Skip to main content

AgendaQuick™

Minutes for Commissioners Court - Regular Session

Back to View Meetings
 
MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
October 23, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:36 A.M. on TUESDAY, October 23, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Absent:
  • Commissioner Precinct 3 Valerie Covey
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the October 16, 2018 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $2,083,127.66 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Director of Emergency Management Jarred Thomas
Jim Dillon of Liberty Hill
Bill Kelberlau of Georgetown
Alex Curry of Georgetown

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 11 )
 
5.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
6.
Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through auction including one (1) Dell Optiplex 760 and one (1) Ford F150 X Cab, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the disposal of various county assets through auction including (1) Dell Optiplex 760 and (1) Ford F-150 X Cab, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
7.
Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreements regarding off-duty contracting of County Sheriff Deputies with:
a.  Celebration Church (Traffic control and security during various church services)
b.  City National Bank (refill ATM's in Eastern Williamson County)
 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To acknowledge receipt and approve Vehicle Reimbursement Agreements with Celebration Church (Traffic control and security during various church services) and City National Bank (refill ATM's in Eastern Williamson County).

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
8.
Discuss, consider and take any necessary action to approve order for interment by cremation of deceased (J.T. Powers, Jr.) who passed away in J.P., Pct. 1 of Williamson County, TX where there has been no inquest by the Justice of the Peace and the county has duty to inter, pursuant to Tex. Health & Safety Code § 711.002(e), and authorize Beck Funeral Home to move forward with interment.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order for interment by cremation of deceased Williamson County resident James T. Powers, Jr. where there has been no inquest by the Justice of the Peace and the County has duty to inter, pursuant to Texas Health & Safety Code Section 711.002(e) and to authorize Beck Funeral Home to move forward with interment.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
9.
Discuss, consider and take appropriate action on accepting and approving a report on the Regional Animal Shelter Expansion Project; Change Order # 7 in the amount of $26,560.00 to approve funding for additional hardware, paving, plumbing and flooring scopes of work, which was executed by Dale Butler, Williamson County Facilities Director, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded by the Construction Manager and Owner’s Contingencies.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To acknowledge a report on the Regional Animal Shelter Expansion Project and approve Change Order No. 7 in the amount of $26,560.00 to approve funding for additional hardware, paving, plumbing and flooring scopes of work, which was executed by Williamson County Facilities Director Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by the Construction Manager and Owner’s Contingencies.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
10.
Discuss, consider and take appropriate action on Supplemental Work Authorization 1 under Williamson County Contract between HDR Inc and Williamson County dated October 8, 2015 for On Call Traffic Engineering Services for Williamson County Road and Bridge.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Supplemental Work Authorization No. 1 under Williamson County Contract between HDR Inc. and Williamson County dated October 8, 2015 for On Call Traffic Engineering Services for Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
11.
Discuss, consider and take appropriate action on Supplemental Work Authorization No 1 under Williamson County Contract between Alliance Transportation Gourp and Williamson County dated October 19, 2016 for Engineering Services for Williamson County Long Range Transportation Plan for Williamson County Road and Bridge.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Supplemental Work Authorization No. 1 under Williamson County Contract between Alliance Transportation Group and Williamson County dated October 19, 2016 for Engineering Services for Williamson County Long Range Transportation Plan for Road and Bridge.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
REGULAR AGENDA
 
12.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh stated 7 roads are still closed due to the rain and the Ground Breaking Ceremony that was scheduled for Friday has been moved to Monday.

Ground Breaking Ceremony for State Highway (SH) 29 and CR 200 for Intersection Improvements  - Turn lane and Signals
2:00 P.M.
Monday, October 29, 2018
SH 29 and CR 200
 
No action was taken on this item.

 
 
13.
Discuss, consider, and take appropriate action regarding a Utility Reimbursement Agreement between Fiberlight and Williamson County for utility relocations on CR 110 South, a Road Bond Project in Commissioner Pct. 4.
P260  Funding Source: Road Bond
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve an Utility Reimbursement Agreement between Fiberlight, LLC and Williamson County for utility relocations on County Road (CR) 110 South for a Road Bond Project in Precinct 4 to be funded by Road Bond P-260.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
14.
Discuss, consider and take appropriate action on the CR 200 Consent to Contract Assignment between Williamson County and Jones & Carter, Inc. relating to the 2013 Road Bond Program. Project: P285. Funding Source: Road Bonds.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Consent to Contract Assignment between Williamson County and Jones & Carter, Inc. for County Road (CR) 200 relating to the 2013 Road Bond Program to be funded by Road Bond P-285.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
15.
Discuss, consider and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $225,000 from 2013 Road Non-Departmental (P290) to Reagan Blvd @ IH-35 Bridge (P231) of $100,000 and CR 305 @ IH-35 Ph 1 (P306) of $125,000.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a 2013 Road Bond Budget Transfer per Road Bond Manager Mike Weaver to move $225,000.00 from 2013 Road Non-Departmental (P-290) to Reagan Boulevard (Blvd) at Interstate Highway (IH) 35 Bridge (P-231) of $100,000.00 and County Road (CR) 305 at IH 35 Phase 1 (P-306) of $125,000.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
16.
Discuss, consider and take appropriate action on the Williamson County Georgetown Annex Project, P325, Change Order # 17 from Chasco Constructors in the amount of $40,704.00 to approve existing contract funding for miscellaneous subcontractor scopes of work that are necessary to complete the project based on the original design intent. This change order is being funded by the Construction Managers Contingency, Owners Contingency and Misc. Waterproofing Line Item.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To acknowledge a report on the Williamson County Georgetown Annex Project P-325 and approve Change Order No. 17 from Chasco Constructors in the amount of $40,704.00 to approve existing contract funding for miscellaneous subcontractor scopes of work that are necessary to complete the project based on the original design intent to be funded by the Construction Managers Contingency, Owners Contingency and Miscellaneous (Misc.) Waterproofing line item.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
17.
Discuss, consider and take appropriate action on the Williamson County North Campus Project; Change Order # 65 from Vaughn Construction in the amount of $80,526.00 to approve funding from within the existing contract for general conditions and a fuel station tank liner. This change order is being funded by Buyout Savings.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To acknowledge a report for the Williamson County North Campus Project and to approve Change Order No. 65 from Vaughn Construction in the amount of $80,526.00 to approve funding from within the existing contract for general conditions and a fuel station tank liner to be funded by Buyout Savings.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
18.
Discuss, consider and take appropriate acton on a Right of Entry and Possession Agreement with Paloma Lake MUD No. 1 for right of way needed on the CR 110 Middle project (Parcel 1M and 1M-E). Funding Source: Road Bonds P261
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Right of Entry and Possession Agreement with Paloma Lake Municipal Utility District (MUD) No. 1 for right-of-way needed on the County Road (CR) 110 Middle Project (Parcel 1M and 1M-E) to be funded by Road Bond P-261.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
19.
Discuss, consider and take appropriate action on approving a 2013 Park Bond Budget Transfer to move $350,617.32 to Brushy Creek Trail Phase V (P419) from Champion Park Phase 2 (P321) of $101,781.24, Hike & Bike Trail Precinct 1 (P446) of $98,836.08 and Park Land Acquisition (P444) of $150,000.
View Agenda Item
Senior Director of Parks and Recreation Randy Bell addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a 2013 Park Bond Budget Transfer to move $350,617.32 to Brushy Creek Trail Phase V (P-419) from Champion Park Phase 2 (P-321) of $101,781.24, Hike & Bike Trail Precinct 1 (P-446) of $98,836.08 and Park Land Acquisition (P-444) of $150,000.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
20.
Discuss, consider and take appropriate action to approve the Tax Collection Agreement between the Williamson County Municipal Utility District No. 31 and the County of Williamson, Texas.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Tax Collection Agreement between the Williamson County Municipal Utility District No. 31 and the County of Williamson, Texas.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
21.
Discuss, consider and take appropriate action to approve the Tax Collection Agreement between the Williamson County Municipal Utility District No. 32 and the County of Williamson, Texas.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Tax Collection Agreement between the Williamson County Municipal Utility District No. 32 and the County of Williamson, Texas.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
22.
Discuss, consider, take appropriate action on a Line Item Transfer for Emergency Communications
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve line item transfers for Emergency Communications:

From/To Acct No. Description Amount
From 0100.0581.004998 911 Communications (Comm) / Contingency Funds $37,964.16
To 0100.0581.001113 911 Comm / FTO $31,200.00
To 0100-0581-002010 911 Comm / FICA $2,386.80
To 0100-0581-002020 911 Comm / Retirement $4,377.36

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
23.
Discuss, consider and take appropriate action concerning the Commissioners Court holiday schedule for November, December and January.
View Agenda Item
District Attorney Shawn Dick addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Commissioners' Court holiday schedule as follows:
November 20, 2018 Canvass of election returns;
November 27, 2018 Commissioners' Court will not be held;
December 25, 2018 Commissioners' Court will not be held;
January 1, 2018 Will be a limited Agenda and time to be determined.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
24.
Discuss, consider and take appropriate action on a First Amendment to a Professional Services Agreement between Williamson County and Melanie Thevis, D.V.M. relating to veterinarian services for the Williamson County Regional Animal Shelter.     
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a First Amendment to a Professional Services Agreement between Williamson County and Melanie Thevis, D.V.M. relating to veterinarian services for the Williamson County Regional Animal Shelter.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
25.
Discuss, consider and take appropriate action exempting PowerDMS, INC from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Tex. Loc. Gov't Code 262.024(a)(7), as the exclusive provider for an accreditation management software subscription recognized by CALEA (Commission on Accreditation for Law Enforcement Agencies) and approving an agreement between PowerDMS, INC and Williamson County by authorizing the execution of the agreement.
View Agenda Item
Sheriff's Office Chief Deputy Tim Ryle addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To exempt PowerDMS, Inc from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Texas Local Government Code Section 262.024(a)(7), as the exclusive provider for an accreditation management software subscription recognized by Commission on Accreditation for Law Enforcement Agencies (CALEA) and to approve the agreement between PowerDMS, Inc and Williamson County by authorizing the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
26.
Discuss, consider, and take appropriate action on the extension of Billing Services contract #13RFP00101, for the same pricing, terms and conditions as the existing contract for the term of November 17, 2018 – November 16, 2019, with DM Medical Billings, LLC.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the extension of Billing Services Contract # 13RFP00101, for the same pricing, terms and conditions as the existing contract for a term beginning November 17, 2018 and ending November 16, 2019 with DM Medical Billings, LLC.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
27.
Discuss, consider and take appropriate action on authorizing the extension of the Williamson County Pollution Liability coverage with AIG Storage Tank Third Party Liability TankGuard Warranty for Policy Number PLC0001688373 for the term of 12/18/18 - 12/18/19.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
28.
Discuss, consider, and take appropriate action on authorizing the annual agreement for the Microsoft Premier Support Services on DIR Contract #DIR-TSO-3781, for the term of November 1, 2018 – October 31, 2019 with Microsoft Corporation for the amount of $48,300.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the annual agreement for the Microsoft Premier Support Services on Department of Information Resources (DIR) Contract # DIR-TSO-3781, for a term beginning November 1, 2018 and ending October 31, 2019 with Microsoft Corporation for the amount of $48,300.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
29.
Discuss, consider, and take appropriate action on awarding RFCSP #1808-253 Brushy Creek Regional Trail Phase V to the overall best proposer Chasco Constructors, Ltd., LLC and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To award Request for Competitive Sealed Proposal (RFCSP) # 1808-253 Brushy Creek Regional Trail Phase V to the overall best proposer Chasco Constructors, LTD, LLP and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
30.
Discuss, consider and take appropriate action on approving Supplemental Agreement No. 3 between Williamson County and RVE, Inc. D/B/A RVi for landscape architectual services in relation to the Brushy Creek Regional Trail Phase V project and authorizing execution of the supplemental agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Supplemental Agreement No. 3 between Williamson County and RVE, Inc. D/B/A RVi for landscape architectural services in relation to the Brushy Creek Regional Trail Phase V Project and to authorize execution of the supplemental agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
Attachments:
 
31.
Discuss, consider and take appropriate action on approving Supplemental Agreement between Williamson County and Populous, Inc. for architectual and engineering services in relation to the Williamson County Expo Center project and authorizing execution of the supplemental agreement.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
32.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for the NACo Prescription Discount Card Program.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional revenues for the National Association of Counties (NACo) Prescription Discount Card Program:

From/To Acct No. Description Amount
0100.0000.370500 Miscellaneous Revenue $298.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
33.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional expenditures for the NACo Prescription Discount Card Program.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve budget amendment to acknowledge additional expenditures for the National Association of Counties (NACo) Prescription Discount Card Program:

From/To Acct No. Description Amount
0100.0630.004921 County Wide RX Discount Card Program $298.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
34.
Consider an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment for the Williamson County EMS share of the FY 17 Capital Area Trauma Advisory Council (CATRAC) Trauma System Funds.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment for the Williamson County Emergency Medical Services (EMS) share of the Fiscal Year (FY) 2016-2017 Capital Area Trauma Advisory Council (CATRAC) Trauma System Funds:

From/To Acct No. Description Amount
0100.0000.333220 Payment from Other Entities $1,911.21

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
35.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for EMS.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Emergency Medical Services (EMS):

From/To Acct No. Description Amount
0100.0540.003101 Educational Aids / Materials $1,911.21

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
36.
Discuss, consider, and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for the Buildings department.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for the Buildings department:

From/To Acct No. Description Amount
0100.0509.004510 Facility Repairs $34,760.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Other:
Commissioner Precinct 3 Valerie Covey (Absent)
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:09 A.M. ON TUESDAY, OCTOBER 23, 2018.
 
37.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss North Woods Road District.
c) Project Amazon
d) Wolf Lakes
e) Project Capstone
f) Project Dalton House
g) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
View Agenda Item
No action was taken in Executive Session. 
 
38.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
c) Discuss the acquisition of real property for CR 176 at RM 2243
d) Discuss the acquisition of real property: CR 101
e) Discuss the acquisition of real property: CR 200
f) Discuss the acquisition of real property for CR 278 at Bagdad Rd.
g) Discuss the acquisition of real property for SH 29 LTP.
h) Discuss the acquisition of real property for County Facilities.
i) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
j) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
k) Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
l) Discuss the acquisition of real property for Seward Junction SE Loop. 
m) Discuss the acquisition of real property for SH 29 @ DB Wood.
n) Discuss the acquisition of real property for Hairy Man Rd. 
o) Discuss the acquisition of real property for SW Bypass.
p) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
q) Discuss the aquisition of real property for CR 111.
r) Discuss the acquisition of real property for Corridor H
s) Discuss an Interlocal Agreement with the City of Hutto regarding CR 163.
t) Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
u) Discuss the acquisition of Office Condominiums at 321 Ed Schmidt Boulevard, Hutto, Texas
v)  Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
w) Discuss the acquisition of right-of-way for Corridor C.
x)  Discuss the acquisition of right-of-way for Corridor F.
y)  Discuss the acquisition of right-of-way for Corridor D.
z)  Discuss the acquisition of right-of-way for Southeast Corridor.
aa)  Discuss the acquisition of right-of-way for Reagan extension.     
bb)  Discuss possible sale of County-owned 7.38 acres in Breakaway Park Subdivision.
B. Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss wastewater easements in Berry Springs Park
c) Discuss sale of County property on Ronald Reagan Blvd.
d) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
e) Potential governmental uses for 8th Street downtown parking lot 
f) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
g) Discuss property usage at Longhorn Junction
h) Discuss sale of excess 183A right of way to abutting property owner. 
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the San Gabriel River trail easements. 
F. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
No action was taken in Executive Session. 
 
39.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
n) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
o) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
r) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
s) Discuss law in relation to Williamson County compensation policies.
t) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
u) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
v) Potential opioid litigation
w) Valerie Adams - EEOC Charge No. 450-2018-03807
x) Terry Ballard – EEOC Charge No. 451-2018-02074
y) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
z) Legal matters relating to a tax delinquency for the property located at 1402 Charpiot Drive, Round Rock 78681 (WCAD R055154)
aa) Legal matters relating to Sunset Meadows Subdivision.
No action was taken in Executive Session. 
 
40.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
41.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
42.
Deliberate the appointment, evaluation and employment of the Senior Director of the Williamson County Human Resources Department, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:10 A.M. ON TUESDAY, OCTOBER 23, 2018.
 
43.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
44.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
45.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) LCRA TSC Leander-Round Rock 138-Kv Transmission Line Project within the Public Right-Of-Way (Row) of New Hope Road, Ronald Reagan Boulevard, and Hero Way
n) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
o) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
q) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
r) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
s) Discuss law in relation to Williamson County compensation policies.
t) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
u) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
v) Potential opioid litigation
w) Valerie Adams - EEOC Charge No. 450-2018-03807
x) Terry Ballard – EEOC Charge No. 451-2018-02074
y) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
z) Legal matters relating to a tax delinquency for the property located at 1402 Charpiot Drive, Round Rock 78681 (WCAD R055154)
aa) Legal matters relating to Sunset Meadows Subdivision.
No action was taken on this item.
 
46.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
47.
Comments from Commissioners.
Judge Gattis welcomed Taner Hengst and Linsey Jensen that were elected for Youth Appreciation Day by their peers for the Jack Frost Foundation Community Spotlight Day where they shadow an elected official for the day.

Commissioner Cook announced that St. David's Georgetown is selling flags from October 22-25, 2018 with a Ceremony on October 26, 2018 at 10 A.M. for $1 in honor or memory of lives affected by breast cancer.  She wanted to remind everyone to get out and vote. Commissioner Cook would like to have bragging rights between Traivs County Elections and Williamson County Elections for the highest percentage of registered voters voting in the 2018 general election.
 
Attachments:
COMMISSIONERS’ COURT ADJOURNED AT 11:10 A.M. ON TUESDAY, OCTOBER 23, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 30th day of October, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant