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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
February 5, 2019


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:32 A.M. on TUESDAY, FEBRUARY 5, 2019, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the Minutes of the January 29, 2019 meeting.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the payment of bills totaling $3,142,145.28 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Karen Miller of Georgetown
Jim Dillon of Liberty Hill

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 – 25)
 
5.
Discuss, consider and take appropriate action on a line item transfer for the Auditor's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve line item transfers for the Auditor's Office:

From/To Acct No. Description Amount
From 0100-0409-004998 Non-Department / Contingencies $2,346.28
To 0100-0495-004621 Auditor / Copier $1,446.28
To 0100-0495-003006 Auditor / Office Equipment $900.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
6.
Discuss, consider and take appropriate action on a line item transfer for the Sheriff's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a line item transfer for the Sheriff's Office:

From/To Acct No. Description Amount
From 0100-0560-005003 Sheriff's Office / Equipment > $5,000 $49,248.00
To 0100-0560-005730 Sheriff's Office / Radio Equipment > $5,000 $49,248.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
7.
 Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
8.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through destruction including three (3) tasers, two (2) pairs of ABA Ballistic Vest Panels and one (1) pair of Point Blank Ballistic Vest Panels, pursuant to Tx. Local Gov’t Code 263.152.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the disposal of various county assets through destruction including (3) tasers, (2) pairs of ABA Ballistic Vest Panels and (1) pair of Point Blank Ballistic Vest Panels, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
9.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through Trade-In of one (1) Cardiac Science Powerheart 9390A, pursuant to Tx. Local Gov’t Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the disposal of various county assets through Trade-In of (1) Cardiac Science Powerheart 9390A, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
10.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Auction for the period of 1/11/2019 through 1/31/2019.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To acknowledge the Purchasing Department's monthly report of asset dispositions through Auction for the period of January 11, 2019 through January 31, 2019.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
11.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction including five (5) laptops and sixteen (16) desktops, pursuant to Tx. Local Gov’t Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the disposal of various county assets through auction including (5) laptops and (16) desktops, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
12.
Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Inter-departmental Transfer for the period of 1/10/2019 through 1/31/2019.
 
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To acknowledge the Purchasing Department's monthly report of asset dispositions through Inter-departmental Transfer for the period of January 10, 2019 through January 31, 2019.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
13.
Discuss, consider and take appropriate action on approving the purchase of twelve (12) Motorola radios and accessories for the Williamson County Sheriff's Office, in the amount of $70,664.40, pursuant to HGAC contract RA05-18.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the purchase of (12) Motorola radios and accessories for the Williamson County Sheriff's Office, in the amount of $70,664.40, pursuant to Houston-Galveston Area Council (HGAC) Contract # RA05-18.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
14.
Discuss, consider, and take appropriate action on exempting Larry Perez Signs and Graphix from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Tex. Loc. Gov't Code §§ 262.024.(4), 262.024.(7)(A) and 262.024.(7)(D), for the one time purchase of vehicle decals and wraps in the amount of $23,750.00.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve exempting Larry Perez Signs and Graphix from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption as set forth under Texas Local Government Code Sections 262.024.(4), 262.024.(7)(A) and 262.024.(7)(D), for the one time purchase of vehicle decals and wraps in the amount of $23,750.00.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
15.
Discuss, consider and take appropriate action on approving the purchase of twelve (12) Panasonic Toughbooks from GTS Technology Solutions for the Williamson County Sheriff's Office per quote #QT0036319, in the amount of $59,675.40 per DIR Contracts DIR-TSO-4025 and DIR-TSO-3920.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the purchase of (12) Panasonic Toughbooks from GTS Technology Solutions for the Williamson County Sheriff's Office per quote # QT0036319, in the amount of $59,675.40 per Department of Information Resources (DIR) Contracts # DIR-TSO-4025 and # DIR-TSO-3920.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
16.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Jester Annex, Taylor Annex and Taylor Clinic Parking Lots Fog Seal FY 19 under IFB #1901-289.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Jester Annex, Taylor Annex and Taylor Clinic Parking Lots Fog Seal Fiscal Year 2018-2019 (FY 19) under Invitation for Bid (IFB) # 1901-289.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
17.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Spring 2019 Fog Seal (Block House Creek and Woodland Park) under IFB #1901-288.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Spring 2019 Fog Seal (Block House Creek and Woodland Park) under Invitation for Bid (IFB) # 1901-288.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
18.
Discuss, consider and take appropriate action on approving the purchase of one (1) 2019 Chevrolet Silverado Double Cab pickup in the amount of $23,770 and one (1) 2019 Chevrolet Traverse in the amount of $25,920 from Caldwell Country pursuant to BuyBoard Contract #521-16.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the purchase of (1) 2019 Chevrolet Silverado Double Cab pickup in the amount of $23,770.00 and (1) 2019 Chevrolet Traverse in the amount of $25,920.00 from Caldwell Country pursuant to BuyBoard Contract # 521-16.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
19.
Discuss, consider and take appropriate action on approving purchase of one (1) 2019 F250 truck with Knabheide Standard Body & Grill Guard in the amount of $30,880 and on (1) 2019 F250 truck with Tommy Gate & Grill Guard in the amount of $26,441 from Caldwell Country Ford pursuant to HGAC contract #VE11-18.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the purchase of (1) 2019 F-250 truck with Knabheide Standard Body & Grill Guard in the amount of $30,880.00 and (1) 2019 F-250 truck with Tommy Gate & Grill Guard in the amount of $26,441.00 from Caldwell Country Ford pursuant to Houston-Galveston Area Council (HGAC) Contract # VE11-18.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
20.
Discuss, consider and take any necessary action to approve order for interment by cremation of deceased (J. Zornjak, a/k/a J. Zorniak) who passed away in J.P., Pct. 1 of Williamson County, TX where there has been no inquest by the Justice of the Peace and the county has duty to inter, pursuant to Tex. Health & Safety Code § 711.002(e), and authorize Beck Funeral Home to move forward with interment.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an order for interment by cremation of deceased, John Zornjak, a/k/a John Zorniak, who passed away in Justice of the Peace, Precinct 1 of Williamson County, Texas where there has been no inquest by the Justice of the Peace and the county has duty to inter, pursuant to Texas Health & Safety Code Section 711.002(e) and to authorize Beck Funeral Home to move forward with interment.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
21.
Discuss, consider and take appropriate action on resolution designating the County Judge as the authorized official for Veterans Treatment Court grant #278105 from the Office of the Governor and CEO/Law Enforcement Certifications and Assurances Form.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Resolution designating the County Judge as the authorized official for Veterans Treatment Court Grant # 278105 from the Office of the Governor and Chief Executive Officer (CEO) / Law Enforcement Certifications and Assurances Form.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
22.
Discuss, consider and take appropriate action on approving renewal for annual support for Accela Permitting Software from Carahsoft for OSSF and the Health District in the total amount of $117,089.42, pursuant to DIR contract #DIR-TSO-3149.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a renewal for annual support for Accela Permitting Software from Carahsoft for On-Site Sewage Facilities (OSSF) and the Health District in the total amount of $117,089.42, pursuant to Department of Information Resources (DIR) Contract # DIR-TSO-3149.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
23.
Discuss, consider and take appropriate action on approving purchase of Rubrik r6408 &r6404 with CloudOn and Polaris Radar - 3 year Support from Freeit Data Solutions in the amount of $299,977.95 pursuant to DIR Contract #DIR-TSO-3944.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the purchase of Rubrik r6408 & r6404 with CloudOn and Polaris Radar - 3 year Support from Freeit Data Solutions in the amount of $299,977.95 pursuant to Department of Information Resources (DIR) Contract # DIR-TSO-3944.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
24.
Discuss, consider and take appropriate action on approving a service agreement for SoftCode between Williamson County and Tyler Technologies, Inc. in the amount of $292,944 pursuant to SourceWell Contract #110515-TTI and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a service agreement for SoftCode between Williamson County and Tyler Technologies, Inc. in the amount of $292,944.00 pursuant to SourceWell Contract # 110515-TTI and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
25.
Discuss, consider and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $250,000 from 2013 Road Non-Departmental (P290) to Granger Area Drainage Improvements (P486).
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a 2013 Road Bond Budget Transfer per Road Bond Manager Mike Weaver to move $250,000.00 from 2013 Road Non-Departmental (P-290) to Granger Area Drainage Improvements (P-486).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
REGULAR AGENDA
 
26.
Discuss, consider and take appropriate action on creation of a subcommittee to review recommended changes to the Williamson County Subdivision Regulations.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the creation of a subcommittee to review recommended changes to the Williamson County Subdivision Regulations that includes:

  • County Engineer - Terron Evertson
  • Two Developer Representatives
  • Engineer Representative
  • Home Builder Representative
  • Attorney - Charlie Crossfield
  • Commissioner Valerie Covey
  • Commissioner Cynthia Long

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
27.
Discuss, consider and take appropriate action on live streaming of regular sessions of Williamson County Commissioners Court.
View Agenda Item
Public Affairs Manager Connie Odom and Director of Public Safety Technology Richard Semple addressed the Court.
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve live streaming the regular sessions of Williamson County Commissioners' Court.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 9:52 A.M. ON TUESDAY, FEBRUARY 5, 2019.
 
28.
9:30 Conduct public hearing relating to a request from the 911 Communications department  to increase the budgeted salary amount for position noted in the attached list and discuss (1) the reason for the payment in excess of the budgeted amount is being offer to the employee, including the public purpose that will be served by making the excess payment; and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment.  These increases will be funded using funds in the current approved budget.
View Agenda Item
Jim Dillon of Liberty Hill addressed the Court. No action was taken on this item.
Attachments:
 
COMMISSIONERS’ COURT RECONVENED FROM THE PUBLIC HEARING AT 9:56 A.M. ON TUESDAY, FEBRUARY 5, 2019.
 
29.
Discuss, consider and take appropriate action on a request to increase the budgeted salary amount for 911 Communications department and position noted in the attached list. This increases will be funded using funds in the current approved budget.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a request to increase the budgeted salary amount for 911 Communications Department and position noted in the attached list. This increases will be funded using funds in the current approved budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
30.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenue for the General Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenue for the General Fund:

From/To Acct No. Description Amount
0100.0000.333220 Payments from Other Entities $2,343.76

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
31.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the On-Site Sewage Facilities Department.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the On-Site Sewage Facilities Department:

From/To Acct No. Description Amount
0100.0661.004208 Internet Cloud Solutions $2,343.76

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
32.
Discuss, consider and take action to approve an Interlocal Cooperation Agreement with Williamson County and Cities Health District for Funding of Software Needs.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve an Interlocal Cooperation Agreement with Williamson County and Cities Health District for funding of software needs.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
33.
Discuss, consider, and take appropriate action on an overview of the major activities that are part of the 2020 Census.
View Agenda Item
Those who addressed the Court:
Director of Public Safety Technology Richard Semple
Geographic Information System (GIS) Manager George Strebel

No action was taken on this item.
Attachments:
 
34.
Discuss, consider, and take appropriate action on Williamson County's participation in the U.S. Census Bureau's Participant Statistical Area Program (PSAP) as part of the 2020 Census.
View Agenda Item
Those who addressed the Court:
Geographic Information System (GIS) Manager George Strebel
Director of Public Safety Technology Richard Semple

No action was taken on this item.
Attachments:
 
35.
Discuss, consider, and take appropriate action on the adoption of the Williamson County Community Flood Protection Plan by resolution.
View Agenda Item
Senior Director of Emergency Services Chris Connealy addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a Resolution for the adoption of the Williamson County Community Flood Protection Plan.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
36.
Receive updates on the Department of Infrastructure projects and issues.
View Agenda Item
Senior Director of Infrastructure Robert Daigh invited everyone to the following ribbon cuttings:

Left Turn Lane Ronald Reagan and Santa Rita Ranch
9:00 A.M.
Thursday, February 7, 2019
175 Elizabeth Park Boulevard, Liberty Hill, Texas 78642

Neenah Avenue and Pearson Ranch Road
9:30 A.M.
Monday, February 11, 2019
8901 Pearson Ranch Road Austin, Texas 78717

No action was taken on this item.
 
 
37.
Discuss, consider and take appropriate action on approval of the revised preliminary plat for the Santa Rita Ranch Phase 1 subdivision - Precinct 3.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the revised preliminary plat for the Santa Rita Ranch Phase 1 subdivision - Precinct 3.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
38.
Discuss, consider and take appropriate action on approval of the final plat for the Gee Ranch subdivision - Precinct 4.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the final plat for the Gee Ranch subdivision - Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
39.
Discuss, consider and take appropriate action on approval of the revised preliminary plat for the Siena subdivision - Precinct 4.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the revised preliminary plat for the Siena subdivision - Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
40.
Discuss, consider and take appropriate action on approval of the final plat for the Sonterra West Section 12 Phase 1 subdivision - Precinct 3.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the final plat for the Sonterra West Section 12 Phase 1 subdivision - Precinct 3.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
41.
Discuss, consider and take appropriate action on approval of the final plat for the Rancho Sienna Section 13A & 13B subdivision - Precinct 3.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the final plat for the Rancho Sienna Section 13A & 13B subdivision - Precinct 3.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
42.
Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1806-241, in the amount of $10,110.00 for Oak Haven Circle Extension.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Change Order No. 1 to Contract # IFB 1806-241 for Oak Haven Circle Extension.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
43.
Discuss, consider and take appropriate action regarding a Supplemental Agreement to the Standard Utility Agreement with PEC for utility relocation on the SH 29 at Cedar Hollow project, a Road Bond project in Commissioner Pct. 3.
Project: P291    Funding Source: Road Bond
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Supplemental Agreement to the Standard Utility Agreement with Pedernales Electric Cooperative, Inc. (PEC) for utility relocation on the State Highway (SH) 29 at Cedar Hollow Project, a Road Bond Project in Precinct 3 to be funded by Road Bond P-291.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
44.
Discuss, consider and take appropriate action on a real estate contract with Trine Chandler 68, LLC for right of way needed to expand Chandler Rd. Funding: Road Bonds P294
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Real Estate Contract with Trine Chandler 68, LLC for right-of-way needed to expand Chandler Road to be funded by Road Bond P-294.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
45.
Discuss, consider and take appropriate action on a Cost Participation Agreement with Scott Felder Homes, LLC regarding oversight of the wastewater line installation project in the County ROW on CR 110. 
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Cost Participation Agreement with Scott Felder Homes, LLC regarding oversight of the Wastewater Line Installation Project in the County Right-of-Way (ROW) on County Road (CR) 110.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
46.
Discuss, consider and take appropriate action on a real estate contract with MMA Ranch Limited Partnership for right of way needed on the CR 176 @ RM 2243 project (Parcel 10). Funding: Road Bonds P241
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Real Estate Contract with MMA Ranch Limited Partnership for right-of-way needed on the County Road (CR) 176 @ Ranch to Market (RM) 2243 Project (Parcel 10) to be funded by Road Bond P-241.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
47.
Discuss, consider and take appropriate action on approving the Interlocal License Agreement between Williamson County and Williamson County Emergency Service District #3 to allow the use of the vehicle preemption system by Williamson County EMS emergency response vehicles.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an Interlocal License Agreement between Williamson County and Williamson County Emergency Service District #3 to allow the use of the vehicle preemption system by Williamson County Emergency Medical Services (EMS) emergency response vehicles.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
48.
Discuss, consider, and take appropriate action on awarding IFB #1809-261 CR 110 Middle Section to the lowest responsive bidder, James Construction and authorizing the execution of the agreement.
 
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To award Invitation for Bid (IFB) # 1809-261 County Road (CR) 110 Middle Section to the lowest responsive bidder, James Construction and to authorize the execution of the agreement.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent from the Dais)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:51 A.M. ON TUESDAY, FEBRUARY 5, 2019.
 
49.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
c) Discuss the acquisition of real property for CR 176 at RM 2243
d) Discuss the acquisition of real property: CR 101
e) Discuss the acquisition of real property: CR 200
f) Discuss the acquisition of real property for County Facilities.
g) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
h) Discuss the acquisition of real property for Chandler Rd.
i) Discuss the acquisition of real property for CR 110. 
j) Discuss the acquisition of real property for SH 29 @ DB Wood.
k) Discuss the acquisition of real property for Hairy Man Rd. 
l) Discuss the acquisition of real property for SW Bypass.
m) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
n) Discuss the aquisition of real property for CR 111.
o) Discuss the acquisition of real property for Corridor H
p) Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
q) Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
r)  Discuss the acquisition of right-of-way for Corridor C.
s) Discuss the acquisition of right-of-way for Corridor F.
t)  Discuss the acquisition of right-of-way for Corridor D.
u) Discuss the acquisition of right-of-way for Southeast Corridor.
v) Discuss the acquisition of right-of-way for Reagan extension.
w) Discuss the acquisition of right-of-way for Chandler Rd. 
B. Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss wastewater easements in Berry Springs Park
c) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
d) Potential governmental uses for 8th Street downtown parking lot 
e) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
f) Discuss property usage at Longhorn Junction
g) Discuss sale of excess 183A right of way to abutting property owner. 
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
No action was taken in Executive Session. 
 
50.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Wolf Lakes
c) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
d) Project Deliver
View Agenda Item
No action was taken in Executive Session. 
 
51.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
g) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
h) Berry Springs Park and Preserve pipeline
i) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
j) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
k) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
l) Employment law claims of Michelle Williams and/or Andrenia McGowen.
m) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
n) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
o) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
p) Potential opioid litigation
q) Valerie Adams - EEOC Charge No. 450-2018-03807
r) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
s) Legal matters relating to Sunset Meadows Subdivision.
t) Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
u) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
v) Case No. 2SC-18-0436; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the Small Claims Court, Precinct Two of Williamson County, Texas
w) BANGL Pipeline Project
x) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
No action was taken in Executive Session. 
 
52.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
53.
Deliberate the appointment, evaluation and employment of the Senior Director of the Williamson County Human Resources Department, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:55 P.M. ON TUESDAY, FEBRUARY 5, 2019.
 
54.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
55.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
56.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
g) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
h) Berry Springs Park and Preserve pipeline
i) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
j) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
k) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
l) Employment law claims of Michelle Williams and/or Andrenia McGowen.
m) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
n) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
o) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
p) Potential opioid litigation
q) Valerie Adams - EEOC Charge No. 450-2018-03807
r) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
s) Legal matters relating to Sunset Meadows Subdivision.
t) Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
u) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
v) Case No. 2SC-18-0436; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the Small Claims Court, Precinct Two of Williamson County, Texas
w) BANGL Pipeline Project
x) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
No action was taken on this item. 
 
57.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
58.
Comments from Commissioners.
Judge Gravell, Jr. stated that he would be testifying at the Texas Senate Committee on Property Tax in the afternoon of Wednesday, February 6, 2019 on Senate Bill 2 (SB2) of the 86th Regular Legislative Session regarding the Property Tax Cap as the Williamson County Judge and for his role and responsibilities on the policy committee for the Counsel of Urban Counties.
COMMISSIONERS’ COURT ADJOURNED AT  12:55 P.M. ON TUESDAY, FEBRUARY 5, 2019.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 12th day of February, 2019.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk