austin Materials for the Constable of Precincts 2 and 3 and to authorize the County Judge to sign all related documents.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
16.
Discuss, consider, and take appropriate action on approval of the final plat for the Siena Section 4 subdivision - Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the Siena Section 4 subdivision - Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
17.
Discuss, consider, and take appropriate action on approval of the final plat for the Mozart Patio Homes at Siena subdivision (aka Siena Townhomes at Mozart) - Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the Mozart Patio Homes at Siena subdivision - Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
18.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 
19.
Discuss, consider and take appropriate action on the Williamson County North Campus Project; Change Order # 64 from Vaughn Construction in the amount of $2,220,000.00 to approve funding for the construction of Building A, the Facilities Warehouse and Building J, the Sign Shop Remodel, from within the existing GMP contract and other funding sources.  
View Agenda Item
No action was taken on this item.
Attachments:
 
20.
Discuss, consider and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $75,000 from 2013 Road Non-Departmental (P290) to CR 305 (P306).
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a 2013 Road Bond Budget Transfer per Road Bond Manager Mike Weaver to move $75,000.00 from 2013 Road Non-Departmental (P-290) to County Road (CR) 305 (P-306).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
21.
Discuss, consider and take appropriate action on a Resolution with TxDOT for an Interlocal Agreement to perform material inspection and testing services.
 
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Resolution with Texas Department of Transportation (TxDOT) for an Interlocal Agreement to perform material inspection and testing services.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
22.
Discuss, consider and take appropriate action on an Interlocal Agreement with TxDOT regarding the material inspection and testing services.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an Interlocal Agreement with Texas Department of Transportation (TxDOT) regarding the material inspection and testing services.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
23.
Discuss, consider and take appropriate action on a Cost Participation Agreement with Middlebrook, Ltd. for turn lanes needed on Ronald Reagan at Santa Rita Blvd.
 
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Cost Participation Agreement with Middlebrook, Ltd. for turn lanes needed on Ronald Reagan at Santa Rita Boulevard (Blvd).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
24.
Discuss, consider and take appropriate action on a Real Estate Contract with Jessica Nicol Buckler and Joseph Leonard Buckler for ROW needed on CR 111, Parcel 30. Funding Source: Road Bonds P249
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Real Estate Contract with Jessica Nicol Buckler and Joseph Leonard Buckler for the right of way (ROW) needed on County Road (CR) 111, Parcel 30 to be funded by Road Bond P-249.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 10:08 A.M. ON TUESDAY, SEPTEMBER 11, 2018.
 
25.
10:00 AM Hold public hearing on the plan for the funding of the preservation and restoration of the County Clerk's Records Archive for 2018-2019.
View Agenda Item
Those who addressed the Court:
Williamson County Clerk Nancy Rister
Bill Kelberlau of Georgetown
Rick Lutowski of Georgetown

No action was taken on this item.
 
Attachments:
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 10:15 A.M.ON TUESDAY, SEPTEMBER 11, 2018.
 
26.
Discuss, consider and take appropriate action on the plan for the funding of the preservation and restoration of the County Clerk's Records Archive Fund for 2018-2019.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the plan for the funding of the preservation and restoration of the County Clerk's Records Archive Fund for Fiscal Year 2018-2019.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 10:16 A.M. ON TUESDAY, SEPTEMBER 11, 2018.
 
27.
10:15 AM Hold public hearing on the plan for the funding of the preservation and restoration of the District Clerk's Records Archive Fund for 2018-2019.
View Agenda Item
Williamson County District Clerk Lisa David addressed the Court.  No action was taken on this item.

 
Attachments:
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 10:24 A.M. ON TUESDAY, SEPTEMBER 11, 2018.
 
28.
Discuss, consider and take appropriate action on the plan for the funding of the preservation and restoration of the District Clerk's Records Archive for 2018-2019.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the plan for the funding of the preservation and restoration of the District Clerk's Records Archive for Fiscal Year 2018-2019.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
29.
Discuss FY 19 allocation of funding for the Capital Improvement Program.
View Agenda Item
No action was taken on this item.
Attachments:
 
30.
Discuss, consider and take appropriate action to approve the projects and budgets for the 2019 Capital Improvement Program.
View Agenda Item
Those who addressed the Court:
First Assistant County Auditor Julie Kiley
Senior Director of Infrastructure Robert Daigh
Senior Director of Parks and Recreation Randy Bell
Williamson County District Clerk Lisa David
Senior Director of Technology Services Jay Schade

No action was taken on this item.
 
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To request the Auditor's Office and the Park's Department to come forth with a plan to reallocate funds to support River Ranch County Park Phase 1 by using funds currently allocated to Blackland Heritage Park and other trail projects in Precincts 2 and 4 and allocate up to $2,000,000.00 from the Fiscal Year 2018-2019 Capital Improvement Program to fund the Exposition Show Barn.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Nay:
Commissioner Precinct 3 Valerie Covey
_______________________________________
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To allocate $300,000.00 to item 0225 Backup and Recovery Infrastructure for Servers/Storage from the Fiscal Year 2018-2019 Capital Improvement Program.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
31.
Discuss, consider and take appropriate action to approve the use of unallocated funds for the 2013, 2014, 2017 and 2018 Capital Improvement Programs, to include assigning funds to new projects.
View Agenda Item
No action was taken on this item.
Attachments:
 
32.
Discuss, consider and take appropriate action on the following 2018-2019 budgets:

0390 County Wide Records Mgmt and Preservation Fund
0386 District Clerk - Records Mgmt and Preservation Fund
0350 Law Library Fund
0882 Fleet Maintenance Fund
0545 Regional Animal Shelter Fund
0507 Regional Communication System
0340 Tobacco Fund
0388 Court Records Preservation Fund
0376 Surplus Elections Contracts Fund
0374 County and District Court Technology Fund
0364 Pre-trial Intervention
0384 Records Archive - County Clerk
0387 Records Technology Fund - District Clerk
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the following Fiscal Year 2018-2019 Budgets:
0390 County Wide Records Management and Preservation Fund
0386 District Clerk - Records Management and Preservation Fund
0350 Law Library Fund
0882 Fleet Maintenance Fund
0545 Regional Animal Shelter Fund
0507 Regional Communication System
0340 Tobacco Fund
0388 Court Records Preservation Fund
0376 Surplus Elections Contracts Fund
0374 County and District Court Technology Fund
0364 Pre-trial Intervention
0384 Records Archive - County Clerk
0387 Records Technology Fund - District Clerk

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
33.
Discuss, consider and acknowledge the following 2018-2019 budgets:

0355 Court Reporter Service Fund
0360 Courthouse Security Fund
0361 Justice of the Peace Security Fund
0372 Justice of the Peace Technology Fund
0370 Alternate Dispute Fund
0380 Probate Court Fund
0367 Justice of the Peace #3 Truancy Program
0368 Justice of the Peace #2 Truancy Program
0369 Justice of the Peace #4 Truancy Program
0373 Justice of the Peace #1 Truancy Program
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge the following Fiscal Year 2018-2019 Budgets:
0355 Court Reporter Service Fund
0360 Courthouse Security Fund
0361 Justice of the Peace Security Fund
0372 Justice of the Peace Technology Fund
0370 Alternate Dispute Fund
0380 Probate Court Fund
0367 Justice of the Peace 3 Truancy Program
0368 Justice of the Peace 2 Truancy Program
0369 Justice of the Peace 4 Truancy Program
0373 Justice of the Peace 1 Truancy Program

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider and take appropriate action on the Zone Project Plan and Finance Plan for the Hutto Reinvestment Zone Number One.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Zone Project Plan and Finance Plan for the Hutto Reinvestment Zone Number One.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
35.
Discuss, consider and take appropriate action on the adoption of an Order with respect to the proposed issuance by the Mission Economic Development Corporation’s of its Solid Waste Disposal Revenue Bonds to Waste Management, Inc. to provide funding to finance for the costs of improvements to its solid waste disposal facility in Williamson County (Waste Management, Inc. Project); and authorize the County Judge to execute certificates approving the order and public hearing.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To adopt an Order with respect to the proposed issuance by the Mission Economic Development Corporation’s of its Solid Waste Disposal Revenue Bonds to Waste Management, Inc. to provide funding to finance for the costs of improvements to its solid waste disposal facility in Williamson County (Waste Management, Inc. Project).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
36.
Discuss, consider and take appropriate action on a First Amendment to that certain Interlocal Agreement for School Resource Officer Program Between Round Rock ISD & Williamson County Sheriff’s Office to change the commencement date of the Interlocal Agreement from October 1, 2018 to August 22, 2018.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the First Amendment to the Interlocal Agreement for the School Resource Officer Program between Round Rock Independent School District (ISD) and Williamson County Sheriff’s Office to change the commencement date of the Interlocal Agreement from October 1, 2018 to August 22, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
37.
Discuss, consider and take appropriate action on approving updates to the Employee Policy Manual.
View Agenda Item
Senior Director of Human Resources Tara Raymore addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the updates to the Employee Policy Manual.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
38.
Discuss, consider, and take appropriate action on FY18/19 Budget Order.
View Agenda Item
Those who addressed the Court:
District Attorney Shawn Dick
Senior Director of Emergency Services Chris Connealy
First Assistant County Auditor Julie Kiley 



 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve changing Section VII County Vehicles 1. g) to include "Hazmat Special Operations Captain when On-Call" in the Budget Order.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
39.
Discuss, consider and take appropriate action concerning a Letter of Agreement with the Office of Court Administration regarding long distance services for the IV-D Court.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Letter of Agreement with the Office of Court Administration regarding long distance services for the IV-D Court.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
40.
Discuss, consider, and take appropriate action on an agreement with Charter Communications Operating, LLC (Spectrum) for cable internet service at 1570 Cypress Creek Rd (Medic 22).
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an agreement with Charter Communications Operating, LLC (Spectrum) for cable internet service at 1570 Cypress Creek Road (Medic 22).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
41.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Specific and Aggregate Stop Loss Insurance under RFP #1809-257.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the Purchasing Agent to advertise and receive sealed proposals for Specific and Aggregate Stop Loss Insurance under Request for Proposal (RFP) # 1809-257.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
42.
Discuss, consider, and take appropriate action on authorizing the extension of contract 15RFP125 with Symetra Life Insurance Company for the Group Insurance health related services for Life, AD&D, and Disability for the same pricing, terms and conditions as the existing contract for the term of October 1, 2019 - December 31, 2019.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
43.
Discuss, consider, and take appropriate action on authorizing the extension of Mal-Practice Insurance, #1509-009 for the same pricing, terms and conditions as the existing contract for the term of October 1, 2018 – September 30, 2019, with Extraco Banks.
 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the extension of Mal-Practice Insurance with Extraco Banks for contract # 1509-009 for the same pricing, terms and conditions as the existing contract for a term beginning on October 1, 2018 and ending on September 30, 2019.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
44.
Discuss, consider, and take appropriate action on awarding Invitation to Bid # Invitation for Bid #1805-229 CR 279 (Bagdad Rd) at CR 278 at River Ranch County Park Road to the lowest responsive bidder, Champion Site Prep in the amount of $2,959,000.00.
 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve awarding Invitation for Bid # 1805-229 County Road (CR) 279 (Bagdad Road) at CR 278 at River Ranch County Park Road to the lowest responsive bidder, Champion Site Prep in the amount of $2,959,000.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
45.
Discuss, consider and take appropriate action on approving the agreement between Stanley Convergent Security Solutions, Inc. and the Williamson County Tax Assessors' office in the amount of $3,340.46 and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the agreement between Stanley Convergent Security Solutions, Inc. and the Williamson County Tax Assessors' office in the amount of $3,340.46 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
46.
Consider an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment for General Fund Revenue for an Insurance Reimbursement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment for General Fund Revenue for an Insurance Reimbursement:

From/To Acct No. Description Amount
0100.0000.364100 Insurance Reimbursement $33,443.43

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
47.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the County Jail Department.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the County Jail Department:

From/To Acct No. Description Amount
0100.0570.003005 Office Furniture <$5,000 $3,512.07
0100.0570.003200 Medical Supplies $6,838.98
0100.0570.005000 Capital Outlay >$5,000 $23,092.38

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:38 A.M. ON TUESDAY, SEPTEMBER 11, 2018.
 
48.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a)  Business prospect(s) that may locate or expand within Williamson County.
b)  Discuss North Woods Road District.
c)  Project Amazon
d)  Wolf Lakes
e)  Project Capstone
f)  Project Dalton House
g)  Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
View Agenda Item
No action was taken in Executive Session.
 
49.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.  Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a)  Discuss the acquisition of real property for right-of-way for N. Mays St. Extension
b)  Discuss the acquisition of real property for SW 183 and SH 29 Loop.
c)  Discuss the acquisition of real property for CR 176 at RM 2243
d)  Discuss the acquisition of real property: CR 101
e)  Discuss the acquisition of real property: CR 200
f)  Discuss the acquisition of real property for CR 278 at Bagdad Rd.
g)  Discuss the acquisition of real property for SH 29 LTP.
h)  Discuss the acquisition of real property for County Facilities.
i)  Discuss the acquisition of Easement interests for the Brushy Creek Trail Project.
j)  Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
k)  Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
l)  Discuss the acquisition of real property for Seward Junction SE Loop.
m)  Discuss the acquisition of real property for SH 29 @ DB Wood.
n)  Discuss the acquisition of real property for Hairy Man Rd.
o)  Discuss the acquisition of real property for SW Bypass.
p)  Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
q)  Discuss the acquisition of real property for CR 111.
r)  Discuss the acquisition of real property for Corridor H
s)  Discuss an Interlocal Agreement with the City of Hutto regarding CR 163.
t)  Discuss the acquisition of drainage easements on the Forest North Drainage Project.
u)  Discuss the acquisition of Office Condominiums at 321 Ed Schmidt Boulevard, Hutto, Texas
B.  Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a)  Discuss County owned real estate containing underground water rights and interests.
b)  Discuss wastewater easements in Berry Springs Park
c)  Discuss sale of County property on Ronald Reagan Blvd.
d)  Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
e)  Potential governmental uses for 8th Street downtown parking lot
f)  Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
g)  Discuss property usage at Longhorn Junction
C.  Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
D.  Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.  Discuss the San Gabriel River trail easements.
View Agenda Item
No action was taken in Executive Session.
 
50.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
n) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
o) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
r) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
s) Discuss law in relation to Williamson County compensation policies.
t) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
u) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
v) Agreed decision eliminating County liability in the Appeal of the IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013.
No action was taken in Executive Session.
 
51.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
52.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:18 P.M. ON TUESDAY, SEPTEMBER 11, 2018.
 
53.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
54.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
55.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
n) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
o) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
r) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
s) Discuss law in relation to Williamson County compensation policies.
t) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
u) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
v) Agreed decision eliminating County liability in the Appeal of the IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013.
 

Motion: To approve and authorize retained counsel to execute the proposed Agreed Decision eliminating alleged County tax liability in the appeal of the IRS proposed worker classification changes and proposed tax adjustment for 2011-2013 - Docket No. 20660-17, Williamson County, Texas v. Commissioner of Internal Revenue, pending in the United States Tax Court.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
56.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
57.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT  1:19 P.M. ON TUESDAY, SEPTEMBER 11, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 18th day of September, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant County Clerk