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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
January 15, 2019


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:35 A.M. on TUESDAY, JANUARY 15, 2019, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • County Clerk Nancy E. Rister
Absent:
  • County Judge Bill Gravell
  • Commissioner Precinct 4 Russ Boles
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Minutes from the January 8, 2019 meeting.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
First Assistant County Auditor Julie Kiley addressed the Court. 
 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the payment of bills totaling $4,131,822.89 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
4.
Citizen comments.
Opportunities for Williamson and Burnet Counties Grants and Development Director Lauren McAndrews addressed the Court.

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 23)
 
5.
Discuss, consider and take appropriate action on a line item transfer for the All District Courts department.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the All District Courts Department:

From/To Acct No. Description Amount
From 0100-0435-004121 All District Courts / Expert Witness $954.21
To 0100-0435-004010 All District Courts / Visiting Judge $954.21

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
 
6.
Discuss, consider and take appropriate action acknowledging line item transfers of $500.00 of less completed by the County Auditor during October - December 2018 (FY19 - 1st Quarter).
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To acknowledge line item transfers of $500.00 or less completed by the County Auditor during October - December 2018 first quarter Fiscal Year (FY) 2018-2019.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
7.
Discuss, consider and take appropriate action on a line item transfer for Road and Bridge.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Road and Bridge:

From/To Acct No. Description Amount
To 0200-0210-002050 Workers' Compensation $11,500.00
From 0200-0210-005711 Heavy Equipment >$5000 $11,500.00

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
 
8.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
9.
Discuss, consider, and take appropriate action on approval of the preliminary plat for the Bailey Park subdivision - Precinct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the preliminary plat for the Bailey Park subdivision - Precinct 3.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
10.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive competitive sealed proposals for Williamson County Jail Renovations FY19 under RFCSP #1901-286.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the Purchasing Agent to advertise and receive competitive sealed proposals for Williamson County Jail Renovations Fiscal Year (FY) 2018-2019 under Request for Competitive Sealed Proposal (RFCSP) #1901-286.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
11.
Discuss, consider and take appropriate action on a Release of Lien relating to a Note and Deed of Trust executed by Felipe Hernandez-Ramirez and Bianca Hernandez securing the payment of one certain note payable to Williamson County, Texas relating to Lot 2, Block B, Dalrymples Addition to the City of Georgetown, Williamson County, Texas, according to the map or plat thereof recorded in Volume 20, Page 619, Deed Records of Williamson County, Texas.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Release of Lien relating to a Note and Deed of Trust executed by Felipe Hernandez-Ramirez and Bianca Hernandez securing the payment of one certain note payable to Williamson County, Texas relating to Lot 2, Block B, Dalrymples Addition to the City of Georgetown, Williamson County, Texas, according to the map or plat thereof recorded in Volume 20, Page 619, Deed Records of Williamson County, Texas.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
12.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including one (1) laptop and one (1) desktop, pursuant to Tx. Local Gov’t Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the disposal of various county assets through auction including one (1) laptop and one (1) desktop, pursuant to Texas Local Government Code Section 263.152.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
13.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Auction for the period of 12/20/18 through 1/10/19.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To acknowledge the Purchasing Departments monthly report of asset dispositions through auction for the period of January 20, 2018 through January 10, 2019.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
14.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Inter-departmental Transfer for the period of 12/20/18 through 1/9/19.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To acknowledge the Purchasing Departments monthly report of asset dispositions through inter-departmental transfer for the period of December 20, 2018 through January 9, 2019.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
15.
Discuss, consider and take appropriate action on donation of 6x12 enclosed cargo trailer from Sally King for Constable Precinct One office.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the acceptance of a donation to the Office of Constable Precinct 1 for a 6x12 enclosed cargo trailer from Sally King.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
16.
Discuss, consider and take appropriate action on appointing John Lenz, Macklyn Sherrod and Adam Bryant to the ESD #1 Board for a two year term begining on January 1, 2019 through December 31, 2020.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To appoint John Lenz, Macklyn Sherrod and Adam Bryant to the Emergency Services Department (ESD) #1 Board for a two year term beginning January 1, 2019 and ending December 31, 2020.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
17.
Discuss, consider and take appropriate action on approving Shelley Franklin as the Texas A&M AgriLife Extension Service - Natural Resource Agent.
View Agenda Item
This item was moved to the Regular Agenda.

District Extension Administrator with Texas A&M AgriLife Extension Service for District 8 Donald Kelm and Texas A&M AgriLife Extension Service - Natural Resource Agent Shelley Franklin addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Shelley Franklin as the Texas A&M AgriLife Extension Service - Natural Resource Agent.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
 
18.
Discuss, consider, and take appropriate action on approving the service contract between Stanley Convergent Security and Williamson County for Access Control System Upgrade at Inner Loop Annex in the not-to-exceed amount of $11,97.62 pursuant to BuyBoard contract #574-18 and authorizing the purchase.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the service contract between Stanley Convergent Security and Williamson County for Access Control System Upgrade at Inner Loop Annex in the not-to-exceed amount of $11,97.62 pursuant to BuyBoard Contract # 574-18 and to authorize the purchase with a correction from "$11,97.62" to "$11,937.62".

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
19.
Discuss, consider, and take appropriate action on awarding RFP #1812-283 Emergency Generator and Automatic Transfer Switch Preventive Maintenance, Repair and Rental Services to the lowest responsive proposer, Austin Generator Service pursuant to their submitted response and the terms and conditions listed in the RFP.
 
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To award Request for Proposal (RFP) # 1812-283 Emergency Generator and Automatic Transfer Switch Preventive Maintenance, Repair and Rental Services to the lowest responsive proposer, Austin Generator Service pursuant to their submitted response and the terms and conditions listed in the RFP.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
20.
Discuss, consider and take appropriate action on approving the purchase of three (3) Chevrolet Tahoes in the amount of $146,463.00 from Holiday Chevrolet per Tarrant County Cooperative Contract #2019-014 to support the operations of Williamson County Sheriff's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the purchase of (3) Chevrolet Tahoes in the amount of $146,463.00 from Holiday Chevrolet per Tarrant County Cooperative Contract # 2019-014 to support the operations of Williamson County Sheriff's Office.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
21.
Discuss, consider and take appropriate action on approving two Interlocal Agreements between Liberty County and Williamson County for the sale of two surplus patrol vehicles in accordance with TX Local Gov't Code 263.152 (a) (1).
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve two Interlocal Agreements between Liberty County and Williamson County for the sale of two surplus patrol vehicles in accordance with Texas Local Government Code Section 263.152(a)(1).

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
22.
Discuss, consider, and take appropriate action on approving  proposal #12862-1-0 between Knight Security Systems and Williamson County for CP Annex Cameras, Panic Alarm and Installation in the amount of $42,165.48 pursuant to DIR contract #DIR-TSO-3430 and authorizing the purchase.
 
View Agenda Item
Purchasing Agent/Director Randy Barker addressed the Court.

This item was pulled from the Agenda.
Attachments:
 
23.
Discuss, consider and take appropriate action authorizing the County Judge to execute the General and No Litigation Certificate of Williamson County relating to the Capital Area Housing Finance Corporation’s Multifamily Housing Revenue Bonds (Mission Trail at El Camino Real Apartments) Series 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the County Judge to execute the General and No Litigation Certificate of Williamson County relating to the Capital Area Housing Finance Corporation’s Multifamily Housing Revenue Bonds (Mission Trail at El Camino Real Apartments) Series 2019.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
REGULAR AGENDA
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 10:00 A.M. ON TUESDAY, JANUARY 15, 2019.
 
24.
10:00 Conduct public hearing relating to a request from various departments to increase the budgeted salary amount for position noted in the attached list and discuss (1) the reason for the payment in excess of the budgeted amount is being offered to the employee, including the public purpose that will be served by making the excess payment; and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment.  These increases will be funded using excess salary funds in the current approved budget.
View Agenda Item
There were no comments. No action was taken on this item.
Attachments:
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 10:00 A.M. ON TUESDAY, JANUARY 15, 2019.
 
25.
Discuss, consider and take appropriate action on a request to increase the budgeted salary amount for various departments and positions noted in the attached list. These increases will be funded using excess salary funds in the current approved budget.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an increase to the budgeted salary amount for various departments and positions noted in the attached list. These increases will be funded using excess salary funds in the current approved budget.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
______________________________________________________
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the budgeted salary amount for the District Clerk's Office for the positions noted in the attached list. These increases will be funded using excess salary funds in the current approved budget.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
26.
Receive and acknowledge the January 2019 Construction Summary Report and PowerPoint Presentation for the Road Bond Program.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
Attachments:
 
27.
Receive updates on the Department of Infrastructure projects and issues.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 
28.
Discuss, consider and take appropriate action on Contract Amendment No 1 under Williamson County Contract for Engineering Services between Balcones Geotechnical, LLC and Williamson County dated December 1, 2016 for Geotechnical Engineering for Williamson County Regional Animal Shelter.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Contract Amendment No. 1 under a Williamson County contract for Engineering Services between Balcones Geotechnical, LLC and Williamson County dated December 1, 2016 for Geotechnical Engineering for Williamson County Regional Animal Shelter.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
29.
Discuss, consider and take appropriate action on Supplemental Work Authorization No 2 under Williamson County Contract between Balcones Geotechnical and Williamson County dated December 1, 2016 for Geotechnical Engineering for the Williamson County Regional Animal Shelter.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Supplemental Work Authorization No. 2 under a Williamson County contract between Balcones Geotechnical and Williamson County dated December 1, 2016 for Geotechnical Engineering for the Williamson County Regional Animal Shelter.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
30.
Discuss, consider and take appropriate action on approving a 2006 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $2,801,783.28 to RM 620 Phase 2 (P235) from 2006 Road Non-Departmental (P156) of $800,892.21 and RM 620/Rail Road Bridge (P264) of $2,000,891.07 and to move $2,913,677.81 to SH 29 Bypass/Inner Loop Phase I (P453) from SH 195 ROW (P149) of $796,266.87 and 2006 Road Non-Departmental (P156) of $2,117,410.94. Also, to move $43,877.86 from 2006 Road Non-Departmental (P156) to SH 29 Bypass/Inner Loop (P243).
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a 2006 Road Bond Budget Transfer per Road Bond Manager Mike Weaver to move $2,801,783.28 to Ranch to Market (RM) 620 Phase 2 (P-235) from 2006 Road Non-Departmental (P-156) of $800,892.21 and RM 620/Rail Road Bridge (P-264) of $2,000,891.07 and to move $2,913,677.81 to State Highway (SH) 29 Bypass/Inner Loop Phase I (P-453) from SH 195 Right-of-Way (ROW) (P-149) of $796,266.87 and 2006 Road Non-Departmental (P-156) of $2,117,410.94. Also, to move $43,877.86 from 2006 Road Non-Departmental (P-156) to SH 29 Bypass/Inner Loop (P-243).

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
31.
Discuss, consider and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $1,500,000 from 2013 Road Non-Departmental (P290) to Chandler Road Extension (P294). 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a 2013 Road Bond Budget Transfer per Road Bond Manager Mike Weaver to move $1,500,000.00 from 2013 Road Non-Departmental (P-290) to Chandler Road Extension (P-294).

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
32.
Discuss, consider, and take appropriate action regarding a Notice of Intent (NOI) for Stormwater Discharges associated with the Construction Activity under TPDES General Permit (TXR150000) for North Mays Extension, a Road Bond project in Commissioner Pct 1.  Project: P224  Funding Source: Road Bond.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Notice of Intent (NOI) for Stormwater Discharges associated with the Construction Activity under Texas Pollutant Discharge Elimination System (TPDES) General Permit (TXR150000) for North Mays Extension, a Road Bond Project in Precinct 1 to be funded by Road Bond P-224.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
33.
Discuss, consider and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $5,759,338.95 to 2013 Road Non-Departmental (P290) from RM 620 Phase 2 (P235) of $2,801,783.28, SH 29 Bypass/Inner Loop (P243) of $43,877.86 and SH 29 Bypass/Inner Loop Phase I (P453) of $2,913,677.81.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a 2013 Road Bond Budget Transfer per Road Bond Manager Mike Weaver to move $5,759,338.95 to 2013 Road Non-Departmental (P-290) from Ranch to Market (RM) 620 Phase 2 (P-235) of $2,801,783.28, State Highway (SH) 29 Bypass/Inner Loop (P-243) of $43,877.86 and SH 29 Bypass/Inner Loop Phase I (P-453) of $2,913,677.81.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
34.
Discuss, consider, and take appropriate action on exempting Stanard & Associates from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024.(3), as the sole provider of Physical Fitness Testing for the Williamson County Sheriff’s Office in the not-to-exceed amount of $47,000 and authorizing the execution of the agreement.
View Agenda Item
Sheriff's Office Chief Deputy Tim Ryle addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve exempting Stanard & Associates from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024.(3), as the sole provider of Physical Fitness Testing for the Williamson County Sheriff’s Office in the not-to-exceed amount of $47,000.00 and to authorize the execution of the agreement.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
35.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Mobile Outreach Team.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Mobile Outreach Team:

From/To Acct No. Description Amount
0100.0000.333220 Payments From Other Entities $400.00

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
 
36.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Mobile Outreach Team.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Mobile Outreach Team:

From/To Acct No. Description Amount
0100.0341.001920 Medical School Stipend $316.00
0100.0341.002010 FICA $24.16
0100.0341.002020 Retirement $15.80
0100.0341.002050 Workers' Compensation $44.04

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
 
37.
Discuss, consider and take appropriate action on a real estate contract with Jeff and Brandi Coombes for right of way needed on CR 314 (Parcel N5). Funding Source: Road & Bridge P485.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Real Estate Contract with Jeff Coombes and Brandi Coombes for right-of-way needed on County Road (CR) 314 (Parcel N5) to be funded by Road & Bridge P-485.

Aye:

Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey

Other:
County Judge Bill Gravell (Absent)
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 10:02 A.M. ON TUESDAY, JANUARY 15, 2019.
 
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 10:04 A.M. ON TUESDAY, JANUARY 15, 2019.
 
COMMISSIONERS' COURT RECESSED AT 10:04 A.M. ON TUESDAY, JANUARY 15, 2019.
 
COMMISSIONERS’ COURT RECONVENED AT 10:20 A.M. ON TUESDAY, JANUARY 15, 2019.
 
COMMISSIONERS’ COURT RECESSED TO EXECUTIVE SESSION AT 10:20 A.M. ON TUESDAY, JANUARY 15, 2019.
 
38.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
b) Discuss the acquisition of real property for CR 176 at RM 2243
c) Discuss the acquisition of real property: CR 101
d) Discuss the acquisition of real property: CR 200
e) Discuss the acquisition of real property for County Facilities.
f) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project. 
g) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
h) Discuss the acquisition of real property for CR 314.
i) Discuss the acquisition of real property for Seward Junction SE Loop. 
j) Discuss the acquisition of real property for SH 29 @ DB Wood.
k) Discuss the acquisition of real property for SW Bypass.
l) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
m) Discuss the aquisition of real property for CR 111.
n) Discuss the acquisition of real property for Corridor H
o) Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
p) Discuss the acquisition of right-of-way for Corridor C.
q) Discuss the acquisition of right-of-way for Corridor F.
 r) Discuss the acquisition of right-of-way for Corridor D.
 s) Discuss the acquisition of right-of-way for Southeast Corridor.
      aa)     Discuss the acquisition of right-of-way for Reagan extension.
B. Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss wastewater easements in Berry Springs Park
c) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
d) Potential governmental uses for 8th Street downtown parking lot 
e) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
f) Discuss property usage at Longhorn Junction
g) Discuss sale of excess 183A right of way to abutting property owner. 
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1.
View Agenda Item
No action was taken in Executive Session.
 
39.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Wolf Lakes
c) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
d) Project Deliver
View Agenda Item
No action was taken in Executive Session.
 
40.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
g) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
h) Berry Springs Park and Preserve pipeline
i) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
j) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
k) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
l) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
m) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
n) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
o) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
p) Potential opioid litigation
q) Valerie Adams - EEOC Charge No. 450-2018-03807
r) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
s) Legal matters relating to Sunset Meadows Subdivision.
t) Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
u) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
v) Case No. 2SC-18-0436; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the Small Claims Court, Precinct Two of Williamson County, Texas
No action was taken in Executive Session.
 
41.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
42.
Deliberate the appointment, evaluation and employment of the Senior Director of the Williamson County Human Resources Department, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 10:44 A.M. ON TUESDAY, JANUARY 15, 2019.
 
43.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
44.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
45.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
g) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
h) Berry Springs Park and Preserve pipeline
i) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The Unites States District Court For The Western District of Texas – Austin Division.
j) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
k) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
l) Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
m) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
n) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
o) Cause No. 18-0903-C425; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
p) Potential opioid litigation
q) Valerie Adams - EEOC Charge No. 450-2018-03807
r) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
s) Legal matters relating to Sunset Meadows Subdivision.
t) Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
u) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
v) Case No. 2SC-18-0436; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the Small Claims Court, Precinct Two of Williamson County, Texas
No action was taken on this item. 
 
46.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
47.
Comments from Commissioners.
There were no comments. 
COMMISSIONERS’ COURT ADJOURNED AT 10:44 A.M. ON TUESDAY, JANUARY 15, 2019.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 22nd day of January, 2019.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk