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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
April 16, 2019


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:35 A.M. on TUESDAY, APRIL 16, 2019, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Minutes of the April 9, 2019 meeting.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
No action was taken on this item.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the payment of bills totaling $2,475,330.80 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
4.
Citizen comments.
Those who addressed the Court:
Shelby Little of Georgetown
Teresa Chapman of Georgetown
Jim Dillon of Liberty Hill
Boyd Henry of Georgetown
Director of Benefits Administration Shelley Loughrey
Public Affairs Manager Connie Odom

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 – 21)
 
5.
Discuss, consider and take appropriate action on a line item transfer for All County Courts.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for All County Courts:

From/To Acct No. Description Amount
From 0100-0425-004134 All County Courts / Misdemeanor Cases Court A $60,000.00
To 0100-0425-004136 All County Courts / Mental Health Cases Court Appointments $60,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
6.
Discuss, consider and take appropriate action on a line item transfer for Williamson County Commissioners Court Department.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the Commissioners' Court Department:

From/To Acct No. Description Amount
From 0100-0401-004210 Internet / Email Services $1,200.00
To 0100-0401-004100 Professional Services $1,200.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
7.
Discuss, consider and take appropriate action on a line item transfer for Ag Extension.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve line item transfers for the Ag Extension:

From/To Acct No. Description Amount
From 0100-0665-003005 Office Furniture <$5,000 $1,500.00
To 0100-0665-004221 Livestock Show $5,000.00
From 0100-0665-004231 Travel $3,500.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
8.
Discuss, consider and take appropriate action on a line item transfer for the Commissioners Court Department.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the Commissioners' Court Department:

From/To Acct No. Description Amount
From 0100.0401.003100 Office Supplies $650.00
To 0100.0401.003005 Office Furniture <$5,000 $650.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
9.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
10.
Discuss, consider and take appropriate action on approving property tax collections for the month of March 2019 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve property tax collections for the month of March 2019 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
11.
Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of March 2019 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve property tax refunds over $2,500.00 for the month of March 2019 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
12.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Medical Supplies for Williamson County Jail under IFB #1903-305.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Medical Supplies for Williamson County Jail under Invitation for Bid (IFB) # 1903-305.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
13.
Discuss, consider and take appropriate action on rejecting all proposals received for RFCSP #1902-299 Williamson County Expo Center East Concession and Restrooms.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the rejection of all proposals received for Request for Competitive Sealed Proposal (RFCSP) # 1902-299 Williamson County Exposition (Expo) Center East Concession and Restrooms.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
14.
Discuss, consider and take appropriate action regarding an amendment to the engagement agreement between the law firm of Russell Rodriguez Hyde Bullock L.L.P. and Williamson County to represent Williamson County in relation to solid waste matters; and exemption of those attorney services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an amendment to the engagement agreement between the law firm of Russell Rodriguez Hyde Bullock L.L.P. and Williamson County to represent Williamson County in relation to solid waste matters; and exemption of those attorney services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
15.
Discuss, consider and take appropriate action on approving the agreement between Williamson County and Knight Security Systems per the terms of DIR contract #DIR-TSO-3430 to provide additional security equipment at the Georgetown Annex and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the agreement between Williamson County and Knight Security Systems per the terms of Department of Information Resources (DIR) Contract # DIR-TSO-3430 to provide additional security equipment at the Georgetown Annex and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
16.
Discuss, consider, and take appropriate action regarding Change Order No. 4 (Smith Contracting) in the amount of -$7,500.00 for Neenah Avenue Widening, a Road Bond project in Commissioner Pct. 1.
Project: P278    Funding: Road Bond
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Change Order No. 4 with Smith Contracting for a credit in the amount of $7,500.00 for Neenah Avenue Widening, a Road Bond Project in Precinct 1 to be funded by Road Bond P-278.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
17.
Discuss, consider, and take appropriate action on County and agency changes to Census Tracts and Blocks Groups to meet Williamson County’s responsibility for participation in the U.S. Census Bureau's Participant Statistical Area Program (PSAP) as part of the 2020 Census.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the County and agency changes to the Census Tracts and Blocks Groups to meet Williamson County’s responsibility for participation in the U.S. Census Bureau's Participant Statistical Area Program (PSAP) as part of the 2020 Census.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
18.
Discuss, consider, and take appropriate action to accept the gift of therapy dog visitations and services of the K-9's On Call Support Dogs organization, pursuant to Tex. Loc. Gov’t Code § 81.032, for the benefit of emergency personnel, including but not limited to Emergency Communications and Mobile Outreach Teams.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To accept the gift of therapy dog visitations and services of the K-9's On Call Support Dogs organization, pursuant to Texas Local Government Code Section 81.032, for the benefit of emergency personnel, including but not limited to Emergency Communications and Mobile Outreach Teams.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
19.
Discuss, consider and take appropriate action on approval of the preliminary plat for the Green Haven Estates subdivision – Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the preliminary plat for the Green Haven Estates subdivision – Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
20.
Discuss, consider and take appropriate action on approval of the amended plat for the Paloma Lake Section 22B subdivision – Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the amended plat for the Paloma Lake Section 22B subdivision – Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
21.
Discuss, consider and take appropriate action on approval of the replat of Lot 3, Block B of the Star Ranch Commercial, Lots 1-3, Block B subdivision – Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the replat of Lot 3, Block B of the Star Ranch Commercial, Lots 1-3, Block B subdivision – Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
REGULAR AGENDA
 
22.
Recognize and acknowledge the excellent work and efforts of the Telecommunications Professionals throughout Williamson County.
View Agenda Item
Director of Emergency Communications Scott Parker addressed the Court.

No action was taken on this item.
 
23.
Discuss, consider and take appropriate action on proclaiming April 2019 as CHILD ABUSE AND NEGLECT PREVENTION MONTH in Williamson County and hear a brief presentation by the Child Advocacy Center Executive Director, Kerrie Stannell.
View Agenda Item
Child Advocacy Center Executive Director Kerrie Stannell addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To proclaim April 2019 as Child Abuse and Neglect Prevention Month in Williamson County.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
24.
Discuss, consider and take appropriate action on a Real Estate Contract and Right of First Refusal with the Estate of Lenora Louise McCray for Parkland. Funding Source: Parkland
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Real Estate Contract and Right of First Refusal with the Estate of Lenora Louise McCray for park land to be funded by park bonds.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
25.
Discuss, consider and take appropriate action on setting a Public Hearing regarding the setting of the rate associated with mandatory provider participation payments that Williamson County may require of all local hospitals for fiscal year (FY) 2019 in relation to the Williamson County Health Care Participation Program and establish how the revenue derived from those payments may be spent in accordance with Chapter 292B of the Texas Health and Safety Code and the Williamson County Health Care Provider Participation Program Rules and Procedures.
View Agenda Item
First Assistant to County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To set a Public Hearing for Tuesday, April 30, 2019 at 10:00 A.M. regarding the setting of the rate associated with mandatory provider participation payments that Williamson County may require of all local hospitals for Fiscal Year (FY) 2018-2019 in relation to the Williamson County Health Care Participation Program and establish how the revenue derived from those payments may be spent in accordance with Chapter 292B of the Texas Health and Safety Code and the Williamson County Health Care Provider Participation Program Rules and Procedures.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
26.
Discuss, consider, and take appropriate action on temporarily closing a section of CR 328 for Stalwart Films to shoot a TV series for AMC Television: Thursday April 18, 2019 5:00AM-10:00PM.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve temporarily closing a section of County Road (CR) 328 for Stalwart Films to shoot a television (TV) series for AMC Television on Thursday, April 18, 2019 from 5:00 A.M. to 10:00 P.M.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
27.
Discuss, consider, and take appropriate action on a proposed plan review process for parties wanting to submit building plans to the Fire Marshal's Office that have been reviewed by an approved third-party plan review service provider to show compliance with the county fire code.
View Agenda Item
Senior Director of Emergency Services Chris Connealy and General Counsel to Commissioners' Court Hal C. Hawes addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a proposed plan review process for parties wanting to submit building plans to the Fire Marshal's Office with final wording coming back before Commissioners' Court.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
28.
Discuss, consider, and take appropriate action on approving a Lease Agreement between Pitney Bowes, Inc. and Williamson County for postage mail equipment in the amount of $354.14 per month for 48 months, pursuant to BuyBoard Contract #576-18, and authorizing execution of the Agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a Lease Agreement between Pitney Bowes, Inc. and Williamson County for postage mail equipment in the amount of $354.14 per month for 48 months, pursuant to BuyBoard Contract # 576-18 and to authorize the execution of the Agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
29.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Veterans Services Donations.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Veterans Services Donations:

From/To Acct No. Description Amount
0100.0000.367400 Donations $300.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
30.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Veterans Service Donations.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Veterans Service Donations:

From/To Acct No. Description Amount
0100.0405.003670 Use of Donations $300.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
31.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations with a correction to Description from "$1,002.00" to "Donations" and adding to Amount "$1,002.00":

From/To Acct No. Description Amount
0100.0000.367400 Donations $1,002.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
32.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations with a correction to Description from "$1,002.00" to "Use of Donations" and adding to Amount "$1,002.00":

From/To Acct No. Description Amount
0100.0510.003670 Use of Donations $1,002.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
33.
Discuss, consider and take appropriate action on approving the purchase of a specialty vehicle from Farber Specialty Vehicles in the amount of $292,357.00 pursuant to Omnia Partners Cooperative Contract #128867, to support the operations of the Williamson County Sheriff's Office.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the purchase of a specialty vehicle from Farber Specialty Vehicles in the amount of $292,357.00 pursuant to Omnia Partners Cooperative Contract # 128867 to support the operations of the Williamson County Sheriff's Office.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
34.
Receive updates on the Department of Infrastructure projects and issues.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.

No action was taken on this item.
 
35.
Discuss, consider and take appropriate action on Contract Amendment No 1 under Williamson County Contract for Surveying Services between Diamond Surveying Inc and Williamson County dated February 18, 2015 for Survey Services for Road and Bridge Division.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Contract Amendment No. 1 under Williamson County Contract for Surveying Services between Diamond Surveying Inc and Williamson County dated February 18, 2015 for Survey Services for Road and Bridge Division.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
36.
Receive and acknowledge the April 2019 Construction Summary Report and PowerPoint Presentation for the Road Bond Program.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.

No action was taken on this item.
Attachments:
 
37.
Discuss, consider and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $80,000 from 2013 Road Non-Departmental (P290) to Neenah Ave Widening (P278) of $50,000 and Lakeline RTL (P331) of $30,000.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a 2013 Road Bond Budget Transfer per Road Bond Manager Mike Weaver to move $80,000.00 from 2013 Road Non-Departmental (P-290) to Neenah Avenue Widening (P-278) of $50,000.00 and Lakeline Right Turn Lane (RTL) (P-331) of $30,000.00.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
38.
Discuss, consider and take appropriate action on awarding RFCSP #1901-286 FY19 Jail Renovations to the overall best value respondent, J.T. Vaughn Construction and authorizing execution of the agreement.
View Agenda Item
Senior Director of Facilities Management and Planning Dale Butler and County Sheriff Robert Chody addressed the Court.
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To award Request for Competitive Sealed Proposal (RFCSP) # 1901-286 Fisal Year (FY19) 2018-2019 Jail Renovations to the overall best value respondent, J.T. Vaughn Construction and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
39.
Discuss, consider and take appropriate action on approving the appointment of Williamson County Facilities Project Manager Tom Stanfield with general authority to approve change orders for the contract with J.T. Vaughn Construction, LLC in relation to the Williamson County Jail Renovations FY 2019 Project for any increase or decrease in cost of $30,000.00 or less in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; provided, however, the original contract price may not be increased by more than 25% and the original contract price may not be decreased by 18 percent or more without the consent of the contractor.
View Agenda Item
Senior Director of Facilities Management and Planning Dale Butler addressed the Court.
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the appointment of Williamson County Facilities Project Manager Tom Stanfield with general authority to approve change orders for the contract with J.T. Vaughn Construction, LLC in relation to the Williamson County Jail Renovations Fiscal Year (FY) 2018-2019 Project for any increase or decrease in cost of $30,000.00 or less in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; provided, however, the original contract price may not be increased by more than 25% and the original contract price may not be decreased by 18 percent or more without the consent of the contractor.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
40.
Discuss, consider and take appropriate action on a real estate contract with Kasa Teltow for right of way needed on the CR 139 widening. Funding Source: Road & Bridge
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Real Estate Contract with Kasa Teltow for right-of-way needed on the County Road (CR) 139 widening to be funded by Road & Bridge.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
41.
Discuss and consider the existing contract with Round Rock Independent School District and potential future contracts.
This item was moved to Executive Session where no action was taken. After reconvening from Executive Session, no action was taken on this item.
 
COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 10:54 A.M. ON TUESDAY, APRIL 16, 2019.
 
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 11:02 A.M. ON TUESDAY, APRIL 16, 2019.
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:02 A.M. ON TUESDAY, APRIL 16, 2019.
 
42.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension 
b) Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
c) Discuss the acquisition of real property for CR 176 at RM 2243
d) Discuss the acquisition of real property: CR 101
e) Discuss the acquisition of real property: CR 200
f) Discuss the acquisition of real property for County Facilities.
g) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
h) Discuss the acquisition of real property for CR 314.
i) Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
j) Discuss the acquisition of real property for SH 29 @ DB Wood.
k) Discuss the acquisition of real property for Hairy Man Rd. 
l) Discuss the acquisition of real property for SW Bypass.
m) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
n) Discuss the acquisition of real property for CR 111.
o) Discuss the acquisition of real property for Corridor H
p) Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
q)Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
r) Discuss the acquisition of right-of-way for Corridor C.
s)Discuss the acquisition of right-of-way for Corridor F.
t) Discuss the acquisition of right-of-way for Corridor D.
u)Discuss the acquisition of right-of-way for Southeast Corridor.
v)Discuss the acquisition of right-of-way for Reagan extension.
w) Discuss the acquisition of right-of-way for Chandler Rd. 
x) Discuss the acquisition of property near the County landfill. 
y) Discuss the acquisition of property adjacent to River Ranch Park. 
B. Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
c) Potential governmental uses for 8th Street downtown parking lot 
d) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
e) Discuss property usage at Longhorn Junction
f) Discuss sale of excess 183A right of way to abutting property owner. 
g) Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
No action was taken in Executive Session. 
 
43.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Wolf Lakes
c) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
d) Project Deliver
e) Project Advantage
f) Project Cedar
g) Project Expansion
View Agenda Item
No action was taken in Executive Session. 
 
44.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
g) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
h) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
i) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
j) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
k) Employment law claims of Michelle Williams and/or Andrenia McGowen.
l) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
m) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
n) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
o) Potential opioid litigation
p) Valerie Adams - EEOC Charge No. 450-2018-03807
q) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
r) Legal matters relating to Sunset Meadows Subdivision.
s) Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
t) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
u) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
v) BANGL Pipeline Project
w) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
x) Case No. 1:19-cv-00200-APM; Mahal Netis v. Sunwest Mortgage Company et. al; In the United States District Court for the District of Columbia
y) Claim of Dan A. Gattis for reimbursement of attorneys fees.
z) Property damage claim of Anthony Garcia and Victoria Garcia (Sunset Meadows Subdivision).
No action was taken in Executive Session. 
 
45.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:40 P.M. ON TUESDAY, APRIL 16, 2019.
 
46.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
47.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
48.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Discuss proposed acquisition of property for SW 183 and SH 29 Loop
g) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
h) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
i) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
j) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
k) Employment law claims of Michelle Williams and/or Andrenia McGowen.
l) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
m) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
n) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
o) Potential opioid litigation
p) Valerie Adams - EEOC Charge No. 450-2018-03807
q) Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
r) Legal matters relating to Sunset Meadows Subdivision.
s) Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
t) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
u) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
v) BANGL Pipeline Project
w) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
x) Case No. 1:19-cv-00200-APM; Mahal Netis v. Sunwest Mortgage Company et. al; In the United States District Court for the District of Columbia
y) Claim of Dan A. Gattis for reimbursement of attorneys fees.
z) Property damage claim of Anthony Garcia and Victoria Garcia (Sunset Meadows Subdivision).
No action was taken on this item.
 
49.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
50.
Comments from Commissioners.
There were no comments. 
COMMISSIONERS’ COURT ADJOURNED AT  12:40 P.M. ON TUESDAY, APRIL 19, 2019.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 23rd day of April, 2019.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk