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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
October 9, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:37 A.M. on TUESDAY, OCTOBER 9, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • County Clerk Nancy E. Rister
Absent:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 4 Larry Madsen
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Minutes of the October 2, 2018 meeting.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the payment of bills totaling $4,720,248.98 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Alex Curry of Georgetown
Jim Dillon of Liberty Hill
Bill Kelberlau of Georgetown
Daniel Foust of Weir

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 8 )
 
5.
Discuss, consider and take approriate action on authorizing the disposal of various county assets through auction including one (1) Panasonic CF-52 laptop and one (1) Dell Precision desktop, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the disposal of various county assets through auction including (1) Panasonic CF-52 laptop and (1) Dell Precision desktop, pursuant to Texas Local Government Code Section 263.152.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
6.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
7.
Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreements regarding off-duty contracting of County Sheriff Deputies with:
a. St. Richard's Episcopal Church (security and traffic control)
b. Sundance Ranch HOA (Liberty Hill subdivision)
c. Zion Lutheran Booster Club (Annual 5K around the Church in Georgetown)
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To acknowledge receipt and approve Vehicle Reimbursement Agreements with St. Richard's Episcopal Church (security and traffic control), Sundance Ranch Homeowners' Association (HOA) (Liberty Hill subdivision) and Zion Lutheran Booster Club (Annual 5K around the Church in Georgetown).

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
8.
Discuss, consider, and take appropriate action on approval of the final plat for the Paloma Lake Section 22B subdivision - Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the final plat for the Paloma Lake Section 22B subdivision - Precinct 4.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
REGULAR AGENDA
 
9.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 
10.
Discuss, consider, and take approprate action regarding a Supplemental Standard Utility Agreement between PEC and Williamson County for utility relocation on CR 258, a Road Bond Project in Commissioner Pct 2.
Project: P256   Funding: Road Bond
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Supplemental Standard Utility Agreement between Pedernales Electric Cooperative, Inc. (PEC) and Williamson County for utility relocation on County Road (CR) 258, a Road Bond Project in Precinct 2 to be funded by Road Bond P-256.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
11.
Discuss, consider and take appropriate action on an Order Regarding the Extension of Arterial A by the City of Round Rock from Forest Creek Blvd. to SH 45. 
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve an Order Regarding the Extension of Arterial A by the City of Round Rock from Forest Creek Boulevard (Blvd.) to State Highway (SH) 45.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
12.
Discuss, consider and take appropriate action on an Agreed Order with the Texas Commission on Environmental Quality. 
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve an Agreed Order with the Texas Commission on Environmental Quality.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
13.
Discuss, consider and take appropriate action on a Real Estate Contract with John B. Gordon and Cruzita R. Gordon for right of way needed on CR 176 (Parcel 11). Funding Source: Road Bonds P241
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Real Estate Contract with John B. Gordon and Cruzita R. Gordon for Right-of-Way (ROW) needed on County Road (CR) 176 (Parcel 11) to be funded by Road Bond P-241.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
14.
Discuss, consider and take appropriate action on a proposed Williamson County Landfill- Site Operating Plan Permit Modification.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the proposed Williamson County Landfill Site Operating Plan Permit Modification.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
15.
Discuss, consider and take appropriate action on approving the FY 2019 Williamson County Resolution for the Indigent Defense Grant Program.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Fiscal Year (FY) 2018-2019 Williamson County Resolution for the Indigent Defense Grant Program.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
16.
Discuss, consider and take any appropriate action regarding approval and receipt of the Standard Agreement with Block House Municipal Utility District regarding off-duty contracting of County Sheriff Deputies.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To acknowlede receipt and approve the Standard Agreement with Block House Municipal Utility District regarding off-duty contracting of County Sheriff Deputies.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 10:02 A.M. ON TUESDAY, OCTOBER 9, 2018.
 
17.
10:00 Conduct public hearing relating to a request from District Attorney Shawn Dick to increase the budgeted salary amount for the positions of DA Lead Victim Assistance Coordinator, position #1847; DA Felony Prosecutor I, position #1848 and DA Felony Prosecutor I, position #1848, in the District Attorney’s Office and discuss (1) the reason for the payment in excess of the budgeted amount is being offer to the employee, including the public purpose that will be served by making the excess payment; and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment.
 
  1. The reason for the payment in excess of the budgeted amount is to provide for an increased hiring salary for well qualified applicants.
  2. The excess amount is $30,286.65 which will be paid through the normal bi-weekly payroll. The public purpose served by providing the increased salaries is the ability to reduce service delivery issues due to excess training required for less experienced employees.
View Agenda Item
Those who addressed the Court:
Jim Dillon of Liberty Hill
 District Attorney Shawn Dick

No action was taken on this item.
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 10:11 A.M. ON TUESDAY, OCTOBER 9, 2018.
 
18.
Discuss, consider and take appropriate action on a request by District Attorney Shawn Dick to increase the budgeted salary amount for the following positions:  DA Lead Victim Assistance Coordinator, position #1847 from the budgeted annual salary amount of $43,671.81 to the increased salary amount of $55,570; DA Felony Prosecutor I, position #1849 from the budgeted annual salary amount of $91,742.23 to the increased salary amount of $100,936.46; DA Felony Prosecutor I, position #1848 from the budgeted salary of $91,742.23 to the increased salary amount of $100,936.46 for the remainder of the current fiscal year.
These increases will be funded using excess salary funds in the current budget.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the District Attorney (DA) Lead Victim Assistance Coordinator, position #1847 from the budgeted annual salary amount of $43,671.81 to the increased salary amount of $55,570.00; DA Felony Prosecutor I, position #1849 from the budgeted annual salary amount of $91,742.23 to the increased salary amount of $100,936.46; DA Felony Prosecutor I, position #1848 from the budgeted salary of $91,742.23 to the increased salary amount of $100,936.46 for the remainder of the current fiscal year to be funded by excess salary funds in the current budget, with a correction from"DA Felony Prosecutor I" to "DA Felony Prosecutor III" for positions #1848 and #1849.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
 
19.
Discuss, consider, and take appropriate action on FY18.19 Budget Order.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the changes as submitted for the Williamson County Cell Phone Policy with the addition to VII. adding "that" to "...verifying and monitoring that their employees...".

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
______________________________________________________
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the presented change to VII. Accounts Payable - General Procedures 1. w) adding "Article III, section 52 of the Texas Constitution".

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
______________________________________________________
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve adding the Uniform Resource Locator (URL) to Section VI. Purchasing - General Procedures to "2.", "3." and "5.".

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
______________________________________________________
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the changes as submitted to Section IV. Catastrophic Event Pay to "Background" and "Policy 2. Exempt compensation".

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
20.
Discuss, consider and take appropriate action regarding agreement with Charter Communications Operating, LLC d/b/a Spectrum for internet services at 321 Ed Schmidt Blvd, Suite 200 (Commissioner Pct 4 office).
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an agreement with Charter Communications Operating, LLC d/b/a Spectrum for internet services at 321 Ed Schmidt Boulevard (Blvd.), Suite 200 (Commissioner Precinct 4 office).

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
21.
Discuss, consider, and take appropriate action regarding termination notice of IFB contract #1601-050, Corrugated Metal Pipe, with Contech Engineering Solutions LLC upon recommendation of Williamson County Road & Bridge Department. 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Notice of Contract Termination for Invitation for Bid (IFB) Contract # 1601-050, Corrugated Metal Pipe, with Contech Engineering Solutions, LLC upon recommendation of Williamson County Road & Bridge Department.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
22.
Discuss, consider, and take appropriate action on authorizing the extension of Williamson County Jail Pharmaceutical Service and Supplies contract 1708-185, for the same pricing, terms and conditions as the existing contract, for the term of October 17, 2018 - October 16, 2019, with Westwood Pharmacy.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the extension of Williamson County Jail Pharmaceutical Service and Supplies Contract # 1708-185, for the same pricing, terms and conditions as the existing contract for a term beginning October 17, 2018 and ending October 16, 2019 with Westwood Pharmacy.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
23.
Discuss, consider, and take appropriate action on supplanting and replacing the Agreement Between Owner and Contractor by and between Williamson County, Texas and A Greater Austin Development Co. relating to the San Gabriel Ranch Road Bridge Project, which was previously approved by the Williamson County Commissioners Court at its Regular Session on September 18, 2018, with that certain agreement entitled Standard Form of Agreement by and between Williamson County, Texas and A Greater Austin Development Co.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve supplanting and replacing the Agreement Between Owner and Contractor by and between Williamson County, Texas and A Greater Austin Development Company (Co.) relating to the San Gabriel Ranch Road Bridge Project, which was previously approved by the Williamson County Commissioners Court at its Regular Session on September 18, 2018, with that certain agreement entitled Standard Form of Agreement by and between Williamson County, Texas and A Greater Austin Development Co.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
24.
Discuss, consider, and take appropriate action on approving Price Quotations #216959-03, #225540-01, #225540-02, #225609-01, and #216854-01 between Holt Caterpillar and Williamson County for Heavy Equipment in the amount of $1,093,499.01 (including Buyboard Fee) pursuant to BuyBoard contract #515-16 and authorizing the purchase.
 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Price Quotations #216959-03, #225540-01, #225540-02, #225609-01, and #216854-01 between Holt Caterpillar and Williamson County for Heavy Equipment in the amount of $1,093,499.01 (including Buyboard Fee) pursuant to BuyBoard Contract # 515-16 and to authorize the purchase.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
25.
Discuss, consider, and take appropriate action on awarding IFB #1808-256 Ronald Reagan Blvd Turning Lanes Widening at Santa Rita Blvd to the lowest responsive bidder, Joe Bland Construction and authorizing the execution of the agreement.
 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To award Invitation for Bid (IFB) # 1808-256 Ronald Reagan Boulevard (Blvd.) Turning Lanes Widening at Santa Rita Blvd. to the lowest responsive bidder, Joe Bland Construction and to authorize the execution of the agreement.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
26.
Discuss, consider, and take appropriate action on approving the purchase of FY 19 Oracle Maintenance and Support in the amount of $308,254.58 and FY 19 Oracle Licensing for Treasury, Financial and Purchasing in the amount of $16,596.49 from Mythics, Inc. per DIR contract #DIR-TSO-2548.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the purchase of Fiscal Year (FY) 2018-2019 Oracle Maintenance and Support in the amount of $308,254.58 and FY 2018-2019 Oracle Licensing for Treasury, Financial and Purchasing in the amount of $16,596.49 from Mythics, Inc. per Department of Information Resources (DIR) Contract # DIR-TSO-2548.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
27.
Discuss, consider, and take appropriate action on approving the Price Quotation between Freightliner of Austin and Williamson County for Heavy Equipment in the amount of $513,936.00  (including Buyboard Fee) pursuant to BuyBoard contract # 521-16 and authorizing the purchase.
 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Price Quotation between Freightliner of Austin and Williamson County for Heavy Equipment in the amount of $513,936.00 (including Buyboard Fee) pursuant to BuyBoard Contract # 521-16 and to authorize the purchase.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
28.
Discuss, consider and take appropriate action on authorizing a blanket purchase order for fuel for the WIlliamson County Sheriff's Office in the amount of $150,000, to Fuelman per TCPN contract #R161501 pricing.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize a blanket purchase order for fuel for the WIlliamson County Sheriff's Office in the amount of $150,000.00 to Fuelman per The Cooperative Purchasing Network (TCPN) Contract # R161501 pricing.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
 
29.
Discuss, consider, and take appropriate action on approving the Price Quotation #1129360 between Ewald Kubota, INC and Williamson County for Heavy Equipment in the amount of $112,391.42 pursuant to BuyBoard contract #s 515-16 / 529-17 and authorizing the purchase.
 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Price Quotation # 1129360 between Ewald Kubota, Inc and Williamson County for Heavy Equipment in the amount of $112,391.42 pursuant to BuyBoard Contract #s 515-16 / 529-17 and to authorize the purchases.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
30.
Discuss, consider, and take appropriate action on approving the Price Quotation between Silsbee Ford and Williamson County for Vehicles in the amount of $158,667.00 pursuant to HGAC Buy contract # VE11-15 and authorizing the purchase.
 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Price Quotation between Silsbee Ford and Williamson County for Vehicles in the amount of $158,667.00 pursuant to Houston-Galveston Area Council of Governments (HGAC) Buy Contract # VE11-15 and to authorize the purchase.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
31.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney's office from State Judiciary Apportionment Funds.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney's Office from State Judiciary Apportionment Funds:

From/To Acct No. Description Amount
0100.0000.335602 District Attorney Salary Supplement $7,500.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
 
32.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney's office from State Judiciary Apportionment Funds.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney's office from State Judiciary Apportionment Funds:

From/To Acct No. Description Amount
0100.0440.001940 Apportionment Supplement $6,168.25
0100.0440.002010 FICA $471.89
0100.0440.002020 Retirement $859.86

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:13 A.M. ON TUESDAY, OCTOBER 9, 2018.
 
33.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss North Woods Road District.
c) Project Amazon
d) Wolf Lakes
e) Project Capstone
f) Project Dalton House
g) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
View Agenda Item
No action was taken in Executive Session.
 
34.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
c) Discuss the acquisition of real property for CR 176 at RM 2243
d) Discuss the acquisition of real property: CR 101
e) Discuss the acquisition of real property: CR 200
f) Discuss the acquisition of real property for CR 278 at Bagdad Rd.
g) Discuss the acquisition of real property for SH 29 LTP.
h) Discuss the acquisition of real property for County Facilities.
i) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
j) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
k) Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
l) Discuss the acquisition of real property for Seward Junction SE Loop. 
m) Discuss the acquisition of real property for SH 29 @ DB Wood.
n) Discuss the acquisition of real property for Hairy Man Rd. 
o) Discuss the acquisition of real property for SW Bypass.
p) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
q) Discuss the aquisition of real property for CR 111.
r) Discuss the acquisition of real property for Corridor H
s) Discuss an Interlocal Agreement with the City of Hutto regarding CR 163.
t) Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
u) Discuss the acquisition of Office Condominiums at 321 Ed Schmidt Boulevard, Hutto, Texas
v)  Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
w)  Discuss the acquisition of right-of-way for Corridor C.
x)  Discuss the acquisition of right-of-way for Corridor F.
y)  Discuss the acquisition of right-of-way for Corridor D.
z)  Discuss the acquisition of right-of-way for Southeast Corridor.
aa)  Discuss the acquisition of right-of-way for Reagan extension.
bb)  Discuss possible sale of County-owned 7.38 acres in Breakaway Park Subdivision.
B. Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss wastewater easements in Berry Springs Park
c) Discuss sale of County property on Ronald Reagan Blvd.
d) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
e) Potential governmental uses for 8th Street downtown parking lot 
f) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
g) Discuss property usage at Longhorn Junction
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the San Gabriel River trail easements. 
F. Discuss the TCEQ Agreed Order
G. Discuss the extension of Arterial A by the City of Round Rock
View Agenda Item
No action was taken in Executive Session.
 
35.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
n) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
o) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
r) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
s) Discuss law in relation to Williamson County compensation policies.
t) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
u) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
v) Potential opioid litigation
w) Valerie Adams - EEOC Charge No. 450-2018-03807
x) Terry Ballard – EEOC Charge No. 451-2018-02074
y) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
z) Legal matters relating to a tax delinquency for the property located at 1402 Charpiot Drive, Round Rock 78681 (WCAD R055154)
No action was taken in Executive Session.
 
36.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
37.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
38.
Deliberate the appointment, evaluation and employment of the Senior Director of the Williamson County Human Resources Department, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
No action was taken in Executive Session.
 
39.
Deliberate the appointment, evaluation and employment of the Director of Administration, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:35 P.M. ON TUESDAY, OCTOBER 9, 2018.
 
40.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
41.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
42.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
n) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
o) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
r) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
s) Discuss law in relation to Williamson County compensation policies.
t) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
u) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
v) Potential opioid litigation
w) Valerie Adams - EEOC Charge No. 450-2018-03807
x) Terry Ballard – EEOC Charge No. 451-2018-02074
y) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
z) Legal matters relating to a tax delinquency for the property located at 1402 Charpiot Drive, Round Rock 78681 (WCAD R055154
No action was taken on this item.
 
43.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To extend the offer to Rebecca Clemons for the position of Director of Administration with an initial salary of $87,741.80 annually and a cell phone stipend of $80.00 per month to commence on October 19, 2018.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 4 Larry Madsen (Absent)
 
44.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT  1:37 P.M. ON TUESDAY, OCTOBER 9, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 16th day of October, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk