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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
February 12, 2019


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:34 A.M. on TUESDAY, JANUARY 12, 2019, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Minutes of the February 5, 2019 meetings.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the payment of bills totaling $73,821,805.11 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
4.
Citizen comments.
Jim Dillon of Liberty Hill addressed the Court.  No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 – 19)
 
5.
Discuss, consider and take appropriate action on a line item transfer for 911 Communications.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve line item transfers for 911 Communications:

From/To Acct No. Description Amount
From 0100-0581-004998 911 Communications / Contingencies $15,810.26
To 0100-0581-001100 911 Communications / Full Time Salary $12,993.31
To 0100-0581-002010 911 Communications / FICA $993.99
To 0100-0581-002020 911 Communications / Retirement $1,822.96

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
6.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney’s Office from State Judiciary Apportionment Funds.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney’s Office from State Judiciary Apportionment Funds:

From/To Acct No. Description Amount
0100.0000.335602 District Attorney Salary Supplement $7,500.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
7.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney’s Office from State Judiciary Apportionment Funds.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney’s Office from State Judiciary Apportionment Funds:

From/To Acct No. Description Amount
0100.0440.001940 Apportionment Supplement $6,163.72
0100.0440.002010 FICA $471.53
0100.0440.002020 Retirement $864.75

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
8.
Discuss, consider and take any appropriate action regarding a Resolution approving Orchard Cultural Education Facilities Finance Corporation Bonds, loans and/or obligations for the benefit of Hill Country Christian School of Austin in compliance with Section 147(f) of the Internal Revenue Code (Note: The bonds are not a liability of Williamson County.)
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Resolution for Orchard Cultural Education Facilities Finance Corporation Bonds, loans and/or obligations for the benefit of Hill Country Christian School of Austin in compliance with Section 147(f) of the Internal Revenue Code. The bonds are not a liability of Williamson County.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
9.
Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Dominican Sisters of Mary (traffic control at church on 5501 E. Hwy 29, Georgetown).
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To acknowledge a receipt and approve a Vehicle Reimbursement Agreement with Dominican Sisters of Mary (traffic control at church on 5501 East (E.) Highway (Hwy) 29, Georgetown).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
10.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for BMW Motorcycles under IFB #1901-290.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for BMW Motorcycles under Invitation for Bid (IFB) # 1901-290.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
11.
Discuss, consider and take any appropriate action to approve application for Liability Insurance and all related documents to support operations of the Williamson County Fire Marshal Special Operations Office, with a premium in the amount of $3,518, and authorize County Judge to sign the same.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an application for Liability Insurance and all related documents to support operations of the Williamson County Fire Marshal Special Operations Office, a premium in the amount of $3,518.00 and to authorize the County Judge to sign the same.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
12.
Discuss, consider, and take appropriate action on the required updates to the current six homeland security grant resolutions to replace former County Judge Dan Gattis with County Judge Bill Gravell Jr., naming him as the authorized grant official.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve updating the six current homeland security grant resolutions by replacing former County Judge Dan Gattis with current County Judge Bill Gravell, Jr. and naming him as the authorized grant official.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
13.
Discuss, consider, and take appropriate action on adopting a resolution supporting the application for Homeland Security Grant funding for the 2019 HazMat Monitor Maintenance Project grant #2957205.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To adopt a Resolution supporting the application for Homeland Security Grant funding for the 2019 HazMat Monitor Maintenance Project Grant # 2957205.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
14.
Discuss, consider, and take appropriate action on adopting a resolution supporting the application for Homeland Security Grant funding for the 2019 Radiological Detection Sustainment Project grant #2957205.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Resolution supporting the application for Homeland Security Grant funding for the 2019 Radiological Detection Sustainment Project Grant # 2957205.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
15.
Discuss, consider and take appropriate action on approving the Amended Services Contract between Williamson County and Doyle Electric, LLC to provide electrical work for the ESOC Training Lab Expansion Project in the not-to-exceed amount of $37,517.00 and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Amended Services Contract between Williamson County and Doyle Electric, LLC to provide electrical work for the Emergency Services Operations Center (ESOC) Training Lab Expansion Project in the not-to-exceed amount of $37,517.00 and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
16.
Discuss, consider, and take appropriate action on approving Price Quote #0016164, between MCCI and Williamson County for LSAP Renewal 2019 in the amount of $81,826.10, pursuant to Buyboard Contract #544-17, and authorizing the purchase.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Price Quote # 0016164 for Laserfiche annual maintenance and support, between MCCI and Williamson County for LSAP Renewal 2019 in the amount of $81,826.10, pursuant to Buyboard Contract # 544-17 and to authorize the purchase.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
17.
Discuss , consider and take appropriate action on the approval of Memorandum of Understanding between Department of Veterans Affairs, Austin Vet Center #703 and Williamson County, Texas (For Veteran Affairs In-Office Support).
View Agenda Item
Director of Veterans Services Donna Harrell addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Memorandum of Understanding between Department of Veterans Affairs, Austin Vet Center # 703 and Williamson County, Texas (For Veteran Affairs In-Office Support).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
18.
Discuss, consider and take any necessary action to approve order for interment by cremation of deceased (Joseph Hart Taylor) who passed away in J.P., Pct. 2 of Williamson County, TX where there has been no inquest by the Justice of the Peace and the county has duty to inter, pursuant to Tex. Health & Safety Code § 711.002(e), and authorize Beck Funeral Home to move forward with interment.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an order for interment by cremation of deceased, Joseph Hart Taylor, who passed away in Justice of the Peace Precinct 2 of Williamson County, Texas where there has been no inquest by the Justice of the Peace and the county has duty to inter, pursuant to Texas Health & Safety Code Section 711.002(e) and authorize Beck Funeral Home to move forward with interment.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
19.
Discuss, consider, and take appropriate action on acknowledgment of sufficient continuing education hours by Commissioner Terry Cook surpassing the minimum as required annually.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion : To acknowledge the continuing education hours by Commissioner Terry Cook as required annually.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
REGULAR AGENDA
 
20.
Discuss, consider and take appropriate action on exempting the National Center for State Courts (NCSC) from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024 (a)(1)(2)(4) as a professional service to provide a security assessment of the Williamson County Justice Center and authorizing the execution of the agreement.
View Agenda Item
425th District Court Judge Betsy Lambeth addressed the Court.
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve exempting the National Center for State Courts (NCSC) from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption Section 262.024 (a)(1)(2)(4) as a professional service to provide a security assessment of the Williamson County Justice Center and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
21.
Discuss, consider and take appropriate action regarding capital improvement projects to include the projects and budgets for the 2013, 2014, 2015, 2017, 2018, and 2019 Capital Improvement Programs; the 2013 Park Bonds, and the 2015 Certificate of Obligation.
View Agenda Item
Those who addressed the Court:
Williamson County Facilites Director Dale Butler
425th District Court Judge Betsy Lambeth
Sheriff's Office Assistant Chief Roy Fikac
Disctrict Clerk Lisa David
Senior Director of Emergency Services Chris Connealy
First Assistant County Auditor Julie Kiley
Senior Director of Infrastructure Robert Daigh
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a Capital Improvement Project by appointing Commissioner Long to lead a team to design a scope of work for the potential remodeling of the Justice Center, Jail and Sheriff's Office in an amount not-to-exceed $2,500,000.00.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
_______________________________________________________
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Capital Improvement Program Project in an amount not-to-exceed $250,000.00 to replace a gas line for the Historic Court House.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

______________________________________________________
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Capital Improvement Project for Professional Services to assess the Jail/Sheriff's Office Parking Garage in an amount not-to-exceed $50,000.00.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
22.
Discuss, consider and take appropriate action on the establishment of a Capital Improvement Plan Process/Committee.
View Agenda Item
Budget Officer Ashlie Koenig addressed the Court.  No action was taken on this item.
Attachments:
 
23.
Discuss, consider and take appropriate action on approving Lauren Harmon as the Texas A&M AgriLife Extension Service - 4-H Youth Development Agent.
View Agenda Item
District Extension Administrator with Texas A&M AgriLife Extension Service for District 8 Donald Kelm addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve appointment of Lauren Harmon as the Texas A&M AgriLife Extension Service - 4-H Youth Development Agent effective March 4, 2019.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
24.
Discuss, consider and take appropriate action to authorize County Judge to sign standard form subrecipient agreements and all related documents pertaining to previously approved Community Development Block Grant Annual Action Plans (note: fully signed copies of all agreements to be received and recorded into the minutes at a later date under a separate agenda item).
View Agenda Item
Community Development Administrator Sally Bardwell addressed the Court.
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the County Judge to sign standard form subrecipient agreements and all related documents pertaining to previously approved Community Development Block Grant Annual Action Plans.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
25.
Discuss, consider, and take appropriate action on awarding RFP #1812-284 Public Involvement for Infrastructure Projects to the lowest responsive proposer, Rifline, LLC, pursuant to their submitted response and the terms and conditions listed in the RFP.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To award Request for Proposal (RFP) # 1812-284 Public Involvement for Infrastructure Projects to the lowest responsive proposer, Rifline, LLC, pursuant to their submitted response and the terms and conditions listed in the RFP.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
26.
Discuss, consider, and take appropriate action on a proclamation recognizing the month of February as Teen Dating Violence Awareness month.
View Agenda Item
County Attorney Dee Hobbs and County Attorney Lead Prosecutor for Domestic Violence Thomas Velez addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Proclamation recognizing the month of February as Teen Dating Violence Awareness Month.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
27.
Discuss, consider and take appropriate action on approving purchase of Kubota KX057-4R1A from Kubota Tractor Corporation, in the amount of $59,004.96 pursuant to BuyBoard Contract #529-17.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the purchase of Kubota KX057-4R1A from Kubota Tractor Corporation, in the amount of $59,004.96 pursuant to BuyBoard Contract # 529-17.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
28.
Discuss, consider and take any appropriate action regarding the creation and approval of the Williamson County Board of Appeals for county fire code enforcement.
View Agenda Item
Senior Director of Emergency Services Chris Connealy addressed the Court.  No action was taken on this item.
Attachments:
 
29.
Discuss, consider, and take appropriate action on recognizing the newest members of Williamson County Emergency Communications.
View Agenda Item
Senior Director of Emergency Services Chris Connealy addressed the Court.  No action was taken on this item.
Attachments:
 
30.
Receive updates on the Department of Infrastructure projects and issues.
View Agenda Item
Senior Director of Infrastructure Robert Daigh invited the Public to attend an open house with Texas Department of Transportation (TxDOT) for Improvements on Interstate Highway 35 (I-35) from Ranch to Market (RM) 2243 to Southeast (SE) Inner Loop in Georgetown, Texas: 

5:30 P.M. - 7:30 P.M.
Tuesday, February 12, 2019

Pickett Elementary School
1100 Thousand Oaks Boulevard
Georgetown, TX 78628

No action was taken on this item.


 
 
31.
Discuss, consider, and take appropriate action regarding an Antiquities Permit Application to the Texas Historical Commission required as part of the Due Diligence Environmental Investigations for Corridor H/Sam Bass Road, a project in Commissioner Precinct 1.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an Antiquities Permit Application to the Texas Historical Commission required as part of the Due Diligence Environmental Investigations for Corridor H / Sam Bass Road, a project in Precinct 1.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
32.
Discuss, consider and take appropriate action on approving the Services Contract between Williamson County and Arch Technical Services, LLC (ATS Engineers) to provide building inspection services in the not-to-exceed amount of $8,750.00 relating to the River Ranch County Park Project and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the Services Contract between Williamson County and Arch Technical Services, LLC (ATS Engineers) to provide building inspection services in the not-to-exceed amount of $8,750.00 relating to the River Ranch County Park Project and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
33.
Discuss, consider and take appropriate action on awarding IFB #1811-276 Walburg Heights Reconstruction to the lowest responsive bidder, Pro Dirt Services and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To award Invitation for Bid (IFB) # 1811-276 Walburg Heights Reconstruction to the lowest responsive bidder, Pro Dirt Services and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
34.
Discuss, consider and take appropriate action on awarding IFB #1811-277 Lost River Road Culvert Replacement to the lowest responsive bidder, Greyback Utility, LLC. and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To award Invitation for Bid (IFB) # 1811-277 Lost River Road Culvert Replacement to the lowest responsive bidder, Greyback Utility, LLC. and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
35.
Discuss, consider and take appropriate action on awarding IFB #1811-281 FY 19 Cross Culverts to the lowest responsive bidder, Forsythe Brothers Infrastructure and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To award Invitation for Bid (IFB) # 1811-281 Fiscal Year (FY) 2018-2019 Cross Culverts to the lowest responsive bidder, Forsythe Brothers Infrastructure and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
36.
Discuss, consider and take appropriate action on approval of the preliminary plat for the Villasana Horizon subdivision - Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the preliminary plat for the Villasana Horizon subdivision - Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
37.
Discuss and consider a resolution determining the necessity and authorizing the use of eminent domain to condemn 0.056 acres required for the construction of CR 111, and take appropriate action. (Betty Jo Will/Parcel 38). Funding Source- Road Bonds P249
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the use of the power of eminent domain to acquire 0.056 acres of property owned by Betty Will a/k/a/ Betty Jo Will for the construction of County Road (CR) 111 Project (Parcel 38) to be funded by Road Bond P-249.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
38.
Discuss and consider a resolution determining the necessity and authorizing the use of eminent domain to condemn 2.321 acres and 0.138 acres required for the construction of CR 111, and take appropriate action. (Parcel 26- M&RBFF). Funding Source- Road Bonds P249
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the use of the power of eminent domain to acquire 2.321 acres and .0138 acres of property owned by M&RBFF, LLC for the construction of County Road (CR) 111 Project (Parcels 26 and 26DE) to be funded by Road Bond P-249.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
39.
Discuss, consider and take appropriate action on a real estate contract with HM CR 176-2243, LP for right of way needed on the CR 176 project (Parcel 1). Funding Source: Road Bonds P241
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a Real Estate Contract with HM CR 176-2243, LP for right-of-way needed on the County Road (CR) 176 Project (Parcel 1) to be funded by Road Bond P-241.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:38 A.M. ON TUESDAY, JANUARY 12, 2019.
 
40.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
c) Discuss the acquisition of real property for CR 176 at RM 2243
d) Discuss the acquisition of real property: CR 101
e) Discuss the acquisition of real property: CR 200
f) Discuss the acquisition of real property for County Facilities.
g) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
h) Discuss the acquisition of real property for CR 314.
i) Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
j) Discuss the acquisition of real property for SH 29 @ DB Wood.
k) Discuss the acquisition of real property for Hairy Man Rd. 
l) Discuss the acquisition of real property for SW Bypass.
m) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
n) Discuss the acquisition of real property for CR 111.
o) Discuss the acquisition of real property for Corridor H
p) Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
q) Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
r)  Discuss the acquisition of right-of-way for Corridor C.
s) Discuss the acquisition of right-of-way for Corridor F.
 t) Discuss the acquisition of right-of-way for Corridor D.
u) Discuss the acquisition of right-of-way for Southeast Corridor.
v) Discuss the acquisition of right-of-way for Reagan extension.
w) Discuss the acquisition of right-of-way for Chandler Rd. 
B. Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss wastewater easements in Berry Springs Park
c) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
d) Potential governmental uses for 8th Street downtown parking lot 
e) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
f) Discuss property usage at Longhorn Junction
g) Discuss sale of excess 183A right of way to abutting property owner. 
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
No action was taken in Executive Session.
 
41.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Wolf Lakes
c) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
d) Project Deliver
e) Project Advantage
View Agenda Item
No action was taken in Executive Session.
 
42.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
g) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
h) Berry Springs Park and Preserve pipeline
i) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
j) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
k) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
l) Employment law claims of Michelle Williams and/or Andrenia McGowen.
m) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
n) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
o) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
p) Potential opioid litigation
q) Valerie Adams - EEOC Charge No. 450-2018-03807
r) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
s) Legal matters relating to Sunset Meadows Subdivision.
t) Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
u) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
v) Case No. 2SC-18-0436; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the Small Claims Court, Precinct Two of Williamson County, Texas
w) BANGL Pipeline Project
x) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
No action was taken in Executive Session.
 
43.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
44.
Deliberate the appointment, evaluation and employment of the Senior Director of the Williamson County Human Resources Department, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 2:44 P.M. ON TUESDAY, JANUARY 12, 2019.
 
45.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
46.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
47.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
g) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
h) Berry Springs Park and Preserve pipeline
i) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
j) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
k) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
l) Employment law claims of Michelle Williams and/or Andrenia McGowen.
m) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
n) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
o) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
p) Potential opioid litigation
q) Valerie Adams - EEOC Charge No. 450-2018-03807
r) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
s) Legal matters relating to Sunset Meadows Subdivision.
t) Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
u) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
v) Case No. 2SC-18-0436; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the Small Claims Court, Precinct Two of Williamson County, Texas
w) BANGL Pipeline Project
x) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
No action was taken on this item. 
 
48.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
49.
Comments from Commissioners.
Commissioner Covey asked to Save the Date for the Animal Shelter Ribbon Cutting for Thursday, March 14, 2019 at 11:00 A.M. with more details to come. 
COMMISSIONERS’ COURT ADJOURNED AT 2:44 P.M. ON TUESDAY, JANUARY 12, 2019.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 19th day of January, 2019.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk