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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
November 6, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:32 A.M. on TUESDAY, NOVEMBER 6, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
Absent:
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
  • Brad Weems, Criminal Division Supervisor for County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the October 30, 2018 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the payment of bills totaling $6,004,702.84 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Alex Curry of Georgetown
Jim Dillon of Liberty Hill
Kathy McCormick of Round Rock

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 10 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for Elections Office.
View Agenda Item
This item was pulled from the Agenda.
 
6.
Discuss, consider, and take appropriate action on budget line item tranfer for Juvenile Services. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a line item tranfer for Juvenile Services:

From/To Acct No. Description Amount
From 100.0576.003900 Membership Dues $1,850.00
To 100.0576.004500 Maintenance Services $1,850.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
7.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
8.
Discuss, consider and take appropriate action in authorizing the disposal of various county assets through auction including one (1) 2003 ETNYRE Lowboy haul Trailer, one (1) 2005 International 7400 SFA 6x4 12 yard dump truck, one (1) 2007 DITCH WITCH 1820 Walk Behind Trencher, and one (1) 1997 Ford F350, pursuant to Texas Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the disposal of various county assets through auction including (1) 2003 Etnyre Lowboy haul trailer, (1) 2005 International 7400 SFA 6x4 12 yard dump truck, (1) 2007 Ditch Witch 1820 walk behind trencher and (1) 1997 Ford F-350, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
9.
Discuss, consider and take appropriate action on authorizing the disposal of county assets through Sale to Insurance of one (1) 2016 Chevrolet Tahoe, pursuant to Texas Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the disposal of county assets through the sale to insurance of (1) 2016 Chevrolet Tahoe, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
10.
Discuss, consider and take appropriate action on appointment of John Copelan, Georgetown, Williamson County to to the Williamson County Conservation Foundation (WCCF) Board to fill an unexpired term; term to expire on or about April 24, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To appoint John Copelan, Georgetown, Williamson County to to the Williamson County Conservation Foundation (WCCF) Board to fill an unexpired term ending on or about April 24, 2019.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
REGULAR AGENDA
 
11.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh invited the Public to attend an Open House hosted by Texas Department of Transportation for: 

Interstate Highway (IH) 35 at Williams Drive
6 P.M.
Thursday, November 8, 2018
Georgetown High School 
2211 North Austin Avenue
Georgetown, TX 78626

 
 
12.
Discuss, consider, and take appropriate action regarding Small Construction Site Notice for Stormwater Discharges associated with Construction Activity under TPDES General Permit (TXR150000).
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Small Construction Site Notice for Stormwater Discharges associated with construction activity under Texas Pollutant Discharge Elimination System (TPDES) General Permit TXR150000.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
13.
Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1804-224, in the amount of -$3,964.73 for Windberry Path Milling & Overlay, Curb & Gutter, and Sidewalk Replacements from Fairmeadow Drive to Woodhaven Trail.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Change Order No. 1 with Windberry Path Milling & Overlay, Curb & Gutter, and Sidewalk Replacements from Fairmeadow Drive to Woodhaven Trail to contract # IFB 1804-224 for a credit in the amount of $3,964.73.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
14.
Discuss, consider and take appropriate action on the Williamson County North Campus Project; Change Order # 64 from Vaughn Construction in the amount of $2,181,975.00 to approve funding for the construction of Building A, the Facilities Warehouse and Building J, the Sign Shop Remodel, from within the existing GMP contract and other funding sources.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To acknowledge a report on the Williamson County North Campus Project and approve Change Order No. 64 from Vaughn Construction in the amount of $2,181,975.00 to approve funding for the construction of Building A, the Facilities Warehouse and Building J, the Sign Shop Remodel, from within the existing GMP contract and other funding sources.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
15.
Discuss, consider and take appropriate action on the Williamson County North Campus Project; Change Order # 66 from Vaughn Construction in the amount of $108,340.00 to approve funding from within the existing contract for earthwork, utilities and asphalt for alternate # 3 Fuel Station based on ASI-039 and ASI-042 and to receive credit for work associated with striping at Building G. This change order is to be credited to the Owners Contingency and funded by Buyout Savings.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To acknowledge a report for the Williamson County North Campus Project and approve Change Order No. 66 from Vaughn Construction in the amount of $108,340.00 to approve funding from within the existing contract for earthwork, utilities and asphalt for alternate # 3 Fuel Station based on ASI-039 and ASI-042 and to receive credit for work associated with striping at Building G. This change order is to be credited to the Owners Contingency and funded by Buyout Savings.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
16.
Discuss, consider and take appropriate action on an Interlocal Agreement with the City of Round Rock regarding construction and easement acquisitions to construct improvements to the storm water system between Greenfield and Oak Bluff Estates. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an Interlocal Agreement with the City of Round Rock regarding construction and easement acquisitions to construct improvements to the storm water system between Greenfield and Oak Bluff Estates.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
17.
Discuss, consider and take appropriate action on a Real Estate Contract with Karen Sparks Guenther for right of way needed on the Hairy Man Rd. project (Parcel N23). Funding Source: Road Bonds P284
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Real Estate Contract with Karen Sparks Guenther for the right-of-way needed on the Hairy Man Road (Rd.) Project (Parcel N23) to be funded by Road Bond P-284.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
18.
Discuss, consider and take appropriate action on an Amended and Restated Interlocal Lease Agreement between Williamson County and the City of Georgetown providing for the expansion of the real property currently being leased by the City of Georgetown pursuant to the original Interlocal Lease Agreement, being dated August 12, 2014.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an Amended and Restated Interlocal Lease Agreement between Williamson County and the City of Georgetown providing for the expansion of the real property currently being leased by the City of Georgetown pursuant to the original Interlocal Lease Agreement, being dated August 12, 2014.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
19.
Discuss, Consider and take appropriate action on the form Office Lease Agreement between Williamson County, Lessor, and Chinogringo, LLC, as Lessee, relating to the office condo space located at 321 Ed Schmidt Boulevard, Unit #100, Hutto, Texas 78634 to commence upon closing and funding of Williamson County’s purchase of such property.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an Office Lease Agreement between Williamson County, Lessor, and Chinogringo, LLC, as Lessee, relating to the office condo space located at 321 Ed Schmidt Boulevard, Unit #100, Hutto, Texas 78634 to commence upon closing and funding of Williamson County’s purchase of such property.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
20.
Discuss, consider and take appropriate action to allow the Sheriff's Office to accept a grant through Edward Byrne Memorial Justice Assistance Grant (JAG) Program, FY 2018 Local Solicitation.
View Agenda Item
Sheriff's Office Chief Deputy Tim Ryle addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the acceptance of a grant through Edward Byrne Memorial Justice Assistance Grant (JAG) Program Fiscal Year (FY) 2018 Local Solicitation to the Sheriff's Office Citizen's Academy and Explorers Program in the amount of $11,890.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
21.
Discuss, consider and take appropriate action on a letter stating the position of Williamson County and the Williamson County Conservation Foundation regarding changes to the use of the Endangered Species Act Section 10 for Section 7 projects and related matters.
View Agenda Item
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a letter stating the position of Williamson County and the Williamson County Conservation Foundation regarding changes to the use of the Endangered Species Act Section 10 for Section 7 projects and related matters.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
22.
Discuss, consider and take appropriate action on a FY2016 Annual Action Plan substantial amendment by authorizing a change to the original scope relating to the City of Taylor Robinson Park Community Center Project.
View Agenda Item
Community Development Administrator Sally Bardwell addressed the Court.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Fiscal Year (FY) 2016 Annual Action Plan substantial amendment by authorizing a change to the original scope relating to the City of Taylor Robinson Park Community Center Project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
23.
Discuss and take appropriate action on amending the 2018 Community Development Block Grant Annual Action Plan by transferring $150,000 from the Bluebonnet Trails Community Services Project to the Robinson Park Community Center Project.
View Agenda Item
Those who addressed the Court:
Community Development Administrator Sally Bardwell 
City Manager of Taylor Isaac Turner
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve amending the 2018 Community Development Block Grant Annual Action Plan by transferring $150,000.00 from the Bluebonnet Trails Community Services Project to the Robinson Park Community Center Project.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
 
24.
Discuss, consider, and take appropriate action on approving the service agreement between Klepzig Excavation and Williamson County for grease trap repair services in the not-to-exceed amount of $6,400.00, and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the service agreement between Klepzig Excavation and Williamson County for grease trap repair services in the not-to-exceed amount of $6,400.00 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
25.
Discuss, consider, and take appropriate action on approving the service contract between R&B Enterprises, Inc. d/b/a Oliver Roofing Systems and Williamson County for roof repairs in the not-to-exceed amount of $4,999.99 and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the service contract between R&B Enterprises, Inc. d/b/a Oliver Roofing Systems and Williamson County for roof repairs in the not-to-exceed amount of $4,999.99 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
26.
Discuss, consider and take appropriate action on approving the agreement between Kronos and Williamson County for professional services in the not-to-exceed amount of $32,085.00, pursuant to US Communities cooperative agreement #14-JLR-003, and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the agreement between Kronos and Williamson County for professional services in the not-to-exceed amount of $32,085.00, pursuant to United States (US) Communities Cooperative Agreement # 14-JLR-003 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
27.
Discuss, consider and take appropriate action on approving the software maintenance renewal from Environmental Systems Research Institute in the amount of $60,823.18, pursuant to DIR contract #DIR-TSO-3446.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the software maintenance renewal from Environmental Systems Research Institute in the amount of $60,823.18, pursuant to Department of Information Resources (DIR) Contract # DIR-TSO-3446.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
28.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Emergency Generator and Automatic Transfer Switch Preventive Maintenance, Repair and Rental Services under RFP #1810-269.
 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the Purchasing Agent to advertise and receive sealed proposals for Emergency Generator and Automatic Transfer Switch Preventive Maintenance, Repair and Rental Services under Request for Proposal (RFP) # 1810-269.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
29.
Discuss, consider, and take appropriate action on awarding RFCSP #1806-239 River Ranch County Park Phase I Development to the overall best respondent Ritter, Botkin Prime Construction Company, Inc. and authorizing execution of the Agreement between Owner and Contractor for the construction of the River Ranch County Park Phase I Development.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To award Request for Competitive Sealed Proposal (RFCSP) # 1806-239 River Ranch County Park Phase I Development to the overall best respondent Ritter, Botkin Prime Construction Company, Inc. and to authorize the execution of the Agreement between Owner and Contractor for the construction of the River Ranch County Park Phase I Development.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
30.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed statements of qualifications for Small Project Architectural Services under RFQ #1810-270.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the Purchasing Agent to advertise and receive sealed statements of qualifications for Small Project Architectural Services under Request for Quote (RFQ) # 1810-270.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
31.
Discuss, consider, and take appropriate action on authorizing the extension of Crushed Granite contract #1711-196 with Heartland Quarries, LLC, for the same pricing, terms and conditions as the existing contract for the term of December 5, 2018 - December 4, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the extension of Crushed Granite Contract # 1711-196 with Heartland Quarries, LLC, for the same pricing, terms and conditions as the existing contract for a term beginning December 5, 2018 and ending December 4, 2019.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
32.
Discuss, consider, and take appropriate action on renewal of Williamson County Pollution Liability Insurance for Fleet Services, regarding Third Party Liability Insurance, Corrective Action and Clean-up Costs for the Storage Tank Pollution with Commerce And Industry Insurance Company, under Policy #PLC000168373 for the term of 12/18/18 - 12/18/19.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the renewal of Williamson County Pollution Liability Insurance for Fleet Services, regarding Third Party Liability Insurance, Corrective Action and Clean-up Costs for the Storage Tank Pollution with Commerce and Industry Insurance Company, under Policy # PLC000168373 for a term beginning December 18, 2018 and ending December 18, 2019.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
33.
Discuss, consider, and take appropriate action on exempting RT Lawrence Corporation from the competitive bidding requirements established by Section 262.024.(a)(7) of the Texas Local Government Code Discretionary Exemptions, as the sole provider for RTLFirst remittance and processing system for the Williamson County Tax Office and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve exempting RT Lawrence Corporation from the competitive bidding requirements established by Section 262.024(a)(7) of the Texas Local Government Code Discretionary Exemptions, as the sole provider for RTLFirst remittance and processing system for the Williamson County Tax Office and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
34.
Discuss, consider, and take appropriate action on exempting OPEX Corporation from the competitive bidding requirements established by Section 262.024.(a)(7) of the Texas Local Government Code Discretionary Exemptions, as the sole source provider of warranty and maintenance for existing AS7200 scanner hardware for the Williamson County Tax Office and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve exempting OPEX Corporation from the competitive bidding requirements established by Section 262.024(a)(7) of the Texas Local Government Code Discretionary Exemptions, as the sole source provider of warranty and maintenance for existing AS7200 scanner hardware for the Williamson County Tax Office and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
35.
Discuss, consider, and take appropriate action on awarding IFB #1807-245 Bulk Fuel for Williamson County to the lowest and best bidder, Petroleum Traders Corporation.
 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve awarding Invitation for Bid (IFB) # 1807-245 Bulk Fuel for Williamson County to the lowest and best bidder, Petroleum Traders Corporation.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
36.
Discuss, consider, and take appropriate action on approving the use of General Services Agreement (GSA) contract GS-07F-0031W for the purchase of two (2) LPR WANCO Speed Trailers in the amount of $116,890.00 from Millenium Products Inc. to support the operations of the Williamson County Sheriff's Office.
 
View Agenda Item
Sheriff's Office Chief Deputy Tim Ryle addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the use of General Services Agreement (GSA) Contract GS-07F-0031W for the purchase of (2) LPR WANCO Speed Trailers in the amount of $116,890.00 from Millenium Products Inc. to support the operations of the Williamson County Sheriff's Office.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 9:54 A.M. ON TUESDAY, NOVEMBER 6, 2018.
 
37.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss North Woods Road District.
c) Project Amazon
d) Wolf Lakes
e) Project Capstone
f) Project Dalton House
g) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
h) Project Deliver
View Agenda Item
No action was taken in Executive Session. 
 
38.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
c) Discuss the acquisition of real property for CR 176 at RM 2243
d) Discuss the acquisition of real property: CR 101
e) Discuss the acquisition of real property: CR 200
f) Discuss the acquisition of real property for CR 278 at Bagdad Rd.
g) Discuss the acquisition of real property for SH 29 LTP.
h) Discuss the acquisition of real property for County Facilities.
i) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
j) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
k) Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
l) Discuss the acquisition of real property for Seward Junction SE Loop. 
m) Discuss the acquisition of real property for SH 29 @ DB Wood.
n) Discuss the acquisition of real property for Hairy Man Rd. 
o) Discuss the acquisition of real property for SW Bypass.
p) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
q) Discuss the aquisition of real property for CR 111.
r) Discuss the acquisition of real property for Corridor H
s) Discuss an Interlocal Agreement with the City of Hutto regarding CR 163.
t) Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
u) Discuss the acquisition of Office Condominiums at 321 Ed Schmidt Boulevard, Hutto, Texas
v) Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
w) Discuss the acquisition of right-of-way for Corridor C.
x) Discuss the acquisition of right-of-way for Corridor F.
y) Discuss the acquisition of right-of-way for Corridor D.
z) Discuss the acquisition of right-of-way for Southeast Corridor.
aa) Discuss the acquisition of right-of-way for Reagan extension.
bb) Discuss possible sale of County-owned 7.38 acres in Breakaway Park Subdivision.
B. Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss wastewater easements in Berry Springs Park
c) Discuss sale of County property on Ronald Reagan Blvd.
d) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
e) Potential governmental uses for 8th Street downtown parking lot 
f) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
g) Discuss property usage at Longhorn Junction
h) Discuss sale of excess 183A right of way to abutting property owner. 
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the San Gabriel River trail easements. 
F. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
G. Discuss the Oak Bluff Interlocal Agreement with the City of Round Rock. 
View Agenda Item
No action was taken in Executive Session. 
 
39.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
n) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
o) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
q) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
r) Discuss law in relation to Williamson County compensation policies.
s) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
t) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
u) Potential opioid litigation
v) Valerie Adams - EEOC Charge No. 450-2018-03807
w) Terry Ballard – EEOC Charge No. 451-2018-02074
x) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
y) Legal matters relating to a tax delinquency for the property located at 1402 Charpiot Drive, Round Rock 78681 (WCAD R055154)
z) Legal matters relating to Sunset Meadows Subdivision.
No action was taken in Executive Session. 
 
40.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
41.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
42.
Deliberate the appointment, evaluation and employment of the Senior Director of the Williamson County Human Resources Department, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 10:35 A.M. ON TUESDAY, NOVEMBER 6, 2018.
 
43.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
44.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
45.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
n) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
o) Civil Action No. 1:17-cv-01113-LY, Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Amendment to Interlocal Lease Agreement between Williamson County and City of Georgetown relating to Williamson County’s property located near Martin Luther King Boulevard and 8th Streets in Georgetown, Texas
q) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
r) Discuss law in relation to Williamson County compensation policies.
s) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
t) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
u) Potential opioid litigation
v) Valerie Adams - EEOC Charge No. 450-2018-03807
w) Terry Ballard – EEOC Charge No. 451-2018-02074
x) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
y) Legal matters relating to a tax delinquency for the property located at 1402 Charpiot Drive, Round Rock 78681 (WCAD R055154)
z) Legal matters relating to Sunset Meadows Subdivision.
No action was taken on this item. 
 
46.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
47.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT  10:35 A.M. ON TUESDAY, NOVEMBER 6, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 13th day of November, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk