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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
October 2, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:36 A.M. on TUESDAY, OCTOBER 2, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Minutes of the September 25, 2018 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the payment of bills totaling $3,765,243.59 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Bill Kelberlau of Georgetown
Jim Dillon of Liberty Hill
Alex Curry of Georgetown

No action was taken on this item. 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 14 )
 
5.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
6.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Auction for the period of 8/23/2018 through 9/27/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge the Purchasing Department's monthly report of asset dispositions through Auction for the period of August 23, 2018 through September 27, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
7.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Destruction for the period of 8/23/2018 through 9/27/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge the Purchasing Department's monthly report of asset dispositions through Destruction for the period of August 23, 2018 through September 27, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
8.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including three (3) Venue 8 tablets, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the disposal of various county assets through auction including (3) Venue 8 tablets, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
9.
Discuss, consider and take appropriate action on Work Authorization No 7 in the amount of $50,000.00 to expire September 30, 2019 under Williamson County Contract for Surveying Services between Walker Texas Surveyors, Inc and Williamson County dated February 18, 2015 for On Call Survey Services at Various Locations for Williamson County Road and Bridge.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Work Authorization No. 7 in the amount of $50,000.00 to expire September 30, 2019 under Williamson County Contract for Surveying Services between Walker Texas Surveyors, Inc and Williamson County dated February 18, 2015 for On Call Survey Services at Various Locations for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
10.
Discuss, consider and take appropriate action on Supplemental Work Authorization No 1 under Williamson County Contract between Alliance Transportation Group Inc and Williamson County dated March 12, 2015 for On Call Traffic Engineering Services for Williamson County Road and Bridge.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Supplemental Work Authorization No. 1 under Williamson County Contract between Alliance Transportation Group, Inc and Williamson County dated March 12, 2015 for On-Call Traffic Engineering Services for Williamson County Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
11.
Discuss, consider, and take appropriate action on approval of the final plat for the Rancho Sienna Section 19B subdivision - Precinct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the final plat for the Rancho Sienna Section 19B subdivision - Precinct 3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
12.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the Gee Ranch subdivision - Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the preliminary plat for the Gee Ranch subdivision - Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the Chandler Corner subdivision - Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the preliminary plat for the Chandler Corner subdivision - Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
14.
Discuss, consider and take appropriate action on a modification to the Intergovernmental Services Agreement between Williamson County and US Immigration and Customs Enforcement relating to the T. Don Hutto Center to adjust the per diem rate for classification 0001AA (Housekeeping-Guard) from $109.68 to $110.95 due to a wage determination that was incorporated into the Intergovernmental Services Agreement, effective February 28, 2018.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a modification to the Intergovernmental Services Agreement between Williamson County and United States (US) Immigration and Customs Enforcement relating to the T. Don Hutto Center to adjust the per diem rate for classification 0001AA (Housekeeping-Guard) from $109.68 to $110.95 due to a wage determination that was incorporated into the Intergovernmental Services Agreement, effective February 28, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
15.
Discuss, consider and take appropriate action to recognize and thank Tara Raymore, Sr. Director of Human Resources, for her service to the county.
View Agenda Item
County Auditor Jerri Jones and Senior Director of Human Resources Tara Raymore addressed the Court.

No action was taken on this item.
 
16.
Discuss consider and take appropriate action on Proclaiming October 7-13 as National 4-H Week in Williamson County.
View Agenda Item
Those who addressed the Court:
Williamson County 4H/Youth Development County Extension Agent Cassie Ferguson
Hutto 4-H Brantley O'Connor
Hutto 4-H Kari Luxton
Liberty Hill 4-H April Smith
Georgetown 4-H Joey Girvan
Liberty Hill 4-H April Smith
Leander/Cedar Park 4H Kristen O'Neill
Leander/Cedar Park 4H Sophia O'Neill


 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To Proclaim October 7-13, 2018 as National 4-H week in Williamson County.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
17.
Hear presentation regarding the Williamson County Transition Committee.
View Agenda Item
Senior Director of Human Resources Tara Raymore and Technology Services Director of Enterprise Applicaitons Alison Gleason addressed the Court.

No action was taken on this item.
Attachments:
 
18.
Discuss, consider and take appropriate action on recommendations of the Transition Committee.
View Agenda Item
This item was pulled from the Agenda.
 
19.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
County Engineer Terron Evertson addressed the Court.
 
20.
Discuss, consider and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $1,000,000 from O’Connor Drive North of RM 620 (P281) to O’Connor Drive Signals (P329).
View Agenda Item
County Engineer Terron Evertson addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a 2013 Road Bond Budget Transfer per Road Bond Manager Mike Weaver to move $1,000,000.00 from O’Connor Drive North of Ranch to Market (RM) 620 (P-281) to O’Connor Drive Traffic Signals (P-329).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
21.
Discuss, consider and take appropriate action on the Jail Kitchen and Plumbing Remodel Project; P411, Change Order # 12 from STR Constructors, LTD. in the amount of $52,070.65 to approve funding for the emergency Jail water line flood damage repair. This change order is being funded out of the Owners Contingency.
View Agenda Item
County Engineer Terron Evertson addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To accept a report on the Jail Kitchen and Plumbing Remodel Project (P-411) and approve Change Order No. 12 from STR Constructors, LTD. in the amount of $52,070.65 for the emergency Jail water line flood damage repair to be funded by the Owners Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
22.
Discuss, consider and take appropriate action on a Possession and Use Agreement for Transportation purposes between Williamson County and Thomas D. Diaz, III and Melissa R. Sharpe-Diaz for right of way needed on the proposed CR 176 project (parcel 5). Funding Source: Road Bonds P241
View Agenda Item
This item was moved to Executive Session where no action was taken.  After reconvening from Executive Session, the Court took action on this item.
 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Possession and Use Agreement for Transportation Purposes between Williamson County and Thomas D. Diaz, III and Melissa R. Sharpe-Diaz for right-of-way (ROW) needed on the proposed County Road (CR) 176 Project (Parcel 5) to be funded by Road Bond P-241.

Aye:
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent from the Dais)
Commissioner Precinct 1 Terry Cook (Absent from the Dais)
Attachments:
 
23.
Discuss, consider and take appropriate action on a resolution determining the necessity and authorizing the use of eminent domain to condemn 0.289 acre of land owned by John B. Gordon and Cruzita R. Gordon which is required for the construction of CR 176 @ RM 2243 (Parcel 11). 
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
24.
Discuss, consider and take appropriate action on the Southwest Williamson County Regional Park Additional Facilities Project, Change Order Number 4 from Falkenberg Construction Co. in the amount of $2,659.00 to provide electrical power to the depot. This change order is being funded out of the Owners Construction Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge a report on the Southwest Williamson County Regional Park Additional Facilities Project and approve Change Order No. 4 from Falkenberg Construction Company (Co.) in the amount of $2,659.00 to provide electrical power to the depot to be funded by the Owners Construction Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
25.
Discuss, consider and take appropriate action on a resolution for participation by Williamson County in a 2019-2023 air quality plan for the Austin-Round Rock Metropolitan Statistical Area (MSA) including providing financial funding on a per capita basis.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: County Judge Dan A. Gattis 

Motion: To approve a Resolution for participation by Williamson County in a 2019-2023 air quality plan for the Austin-Round Rock Metropolitan Statistical Area (MSA) including providing financial funding on a per capita basis with a correction, to replace "Judge Dan Gattis" with "The Williamson County CAPCOG (Capital Area Council of Governments) designee".

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
26.
Discuss and take appropriate action on ordering the General Election to be held on Tuesday, November 6, 2018.
View Agenda Item
Elections Adminstrator Chris Davis addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Order of Election for the General Election to be held on Tuesday, November 6, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
27.
Discuss, consider, and take any appropriate action regarding the authorization for Williamson County to participate in a joint election with other political subdivisions to be conducted on November 6, 2018.
View Agenda Item
Elections Adminstrator Chris Davis addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize Williamson County to participate in a joint election with other political subdivisions to be conducted on November 6, 2018.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
28.
Discuss consider and authorize the solicitation of sponsors for the Military Order of the Purple Heart sign designating Williams County as a Purple Heart County.
View Agenda Item
Director of Veterans Servicers Donna Harrell addressed the Court.
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the solicitation of sponsors for the Military Order of the Purple Heart sign designating Williams County as a Purple Heart County.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
29.
Discuss, consider and take appropriate action to include approving the Indigent Care Affiliation Agreement with St. David's Healthcare Partnership, individually and serving as agent for its hospitals, St. David's North Austin Medical Center, St. David's South Austin Medical Center, and St. David's Medical Center.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Indigent Care Affiliation Agreement with St. David's Healthcare Partnership, individually and serving as agent for its hospitals, St. David's North Austin Medical Center, St. David's South Austin Medical Center, and St. David's Medical Center.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
30.
Discuss, consider and take appropriate action to include approving the Indigent Care Affiliation Agreement with St. David's Healthcare Partnership, individually and serving as the agent for its hospitals, St. David's Round Rock Medical Center, St. David's North Austin Medical Center, St. David's South Austin Medical Center , and St. David's Medical Center for the Williamson County Local Provider Participation Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the LPPF Indigent Care Affiliation Agreement with St. David's Healthcare Partnership, individually and serving as the agent for its hospitals, St. David's Round Rock Medical Center, St. David's North Austin Medical Center, St. David's South Austin Medical Center, and St. David's Medical Center for the Williamson County Local Provider Participation Fund (LPPF).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
31.
Discuss, consider and take appropriat action on the FY18.19 Budget Order.
View Agenda Item
No action was taken on this item.
Attachments:
 
32.
Discuss, consider, and take appropriate action regarding lease renewal with Williamsburg Village Center, LP to support operations of Williamson County Commissioner, Pct. 3 for the remainder of 2018 and January 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the lease renewal with Williamsburg Village Center, LP to support operations for the Williamson County Commissioner Precinct 3 for a term beginning on October 1, 2018 and ending on January 31, 2019 with a rental increase from $1,370.00 to $1,400.00 per month.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
33.
Discuss, consider, and take appropriate action on authorizing an agreement with Let's Grow Leaders.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize an agreement with Let's Grow Leaders.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider, and take appropriate action on authorizing an agreement with Dr. Bruce Weinstein for participation in the Williamson County Emergency Communications Public Safety Symposium.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize an agreement with Dr. Bruce Weinstein for participation in the Williamson County Emergency Communications Public Safety Symposium.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
35.
Discuss, consider and take appropriate action on awarding RFP #1807-248 Inmate Telephone System for the Williamson County Jail to the highest scoring proposer Correct Solutions Group, and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To award Request for Proposal (RFP) # 1807-248 Inmate Telephone System for the Williamson County Jail to the highest scoring proposer Correct Solutions Group and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
36.
Discuss, consider and take appropriate action on approving an agreement between Tyler Technologies and Williamson County to support the operations of the Justice of the Peace 3, and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an agreement between Tyler Technologies and Williamson County to support the operations of the Justice of the Peace Precinct 3 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
37.
Discuss, consider, and take appropriate action on authoring the Purchasing Agent to advertise and receive sealed proposals for Patient Cardiac Care Monitor under RFP #1808-255.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed proposals for Patient Cardiac Care Monitor under Request for Proposal (RFP) # 1808-255.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
38.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Asphalt Mixes under IFB #1809-262.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Asphalt Mixes under Invitation for Bid (IFB) # 1809-262.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
39.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Portland Cement under IFB #1809-260.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Portland Cement under Invitation for Bid (IFB) # 1809-260.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
40.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Mobile Outreach Department.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Mobile Outreach Department:

From/To Acct No. Description Amount
0100.0341.005700 Vehicles > $5,000 $38,759.55

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:54 A.M. ON TUESDAY, OCTOBER 2, 2018.
 
41.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a)  Business prospect(s) that may locate or expand within Williamson County.
b)  Discuss North Woods Road District.
c)  Project Amazon
d)  Wolf Lakes
e)  Project Capstone
f)   Project Dalton House
g)  Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
h)  Project Luna
View Agenda Item
No action was taken in Executive Session. 
 
42.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.  Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a)  Discuss the acquisition of real property for right-of-way for N. Mays St. Extension
b)  Discuss the acquisition of real property for SW 183 and SH 29 Loop.
c)  Discuss the acquisition of real property for CR 176 at RM 2243
d)  Discuss the acquisition of real property: CR 101
e)  Discuss the acquisition of real property: CR 200
f)   Discuss the acquisition of real property for CR 278 at Bagdad Rd.
g)  Discuss the acquisition of real property for SH 29 LTP.
h)  Discuss the acquisition of real property for County Facilities.
i)   Discuss the acquisition of Easement interests for the Brushy Creek Trail Project.
j)   Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
k)  Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
l)   Discuss the acquisition of real property for Seward Junction SE Loop.
m)  Discuss the acquisition of real property for SH 29 @ DB Wood.
n)  Discuss the acquisition of real property for Hairy Man Rd.
o)  Discuss the acquisition of real property for SW Bypass.
p)  Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
q)  Discuss the acquisition of real property for CR 111.
r)   Discuss the acquisition of real property for Corridor H
s)  Discuss an Interlocal Agreement with the City of Hutto regarding CR 163.
t)  Discuss the acquisition of drainage easements on the Forest North Drainage Project.
u)  Discuss the acquisition of Office Condominiums at 321 Ed Schmidt Boulevard, Hutto, Texas
v)  Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
w)  Discuss the acquisition of right-of-way for Corridor C.
x)  Discuss the acquisition of right-of-way for Corridor F.
y)  Discuss the acquisition of right-of-way for Corridor D.
z)  Discuss the acquisition of right-of-way for Southeast Corridor.
aa)  Discuss the acquisition of right-of-way for Reagan extension.
bb)  Discuss possible sale of County-owned 7.38 acres in Breakaway Park Subdivision.
B.  Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a)  Discuss County owned real estate containing underground water rights and interests.
b)  Discuss wastewater easements in Berry Springs Park
c)  Discuss sale of County property on Ronald Reagan Blvd.
d)  Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
e)  Potential governmental uses for 8th Street downtown parking lot
f)   Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
g)  Discuss property usage at Longhorn Junction
C.  Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
D.  Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.  Discuss the San Gabriel River trail easements.
View Agenda Item
No action was taken in Executive Session. 
 
43.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
n) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
o) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
r) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
s) Discuss law in relation to Williamson County compensation policies.
t) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
u) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
v) Potential opioid litigation
w) Valerie Adams - EEOC Charge No. 450-2018-03807
x) Terry Ballard – EEOC Charge No. 451-2018-02074
y) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
No action was taken in Executive Session. 
 
44.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
45.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
46.
Deliberate the appointment, evaluation and employment of the Senior Director of the Williamson County Human Resources Department, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:35 P.M. ON TUESDAY, OCTOBER 2, 2018.
 
47.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
48.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
49.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
n) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
o) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
r) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
s) Discuss law in relation to Williamson County compensation policies.
t) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
u) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
v) Potential opioid litigation
w) Valerie Adams - EEOC Charge No. 450-2018-03807
x) Terry Ballard – EEOC Charge No. 451-2018-02074
y) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
No action was taken on this item. 
 
50.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
51.
Comments from Commissioners.
There were no Comments.
COMMISSIONERS’ COURT ADJOURNED AT  12:37 P.M. ON TUESDAY, OCTOBER 2, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 9th day of October, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk