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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
November 20, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:37 A.M. on TUESDAY, NOVEMBER 20, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • County Clerk Nancy E. Rister
Absent:
  • Commissioner Precinct 4 Larry Madsen
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Minutes of the November 13, 2018 meeting.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the payment of bills totaling $3,085,036.25 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Texas Association of Counties County Relations Officer Alan Bristol
Bill Kelberlau of Georgetown

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 10 )
 
5.
Discuss, consider, and take appropriate action on a line item transfer for Merit - Veteran Services Department.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve line item transfers for the Veteran Services Department, with a correction of To: 0100-8001-002020 County Rudge Retirement from "$216.75" to "216.76":

From/To Acct No. Description Amount
From 0100-0405-001100 Veteran Services Full Time (F/T) Salaries $1,544.95
To 0100-8001-001130 County Judge Merit $1,544.95
From: 0100-0405-002010 Veterans Services FICA $118.19
From: 0100-0405-002020 Veteran Services Retirement $216.76
To: 0100-8001-002010 County Judge FICA $118.19
To: 0100-8001-002020 County Judge Retirement $216.76

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
 
6.
Discuss, consider and take appropriate action on a line item transfer for the Road and Bridge Division.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for the Road and Bridge Division:

From/To Acct No. Description Amount
From 0200-0210-003597 Roadway Rehab $400,000.00
To 0200-0210-000777 Transfer to Capital Projects $400,000.00

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
 
7.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
8.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, October 2018 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Justice of the Peace, Precinct 4, October 2018 Monthly Report in compliance with the Code of Criminal Procedure Section 103.005.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
9.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including one (1) Laptop and twenty-two (22) Desktops, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the disposal of various county assets through auction including (1) Laptop and (22) Desktops, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
10.
Discuss, consider, and take appropriate action on approval of the final plat for the Terri Gomez subdivision - Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the final plat for the Terri Gomez subdivision - Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
REGULAR AGENDA
 
11.
Discuss and take appropriate action to conduct local canvass of election returns for the General Election held on November 6, 2018 and to approve all documents related to the canvass of election returns.
View Agenda Item
Elections Administrator Chris Davis addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To conduct the local canvass of election returns for the General Election held on November 6, 2018 and to approve all documents related to the canvass of election returns.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
12.
Recognize Valerie Zimmerman, former Veteran Service Employee being recognized as Veteran Service Officer of the Year for 2017, Central Texas Region.
View Agenda Item
Director of Veterans Services Donna Harrell and Vice President of the Veteran Service Officers Association of Texas Thomas Belton addressed the Court.  No action was taken on this item.
 
13.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 
14.
Receive and acknowledge the November 2018 Construction Summary Report for the Road Bond Program.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To acknowledge the November 2018 Construction Summary Report for the Road Bond Program.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
15.
Discuss, consider, and take appropriate action regarding the Notice of Termination for Stormwater Discharges associated with Construction Activities for CR 110 South, a Road Bond project in Commissioner Pct. 4.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Notice of Termination for Stormwater Discharges associated with construction activities for County Road (CR) 110 South, a Road Bond Project in Precinct 4.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
16.
Discuss, consider and take appropriate action on Supplemental No. 2 to the Professional Service Agreement (PSA) between Williamson County and Kimley-Horn and Associates relating to the 2013 Road Bond Program. Project: P331. Funding Source: Road Bonds.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Supplemental No. 2 to the Professional Service Agreement (PSA) between Williamson County and Kimley-Horn and Associates relating to the 2013 Road Bond Program to be funded by Road Bond P-331.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
17.
Discuss, consider and take appropriate action on a Temporary Construction Easement between Williamson County, as Grantor, and MFDR, LLC, as Grantee, to grant MFDR, LLC the right to inspect and locate the terminus of an existing City of Georgetown water line that is located on Williamson County’s property near Southwestern Boulevard in Georgetown, Texas.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Temporary Construction Easement between Williamson County, as Grantor, and MFDR, LLC, as Grantee, to grant MFDR, LLC the right to inspect and locate the terminus of an existing City of Georgetown water line that is located on Williamson County’s property near Southwestern Boulevard in Georgetown.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
18.
Discuss, consider and take appropriate action on the Jail Kitchen and Plumbing Remodel Project; P411, Change Order # 13 from STR Constructors, LTD. in the amount of $76,775.42 to approve funding for emergency Jail wastewater line repairs throughout the S.O. Administration ceiling. This change order is being funded out of the Jail Remodel Project funds.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
19.
Discuss, consider and take appropriate action on the Williamson County Georgetown Annex Project, P325, Change Order # 19 from Chasco Constructors in the amount of $51,877.29 to approve existing contract funding for miscellaneous subcontractor scopes of work that are necessary to complete the project based on the original design intent. This change order is being funded by the Construction Managers and Owners Contingencies.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Change Order No. 19 for the Williamson County Georgetown Annex Project (P-325) from Chasco Constructors in the amount of $51,877.29 to approve existing contract funding for miscellaneous subcontractor scopes of work that are necessary to complete the project based on the original design intent to be funded by the Construction Managers and Owners Contingencies.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
20.
Discuss, consider and take appropriate action on the Regional Animal Shelter Expansion Project; Change Order # 8 in the amount of $26,885.00 to approve existing contract funding for miscellaneous subcontractor scopes of work that are necessary to complete the project based on the original design intent. This change order is being funded by the Construction Managers and Owners Contingencies.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Change Order No. 8 for the Regional Animal Shelter Expansion Project in the amount of $26,885.00 to approve existing contract funding for miscellaneous subcontractor scopes of work that are necessary to complete the project based on the original design intent to be funded by the Construction Managers and Owners Contingencies.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
21.
Discuss, consider and take appropriate action on the Regional Animal Shelter Expansion Project; Change Order # 9 in the amount of $17,960.00 to approve existing contract funding for miscellaneous subcontractor scopes of work that are necessary to complete the project based on the original design intent. This change order is being funded by the Construction Managers Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Change Order No. 9 for the Regional Animal Shelter Expansion Project in the amount of $17,960.00 to approve existing contract funding for miscellaneous subcontractor scopes of work that are necessary to complete the project based on the original design intent to be funded by the Construction Managers Contingency.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
22.
Discuss, consider and take appropriate action on the Regional Animal Shelter Expansion Project; Change Order # 10 in the amount of $15,379.00 to approve existing contract funding for miscellaneous subcontractor scopes of work that are necessary to complete the project based on the original design intent. This change order is being funded by the Construction Managers and Owners Contingencies.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Change Order No. 10 for the Regional Animal Shelter Expansion Project in the amount of $15,379.00 to approve existing contract funding for miscellaneous subcontractor scopes of work that are necessary to complete the project based on the original design intent to be funded by the Construction Managers and Owners Contingencies.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
23.
Discuss, consider and take appropriate action on an Agreement for Preliminary Engineering Services and Submittal of Exhibit "A" for Railroad Approval with Union Pacific Railroad Company. Funding Source: P-463
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an Agreement for Preliminary Engineering Services and Submittal of Exhibit "A" for Railroad Approval with Union Pacific Railroad Company to be funded by P-463.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
24.
Discuss, consider and take appropriate action on a Real Estate Contract with Homer R. Thomas, Barbara L. Thomas, Jack D. Moore and Daniella D. Moore for right of way needed on CR 111 (Parcel 23). Funding Source: Road Bonds P249
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Real Estate Contract with Homer R. Thomas, Barbara L. Thomas, Jack D. Moore and Daniellia D. Moore for the right-of-way needed on County Road (CR) 111 (Parcel 23) to be funded by Road Bond P-249.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
25.
Discuss, consider and take appropriate action on a First Amendment to Real Estate Contract with John B. Gordon and Cruzita R. Gordon for right of way needed on CR 176 (Parcel 11). Funding Source: Road Bonds P241
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a First Amendment to Real Estate Contract with John B. Gordon and Cruzita R. Gordon for the right-of-way needed on County Road (CR) 176 (Parcel 11) to be funded by Road Bond P-241.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
26.
Discuss, consider, and take appropriate action on amending the Budget Order for FY18.19.
View Agenda Item
Senior Director of Emergency Services Chris Connealy addressed the Court.  No action was taken on this item.
Attachments:
 
27.
Discuss, consider and take appropriate action on an Interlocal Cooperation Contract between Williamson County and Department of Public Safety for Crime Laboratory Services to not exceed $258,910.26 for the term of October 1, 2018 to September 30, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: County Judge Dan A. Gattis 

Motion: To approve an Interlocal Cooperation Contract between Williamson County and Department of Public Safety for Crime Laboratory Services in an amount not to exceed $258,910.26 for a term beginning October 1, 2018 and ending September 30, 2019.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
28.
Discuss, consider and take appropriate action on the Fiscal Year 2019 Animal Shelter Donation Fund.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Fiscal Year 2018-2019 Animal Shelter Donation Fund.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
29.
Discuss, consider, and take appropriate action on authorizing the amendment letter with Johnson Controls for panel upgrade allowing for standard monitoring services at the Taylor Annex Building. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the amendment letter with Johnson Controls for panel upgrade allowing for standard monitoring services at the Taylor Annex Building.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
30.
Discuss, consider, and take appropriate action on authorizing the extension of Striping services contract 1711-203, for the same terms and conditions as the existing contract, for the term of December 19, 2018 - December 18, 2019, with the primary vendor, DIJ Construction. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the extension of Striping Services Contract 1711-203, for the same terms and conditions as the existing contract, for the a term beginning December 19, 2018 and ending December 18, 2019 with the primary vendor, DIJ Construction.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
31.
Discuss, consider, and take appropriate action on exempting Larry Perez Signs and Graphix from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Tex. Loc. Gov’t Code §§ 262.024.(4), 262.024(7)(A) and 262.024(7)(D), for the one time purchase of vehicle wraps in the amount of $5,250.00.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve exempting Larry Perez Signs and Graphix from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Texas Local Government Code Sections 262.024.(4), 262.024(7)(A) and 262.024(7)(D), for the one time purchase of vehicle wraps in the amount of $5,250.00.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
32.
Discuss, consider, and take appropriate action on approving the service agreement between Williamson County and Woolery Custom Fence Co. to provide privacy fence, gates and access control at the Lott Building in the not-to-exceed amount of $29,741.75, to support the operations of the Williamson County Sheriff's Office and authorizing execution of the agreement.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the service agreement between Williamson County and Woolery Custom Fence Company (Co.) to provide privacy fence, gates and access control at the Lott Building in the not-to-exceed amount of $29,741.75, to support the operations of the Williamson County Sheriff's Office and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
33.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and recieve sealed statements of qualifications for Transportation Corridor Development - Chandler Road Extension under RFQ #1811-274.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the Purchasing Agent to advertise and receive sealed statements of qualifications for Transportation Corridor Development - Chandler Road Extension under Request for Quote (RFQ) # 1811-274.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
34.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed statements of qualifications for Utility Coordination under RFQ #1811-273.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the Purchasing Agent to advertise and receive sealed statements of qualifications for Utility Coordination under Request for Quote (RFQ) # 1811-273.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
35.
Discuss, consider, and take appropriate action on approving the agreements between Williamson County and the Amarillo Junior College District to provide technical training to the Williamson County Road & Bridge Division in the amount of $33,600.00 and authorizing execution of the agreements.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the agreements between Williamson County and the Amarillo Junior College District to provide technical training to the Williamson County Road & Bridge Division in the amount of $33,600.00 and to authorize the execution of the agreements.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
36.
Discuss, consider, and take appropriate action on approving Change Order No. 1 to Contract No. 15RFP108 between Williamson County and Infax, Inc. in the amount of $20,610.00 for new hardware and to relocate existing docketing software for Justice of the Peace Pct. 3 and authorizing execution of the change order.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Change Order No. 1 to Contract # 15RFP108 between Williamson County and Infax, Inc. in the amount of $20,610.00 for new hardware and to relocate existing docketing software for Justice of the Peace Precinct 3 and to authorize the execution of the change order.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
37.
Discuss, consider, and take appropriate action on approving a service agreement between Williamson County and Randal's Tower Tech, Inc. for Dish Re-align for Granger and Thrall in the amount of $2,160 and authorizing execution of agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a service agreement between Williamson County and Randal's Tower Tech, Inc. for Dish Re-align for Granger and Thrall in the amount of $2,160.00 and to authorize the execution of the agreement.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
38.
Discuss, consider, and take appropriate action on authorizing the purchase of network equipment from Presidio Network Solutions Group, LLC, in the amount of $125,500.96, per quote #2003118810957-08, pursuant to DIR contract # DIR-TSO-4167.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the purchase of network equipment from Presidio Network Solutions Group, LLC, in the amount of $125,500.96, per quote #2003118810957-08, pursuant to Department of Information Resources (DIR) Contract # DIR-TSO-4167.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Larry Madsen (Absent)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 10:41 A.M. ON TUESDAY, NOVEMBER 20, 2018.
 
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 10:42 A.M. ON TUESDAY, NOVEMBER 20, 2018.
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:43 A.M. ON TUESDAY, NOVEMBER 20, 2018.
 
39.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss North Woods Road District.
c) Project Amazon
d) Wolf Lakes
e) Project Capstone
f) Project Dalton House
g) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
h) Project Deliver
View Agenda Item
No action was taken in Executive Session.
 
40.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
c) Discuss the acquisition of real property for CR 176 at RM 2243
d) Discuss the acquisition of real property: CR 101
e) Discuss the acquisition of real property: CR 200
f) Discuss the acquisition of real property for CR 278 at Bagdad Rd.
g) Discuss the acquisition of real property for SH 29 LTP.
h) Discuss the acquisition of real property for County Facilities.
i) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
j) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
k) Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
l) Discuss the acquisition of real property for Seward Junction SE Loop. 
m) Discuss the acquisition of real property for SH 29 @ DB Wood.
n) Discuss the acquisition of real property for Hairy Man Rd. 
o) Discuss the acquisition of real property for SW Bypass.
p) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
q) Discuss the aquisition of real property for CR 111.
r) Discuss the acquisition of real property for Corridor H
s) Discuss an Interlocal Agreement with the City of Hutto regarding CR 163.
t) Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
u) Discuss the acquisition of Office Condominiums at 321 Ed Schmidt Boulevard, Hutto, Texas
v)  Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
w)  Discuss the acquisition of right-of-way for Corridor C.
x)  Discuss the acquisition of right-of-way for Corridor F.
y)  Discuss the acquisition of right-of-way for Corridor D.
z)  Discuss the acquisition of right-of-way for Southeast Corridor.
aa)  Discuss the acquisition of right-of-way for Reagan extension.
bb)  Discuss possible sale of County-owned 7.38 acres in Breakaway Park Subdivision.
B. Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss wastewater easements in Berry Springs Park
c) Discuss sale of County property on Ronald Reagan Blvd.
d) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
e) Potential governmental uses for 8th Street downtown parking lot 
f) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
g) Discuss property usage at Longhorn Junction
h) Discuss sale of excess 183A right of way to abutting property owner. 
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the San Gabriel River trail easements. 
F. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
No action was taken in Executive Session.
 
41.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
n) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
o) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
p) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
q) Potential opioid litigation
r) Valerie Adams - EEOC Charge No. 450-2018-03807
s) Terry Ballard – EEOC Charge No. 451-2018-02074
t) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
u) Legal matters relating to Sunset Meadows Subdivision.
v) Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
w) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
x) Discuss Williamson County Landfill Operation Agreement contractual provisions relating to Origination Limits.
No action was taken in Executive Session.
 
42.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
43.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
44.
Deliberate the appointment, evaluation and employment of the Senior Director of the Williamson County Human Resources Department, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:55 P.M. ON TUESDAY, NOVEMBER 20, 2018.
 
45.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
46.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
47.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
n) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
o) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
p) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
q) Potential opioid litigation
r) Valerie Adams - EEOC Charge No. 450-2018-03807
s) Terry Ballard – EEOC Charge No. 451-2018-02074
t) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
u) Legal matters relating to Sunset Meadows Subdivision.
v) Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
w) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
No action was taken on this item. 
 
48.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
49.
Discuss, consider and take appropriate action on Llano County’s request to utilize the Williamson County Landfill for disposal of solid waste that accumulated during the recent October 2018 floods.
No action was taken on this item. 
 
50.
Comments from Commissioners.
There were no comments. 
COMMISSIONERS’ COURT ADJOURNED AT  12:56 P.M. ON TUESDAY, NOVEMBER 20, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 4th day of December, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk