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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
December 11, 2018


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:33 A.M. on TUESDAY, DECEMBER 11, 2018, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Dan A. Gattis
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Larry Madsen
Absent:
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
  • Brad Weems, County Clerk Criminal Division Supervisor
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve the Minutes of the December 4, 2018 meeting.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To authorize the payment of bills totaling $3,772,768.58 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Bill Kelberlau of Georgetown
Director of Veteran Services Donna Harrell
Kathy McCormack of Round Rock
Martin Byhower of Georgetown
Mary Ellen Kersch of Georgetown
Karen McBride of Georgetown
Billye Adams of Georgetown
Paula Pinto of Georgetown
Emily Northrop of Georgetown

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 13 )
 
5.
Discuss, consider and take appropriate action on a line item transfer for Technology Services
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Technology Services:

From/To Acct No. Description Amount
From 0100-0503-006303 Cradlepoint Lease Principal $3,953.15
To 0100-0503-006403 Cradlepoint Lease Interest $3,953.15

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

 
6.
Discuss, consider, and take appropriate action on a line item transfer for Facilities.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Facilities:

From/To Acct No. Description Amount
From 0100.0509.004810 Lawn Service $2,900.00
To 0100.0509.005003 Equipment > $5,000 $2,900.00

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

 
7.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
8.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including nine (9) Laptops and four (4) Desktops, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the disposal of various county assets through auction including (9) laptops and (4) desktops pursuant to Texas Local Government Code Section 263.152.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
9.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer including two (2) Dell Latitudes, two (2) Dell Docks, two (2) Bluetooth mice, two (2) HDMI-USB adapters, and two (2) VGA adapters, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the disposal of various county assets through inter-departmental transfer including (2) Dell Latitudes, (2) Dell Docks, (2) Bluetooth mice, (2) HDMI-USB adapters, and (2) VGA adapters pursuant to Texas Local Government Code Section 263.152.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
10.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer including two (2) Dell Latitudes, two (2) Dell Docks and two (2) Keyboards, pursuant to Tx. Local Gov't Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the disposal of various county assets through inter-departmental transfer including (2) Dell Latitudes, (2) Dell docks and (2) keyboards pursuant to Texas Local Government Code Section 263.152.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
11.
Discuss, consider and take any necessary action to approve order for interment by cremation of deceased (R. Zimmerman) who passed away in J.P., Pct. 1 of Williamson County, TX where there has been no inquest by the Justice of the Peace and the county has duty to inter, pursuant to Tex. Health & Safety Code § 711.002(e), and authorize Beck Funeral Home to move forward with interment.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order for interment by cremation of deceased, Rhonda L. Zimmerman, who passed away in Justice of the Peace Precinct 1 of Williamson County, TX where there has been no inquest by the Justice of the Peace and the County has duty to inter, pursuant to Texas Health & Safety Code Section 711.002(e) and to authorize Beck Funeral Home to move forward with interment.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
12.
Discuss, consider and take appropriate action on accepting Stop The Bleed training supplies from Capital Area Trauma Regional Advisory Council (CATRAC) .
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the acceptance of supplies from Capital Area Trauma Regional Advisory Council (CATRAC) for Stop The Bleed Training.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

 
13.

Discuss, consider, and take appropriate action on approval of the final plat for the Star Ranch Commercial Block A, Lot 2 subdivision - Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the Star Ranch Commercial Block A, Lot 2 subdivision - Precinct 4.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
REGULAR AGENDA
 
14.
Discuss, consider and take appropriate action on resolution acknowledging Larry Madsen's service to Williamson County as Commissioner of Precinct 4.
View Agenda Item
Those who addressed the Court:
City of Taylor Mayor Brandt Rydell 
Taylor City Manager Isaac Turner
Hutto Education Foundation Director Lizzy Samples 
Texas State Technical College Provost Edgar Padilla
Texas State Technical College Field Development Officer Michael Smith
Commissioner-Elect Precinct 4 Russ Boles
Senior Office Specialist Precinct 4 Julia Cooper
 

Motion by: County Judge Dan A. Gattis 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Resolution acknowledging Larry Madsen's service to Williamson County as Commissioner of Precinct 4.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Larry Madsen (Abstain)
Attachments:
 
15.
Hear presentation and discuss a proposal by the City of Georgetown to construct and maintain a wastewater interceptor line known as the “Berry Creek Interceptor Project” through Berry Springs Park and Preserve, a park owned and operated by Williamson County, Texas, as well as hear and discuss proposed restoration plans for the park.
View Agenda Item
Those who addressed the Court:
Assistant City Manager / General Manager Utilities of Georgetown Jim Briggs 
Walker Partners Project Manager Eric Nelson, P.G.
SWCA Environmental Specialist Steven Van Kampen-Lewis
Cambrian Environmental Owner Kembel White, Ph.D, P.G.
CEO and President of Sustainable Growth Texas Betsy Ross

No action was taken on this item.
Attachments:
 
16.
Discuss consider and take appropraite action on Annual Interpretation by Texas A&M AgriLife Extension Service
View Agenda Item
Those who addressed the Court:
Williamson County Family & Consumer Science County Extension Agent Chelsea Stevens
Williamson County 4H/Youth Development County Extension Agent Cassie Ferguson
Jarrell 4-H Kirsten Heselmeyer 
Liberty Hill 4-H April Smith
Jarrell FCCLA Aubrey Williams
Jarrell FFA Martin Aguado
Jarrell FFA Jareth Rosalez
Jarrell FFA Riley Hammett
Georgetown 4-H Luke Fowler
Leander/Cedar Park 4-H Kirsten O'Neal
Georgetown 4-H Eli Hwang
Taylor FFA Matilda Ridel
Granger FFA Macey Lopez
Granger FFA Juan Chavez
County Extension Agent Agriculture Tyler Coufal
Williamson County Farm Bureau President Bob Avant
County Treasurer and Board Member of the Williamson County Livestock Association Scott Heselmeyer
 
COMMISSIONERS' COURT RECESSED AT 12:15 P.M. ON TUESDAY, DECEMBER 11, 2018.
 
COMMISSIONERS’ COURT RECONVENED AT 12:25 P.M. ON TUESDAY, DECEMBER 11, 2018.
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 12:25 P.M. ON TUESDAY, DECEMBER 11, 2018.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:48 P.M. ON TUESDAY, DECEMBER 11, 2018.
 
17.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh advised 5 roads are still closed due to the rains and please do not drive through the barricades.  No action was taken on this item.
 
18.
Discuss, consider and take appropriate action on a Contract Amendment No. 3 to the Environmental On-Call contract between Williamson County and SWCA Environmental Consultants relating to the 2013 Road Bond and LTP Corridor Programs. Project: Varies by Work Authorization. Funding Source: Either Road Bonds or Corridor.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Contract Amendment No. 3 to the Environmental On-Call contract between Williamson County and SWCA Environmental Consultants relating to the 2013 Road Bond and Long Range Transportation Plan (LTP) Corridor Programs to be fund by either Road Bonds or Corridor.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
19.
Discuss, consider and take appropriate action on a Contract Amendment No. 5 to the SH 29 at D.B. Wood Road Improvements contract between Williamson County and Unintech Consulting Engineers, Inc. relating to the 2013 Road Bond Program. Project: P237. Funding Source: Road Bonds.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve Contract Amendment No. 5 to the State Highway (SH) 29 at D.B. Wood Road Improvements a contract between Williamson County and Unintech Consulting Engineers, Inc. relating to the 2013 Road Bond Program to be funded by Road Bond P-237.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
20.
Discuss, consider and take appropriate action on approving a 2019 CIP Budget Transfer to move $519,918.95 from 2019 CIP Non-Departmental (P507) to SO Lott Building Remodel (P508) of $7,000.00, Precinct 4 Hutto Office Shell Finish Out (P516) of $6,000, Additional Hutto Office Condo (P517) of $6,918.95 and JP4 Technology Upgrade (P523) of $500,000. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To approve a 2019 Capital Improvement Plan (CIP) Budget Transfer to move $519,918.95 from 2019 CIP Non-Departmental (P-507) to Sheriff's Office (SO) Lott Building Remodel (P-508) of $7,000.00, Precinct 4 Hutto Office Shell Finish Out (P-516) of $6,000.00, Additional Hutto Office Condominium (Condo) (P-517) of $6,918.95 and Justice of the Peace Precinct 4 (JP4) Technology Upgrade (P-523) of $500,000.00.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

 
21.
Discuss, consider and take appropriate action on acknowledging a potential conflict and request to consent to Nossaman LLP’s agreement to represent RR Campus, LP as to environmental issues relating to a real property development located in Williamson County and Travis County. 
View Agenda Item
This item was moved to Executive Session where no action was taken.  After reconvening from Executive Session, the Court took action on this item.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Larry Madsen 

Motion: To acknowledge a potential conflict and approve to consent to Nossaman LLP’s agreement to represent RR Campus, LP as to environmental issues relating to a real property development located in Williamson County and Travis County.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
Attachments:
 
22.
Discuss, consider and take appropriate action to replace Dan A. Gattis, County Judge, with Commissioner-Elect Russ Boles to the Capital Area Council of Governments (CAPCOG) General Assembly effective following the Executive Committee Meeting of CAPCOG on Wednesday, December 12th, 2018. 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve replacing County Judge Dan A. Gattis with Commissioner-Elect Russ Boles to the Capital Area Council of Governments (CAPCOG) General Assembly effective following the Executive Committee Meeting of CAPCOG on Wednesday, December 12, 2018.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

 
23.
Discuss and take appropriate action to approve the agreement for consolidation and maintenance of birth and death records for an efficient and uniform system between Williamson County Justice of the Peace Precinct 4 and the Williamson County Clerk and transfer the registrar duties effective January 1, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the agreement for consolidation and maintenance of birth and death records for an efficient and uniform system between Williamson County Justice of the Peace Precinct 4 and the Williamson County Clerk and transfer the registrar duties effective January 1, 2019.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
24.
Discuss, consider, and take approproate action on th approval of the Youth Mentoring Program Grant Resolution for Juvenile Services. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Youth Mentoring Program Grant Resolution for Juvenile Services.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
25.
Discuss, consider, and take appropriate action on the approval of the Vocational Training for Youth Program Resolution for Juvenile Services. 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Vocational Training for Youth Program Resolution for Juvenile Services.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
26.
Discuss, consider, and take appropriate action on the adoption of the Williamson County Interjurisdictional Wildfire Protection Plan and authorize the County Judge's signature to the plan along with the Emergency Management Coordinator and staff from the Texas A&M Forest Service to fully enact the plan.
View Agenda Item
Those who addressed the Court:
Director of Emergency Management Jarred Thomas
Texas A&M Forest Service Mitigation and Prevention Department Head Bruce Woods
Texas Forest Service Fire Chief and Associate Director Mark Stanford
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the adoption of the Williamson County Interjurisdictional Wildfire Protection Plan and to authorize the County Judge's signature to the plan along with the Emergency Management Coordinator and staff from the Texas A&M Forest Service to fully enact the plan.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
27.
Discuss, consider, and take appropriate action regarding termination of the Access Agreement between the Williamson County Sheriff's Office and Hit + Run Creative, Inc.
View Agenda Item
General Counsel to Commissioners' Court Hal C. Hawes and Sheriff's Office Chief Deputy Tim Ryle addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To terminate the Access Agreement between the WIlliamson County Sheriff's Office and Hit + Run Creative, Inc.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
28.
Discuss, consider and take any appropriate action regarding Amendment No. 1 to contract between Aramark Correctional Services, LLC and Williamson County to authorize slight price increase and provide jail inmate food service pursuant to Tex. Loc. Gov't Code 262.024 (a)(8) and 351.001.
View Agenda Item
General Counsel to Commissioners' Court Hal C. Hawes and Sheriff's Office Chief Deputy Tim Ryle addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Amendment No. 1 to the contract between Aramark Correctional Services, LLC and Williamson County to authorize a slight price increase and provide jail inmate food service pursuant to Texas Local Government Code Sections 262.024 (a)(8) and 351.001 with the exclusion of providing meals to County officers.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
29.
Discuss, consider and take appropraite action on an Interlocal Cooperation Contract with Texas Department of Public Safety.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.  No action was taken on this item.
Attachments:
 
30.
Discuss, consider and take appropriate action on establishing change drawers for Justice of the Peace Precinct 4 for a total of $300.00.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve establishing change drawers for Justice of the Peace Precinct 4 for a total of $300.00.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

 
31.
Discuss and take appropriate action on the Community Development Block Grant program's Consolidated Annual Performance and Evaluation Report (CAPER).
View Agenda Item
Community Development Administrator Sally Bardwell addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Consolidated Annual Performance and Evaluation Report (CAPER) for the Community Development Block Grant Program.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
32.
Discuss, consider and take appropriate action on increasing the budget on position control number 1793 by $5,065.39
View Agenda Item
This item was pulled from the Agenda.
 
33.
Discuss, consider and take appropriate action on adding an Education Manager position and reclassifying four existing positions to TCO IVs full-time positions in the 911 Communications Department (0581), as previously approved in the FY19 budget. 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: County Judge Dan A. Gattis 

Motion: To approve reclassifying 0163 Lieutenant to an Education Manager position and completing the Salary Study to return to the Agenda on January 22, 2018 for the final recommended salary and to reclassify the four existing positions to Telecom Officer (TCO) IVs full-time positions in the 911 Communications Department (0581), as previously approved in the Fiscal Year (FY) 2018-2019 budget.



Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
34.
Discuss, consider and take appropriate action on the Budget Policy document.
View Agenda Item
Budget Officer Ashlie Koenig addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To amend the Budget Policy document as presented.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Other:
County Judge Dan A. Gattis (Abstain)
Attachments:
 
35.
Discuss, consider and take appropriate action on creating a policy regarding line item transfers and contracts.
View Agenda Item
Those who addressed the Court:
Technology Services Director of Enterprise Application Alison Gleason
Customer Service Administrator for County Judge Wendy Coco
Budget Officer Ashlie Koenig
 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a concept for a policy regarding line item transfers and contracts.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

 
36.
Discuss, consider, and take appropriate action on ratifying service agreement in the amount of $76,775.42 between STR Constructors, LTD and Williamson County for Emergency Sewer Line Repairs for the Williamson County Jail, exempting this purchase agreement from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024.(a)(3), and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve ratifying a service agreement in the amount of $76,775.42 between STR Constructors, LTD and Williamson County for Emergency Sewer Line Repairs for the Williamson County Jail, exempting this purchase agreement from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024.(a)(3), and to authorize the execution of the agreement.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
37.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for FY19 Cross Culvert Replacements under IFB #1811-281.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Fiscal Year (FY) 2018-2019 Cross Culvert Replacements under Invitation for Bid (IFB) # 1811-281.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
38.
Discuss, consider and take appropriate action on approving the Services Contract between Williamson County and RHB Construction, Inc. to provide Concrete Work related to the Jail Renovation Project in the amount of $4,677.00 and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Services Contract between Williamson County and RHB Construction, Inc. to provide Concrete Work related to the Jail Renovation Project in the amount of $4,677.00 and to authorize the execution of the agreement.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
39.
Discuss, consider and take appropriate action on approving the Services Contract between Williamson County and Stanley Convergent Security Solutions, Inc. per the terms of BuyBoard Contract #493-15 to provide additional access controls solutions related to the Georgetown Annex Project in the amount of $87,414.10 and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Services Contract between Williamson County and Stanley Convergent Security Solutions, Inc. per the terms of BuyBoard Contract # 493-15 to provide additional access controls solutions related to the Georgetown Annex Project in the amount of $87,414.10 and to authorize the execution of the agreement.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
40.
Discuss, consider and take appropriate action on approving purchase for VMWare from Dell EMC, per quote #1025811320361.1  in the amount of $298,363.62 pursuant to DIR contract #DIR-TSO-3763.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the purchase for VMWare from Dell EMC, per quote # 1025811320361.1 in the amount of $298,363.62 pursuant to Department of Information Resources (DIR) contract # DIR-TSO-3763.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
41.
Discuss, consider, and take appropriate action on rejecting proposals for RFP #1810-269 Emergency Generator and Automatic Transfer Switch Preventive Maintenance, Repair and Rental Services and request that information related to competition be excepted pursuant to Texas Government Code 552.104 and authorize the Purchasing Agent to advertise and receive proposals under the new RFP #1812-283.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the rejection of proposals for Request for Purchase (RFP) # 1810-269 Emergency Generator and Automatic Transfer Switch Preventive Maintenance, Repair and Rental Services and request that information related to competition be excepted pursuant to Texas Government Code 552.104 and to authorize the Purchasing Agent to advertise and receive proposals under the new RFP #1812-283.

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

Attachments:
 
42.
Discuss, consider and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Facilities Department.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Facilities Department:

From/To Acct No. Description Amount
0100.0000.364100 Insurance Reimbursements $5,774.37

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

 
43.
Discuss, consider, and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for Facilities.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Larry Madsen 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for Facilities:

From/To Acct No. Description Amount
0100.0509.004541 Vehicle Repairs & Maintenance $5,774.37

Aye:

County Judge Dan A. Gattis
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Larry Madsen

 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 1:46 P.M. ON TUESDAY, DECEMBER 11, 2018.
 
44.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss North Woods Road District.
c) Project Amazon
d) Wolf Lakes
e) Project Capstone
f) Project Dalton House
g) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
h) Project Deliver
View Agenda Item
No action was taken in Executive Session. 
 
45.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
c) Discuss the acquisition of real property for CR 176 at RM 2243
d) Discuss the acquisition of real property: CR 101
e) Discuss the acquisition of real property: CR 200
f) Discuss the acquisition of real property for CR 278 at Bagdad Rd.
g) Discuss the acquisition of real property for SH 29 LTP.
h) Discuss the acquisition of real property for County Facilities.
i) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
j) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
k) Discuss the acquisition of real property for CR 278 @ Bagdad Rd.
l) Discuss the acquisition of real property for Seward Junction SE Loop. 
m) Discuss the acquisition of real property for SH 29 @ DB Wood.
n) Discuss the acquisition of real property for Hairy Man Rd. 
o) Discuss the acquisition of real property for SW Bypass.
p) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
q) Discuss the aquisition of real property for CR 111.
r) Discuss the acquisition of real property for Corridor H
s) Discuss an Interlocal Agreement with the City of Hutto regarding CR 163.
t) Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
u) Discuss the acquisition of Office Condominiums at 321 Ed Schmidt Boulevard, Hutto, Texas
v) Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
w) Discuss the acquisition of right-of-way for Corridor C.
x) Discuss the acquisition of right-of-way for Corridor F.
y) Discuss the acquisition of right-of-way for Corridor D.
z) Discuss the acquisition of right-of-way for Southeast Corridor.
aa) Discuss the acquisition of right-of-way for Reagan extension.
bb) Discuss possible sale of County-owned 7.38 acres in Breakaway Park Subdivision.
B. Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss wastewater easements in Berry Springs Park
c) Discuss sale of County property on Ronald Reagan Blvd.
d) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
e) Potential governmental uses for 8th Street downtown parking lot 
f) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
g) Discuss property usage at Longhorn Junction
h) Discuss sale of excess 183A right of way to abutting property owner. 
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the San Gabriel River trail easements. 
F. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
No action was taken in Executive Session. 
 
46.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
n) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
o) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
p) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
q) Potential opioid litigation
r) Valerie Adams - EEOC Charge No. 450-2018-03807
s) Terry Ballard – EEOC Charge No. 451-2018-02074
t) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
u) Legal matters relating to Sunset Meadows Subdivision.
v) Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
w) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
No action was taken in Executive Session. 
 
47.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
48.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
49.
Deliberate the appointment, evaluation and employment of the Senior Director of the Williamson County Human Resources Department, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 3:37 P.M. ON TUESDAY, DECEMBER 11, 2018.
 
50.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
51.
Discuss and take appropriate action concering real estate.
No action was taken on this item. 
 
52.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
n) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
o) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
p) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
q) Potential opioid litigation
r) Valerie Adams - EEOC Charge No. 450-2018-03807
s) Terry Ballard – EEOC Charge No. 451-2018-02074
t) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
u) Legal matters relating to Sunset Meadows Subdivision.
v) Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
w) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
No action was taken on this item. 
 
53.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
54.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT  3:38 P.M. ON TUESDAY, DECEMBER 11, 2018.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 18th day of December, 2018.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk