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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
October 16, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:33 A.M. on TUESDAY, OCTOBER 16, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Absent:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 3 Valerie Covey
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Minutes of the October 9, 2018 meeting.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $5,936,720.11 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Alex Curry of Georgetown
Jim Dillon of Liberty Hill

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 20 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for the Jail.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve line item transfers for the Jail:

From/To Acct No. Description Amount
From 0100-0570-001107 Corrections / Temporary Labor $2,189.38
To 0100-0570-001109 Corrections / Cell Phone Stipend $1,920.00
To 0100-0570-002020 Corrections / Retirement $269.38

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
6.
Discuss, consider and take appropriate action on a line item transfer for the Mobile Outreach Team.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for the Mobile Outreach Team (MOT):

From/To Acct No. Description Amount
From 0100-0409-004998 Non-Departmental / Contingencies $1,165.00
To 0100-0341-005700 MOT / Vehicle $1,165.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
7.
Discuss, consider and take appropriate action on a line item transfer for Technology Services
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item transfer for Technology Services:

From/To Acct No. Description Amount
From 0100-0503-004505 Software Maintenance $5,000.00
To 0100-0503-004210 Internet / Email services $5,000.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
8.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
9.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, September 2018 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Justice of the Peace, Precinct 4, September 2018 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
10.
Discuss, consider and take appropriate action on approving property tax collections for the month of September 2018 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve property tax collections for the month of September 2018 for the Williamson County Tax Assessor/Collector.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
11.
Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of September 2018 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve property tax refunds over $2,500.00 for the month of September 2018 for the Williamson County Tax Assessor/Collector.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
12.
Discuss, consider, and take appropriate action on ratifying blanket PO#169152 for Tires per BuyBoard contract#553-18 in the amount of $100,000 for Fleet Maintenance,  blanket PO#169150 for Bulk Oil per BuyBoard contract #405-39 in the amount of $50,000 for Fleet Maintenance, and PO#169176 for Momix Maintenance Renewal per BuyBoard contract #498-15 in the amount of $74,200 for Information Technology Services.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve ratifying blanket Purchase Order (PO) # 169152 for Tires per BuyBoard contract # 553-18 in the amount of $100,000.00 for Fleet Maintenance, blanket PO # 169150 for Bulk Oil per BuyBoard contract # 405-39 in the amount of $50,000.00 for Fleet Maintenance, and PO # 169176 for Momix Maintenance Renewal per BuyBoard contract # 498-15 in the amount of $74,200.00 for Information Technology Services.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
13.
Discuss, consider, and take appropriate action on ratifying blanket PO #169151 for Chevrolet parts in the amount of $100,000, blanket PO #169164 for Holt Caterpillar parts in the amount of $50,000, and blanket PO #169418 for various vehicle parts in the amount of $50,000, for Fleet Maintenance per Commissioners Court exemption from 9/18/2018.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve ratifying blanket Purchase Order (PO) # 169151 for Chevrolet parts in the amount of $100,000.00, blanket PO # 169164 for Holt Caterpillar parts in the amount of $50,000.00, and blanket PO # 169418 for various vehicle parts in the amount of $50,000.00, for Fleet Maintenance per Commissioners Court exemption from September 18, 2018.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
14.
Discuss, consider, and take appropriate action on ratifying blanket PO #169392 for Janitorial Services not included in County contract but covered by TIPS contract #170104 in the amount of $80,000 for Facilities Maintenance.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve ratifying blanket Purchase Order (PO) # 169392 for Janitorial Services not included in the County contract but covered by The Interlocal Purchasing System (TIPS) contract # 170104 in the amount of $80,000.00 for Facilities Maintenance.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
15.
Discuss, consider and take appropriate action on authorizing the annual blanket purchase order to Election Systems & Software, LLC for licenses and maintenance fees, in the amount of $170,367.75, to support the operations of the Williamson County Elections Office.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the annual blanket purchase order to Election Systems & Software, LLC for licenses and maintenance fees, in the amount of $170,367.75, to support the operations of the Williamson County Elections Office.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
16.
Discuss, consider and take appropriate action on authorizing the annual blanket purchase order to VOTEC Corporation for license and support, in the amount of $119,352.70, to support the operations of the Williamson County Elections Office.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the annual blanket purchase order to VOTEC Corporation for license and support, in the amount of $119,352.70, to support the operations of the Williamson County Elections Office.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
17.
Discuss, consider and take appropriate action on a Material Correction Instrument - Waterline Easement between Williamson County, Texas, as Grantor, and Lone Star Regional Water Authority, as Grantee, relating to a strip of land near the intersection of State Highway 29 East and State Highway 95, which consists of 0.141 of an acre of land, situated in the Absalom Jett Survey, Abstract No. 343, being situated in the County of Williamson, State of Texas.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Material Correction Instrument - Waterline Easement between Williamson County, Texas, as Grantor, and Lone Star Regional Water Authority, as Grantee, relating to a strip of land near the intersection of State Highway 29 East and State Highway 95, which consists of 0.141 of an acre of land, situated in the Absalom Jett Survey, Abstract No. 343, being situated in the County of Williamson, State of Texas.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
18.
Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Electric Reliability Council of Texas, Inc. (ERCOT event at EXPO Center)
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge receipt and approve the Vehicle Reimbursement Agreement with Electric Reliability Council of Texas, Inc. (ERCOT event at Exposition (EXPO) Center).

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
19.
Discuss, consider and take appropriate action on Supplemental Work Authorization 1 under Williamson County Contract between Diamond Surveying, Inc. and Williamson County dated February 18, 2015 for On Call Survey - Various County Roads for Williamson County Road and Bridge.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Supplemental Work Authorization No. 1 under Williamson County Contract between Diamond Surveying, Inc. and Williamson County dated February 18, 2015 for On Call Survey - Various County Roads for Williamson County Road and Bridge.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
20.
Discuss, consider, and take appropriate action on approval of the final plat for the Ridge at Cross Creek Phase 3 subdivision - Precinct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the final plat for the Ridge at Cross Creek Phase 3 subdivision - Precinct 3.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
REGULAR AGENDA
 
21.
Discuss, consider, and take appropriate action on accepting the resignation of Landy Warren as one of the two Williamson County directors serving on the governing body of the Lone Star Regional Water Authority; and appointing Hollis Bone to serve in place of him for a three year term commencing effective September 1, 2018 and continuing thereafter until September 1, 2021.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To accept the resignation of Landy Warren as one of the two Williamson County directors serving on the governing body of the Lone Star Regional Water Authority and appoint Hollis Bone to serve in place of him for a three year term commencing September 1, 2018 and continuing thereafter until September 1, 2021.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
22.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh advised low water closings for Williamson County and surrounding counties can be found on the web at www.atxfloods.com and invited everyone to attend the following events:

Ribbon Cutting for the Left Turn Lane at County Road (CR) 200 and Bold Sundown
1:30 P.M.
Friday, October 26, 2018
CR 200 and Bold Sundown
and
Ground Breaking Ceremony for State Highway (SH) 29 and CR 200 for Intersection Improvements  - Turn lane and Signals
2:00 P.M.
Friday, October 26, 2018
SH 29 and CR 200

No action was taken on this item.

 
 
23.
Receive and acknowledge the October 2018 Construction Summary Report for the Road Bond Program.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.  No action was taken on this item.
Attachments:
 
24.
Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1704-157, in the amount of -$21,129.08 for Ronald Reagan Blvd overlay from FM 3405 to RM 2338.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Change Order No. 1 to contract # IFB 1704-157, in the amount of -$21,129.08 for Ronald Reagan Boulevard (Blvd) overlay from Farm to Market (FM) 3405 to Ranch to Market (RM) 2338.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
25.
Discuss, consider and take appropriate action on an Interlocal Agreement between Williamson County and the City of Cedar Park regarding improvements to and annexation of County Road 272.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an Interlocal Agreement between Williamson County and the City of Cedar Park regarding improvements to and annexation of County Road 272.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
26.
Discuss, consider and take appropriate action on a Possession & Use Agreement for Transportation Purposes with Irma Diaz for right of way needed on the CR 176 @ RM 2243 project. (Parcel 4) Funding Source: Road Bonds P241
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Possession and Use Agreement for Transportation Purposes with Irma Diaz for the right-of-way needed on the County Road (CR) 176 at Ranch to Market (RM) 2243 Project (Parcel 4) to be funded by Road Bond P-241.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
27.
Discuss, consider and take appropriate action on a Possession & Use Agreement for Transportation Purposes with Irma Diaz for right of way needed on the CR 176 @ RM 2243 Project (Parcel 6). Funding Source: Road Bonds P241
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Possession and Use Agreement for Transportation Purposes with Irma Diaz for the right-of-way needed on the County Road (CR) 176 at Ranch to Market (RM) 2243 Project (Parcel 6) to be funded by Road Bond P-241.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
28.
Discuss, consider and take appropriate action on a Resolution for Condemnation with MMA Ranch Limited Partnership for right of way needed on the CR 176 @ RM 2243 project (Parcel 3). Funding Source: Road Bonds P241
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Resolution for Condemnation with MMA Ranch Limited Partnership for right-of-way needed on the County Road (CR) 176 at Ranch to Market (RM) 2243 Project (Parcel 3) to be funded by Road Bond P-241.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
29.
Discuss, consider and take appropriate action on an interlocal agreement between Williamson County and the Capital Area Council of Governments for participation by Williamson County in a 2019-2023 air quality plan for the Austin-Round Rock Metropolitan Statistical Area (MSA) including providing financial funding on a per capita basis in the amount of $45,992.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an Interlocal Agreement between Williamson County and the Capital Area Council of Governments for participation by Williamson County in a 2019-2023 Air Quality Plan for the Austin-Round Rock Metropolitan Statistical Area (MSA) including providing financial funding on a per capita basis in the amount of $45,992.00.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
30.
Discuss, consider and take appropriate action on adding 8 new 911 telecommunications officer full-time positions in the 911 Communications department (0581), as previously approved in the FY19 budget, to support health and safety operation of the county.
View Agenda Item
Senior Director of Emergency Services Chris Coneally addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve adding 8 new full-time positions titled 911 Telecommunication Officer Trainee in the 911 Communications Department (0581), as previously approved in the Fiscal Year (FY) 2018-2019 Budget, to support health and safety operation of the County.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
31.
Discuss, consider and take appropriate action on a line item transfer for 911 Communications.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve line item transfers for 911 Communications:

From/To Acct No. Description Amount
From 0100-0581-004998 911 Communications (Comm) / Contingencies $439,565.60
To 0100-0581-001100 911 Comm / Full-Time Salary $301,207.76
To 0100-0581-002010 911 Comm / FICA $23,042.40
To 0100-0581-002020 911 Comm / Retirement $42,259.44
To 0100-0581-002030 911 Comm / Insurance $73,056.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
32.
Discuss, consider and take appropriate action on approving the list of position classifications to be included in the salary study cycle 2A.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the list of Position Classifications to be included in the Salary Study Cycle 2A.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
33.
Discuss, consider and take appropriate action to approve the Second Amendment to the Williamson County Professional Services Agreeement for Medical Direction of EMS.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Second Amendment to the Williamson County Professional Services Agreement for Medical Direction of Emergency Medical Services (EMS).

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
34.
Discuss, consider and take appropriate action on approving the contract statement of work from Motorola Solutions, Inc. for the Williamson County Training Lab Proposal. (Note: procurement made pursuant to the Houston-Galveston Area Council HGAC contract #RA05-18).
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the contract statement of work from Motorola Solutions, Inc. for the Williamson County Training Lab Proposal procurement made pursuant to the Houston-Galveston Area Council (HGAC) contract # RA05-18.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
35.
Discuss, consider, and take appropriate action on approving the 3rd supplemental agreement between KA Hickman Architects and Interior Designers, LLC and Williamson County for architectural and engineering services in the not-to-exceed amount of $9,350.00, and authorizing the execution of the agreement.  
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Supplemental Agreement No. 3 between KA Hickman Architects and Interior Designers, LLC and Williamson County for Architectural and Engineering Services in the not-to-exceed amount of $9,350.00 and to authorize the execution of the agreement.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
36.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Indigent Defense Services under RFP #1809-263.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed proposals for Indigent Defense Services under Request for Proposal (RFP) # 1809-263.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
37.
Discuss, consider and take appropriate action on authorizing the purchase of five (5) 2019 Chevy Tahoes with upfitting from Holiday Chevrolet, pursuant to Tarrant County Cooperative contract #2016-006, in the amount of $256,526.40 to support the operations of the Williamson County Constable Precinct #2 Office.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the purchase of (5) 2019 Chevy Tahoes from Holiday Chevrolet with upfitting to be completed by Defender Supply, pursuant to Tarrant County Cooperative contract # 2016-006, in the amount of $256,526.40 to support the operations of the Williamson County Constable Precinct 2 Office.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
38.
Discuss, consider, and take appropriate action on authorizing the extension of Emulsions contract 1708-188, for the same terms and conditions as the existing contract, with the exception of department approved unit price increases for contracted items with the primary vendor for all items, Ergon Asphalt & Emulsions, Inc, per the attached pricing sheet. The secondary vendor for all items, Wright Asphalt, chose not to renew.  The tertiary vendor, P2 Emulsions, is renewing per the original awarded item pricing.  The renewal term is for October 10, 2018 - October 9, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the extension of Emulsions Contract # 1708-188, for the same terms and conditions as the existing contract, with the exception of department approved unit price increases for contracted items with the primary vendor for all items, Ergon Asphalt & Emulsions, Inc, per the attached pricing sheet. The secondary vendor for all items, Wright Asphalt, chose not to renew. The tertiary vendor, P2 Emulsions, is renewing per the original awarded item pricing. The renewal term begins October 10, 2018 and ends October 9, 2019.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
39.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for North Mays Extension (Paloma Dr to Oakmont Dr) under IFB #1810-265.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for the North Mays Extension (Paloma Drive (Dr) to Oakmont Dr) under Invitation for Bid (IFB) # 1810-265.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
40.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Comprehensive 9-1-1 Education Program Development under RFP #1810-266.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed proposals for Comprehensive 9-1-1 Education Program Development under Request for Proposal (RFP) # 1810-266.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
41.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for a Consultant to develop the 2019-2023 HUD Consolidated Plan and 2019-2020 Annual Action Plan under RFP #1810-267.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed proposals for Consultant to Develop the 2019-2023 Housing and Urban Development (HUD) Consolidated Plan and 2019-2020 Annual Action Plan under Request for Proposal (RFP) # 1810-267.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
42.
Discuss, consider, and take appropriate action on approving the Price Quotation #WPI082918-001 between Waukesha-Pearce Industries and Williamson County for an Excavator in the amount of $294,775.00 pursuant to BuyBoard contract #515-16 and authorizing the purchase.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Price Quotation # WPI082918-001 between Waukesha-Pearce Industries and Williamson County for an Excavator in the amount of $294,775.00 pursuant to BuyBoard contract # 515-16 and to authorize the purchase.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
43.
Discuss, consider, and take appropriate action on approving the Price Quotation #QUO-941195-T9L5M7 between immixTechnology, Inc. and Williamson County for FY19 Kronos Gold Maintenance and Support Services in the amount of $83,949.60 pursuant to DIR contract # DIR-TSO-2585 and authorizing the purchase.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Price Quotation # QUO-941195-T9L5M7 between immixTechnology, Inc. and Williamson County for Fiscal Year (FY) 2018-2019 Kronos Gold Maintenance and Support Services in the amount of $83,949.60 pursuant to Department of Information Resources (DIR) contract # DIR-TSO-2585 and to authorize the purchase.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
44.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Fall 2018 Fog Seal (Cimarron Hills) under IFB #1810-268.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Fall 2018 Fog Seal (Cimarron Hills) under Invitation for Bid (IFB) # 1810-268.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
45.
Discuss, consider, and take appropriate action on approving the 1st amendment to the Architectural and Engineering Services Agreement between Williamson County and KGA Architecture, Inc. approved on 8/21/2018 under RFQ #1706-171, and authorizing execution of the amendment.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Amendment No. 1 to the Agreement for Architectural and Engineering Services between Williamson County and KGA Architecture, Inc. approved on August 21, 2018 under Request for Quote (RFQ) # 1706-171 and to authorize the execution of the amendment.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
46.
Discuss, consider, and take appropriate action on amending the current agreement between Pictometry International Group and Williamson County to reduce the cost of aerial imagery collection through cost sharing, and authorizing the execution of the agreement.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve amending the current agreement between Pictometry International Corporation and Williamson County to reduce the cost of aerial imagery collection through cost sharing and to authorize the execution of the agreement.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
47.
Discuss, consider and take appropriate action on approving the purchase of Odyssey Software Maintenance and Support for FY 19 from Tyler Technologies Inc. in the amount of $430,047.20. Sole Source provider previously approved by Commissioner's Court on 10/27/2015.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the purchase of Odyssey Software Maintenance and Support for Fiscal Year (FY) 2018-2019 from Tyler Technologies Inc. in the amount of $430,047.20 the Sole Source provider previously approved by Commissioners' Court on October 27, 2015.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
48.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney's Office:

From/To Acct No. Description Amount
0100.0000.333220 Payments from Other Entities $4,087.73

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
49.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge addiitional expenditures for the District Attorney's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney's Office:

From/To Acct No. Description Amount
0100.0440.001939 District Attorney Supplement $3,360.00
0100.0440.002010 FICA $257.04
0100.0440.002020 Retirement $470.69

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
50.
Discuss, consdier, and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for the County Jail.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for the County Jail:

From/To Acct No. Description Amount
0100.0570.003107 Medical Equipment $2,240.00
0100.0570.003006 Office Equipment < $5,000 $3,010.00
0100.0570.003003 Radio Equipment < $5,000 $446.25
0100.0570.003010 Computer Equipment < $5,000 $2,576.64

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
51.
Discuss, consider, and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge expenditures for the County Attorney's Office. This expenditure is paid by State Legislative dollars.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge expenditures for the County Attorney's Office. This expenditure is paid by State Legislative dollars.

From/To Acct No. Description Amount
0100.0475.001927 County Attorney (Co Atty) Legislative Supplement $18,257.00
0100.0475.002010 FICA $1,396.66
0100.0475.002020 Retirement $2,558.17
0100.0475.004902 Co Atty Legislative Supplement $47,788.17

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
52.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the County Attorney's Office to pay state legislative supplements.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the County Attorney's Office to pay state legislative supplements:

From/To Acct No. Description Amount
0100.0000.335601 County Attorney Salary Supplement $70,000.00

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 9:53 A.M. ON TUESDAY, OCTOBER 16, 2018.
 
53.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss North Woods Road District.
c) Project Amazon
d) Wolf Lakes
e) Project Capstone
f) Project Dalton House
g) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
View Agenda Item
No action was taken in Executive Session. 
 
54.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
c) Discuss the acquisition of real property for CR 176 at RM 2243
d) Discuss the acquisition of real property: CR 101
e) Discuss the acquisition of real property: CR 200
f) Discuss the acquisition of real property for CR 278 at Bagdad Rd.
g) Discuss the acquisition of real property for SH 29 LTP.
h) Discuss the acquisition of real property for County Facilities.
i) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
j) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
k) Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
l) Discuss the acquisition of real property for Seward Junction SE Loop. 
m) Discuss the acquisition of real property for SH 29 @ DB Wood.
n) Discuss the acquisition of real property for Hairy Man Rd. 
o) Discuss the acquisition of real property for SW Bypass.
p) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
q) Discuss the aquisition of real property for CR 111.
r) Discuss the acquisition of real property for Corridor H
s) Discuss an Interlocal Agreement with the City of Hutto regarding CR 163.
t) Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
u) Discuss the acquisition of Office Condominiums at 321 Ed Schmidt Boulevard, Hutto, Texas
v)  Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
w)  Discuss the acquisition of right-of-way for Corridor C.
x)  Discuss the acquisition of right-of-way for Corridor F.
y)  Discuss the acquisition of right-of-way for Corridor D.
z)  Discuss the acquisition of right-of-way for Southeast Corridor.
aa)  Discuss the acquisition of right-of-way for Reagan extension.
bb)  Discuss possible sale of County-owned 7.38 acres in Breakaway Park Subdivision.
B. Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss wastewater easements in Berry Springs Park
c) Discuss sale of County property on Ronald Reagan Blvd.
d) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
e) Potential governmental uses for 8th Street downtown parking lot 
f) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
g) Discuss property usage at Longhorn Junction
h) Discuss sale of excess 183A right of way to abutting property owner. 
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the San Gabriel River trail easements. 
View Agenda Item
No action was taken in Executive Session. 
 
55.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
n) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
o) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
r) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
s) Discuss law in relation to Williamson County compensation policies.
t) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
u) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
v) Potential opioid litigation
w) Valerie Adams - EEOC Charge No. 450-2018-03807
x) Terry Ballard – EEOC Charge No. 451-2018-02074
y) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
z) Legal matters relating to a tax delinquency for the property located at 1402 Charpiot Drive, Round Rock 78681 (WCAD R055154)
No action was taken in Executive Session. 
 
56.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
57.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
58.
Deliberate the appointment, evaluation and employment of the Senior Director of the Williamson County Human Resources Department, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
No action was taken in Executive Session. 
 
59.
Deliberate the appointment, evaluation and employment of the Director of Administration, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 10:42 A.M. ON TUESDAY, OCTOBER 16, 2018.
 
60.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
61.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
62.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
n) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
o) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
r) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
s) Discuss law in relation to Williamson County compensation policies.
t) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
u) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
v) Potential opioid litigation
w) Valerie Adams - EEOC Charge No. 450-2018-03807
x) Terry Ballard – EEOC Charge No. 451-2018-02074
y) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
z) Legal matters relating to a tax delinquency for the property located at 1402 Charpiot Drive, Round Rock 78681 (WCAD R055154
No action was taken on this item. 
 
63.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
64.
Discuss, consider and take appropriate action on ratifying and accepting an offer of employment, hiring and appointment of Rebecca Clemons to the position of Director of Administration.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve combining the monthly cell phone stipend with the salary for an annual amount of $88,701.00.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
Commissioner Precinct 3 Valerie Covey (Absent)
 
65.
Comments from Commissioners.
There were no comments.
 
COMMISSIONERS’ COURT ADJOURNED AT 10:43 A.M. ON TUESDAY, OCTOBER 16, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 23rd day of October, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk