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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
October 30, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:36 A.M. on TUESDAY, OCTOBER 30, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the October 23, 2018 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the payment of bills totaling $5,261,376.15 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Alex Curry of Georgetown
Bill Kelberlau of Georgetown
Jim Dillon of Liberty Hill

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 11 )
 
5.
Discuss, consider and take appropriate action on authorizing the purchase of five (2) 2019 Chevy Tahoes with upfitting from Holiday Chevrolet, pursuant to Tarrant County Cooperative contract #2016-006, in the amount of $98,294.00 to support the operations of the Williamson County Constable Precinct #4 Office.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the purchase of (2) 2019 Chevy Tahoes with upfitting from Holiday Chevrolet, pursuant to Tarrant County Cooperative Contract # 2016-006, in the amount of $98,294.00 to support the operations of the Williamson County Constable Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
6.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including two (2) Dish network receivers and two (2) DIRECTV receivers, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the disposal of various county assets through auction including (2) Dish network receivers and (2) DIRECTV receivers pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
7.
Discuss, consider and take appropriate action on increasing Jury Fund Account from $15,000 to $25,000 for the District Clerk.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve increasing the Jury Fund Account from $15,000.00 to $25,000.00 for the District Clerk.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
8.
Discuss, consider and take appropriate action to accept a donation of supply kits and other items for the Sheriff's Office from State Farm Insurance.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve acceptance of supply kits and other items as a donation from State Farm Insurance for the Sheriff's Office.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
9.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
10.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the Yanez-Moreno subdivision - Precinct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the preliminary plat for the Yanez-Moreno subdivision - Precinct 3.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
11.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the Terri Gomez subdivision - Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the preliminary plat for the Terri Gomez subdivision - Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
REGULAR AGENDA
 
12.
Discuss, consider and take appropriate action on resolution declaring the month of November as "Pancreatic Cancer Awareness Month".
View Agenda Item
District Clerk Lisa David addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To acknowledge and approve a resolution declaring the month of November as "Pancreatic Cancer Awareness Month".

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Hear update on Field of Honor 2018 schedule of events.
View Agenda Item
Those who addressed the Court:
Field of Honor Co-Chair Jeanne McClellan
Field of Honor Co-Chair  David Kellerman

No action was taken on this item.
Attachments:
 
14.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh informed the Court and the Public that 5 roads still remain closed due to high water or damage received from the flooding.

No action was taken on this item.
 
15.
Discuss, consider and take appropriate action approving the appointment of Tom Stanfield, Williamson County Facilities Project Manager, with general authority to approve change orders for the Agreement between Owner and Contractor with Chasco Constructors, LTD, LLP relating to the Williamson County Brushy Creek Regional Trail Phase V Project for any increase or decrease in cost of $30,000.00 or less in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; and further authorize Tom Stanfield to sign non-contractual permit applications associated with the construction of the Project.
View Agenda Item
This item was moved to Executive Session where no action was taken.  After reconvening from Executive Session, the Court took action on this item.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Dan A. Gattis 

Motion: To appoint and grant Tom Stanfield, Williamson County Facilities Project Manager, with general authority to approve change orders for the Agreement between Owner and Contractor with Chasco Constructors, LTD, LLP relating to the Williamson County Brushy Creek Regional Trail Phase V Project for any increase or decrease in cost of $30,000.00 or less with the total cumulative amount of all such change orders not to exceed the Owner's Contingency amount in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; and to authorize Tom Stanfield to sign non-contractual permit applications associated with the construction of the Project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
16.
Discuss, consider and take appropriate action on a Real Estate Contract with Church of Christ Georgetown for right of way needed on the SH 29 @ DB Wood project (Parcel 6). Funding Source: Road Bonds P237
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Real Estate Contract with the Church of Christ Georgetown, Texas, Inc. for the right-of-way needed on the State Highway (SH) 29 @ DB Wood Project (Parcel 6) to be funded by Road Bond P-237.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
17.
Discuss, consider and take appropriate action on approving Supplemental Agreement No. 2 between Williamson County and Populous, Inc. for additional architectural and engineering services in relation to the Williamson County Expo Center project; and authorizing execution of the Supplemental Agreement No. 2.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Supplemental Agreement No. 2 between Williamson County and Populous, Inc. for additional architectural and engineering services in relation to the Williamson County Exposition (Expo) Center Project and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
18.
Discuss, consider and take appropriate action authorizing the County Judge to execute a Real Estate contract with Chinogringo Properties regarding the acquisition by the County of Condominium Unit 100, in the Hutto 321 Office Condominium Project located at 321 Ed Schmidt Blvd., Hutto, Texas.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the County Judge to execute a Real Estate Contract with Chinogringo Properties, LLC regarding the acquisition by the County of Condominium Unit 100, in the Hutto 321 Office Condominium Project located at 321 Ed Schmidt Boulevard (Blvd.), Hutto, Texas.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 10:07 A.M. ON TUESDAY, OCTOBER 30, 2018.
 
19.
10:00 a.m. Conduct public hearing relating to a request from various departments to increase the budgeted salary amount for position noted in the attached list and discuss (1) the reason for the payment in excess of the budgeted amount is being offer to the employee, including the public purpose that will be served by making the excess payment; and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment.  These increases will be funded using excess salary funds in the current approved budget.

1. The reason for the payment in excess of the budgeted amount is to provide for an increased hiring salary for well qualified applicants.

2. The excess amount is $21,686.47 which will be paid through the normal bi-weekly payroll. The public purpose served by providing the increased salaries is the ability to reduce service delivery issues due to excess training required for less experienced employees.
View Agenda Item
Those who addressed the Court:
Jim Dillon of Liberty Hill
Sheriff's Office Chief Deputy Tim Ryle
Bill Kelberlau of Georgetown

No action was taken on this item.
Attachments:
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 10:20 A.M. ON TUESDAY, OCTOBER 30, 2018.
 
20.
Discuss, consider and take appropriate action on a request to increase the budgeted salary amount for various departments and positions noted in the attached list. These increases will be funded using excess salary funds in the current approved budget.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an increase to the budgeted salary amount for various departments and positions noted in the attached list to be funded by excess salary funds in the current approved budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
21.
Discuss, consider, and take appropriate action on the continuance of the Williamson County Disaster Declaration issued by the County Judge on October 23, 2018, until current flood related disaster conditions are resolved.
View Agenda Item
Director of Emergency Management Jarred Thomas addressed the Court.  No action was taken on this item.
Attachments:
 
22.
Discuss, consider and take appropriate action on an office location for Commisisoners Court (Department 401) staff.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve relocating the Commissioners' Court Legal Office, the Public Information Office and Court Administrator under Department 401 to the Purchasing's Office current location.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
23.
Discuss, consider, and take appropriate action on the budget order for FY18/19.
View Agenda Item
Senior Director of Emergency Services Chris Connealy addressed the Court.  No action was taken on this item.
Attachments:
 
24.
Discuss and take appropriate action on amending the 2018 Community Development Block Grant Annual Action Plan by transferring $117,000 from the Bluebonnet Trails Community Services Project to the City of Taylor Water/Wastewater Project.
View Agenda Item
Community Development Administrator Sally Bardwell addressed the Court.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve amending the 2018 Community Development Block Grant Annual Action Plan by transferring $117,000.00 from the Bluebonnet Trails Community Services Project to the City of Taylor Water/Wastewater Project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
25.
Discuss, consider and take any appropriate action regarding Amendment No. 1 to contract between Aramark Correctional Services, LLC and Williamson County to authorize slight price increase and provide jail inmate food service pursuant to Tex. Loc. Gov't Code 262.024(a)(8) and 351.001.
View Agenda Item
This item was pulled from the Agenda. 
Attachments:
 
26.
Discuss, consider and take appropriate action on approving the agreement between Heart of Texas Landscape & Irrigation and Williamson County for Landscaping Services for the Sheriff's Office Firing Range in Hutto.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
27.
Discuss, consider, and take appropriate action on approving the service agreement between Stanley Convergent Security Solutions, Inc. and Williamson County in the not-to-exceed amount of $5,187.43 and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the service agreement between Stanley Convergent Security Solutions, Inc. and Williamson County in the not-to-exceed amount of $5,187.43 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
28.
Discuss, consider and take appropriate action on approving the service agreement between BryComm, LLC and Williamson County for cabling services at the Georgetown Annex in the not-to-exceed amount of $16,940.00 pursuant to DIR contract #DIR-TSO-3698, and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the service agreement between BryComm, LLC and Williamson County for cabling services at the Georgetown Annex in the not-to-exceed amount of $16,940.00 pursuant to the Department of Information Resources (DIR) Contract # DIR-TSO-3698 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
29.
Discuss, consider and take appropriate action on approving the purchase from Farrwest Environmental Supply in the amount of $64,750.00 pursuant to HGAC contract #EP11-17.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the purchase from Farrwest Environmental Supply in the amount of $64,750.00 pursuant to the Houston-Galveston Area Council (HGAC) Contract # EP11-17.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
30.
Discuss, consider and take appropriate action on approving the service agreement between Jim Whitten Roof Consultants, LLC and Williamson County for roof inspection services at Commissioner Pct. 4 office for the firm fixed fee of $2,700.00, and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the service agreement between Jim Whitten Roof Consultants, LLC and Williamson County for roof inspection services at the Commissioner's office for Precinct 4 for the firm fixed fee of $2,700.00 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 10:47 A.M. ON TUESDAY, OCTOBER 30, 2018.
 
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 10:54 A.M. ON TUESDAY, OCTOBER 30, 2018.
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:54 A.M. ON TUESDAY, OCTOBER 30, 2018.
 
31.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss North Woods Road District.
c) Project Amazon
d) Wolf Lakes
e) Project Capstone
f) Project Dalton House
g) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
h) Project Deliver
View Agenda Item
No action was taken in Executive Session. 
 
32.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
c) Discuss the acquisition of real property for CR 176 at RM 2243
d) Discuss the acquisition of real property: CR 101
e) Discuss the acquisition of real property: CR 200
f) Discuss the acquisition of real property for CR 278 at Bagdad Rd.
g) Discuss the acquisition of real property for SH 29 LTP.
h) Discuss the acquisition of real property for County Facilities.
i) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
j) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
k) Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
l) Discuss the acquisition of real property for Seward Junction SE Loop. 
m) Discuss the acquisition of real property for SH 29 @ DB Wood.
n) Discuss the acquisition of real property for Hairy Man Rd. 
o) Discuss the acquisition of real property for SW Bypass.
p) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
q) Discuss the aquisition of real property for CR 111.
r) Discuss the acquisition of real property for Corridor H
s) Discuss an Interlocal Agreement with the City of Hutto regarding CR 163.
t) Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
u) Discuss the acquisition of Office Condominiums at 321 Ed Schmidt Boulevard, Hutto, Texas
v)  Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
w)  Discuss the acquisition of right-of-way for Corridor C.
x)  Discuss the acquisition of right-of-way for Corridor F.
y)  Discuss the acquisition of right-of-way for Corridor D.
z)  Discuss the acquisition of right-of-way for Southeast Corridor.
aa)  Discuss the acquisition of right-of-way for Reagan extension.
bb)  Discuss possible sale of County-owned 7.38 acres in Breakaway Park Subdivision.
B. Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss wastewater easements in Berry Springs Park
c) Discuss sale of County property on Ronald Reagan Blvd.
d) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
e) Potential governmental uses for 8th Street downtown parking lot 
f) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
g) Discuss property usage at Longhorn Junction
h) Discuss sale of excess 183A right of way to abutting property owner. 
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the San Gabriel River trail easements. 
F. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
No action was taken in Executive Session. 
 
33.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
n) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
o) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
q) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
r) Discuss law in relation to Williamson County compensation policies.
s) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
t) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
u) Potential opioid litigation
v) Valerie Adams - EEOC Charge No. 450-2018-03807
w) Terry Ballard – EEOC Charge No. 451-2018-02074
x) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
y) Legal matters relating to a tax delinquency for the property located at 1402 Charpiot Drive, Round Rock 78681 (WCAD R055154)
z) Legal matters relating to Sunset Meadows Subdivision.
No action was taken in Executive Session. 
 
34.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
35.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
36.
Deliberate the appointment, evaluation and employment of the Senior Director of the Williamson County Human Resources Department, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:31 P.M. ON TUESDAY, OCTOBER 30, 2018.
 
37.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
38.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
39.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
n) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
o) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
q) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
r) Discuss law in relation to Williamson County compensation policies.
s) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
t) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
u) Potential opioid litigation
v) Valerie Adams - EEOC Charge No. 450-2018-03807
w) Terry Ballard – EEOC Charge No. 451-2018-02074
x) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
y) Legal matters relating to a tax delinquency for the property located at 1402 Charpiot Drive, Round Rock 78681 (WCAD R055154)
z) Legal matters relating to Sunset Meadows Subdivision.
No action was taken on this item. 
 
40.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
41.
Comments from Commissioners.
Commissioner Cook gave an update on her challenge with Travis County for the highest percentage of registered voters casting their votes.  After 6-1/2 days Williamson County is at 31.61% and Travis County is at 27.89%.
 
42.
1:30 PM - Discuss, consider and take appropriate action to approve the projects and budgets for the 2013, 2014, 2015, 2017, 2018 and 2019 Capital Improvement Programs; the 2013 Park Bonds; and the 2015 Certificate of Obligation.
View Agenda Item
Those who addressed the Court:
First Assistant County Auditor Julie Kiley
Budget Officer Ashlie Koenig
425th District Court Judge Betsy Lambeth
Senior Director of Technology Jay Schade
Chief Deputy Constable William Beechinor
Technology Services Director of Enterprise Applications Alison Gleason
Senior Director of Infrastructure Robert Daigh
Director of Emergency Medical Services Mike Knipstein
Senior Director of Parks and Recreation Randy Bell
Sheriff's Office Chief Deputy Tim Ryle
Senor Director of Emergency Services Chris Connealy



 
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve transferring $1,100,000.00 from the Court Reporter Service Fund to the General Fund to reimburse Court Reporter Salaries and to approve a 2018-2019 Capital Improvement Program Budget Amendment in the amount of $1,100,000.00 and approve funding item # 4047 Audio/Visual Updates for County Courts and item # 4002 Audio/Visual Updates for District Courts.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
______________________________________________
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Capital Improvement Program Project in the amount of $350,000.00 for item # 0215 Software Defined Network Project and $304,252.00 for item # 0230 SoftCode-Constables’ Offices.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
______________________________________________
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: County Judge Dan A. Gattis 

Motion: To approve a Capital Improvement Program Project in the amount of $300,000.00 and to transfer $800,000.00 from the Fleet Fund Balance to item # 0483 North Campus Sign Shop and item # 0487 North Campus / Facilities Storage Building.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
______________________________________________
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Capital Improvement Program Project in the amount of $355,000.00 for item # 4050 Precinct 4 Hutto Office Shell Finish Out and $100,000.00 for item # 4046 SO-Lott Building Minimal Remodel for Future Tenants. The funding will come from the sale proceeds from Hutto Annex. The 2018-2019 Capital Improvement Program Budget will be amended to include the proceeds from the sale.

The court also approved the use of the proceeds toward the purchase of an additional office condo in Hutto in the amount of $840,000.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
______________________________________________
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Capital Improvement Program Project in the amount of $100,000.00 for item # 0110 M11 Ambulance Station for additional bay, $300,000.00 to item # 0187 Hutto Ambulance Station (new station) and $750,000.00 to item # 0190 ESOC – Training Lab Expansion and Equipment.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
______________________________________________
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: County Judge Dan A. Gattis 

Motion: To approve the use of the proceeds in the amount of $2,870,000.00 from the sale of Right-of-Way (ROW) and an Easement for the construction of roads in the River Ranch Park. The proceeds will be deposited in the Park Bonds.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Larry Madsen
Nay:
Commissioner Precinct 3 Valerie Covey
______________________________________________
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Capital Improvement Program Project in the amount of $1,300,000.00 for item # 4075 Justice Center – Convert 1st floor shell space into District Court Room.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
______________________________________________
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Capital Improvement Program Project in the amount of $5,000,000.00 for item # 4017 Juvenile justice Center – Smith Branch Flood Mitigation.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
______________________________________________
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Capital Improvement Program Project in the amount of $345,000.00 for item # 0470 SO-Training Center Range Wall Replacement and Fence and $150,000.00 for item # 4073-SO-Gun Range Ammunition Storage Building Foundation. A portion of these projects will also be funded from the current SO-Training Center Project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
______________________________________________
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Capital Improvement Program Project in the amount of $250,000.00 for item # 4051 Remodel – Granger CTTC Shower Remodel.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
COMMISSIONERS’ COURT ADJOURNED AT 3:16 P.M. ON TUESDAY, OCTOBER 30,2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 6th day of November, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk