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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
January 8, 2019


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:32 A.M. on TUESDAY, JANUARY 8, 2019, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • County Clerk Nancy E. Rister
Absent:
  • Commissioner Precinct 4 Russ Boles
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Minutes of the January 1, 2019 meeting.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
First Assistant County Auditor Julie Kiley addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the payment of bills totaling $3,163,544.14 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Paulo Pinto of Georgetown
Jim Dillon of Liberty Hill

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 19)
 
5.
Discuss, consider and take appropriate action on a line item transfer for various departments to cover work comp charges for 2019-2020.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve line item transfers for various departments to cover Workers' Compensation charges for Fiscal Year (FY) 2018-2019.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
6.
Discuss, consider and take appropriate action on approving compensation changes, position title changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
7.
Discuss, consider and take appropriate action on approving property tax collections for the month of November 2018 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve property tax collections for the month of November 2018 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
8.
Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of November 2018 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve property tax refunds over $2,500.00 for the month of November 2018 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
9.
Discuss, consider and take appropriate action on the Appointment of Geoffrey Freeman to serve as Assistant Veteran Service Officer for Williamson County Veteran services, as required by Texas Government Code Chapter 434.033.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To appoint Geoffrey Freeman to serve as Assistant Veteran Service Officer, as required by Texas Government Code Chapter 434.033.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
10.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for CR 176 at RM 2243, under IFB # 1901-285.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for County Road (CR) 176 at Ranch to Market (RM) 2243, under Invitation for Bid (IFB) # 1901-285.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
11.
Discuss, consider and take appropriate action to accept a donation of (30) First Aid Kits and (30) Tourniquets for the Sheriff's Office from Marilie Walker.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To accept a donation of (30) First Aid Kits and (30) Tourniquets for the Sheriff's Office from Marilie Walker.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
 
12.
Discuss, consider, and take appropriate action on approving the Price Quotations between GT Distributors, INC and Williamson County for Uniforms in the amount of $54,800.00 pursuant to Buyboard contract # 507-16 and authorizing the purchase.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the price quotations between GT Distributors, Inc and Williamson County for uniforms in the amount of $54,800.00 pursuant to Buyboard Contract # 507-16 and to authorize the purchase.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
13.
Discuss, consider and take appropriate action on authorizing a blanket purchase order for fuel for the Williamson County Sheriff's Office in the amount of $150,000, to Fuelman per TCPN contract #R161501 pricing.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize a blanket purchase order for fuel for the Williamson County Sheriff's Office in the amount of $150,000.00, to Fuelman per The Cooperative Purchasing Network (TCPN) Contract # R161501 pricing for the 2nd quarter (Jan 2019-Mar 2019) of the Fiscal Year.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
 
14.
Discuss, consider, and take any appropriate action to receive and approve MOU between ESD #3-#4 and Williamson County pertaining to fire code, inspections, investigations and related matters to support the operations of the Williamson County Fire Marshal’s Office (form previously approved on 12/18/18, agenda #60).
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To receive and approve Memorandum of Understanding (MOU) between Emergency Services Department (ESD) #3-#4 and Williamson County pertaining to fire code, inspections, investigations and related matters to support the operations of the Williamson County Fire Marshal’s Office (form previously approved on 12/18/18, Agenda #60).

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
15.
Acknowledge and enter into the official minutes the hiring of employees from newly Elected Officials of Williamson County to be effective January 1, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To acknowledge and enter into the official Minutes the hiring of employees from newly Elected Officials of Williamson County to be effective January 1, 2019.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
16.
Discuss, consider and take appropriate action on a request to increase the budgeted salary amount for various departments and positions noted in the attached list. These increases will be funded using excess salary funds in the current approved budget and will be effective as of January 1, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve an increase to the budgeted salary amount for various departments and positions noted in the attached list. These increases will be funded using excess salary funds in the current approved budget and will be effective as of January 1, 2019.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
17.
Discuss, consider and take appropriate action on accepting and approving a report on the Georgetown Annex Project; Change Order # 22 in the amount of $27,524.49 to approve funding from within the existing contract for additional HVAC, drywall, flooring, hardware and electrical scopes of work, which was executed by Dale Butler, Williamson County Facilities Director, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. This change order is being funded by the Construction Managers Contingency. 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To acknowledge a report on the Georgetown Annex Project and approve Change Order # 22 in the amount of $27,524.49 to approve funding from within the existing contract for additional Heating, Ventilation, and Air Conditioning (HVAC), drywall, flooring, hardware and electrical scopes of work, which was executed by Williamson County Facilities Director Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by the Construction Managers Contingency.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
18.
Discuss, consider, and take appropriate action on approving the proposal #12731-4-0 between Knight Security Systems and Williamson County for CP Annex Cameras, Panic Alarm and Installation in the amount of $37,419.51 pursuant to DIR contract number DIR-TSO-3430 and authorizing the purchase.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Proposal # 12731-4-0 between Knight Security Systems and Williamson County for CP Annex Cameras, Panic Alarm and Installation in the amount of $37,419.51 pursuant to Department of Information Resources (DIR) Contract # DIR-TSO-3430 and to authorize the purchase.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
19.
Discuss, consider and take appropriate action on awarding IFB # 1810-268 Fall 2018 Fog Seal (Cimarron Hills) to the lowest responsive bidder Alpha Paving Industries, LLC and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To award Invitation for Bid (IFB) # 1810-268 Fall 2018 Fog Seal (Cimarron Hills) to the lowest responsive bidder Alpha Paving Industries, LLC and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
REGULAR AGENDA
 
20.
Discuss, consider and take appropriate action on approving the creation of one (1) new fulltime Specialty Court Coordinator position and elimination of two (2) Parttime Court Coordinator 1 positions #9933 and #9934, needed to coorindinate and oversee the specialty court dockets in County Court at Law 2.
View Agenda Item
County Court at Law #2 Judge Laura Barker addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the creation of (1) new full-time Specialty Court Coordinator position and eliminate (2) Part-time Court Coordinator 1 positions #9933 and #9934, needed to coordinate and oversee the specialty court dockets in County Court at Law 2.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
21.
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
View Agenda Item
Senior Director of Infrastructure Robert Daigh invited the Public to attend a ribbon cutting for:
Interstate Highway (IH) 35 and County Road (CR) 3406 crossing
2:00 P.M.
Friday, January 11, 2019
Denny's parking lot 
2700 North IH 35, Round Rock,  78681
 
22.
Discuss and consider Rules of Procedure, Conduct, and Decorum at Meetings of the Commissioners Court of Williamson County, Texas.
View Agenda Item
No action was taken on this item.
 
23.
Discuss, consider and take appropriate action on appointing Judge Gravell to the Texas Conference of Urban Counties Policy Committee for 2018-19.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To appoint Judge Gravell to the Texas Conference of Urban Counties Policy Committee for Fiscal Year 2018-2019.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
24.
Discuss, consider and take appropriate action on a Cooperation with Civilian Law Enforcement Officials Agreement between Williamson County Sheriff's Office and Department of Navy not exceed $4,800.00 for the term of 1 year from the date of execution and authorize Commander Tony Carter to execute same on behalf of the Sheriff's Office.
View Agenda Item
Sheriff's Office Chief Deputy Tim Ryle addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Cooperation with Civilian Law Enforcement Officials Agreement between Williamson County Sheriff's Office and Department of Navy not exceed $4,800.00 for the term of 1 year from the date of execution and to authorize Commander Tony Carter to execute same on behalf of the Sheriff's Office.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
25.
Discuss, consider and take appropriate action to authorize the Williamson County Sheriff's Office to apply for the Texas Department of Transportation (TXDOT) FY2020 Selective Traffic Enforcement Program (STEP) Comprehensive Grant.
View Agenda Item
Sheriff's Office Chief Deputy Tim Ryle addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the Williamson County Sheriff's Office to apply for the Texas Department of Transportation (TXDOT) Fiscal Year (FY) 2020 Selective Traffic Enforcement Program (STEP) Comprehensive Grant.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
 
26.
Discuss, consider, and take appropriate action on approving an agreement between Williamson County and Tyler Technologies, Inc. for Data Extraction in the amount of $5,650.00, exempting this purchase/agreement from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024(a)(7)(A), and authorizing the execution of the agreement.
View Agenda Item
Senior Director of Technology Services Jay Schade addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an agreement between Williamson County and Tyler Technologies, Inc. for Data Extraction in the amount of $5,650.00, exempting this purchase/agreement from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024(a)(7)(A) and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
27.
Discuss, consider and take appropriate action on approving purchase for ServiceNow Management from Carahsoft, per quote #12246685, in the amount of $65,163.00 per GSA Schedule No: GS-35F-119Y.
View Agenda Item
Senior Director of Technology Services Jay Schade addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the purchase for ServiceNow Management from Carahsoft, per quote # 12246685, in the amount of $65,163.00 per General Services Administration (GSA) Schedule No: GS-35F-0119Y.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
28.
Discuss, consider, and take appropriate action on approving an agreement between Williamson County and Tyler Technologies, Inc. for Data Conversion Services for Justice of the Peace Precinct #4 in the amount of $456,251.00, exempting this purchase/agreement from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024(a)(7)(A), and authorizing the execution of the agreement.
View Agenda Item
Senior Director of Technology Services Jay Schade addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an agreement between Williamson County and Tyler Technologies, Inc. for Data Conversion Services for Justice of the Peace Precinct 4 in the amount of $456,251.00, exempting this purchase/agreement from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024(a)(7)(A) and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
29.
Discuss, consider, and take appropriate action on authorizing approval of service agreement for Extended Protection Monitoring Services between Williamson County and ADT Protection 1, for a reoccurring monthly service charge of $50.00, ($25 per building),  per agreements #890449341 and #890449371, and authorizing execution of the agreements.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve service agreements for Extended Protection Monitoring Services between Williamson County and ADT Protection 1, for a reoccurring monthly service charge of $50.00, ($25 per building), per agreements # 890449341 and # 890449371 and to authorize the execution of the agreements.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
30.
Discuss, consider and take appropriate action on approving the Professional Services Agreement between Williamson County and Balcones Geotechnical, LLC. to provide Geotechnical Engineering Services for theInner Loop Carport & Justice Center Server Room Projects and authorizing execution of the agreement.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Professional Services Agreement between Williamson County and Balcones Geotechnical, LLC to provide Geotechnical Engineering Services for the Inner Loop Carport & Justice Center Server Room Projects and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
31.
Discuss, consider and take appropriate action on Work Authorization No 1 in the amount of $10,000.00 to expire September 30, 2019 under Williamson County Contract for Engineering Services between Balcones Geotechnical, LLC and Williamson County dated January 8, 2019 for Geotechnical Engineering Services - Justice Center Server Room.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Work Authorization No. 1 in the amount of $10,000.00 to expire September 30, 2019 under Williamson County Contract for Engineering Services between Balcones Geotechnical, LLC and Williamson County dated January 8, 2019 for Geotechnical Engineering Services - Justice Center Server Room.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
32.
Discuss, consider and take appropriate action on approving the Professional Services Agreement between Williamson County and Raba Kistner, Inc. to provide Construction Phase Material Testing & Inspection for the Brushy Creek Regional Trail Project and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Professional Services Agreement between Williamson County and Raba Kistner, Inc. to provide Construction Phase Material Testing & Inspection for the Brushy Creek Regional Trail Project and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
33.
Discuss, consider and take appropriate action on Work Authorization No 1 in the amount of $10,000.00 to expire on September 30, 2019 under Williamson County Contract for Engineering Services between Raba Kistner, Inc. and Williamson County dated January 8, 2019 for Construction Phase Material Testing and Inspection - Brushy Creek Regional Trail.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Work Authorization No. 1 in the amount of $10,000.00 to expire on September 30, 2019 under Williamson County Contract for Engineering Services between Raba Kistner, Inc. and Williamson County dated January 8, 2019 for Construction Phase Material Testing and Inspection - Brushy Creek Regional Trail.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
34.
Discuss, consider and take appropriate action on a proposed variance to the County's OSSF Order.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a proposed variance to the County On-side Sewage Facilities (OSSF) Order.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
35.
Discuss, consider and take appropriate action on approving the Services Contract between Williamson County and Brit-Tex Plastering Company, LP to provide plaster repair services at the Historic Courthouse and authorizing execution of the contract.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Services Contract between Williamson County and Brit-Tex Plastering Company, LP to provide plaster repair services at the Historic Courthouse and to authorize the execution of the contract.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
36.
Discuss, consider and take appropriate action on a real estate contract with One Way Baptist Church, Inc. for right of way needed on the Hairy Man Rd. project (Parcel S1). Funding Source: Road Bonds P284
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Real Estate Contract with One Way Baptist Church, Inc. for right-of-way needed on the Hairy Man Road (Rd.) Project (Parcel S1) to be funded by Road Bond P-284.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
37.
Discuss, consider and take appropriate action on a real estate contract with Ernest and Donna Vidaure for right of way needed on CR 314 (Parcel N4). Funding Source: Road Bonds P485
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Real Estate Contract with Ernest Vidaure and Donna Vidaure a/k/a Donna L. Vidaure for the right-of-way needed on County Road (CR) 314 (Parcel N4) to be funded by Road Bond P-485.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
38.
Discuss, consider and take any appropriate action to approve Interlocal Contract with the Texas Department of Public Safety for administrative support of operations in Williamson County.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an Interlocal Contract with the Texas Department of Public Safety for administrative support of operations in Williamson County.

Aye:
County Judge Bill Gravell

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:17 A.M. ON TUESDAY, JANUARY 8, 2019.
 
39.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
c) Discuss the acquisition of real property for CR 176 at RM 2243
d) Discuss the acquisition of real property: CR 101
e) Discuss the acquisition of real property: CR 200
f) Discuss the acquisition of real property for CR 278 at Bagdad Rd.
g) Discuss the acquisition of real property for SH 29 LTP.
h) Discuss the acquisition of real property for County Facilities.
i) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
j) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
k) Discuss the acquisition of real property for CR 314.
l) Discuss the acquisition of real property for Seward Junction SE Loop. 
m) Discuss the acquisition of real property for SH 29 @ DB Wood.
n) Discuss the acquisition of real property for Hairy Man Rd. 
o) Discuss the acquisition of real property for SW Bypass.
p) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
q) Discuss the aquisition of real property for CR 111.
r) Discuss the acquisition of real property for Corridor H
s) Discuss an Interlocal Agreement with the City of Hutto regarding CR 163.
t) Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
u) Discuss the acquisition of Office Condominiums at 321 Ed Schmidt Boulevard, Hutto, Texas
        v)      Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
        w)      Discuss the acquisition of right-of-way for Corridor C.
        x)      Discuss the acquisition of right-of-way for Corridor F.
        y)      Discuss the acquisition of right-of-way for Corridor D.
        z)      Discuss the acquisition of right-of-way for Southeast Corridor.
        aa)     Discuss the acquisition of right-of-way for Reagan extension.
        bb)     Discuss possible sale of County-owned 7.38 acres in Breakaway Park Subdivision.
B. Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss wastewater easements in Berry Springs Park
c) Discuss sale of County property on Ronald Reagan Blvd.
d) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
e) Potential governmental uses for 8th Street downtown parking lot 
f) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
g) Discuss property usage at Longhorn Junction
h) Discuss sale of excess 183A right of way to abutting property owner. 
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the San Gabriel River trail easements. 
F. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
No action was taken in Executive Session. 
 
 
40.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss North Woods Road District.
c) Project Amazon
d) Wolf Lakes
e) Project Capstone
f) Project Dalton House
g) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
h) Project Deliver
View Agenda Item
No action was taken in Executive Session. 
 
 
41.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
n) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
o) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
p) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
q) Potential opioid litigation
r) Valerie Adams - EEOC Charge No. 450-2018-03807
s) Terry Ballard – EEOC Charge No. 451-2018-02074
t) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
u) Legal matters relating to Sunset Meadows Subdivision.
v) Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
w) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
x) Case No. 2SC-18-0436; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the Small Claims Court, Precinct Two of Williamson County, Texas.
No action was taken in Executive Session. 
 
 
42.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
 
43.
Discuss the deployment or specific occasions for implementation of security personnel or devices in relation to the Williamson County Justice Center (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session. 
 
 
44.
Deliberate the appointment, evaluation and employment of the Senior Director of the Williamson County Human Resources Department, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
No action was taken in Executive Session. 
 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:47 A.M. ON TUESDAY, JANUARY 8, 2019.
 
45.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
46.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
47.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
g) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
h) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
i) Berry Springs Park and Preserve pipeline
j) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
k) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
l) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
m) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
n) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
o) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
p) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
q) Potential opioid litigation
r) Valerie Adams - EEOC Charge No. 450-2018-03807
s) Terry Ballard – EEOC Charge No. 451-2018-02074
t) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
u) Legal matters relating to Sunset Meadows Subdivision.
v) Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
w) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
x) Case No. 2SC-18-0436; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the Small Claims Court, Precinct Two of Williamson County, Texas.
No action was taken on this item. 
 
48.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
49.
Comments from Commissioners.
Commissioner Covey wanted to make note of the 5th Annual Texas Conservation Symposium hosted by Southwestern University and Williamson County Conservation Foundation on January 10th and 11th at Olin Hall, Southwestern University, 1001 East University Avenue, Georgetown, Texas  78626.
COMMISSIONERS’ COURT ADJOURNED AT  11:48 A.M. ON TUESDAY, JANUARY 8, 2019.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 15th day of January, 2019.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk