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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
December 4, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:34 A.M. on TUESDAY, DECEMBER 4, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the November 27, 2018 meeting.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the payment of bills totaling $4,586,902.83 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Bill Kelberlau of Georgetown
Mary Ann Melton of Hutto 

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 18 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for merit - County Clerk Judicial Office (0404).
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve line item transfers for merit for the County Clerk Judicial Office (0404):

From/To Acct No. Description Amount
From 0100-8002-001130 County Clerk Merit $1,481.91
From 0100-8002-002010 County Clerk FICA $113.37
From 0100-8002-002020 County Clerk Retirement $4,207.91
To 0100-0404-001100 County Clerk Judicial Salaries $1,481.91
To 0100-0404-002010 County Clerk Judicial FICA $113.37
To 0100-0404-002020 County Clerk Judicial $207.91

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

 
6.
Discuss, consider, and take appropriate action on a line item transfer for the County Attorney's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve line item transfers for the County Attorney's Office:

From/To Acct No. Description Amount
From 0100.0475.004902 County Attorney Legal Support $8,801.31
To 0100.0475.001927 County Attorney Legislative Support $7,233.16
To 0100.0475.002010 FICA $553.34
To 0100.0475.002020 Retirement $1,014.81

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

 
7.
Discuss, consider and take appropriate action on a line item transfer for merit - Parks Department.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer for merit for the Parks Department:

From/To Acct No. Description Amount
From 0100-0510-001101 Parks Part Time Salaries $679.63
To 0100-0510-001130 Parks Merit $679.63

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

 
8.
Discuss, consider and take appropriate action on a line item transfer for merit - Justice of the Peace, Precinct 4. 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer for merit for the Justice of the Peace Precinct 4:

From/To Acct No. Description Amount
From 0100.0454.001101 Justice of the Peace Precinct 4 Part Time Salaries $10,236.09
To 0100.0454.001100 Justice of the Peace Precinct 4 Full Time Salaries $10,236.09

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

 
9.
Discuss, consider and take appropriate action on a line item transfer for Road and Bridge Division.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer for Road and Bridge Division:

From/To Acct No. Description Amount
From 0200-0210-003599 Road Construction / Maintenance $300,000.00
To: 0200-0210-000777 Transfer to Capital Projects $300,000.00

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

 
10.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including one (1) 2007 Dodge Charger and two (2) Desktops, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the disposal of various county assets through auction including (1) 2007 Dodge Charger and (2) Desktops, pursuant to Texas Local Government Code Section 263.152.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
11.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
12.
Discuss, consider and take appropriate action on the additional funding needed from the November 13th agenda number 31.  The attachment notes the corrections related to original position budget of position number 1596 and the re-allocation to position 1657.
View Agenda Item
Budget Officer Ashlie Koenig addressed the Court.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the additional funding needed from the November 13, 2018 agenda number 31. The attachment notes the corrections related to original position budget of position number 1596 and the re-allocation to position 1657.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
13.
Discuss, consider and take appropriate action regarding acceptance of donation in the amount of $3000 from McCreary, Veselka, Bragg, & Allen, PC pursuant to Tex. Gov't Code 81.032.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the acceptance of a donation in the amount of $3,000.00 from McCreary, Veselka, Bragg, & Allen, PC pursuant to Texas Government Code Section 81.032.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

 
14.
Discuss, consider and take appropriate action on approving property tax collections for the month of October 2018 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve property tax collections for the month of October 2018 for the Williamson County Tax Assessor/Collector.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
15.

Discuss, consider and take appropriate action on approving the filing of the Williamson County Community Supervision and Corrections Department (Adult Probation) FY18 Statement of Financial Position pursuant to the Texas Local Government Code §140.004.
 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To acknowledge receipt of the Williamson County Community Supervision and Corrections Department (Adult Probation) for Fiscal Year 2018 Statement of Financial Position pursuant to the Texas Local Government Code Section 140.004.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
16.
Discuss, consider and take appropriate action on Supplemental Work Authorization No 2 under Williamson County Contract between Prime Strategies, Inc. and Williamson County dated May 22, 2017 for Provide Engineering Management Services required for the Williamson County Long Range Transportation Plan Corridor Program.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Supplemental Work Authorization No. 2 under Williamson County Contract between Prime Strategies, Inc. and Williamson County dated May 22, 2017 to Provide Engineering Management Services required for the Williamson County Long Range Transportation Plan Corridor Program.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
17.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the DF Enterprises subdivision - Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the preliminary plat for the DF Enterprises subdivision - Precinct 4.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
18.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the Ranch 970 subdivision - Precinct 3.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the preliminary plat for the Ranch 970 subdivision - Precinct 3.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
REGULAR AGENDA
 
19.
Recognize County Judge Dan Gattis for his role as Williamson County Emergency Management Director from 2007 to 2018.
View Agenda Item
Director of Emergency Management Jarred Thomas addressed the Court.  No action was taken on this item.
 
20.
Recognition of volunteer groups that assisted with the water distribution operations resulting from the City of Austin water outage.
View Agenda Item
Deputy Director of Emergency Management Michael Shoe addressed the Court.  No action was taken on this item.
 
21.
Discuss, consider and take appropriate action on the Transition Committee presentation.
View Agenda Item
Technology Services Director of Enterprise Applications Alison Gleason and Information Analyst  Michelle Kleen addressed the Court.

No action was taken on this item.
Attachments:
 
22.
Discuss, consider and take appropriate action on the Williamson County Landfill Annual Report for fiscal year 09-01-2017 to 08-31-2018.
View Agenda Item
Senior Director of Infrastructure Robert Daigh and Waste Management's District Landfill Manager and Area Manager of Disposal Operations James "Bubba" Smith addressed the Court.
Attachments:
 
23.
Discuss, consider and take appropriate action on proposed landfill tipping fee rate increases.
View Agenda Item
Senior Director of Infrastructure Robert Daigh and Waste Management's District Landfill Manager and Area Manager of Disposal Operations James "Bubba" Smith addressed the Court.
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To acknowledge notification from Waste Management regarding the landfill tip fee rate increase.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
24.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh invited the public to attend:
1460 Ribbon Cutting
11:00 AM
Monday, December 10, 2018
Northern end at the intersection of the old 1460 and new 1460
 
 
25.
Discuss, consider and take appropriate action on Contract Amendment No 1 under Williamson County Contract for Environmental Services between Kemble White, Ph.D., P.G. D/B/A Cambrian Environmental and Williamson County dated March 6, 2018 for Karst Services relating to Cave at Cambria Drive, Round Rock, Texas for Williamson County Road and Bridge.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Amendment No. 1 under Williamson County Contract for Environmental Services between Kemble White, Ph.D., P.G. D/B/A Cambrian Environmental and Williamson County dated March 6, 2018 for Karst Services relating to Cave at Cambria Drive, Round Rock, Texas for Williamson County Road and Bridge.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
26.
Discuss, consider and take appropriate action on Supplemental Work Authorization No 1 to Work Authorization No 1 under Williamson County Contract between Kemble White, Ph.D., P.G. D/B/A Cambrian Environmental and Williamson County dated March 6, 2018 for Karst Services Relating to Cave at Cambria Drive, Round Rock, Texas for Williamson County Road and Bridge.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Supplemental Work Authorization No. 1 to Work Authorization No. 1 under Williamson County Contract between Kemble White, Ph.D., P.G. D/B/A Cambrian Environmental and Williamson County dated March 6, 2018 for Karst Services relating to Cave at Cambria Drive, Round Rock, Texas for Williamson County Road and Bridge.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
27.
Discuss, consider and take appropriate action on Contract Amendment No 2 under Williamson County Contract for Engineering Services between Raba Kistner Consultants and Williamson County dated December 1, 2016 for River Ranch Park Phase I Improvements.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Amendment No. 2 under Williamson County Contract for Engineering Services between Raba Kistner Consultants and Williamson County dated December 1, 2016 for River Ranch Park Phase I Improvements.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
28.
Discuss, consider and take appropriate action on Work Authorization No 2 in the amount of $62,475.31 to expire on July 31, 2019 under Williamson County Contract for Engineering Services between Raba Kistner Consultants, Inc. and Williamson County dated December 1, 2016 for Construction Material Testing River Ranch County Park Phase I.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Work Authorization No. 2 in the amount of $62,475.31 to expire on July 31, 2019 under Williamson County Contract for Engineering Services between Raba Kistner Consultants, Inc. and Williamson County dated December 1, 2016 for Construction Material Testing River Ranch County Park Phase I.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
29.
Discuss, consider and take appropriate action regarding authorizing the County Judge to sign a letter on behalf of the Commissioners Court in support of the TxDOT RM 2243 Preliminary Planning Schematic from US 183A to IH 35.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the County Judge to sign a letter on behalf of the Commissioners' Court in support of the Texas Department of Transporstaion (TxDOT) Ranch to Market (RM) 2243 Preliminary Planning Schematic from United States (US) 183A to Interstate Highway (IH) 35.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
 
30.
Discuss, consider and take appropriate action on the Williamson County Expo RV Park Project, Change Order # 3 from Champion Site Prep, L.P., in the amount of $0 for an adjustment in the number of contract days. This change order is adding thirteen days to the contract due to weather delays.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge a report for the Williamson County Expo RV Park Project and approve Change Order No. 3 from Champion Site Prep, L.P., in the amount of $0 for an adjustment in the number of contract days.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
31.
Discuss, consider and take appropriate action on the Williamson County Georgetown Annex Project, P325, Change Order # 20 from Chasco Constructors in the amount of $6,830.00 to approve existing contract funding for electrical subcontractor scopes of work that were not specified in the original design documents. This change order is being funded by the Construction Managers and Owners Contingencies.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge a report for the Williamson County Georgetown Annex Project P-325 and approve Change Order No. 20 from Chasco Constructors in the amount of $6,830.00 to approve existing contract funding for electrical subcontractor scopes of work that were not specified in the original design documents to be funded by the Construction Managers and Owners Contingencies.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
32.
Discuss, consider and take appropriate action on the Williamson County Georgetown Annex Project, P325, Change Order # 21 from Chasco Constructors in the amount of ($100,00.00) to approve accepting a credit from the Construction Managers Contingency balance. This change order is being funded by the Construction Managers Contingency and is being credited to P325 funding.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge a report for the Williamson County Georgetown Annex Project P-325 and approve Change Order No. 21 from Chasco Constructors for a credit in the amount of $100,000.00 from the Construction Managers Contingency P-325 balance.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
33.
Discuss, consider and take appropriate action on a real estate contract with Joseph Alan Thomas and Julie Thomas for right of way needed on the Hairy Man Road project (Parcel N24). Funding Source: Road Bonds P284
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Real Estate Contract with Joseph Alan Thomas, a/k/a Allen Thomas and Julie Thomas for the right-of-way needed on the Hairy Man Road Project (Parcel N24) to be funded by Road Bond P-284.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
34.
Discuss, consider, and take appropriate action on amending the Budget Order for FY18.19.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve amending the Budget Order for Fiscal Year (FY) 2018-2019 as noted and by adding Sheriff's Office to Section VIII. County Vehicles(1).

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
35.
Discuss, consider and take appropriate action on adding an Education Manager position and reclassifying four existing positions to TCO IVs full-time positions in the 911 Communications Department (0581), as previously approved in the FY19 budget. 
View Agenda Item
Human Resource Director of Workforce Services Tammy Fennell and Senior Director of Emergency Services Chris Connealy addressed the Court.

No action was taken on this item.
Attachments:
 
36.
Discuss, consider and take appropriate action regarding the engagement of the law firm of Dickinson Wright PLLC to represent Williamson County in relation to intellectual property matters necessary for trademark registration of the Williamson County logo; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4).
View Agenda Item
Those who addressed the Court:
Public Affairs Manager Connie Odom
First Assistant County Auditor Julie Kiley
General Counsel to Commissioners' Court Hal C. Hawes
 
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To engage a Intellectual Property Representation with law firm Dickinson Wright PLLC to represent Williamson County in relation to intellectual property matters necessary for trademark registration of the Williamson County logo; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Texas Local Government Code Section 262.024(a)(4).

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
37.
Discuss, consider and take appropriate action on approving the Interlocal Agreement between Liberty County and Williamson County for the sale of a surplus patrol vehicle in accordance with TX Local Gov't Code 263.152 (a) (1).
View Agenda Item
Sheriff's Office Chief Deputy Tim Ryle and Purchasing Agent/Director Randy Barker addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Interlocal Agreement between Liberty County and Williamson County for the sale of a surplus patrol vehicle in accordance with Texas Local Government Code Section 263.152(a)(1).

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
38.
Discuss, consider and take any appropriate action to set a public hearing on Tuesday, December 18, 2018 at 9:30 AM in the Williamson County Commissioners Courtroom, 710 Main Street, Georgetown, Texas 78626, to be held in accordance with Chapter 26 of the Texas Parks and Wildlife Code, regarding a proposal by the City of Georgetown to construct and maintain a wastewater interceptor line, and for the conveyance of an easement therefore, through Berry Springs Park and Preserve, a park owned and operated by Williamson County, Texas.
View Agenda Item
General Counsel to Commissioners' Court Hal C. Hawes addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To set a Public Hearing on Tuesday, December 18, 2018 at 9:30 AM in the Williamson County Commissioners Courtroom to be held in accordance with Chapter 26 of the Texas Parks and Wildlife Code Chapter 26, regarding a proposal by the City of Georgetown to construct and maintain a wastewater interceptor line, and for the conveyance of an easement therefore, through Berry Springs Park and Preserve, a park owned and operated by Williamson County, Texas.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
 
39.
Discuss, consider and approve the adoption of Jarrell CERT (Community Emergency Response Team) as an RCS Associate customer under the County radio system.
View Agenda Item
Director of Wireless Communications and Radio Communications Systems (RCS) Catherine Roberts addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To accept Jarrell Community Emergency Response Team (CERT) as a Radio Communication Systems (RCS) Associate customer under the County radio system.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
40.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Corrugated Metal Pipe under IFB #1811-272.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Corrugated Metal Pipe under Invitation for Bid (IFB) # 1811-272.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
41.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Signs and Markers under IFB #1811-275.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Signs and Markers under Invitation for Bid (IFB) # 1811-275.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
42.
Discuss, consider and take appropriate action on approving the Price Quotation #624423-1 for a Kronos upgrade in the not-to-exceed amount of $32,085.00, pursuant to US Communities Cooperative Agreement #14-JLR-003, and authorize the purchase.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Price Quotation # 624423-1 for a Kronos upgrade in the not-to-exceed amount of $32,085.00, pursuant to United States (US) Communities Cooperative Agreement # 14-JLR-003 and to authorize the purchase.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
43.
Discuss, consider and take appropriate action on approving the purchase and delivery of Portland Cement for a period of one (1) year provided by written quote(s) where no competitive bids were received, pursuant to Texas Local Government Code Section 262.0225(d) and 262.0245, and County policy.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the purchase and delivery of Portland Cement for a period of one (1) year provided by written quote(s) where no competitive bids were received, pursuant to Texas Local Government Code Sections 262.0225(d) and 262.0245, and County policy.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
44.
Discuss, consider and take appropriate action on authorizing the extension of Vending Services contract 1709-189 for the same pricing, terms and conditions as the existing contract for the term of December 5, 2018 - December 4, 2019 with Mcliff Coffee & Vending.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the extension of Vending Services Contract # 1709-189 for the same pricing, terms and conditions as the existing contract for a term beginning December 5, 2018 and ending December 4, 2019 with Mcliff Coffee & Vending.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
45.
Discuss, consider, and take appropriate action on extending Worker's Compensation Insurance through the Texas Association of Counties (TAC) Risk Management Pool for the renewal amount of $904,956 under coverage number WC-2460-20190101-1 for the term January 1, 2019 through January 1, 2020.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve extending Workers' Compensation Insurance through the Texas Association of Counties (TAC) Risk Management Pool for the renewal amount of $904,956.00 under coverage number WC-2460-20190101-1 for a term beginning January 1, 2019 and ending January 1, 2020.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
46.
Discuss, consider and take appropriate action on awarding RFP #1809-257 Specific and Aggregate Stop Loss Insurance to the overall best respondent UnitedHealthcare Insurance Company and authorizing execution of Contract Amendment No. 1 to the existing Group Policy No. GA-911463AL to be effective January 1, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To award Request for Proposal (RFP) # 1809-257 Specific and Aggregate Stop Loss Insurance to the overall best respondent UnitedHealthcare Insurance Company and authorize the execution of Contract Amendment No. 1 to the existing Group Policy No. GA-911463AL to be effective January 1, 2019.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
47.
Discuss, consider and take appropriate action on approving Amendment No. 2 to the Agreement for Architectural and Engineering Phase II Services between Williamson County and Jackson & Ryan Architects, Inc. to provide additional services in relation to the Williamson County Regional Animal Shelter Expansion Project and authorizing execution of the contract amendment.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Amendment No. 2 to the Agreement for Architectural and Engineering Phase II Services between Williamson County and Jackson & Ryan Architects, Inc. to provide additional services in relation to the Williamson County Regional Animal Shelter Expansion Project and to authorize the execution of the contract amendment.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
48.
Discuss, consider and take appropriate action on approving the Service Agreement in the amount of $7,778.55 between Williamson County and Stanley Convergent Security Solutions, Inc. to provide Access Control System Upgrades at the Cedar Park Annex and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Service Agreement in the amount of $7,778.55 between Williamson County and Stanley Convergent Security Solutions, Inc. to provide Access Control System Upgrades at the Cedar Park Annex and to authorize the execution of the agreement.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
49.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Walburg Heights Reconstruction and Resurfacing at FM 1105 under IFB # 1811-276.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Walburg Heights Reconstruction and Resurfacing at Farm to Market (FM) 1105 under Invitation for Bid (IFB) # 1811-276.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
50.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Lost River Road Cross Culvert Replacement under IFB #1811-277.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for the Lost River Road Cross Culvert Replacement under Invitation for Bid (IFB) # 1811-277.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
51.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Forest North Drainage Improvements - Anderson Mill Zone under IFB #1811-278.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for the Forest North Drainage Improvements - Anderson Mill Zone under Invitation for Bid (IFB) # 1811-278.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
52.
Discuss, consider and take appropriate action on approving the Services Contract between Williamson County and Doyle Electric, LLC to provide electrical work for the ESOC Training Lab Expansion Project in the not-to-exceed amount of $31,753.00 and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Services Contract between Williamson County and Doyle Electric, LLC to provide electrical work for the ESOC Training Lab Renovation Project in the not-to-exceed amount of $31,753.00 and to authorize the execution of the agreement.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
53.
Discuss, consider and take appropriate action on approving the purchase of four (4) Dodge Chargers in the amount of $138,700 from Chrysler Jeep Dodge City of McKinney per Buyboard Cooperative Contract #521-16 to support the operations of the Williamson County Sheriff's Office. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the purchase of (4) Dodge Chargers in the amount of $138,700.00 from Chrysler Jeep Dodge City of McKinney per Buyboard Cooperative Contract # 521-16 to support the operations of the Williamson County Sheriff's Office.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
54.
Discuss, consider and take appropriate action on approving the purchase of forty (40) Chevrolet Tahoes in the amount of $1,958,706.00 from Holiday Chevrolet per Tarrant County Cooperative Contract # 2016-006 to support the operations of Williamson County Sheriff's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the purchase of (40) Chevrolet Tahoes in the amount of $1,958,706.00 from Holiday Chevrolet per Tarrant County Cooperative Contract # 2016-006 to support the operations of Williamson County Sheriff's Office.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
55.
Discuss, consider and take appropriate action on approving the purchase of three (3) Chevrolet Silverados in the amount of $73,225.00 from Caldwell Country per Buyboard Cooperative Contract #521-16 to support the operations of Williamson County Sheriff's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the purchase of (3) Chevrolet Silverados in the amount of $73,225.00 from Caldwell Country per Buyboard Cooperative Contract # 521-16 to support the operations of Williamson County Sheriff's Office.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
56.
Discuss, consider and take appropriate action on approving the purchase of (4) Chevrolet Tahoes in the amount of $190,998.00 from Holiday Chevrolet per Tarrant County Cooperative Contract #2016-006 to support the operations of Williamson County Constable Precinct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the purchase of (4) Chevrolet Tahoes in the amount of $190,998.00 from Holiday Chevrolet per Tarrant County Cooperative Contract # 2016-006 to support the operations of Williamson County Constable Precinct 3.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
57.
Discuss, consider, and take appropriate action on approving the Price Quotations between Chastang Ford and Williamson County for Vehicles in the amount of $66,766.00 pursuant to HGAC Buy contract #AM10-18 and authorizing the purchase.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Price Quotations between Chastang Ford and Williamson County for Rapid Response Pickups in the amount of $66,766.00 pursuant to Houston-Galveston Area Council (HGAC) Buy Contract # AM10-18 to support the operations of Williamson County Parks Department and to authorize the purchase.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
58.
Discuss, consider, and take appropriate action on awarding IFB #1810-265 North Mays Extension Project to the Lowest responsive bidder, Capital Excavation and authorizing the execution of the agreement.
 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To award Invitation for Bid (IFB) # 1810-265 North Mays Extension Project to the Lowest responsive bidder, Capital Excavation and to authorize the execution of the agreement.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
59.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Non-Departmental in the General Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Non-Departmental in the General Fund:

From/To Acct No. Description Amount
0100.0409.000777 Transfer to Capital Projects $1,341,037.00

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
 
60.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Fleet Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Fleet Fund:

From/To Acct No. Description Amount
0882.0882.000777 Transfer to Capital Projects $800,000.00

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
 
61.
Discuss, consider and take appropriate action on approving a 2013 CIP Budget Transfer to move $33,136.58 to SoftCode – Constables’ Offices (P510) from SO Explosives/Ammunition Building (P470) of $32,569.71 and 2013 CIP Non-Departmental (P503) of $566.87. Also, move $21,687.64 to SoftCode – Constables’ Offices (P510) from Phone System Upgrade (P425) of $2,712.10 and SO Explosives/Ammunition Building (P470) of $18,975.54.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a 2013 Capital Improvement Plan (CIP) Budget Transfer to move $33,136.58 to SoftCode – Constables’ Offices (P-510) from Sheriff's Office (SO) Explosives/Ammunition Building (P-470) of $32,569.71 and 2013 CIP Non-Departmental (P-503) of $566.87. Also, move $21,687.64 to SoftCode – Constables’ Offices (P-510) from Phone System Upgrade (P-425) of $2,712.10 and SO Explosives/Ammunition Building (P-470) of $18,975.54.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
 
62.
Discuss, consider and take appropriate action on approving funding for the attached projects  per the October 30, 2018 CIP Workshop.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve funding for the attached projects per the October 30, 2018 Capital Improvement Plan (CIP) Workshop.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
Attachments:
 
63.
Discuss, consider, and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for the County Sheriff.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for the County Sheriff:

From/To Acct No. Description Amount
0100.0560.004541 Vehicle Repairs & Maintenance $3,408.68

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
 
64.
Discuss, consider and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenue for the General Fund-Insurance Reimbursements.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenue for the General Fund - Insurance Reimbursements:

From/To Acct No. Description Amount
0100.0000.364100 Insurance Reimbursements $3,408.68

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
 
65.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Jail.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Jail:

From/To Acct No. Description Amount
0100.0570.005700 Vehicles >$5,000 $46,211.66

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Absent)
 
COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 10:18 A.M. ON TUESDAY, DECEMBER 4, 2018.
 
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 10:23 A.M. ON TUESDAY, DECEMBER 4, 2018.
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:31 A.M. ON TUESDAY, DECEMBER 4, 2018.
 
66.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss North Woods Road District.
c) Project Amazon
d) Wolf Lakes
e) Project Capstone
f) Project Dalton House
g) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
h) Project Deliver
View Agenda Item
No action was taken in Executive Session. 
 
67.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
c) Discuss the acquisition of real property for CR 176 at RM 2243
d) Discuss the acquisition of real property: CR 101
e) Discuss the acquisition of real property: CR 200
f) Discuss the acquisition of real property for CR 278 at Bagdad Rd.
g) Discuss the acquisition of real property for SH 29 LTP.
h) Discuss the acquisition of real property for County Facilities.
i) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
j) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
k) Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
l) Discuss the acquisition of real property for Seward Junction SE Loop. 
m) Discuss the acquisition of real property for SH 29 @ DB Wood.
n) Discuss the acquisition of real property for Hairy Man Rd. 
o) Discuss the acquisition of real property for SW Bypass.
p) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
q) Discuss the aquisition of real property for CR 111.
r) Discuss the acquisition of real property for Corridor H
s) Discuss an Interlocal Agreement with the City of Hutto regarding CR 163.
t) Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
u) Discuss the acquisition of Office Condominiums at 321 Ed Schmidt Boulevard, Hutto, Texas
v)  Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
w)  Discuss the acquisition of right-of-way for Corridor C.
x)  Discuss the acquisition of right-of-way for Corridor F.
y)  Discuss the acquisition of right-of-way for Corridor D.
z)  Discuss the acquisition of right-of-way for Southeast Corridor.
aa)  Discuss the acquisition of right-of-way for Reagan extension.
bb)  Discuss possible sale of County-owned 7.38 acres in Breakaway Park Subdivision.
B. Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss wastewater easements in Berry Springs Park
c) Discuss sale of County property on Ronald Reagan Blvd.
d) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
e) Potential governmental uses for 8th Street downtown parking lot 
f) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
g) Discuss property usage at Longhorn Junction
h) Discuss sale of excess 183A right of way to abutting property owner. 
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the San Gabriel River trail easements. 
F. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
No action was taken in Executive Session. 
 
68.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
n) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
o) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
p) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
q) Potential opioid litigation
r) Valerie Adams - EEOC Charge No. 450-2018-03807
s) Terry Ballard – EEOC Charge No. 451-2018-02074
t) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
u) Legal matters relating to Sunset Meadows Subdivision.
v) Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
w) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
No action was taken in Executive Session. 
 
69.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
70.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
71.
Deliberate the appointment, evaluation and employment of the Senior Director of the Williamson County Human Resources Department, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:43 P.M. ON TUESDAY, DECEMBER 4, 2018.
 
72.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
73.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
74.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
n) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
o) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
p) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
q) Potential opioid litigation
r) Valerie Adams - EEOC Charge No. 450-2018-03807
s) Terry Ballard – EEOC Charge No. 451-2018-02074
t) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
u) Legal matters relating to Sunset Meadows Subdivision.
v) Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
w) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
No action was taken on this item. 
 
75.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
76.
Comments from Commissioners.
There were no comments.
 
 
77.
1:30pm Discuss, consider and take appropriate action regarding capital improvement projects to include the projects and budgets for the 2013, 2014, 2015, 2017, 2018 and 2019 Capital Improvement Programs; the 2013 Park Bonds, and the 2015 Certificate of Obligation.
View Agenda Item
Those who addressed the Court:
First Assistant County Auditor Julie Kiley 
Technology Services Director of Enterprise Applications Alison Gleason
Justice of the Peace Precinct 3 Bill Gravell
County Supervision and Corrections Department (CSCD) Director Steve Morrison
Senior Director of Infrastructure Robert Daigh
Executive Director of Juvenile Services Scott Matthew
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To allocate funding in the amount $6,000.00 to P-516 for Precinct 4 Hutto Office Shell Finish Out, $7,000.00 to P-508 Sheriff's Office Lott Building Remodel and $6,918.95 to P-517 Purchase Additional Hutto Office Condominium to be funded from the proceeds of the sale of property in Hutto.


Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Other:
County Judge Dan A. Gattis (Absent)
________________________________________________
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a Capital Improvement Program Project for a not-to-exceed amount of $500,000.00 to convert the Justice of the Peace Precinct 4 to Odyssey.

Aye:
County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen
Attachments:
COMMISSIONERS’ COURT ADJOURNED AT 2:28 P.M. ON TUESDAY, DECEMBER 4, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 11th day of December, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk