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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
May 21, 2019


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:30 A.M. on TUESDAY, MAY 21, 2019, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Minutes of the May 14, 2019 meeting.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the payment of bills totaling $3,166,418.81 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
3.
Citizen comments.
Those who addressed the Court:
Jim Dillon of Liberty Hill
Marshall Sprigg of Round Rock
Gary Fitzpatrick of Georgetown
Dick Brock of Round Rock
 Kelly Appice of Georgetown

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
(Items 4 – 24)
 
4.
Discuss, consider and take appropriate action on a line item transfer for the County Sheriff.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer for the County Sheriff:

From/To Acct No. Description Amount
From 0100.0560.003003 Radio Equipment < $5,000 $15,548.00
To 0100.0560.005730 Radio Equipment > $5,000 $15,548.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
5.
Discuss, consider and take appropriate action on line item transfers for Facilities.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve line item transfers for Facilities:

From/To Acct No. Description Amount
From 0100.0509.004810 Lawn Service $4,049.09
To 0100.0509.003311 Uniforms $1,549.09
To 0100.0509.003001 Small Equipment & Tools $1,000.00
To 0100.0509.003318 Janitorial Supplies $1,500.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
6.
Discuss, consider and take appropriate action for a line item transfer for Juvenile Services.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer for Juvenile Services:

From/To Acct No. Description Amount
From 0100.0576.004100 Professional Services $6,000.00
To 0100.0576.004541 Vehicle Maintenance $6,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
7.
Discuss, consider and take appropriate action on a line item transfer for Veteran Services.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve line item transfers for Veteran Services:

From/To Acct No. Description Amount
FROM 0100-0405-004231 Travel $700.00
TO 0100-0405-004232 Training, Conferences and Seminars $700.00
FROM 0100-0405-003010 Computer Equipment < 5000 $200.00
TO 0100-0405-004232 Training, Conferences and Seminars $200.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
8.
Discuss, consider and take appropriate action on a line item transfer for the Fire Marshal Special Operations (FMSO) Dept.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a line item transfer for the Fire Marshal Special Operations (FMSO) Department:

From/To Acct No. Description Amount
From: 0100.0542.003110 Other Supplies $3,600.00
To: 0100.0542.004210 Internet / Email Services $3,600.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
9.
Discuss, consider and take appropriate action on a line item transfer for the County Attorney's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve line item transfers for the County Attorney's Office:

From/To Acct No. Description Amount
From 0100.0475.004902 County Attorney Legal Support $3,616.55
To 0100.0475.003006 Office Equipment < $5,000 $1,759.51
To 0100.0475.004350 Printed Materials & Binding $1,857.04

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
10.
Discuss, consider and take appropriate action acknowledging line item transfers of $500.00 or less completed by the County Auditor during Jan-Mar 19 (FY19-2nd Quarter).
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve line item transfers of $500.00 or less completed by the County Auditor during January - March 2019 (Fiscal Year (FY) 2019-2nd Quarter).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
11.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
12.
Discuss, consider and take appropriate action on awarding RFP #1810-266 WCEC Comprehensive 9-1-1 Education Program Development, to the lowest and best evaluated offer resulting from negotiations, Mission Critical Partners (MCP).
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To awarding Request for Proposal (RFP) # 1810-266 Williamson County Emergency Communications (WCEC) Comprehensive 9-1-1 Education Program Development, to the lowest and best evaluated offer resulting from negotiations, Mission Critical Partners (MCP).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
13.
Discuss, consider and take appropriate action on approving the Program Signature Form #01E73535 to authorize License Renewal of Microsoft 365 SharePoint in the amount of $21,375.90 and authorizing execution of the form.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the program signature form # 01E73535 to authorize License Renewal of Microsoft 365 SharePoint in the amount of $21,375.90 and to authorize the execution of the form.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
14.
Discuss, consider and take appropriate action on ratifying procurement of Emergency Water Remediation Services from Blackmon Mooring, at the Inner Loop Annex Building in the Elections area, in the not-to-exceed amount of $9,800.89, as per BuyBoard Contract #514-16.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the procurement of Emergency Water Remediation Services from Blackmon Mooring, at the Inner Loop Annex Building in the Elections area, in the not-to-exceed amount of $9,800.89, as per BuyBoard Contract # 514-16.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
15.
Discuss, consider and take appropriate action ratifying a Lease Agreement between Thermal Trek, Inc. and Williamson County relating to a temporary freezer for the Williamson County Regional Animal Shelter.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Lease Agreement between Thermal Trek, Inc. and Williamson County relating to a temporary freezer for the Williamson County Regional Animal Shelter.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
16.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Pest Management Services under RFP #1905-320.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the Purchasing Agent to advertise and receive sealed proposals for Pest Management Services under Request for Proposal (RFP) # 1905-320.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
17.
Discuss, consider and take appropriate action on approving a Road & Bridge Budget Transfer to move $110,000 to McShepherd Ranches Catfish Bends (P490) from Cedar Hollow RR (P479) of $21,500 and Cambria Cave (P480) of $88,500.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Road & Bridge Budget Transfer to move $110,000.00 to McShepherd Ranches Catfish Bends (P-490) from Cedar Hollow Route Relief (RR) (P-479) of $21,500.00 and Cambria Cave (P-480) of $88,500.00.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
18.
Discuss, consider and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $715,000 from 2013 Road Non-Departmental (P290) to Forest North Drainage (P225) of $75,000, O’Connor Drive (P281) of $50,000, SH 29 Bypass/inner Loop Segment 2 (P243) of $350,000, CR 305 at IH 35 Phase I (P306) of $35,000, SH 29 Bypass/Inner Loop Segment 1 (P453) of $35,000, CR 119 (P214) of $100,000, CR 110 Middle Phase 2 (P261) of $35,000 and CR 176 at FM 2243 (P241) of $35,000.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a 2013 Road Bond Budget Transfer per Road Bond Manager Mike Weaver to move $715,000.00 from 2013 Road Non-Departmental (P-290) to Forest North Drainage (P-225) of $75,000.00, O’Connor Drive (P-281) of $50,000.00, State Highway (SH) 29 Bypass/Inner Loop Segment 2 (P-243) of $350,000.00, County Road (CR) 305 at Interstate Highway (IH) 35 Phase I (P-306) of $35,000.00, SH 29 Bypass/Inner Loop Segment 1 (P-453) of $35,000.00, CR 119 (P-214) of $100,000.00, CR 110 Middle Phase 2 (P-261) of $35,000.00 and CR 176 at Farm to Market (FM) 2243 (P-241) of $35,000.00.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
19.
Discuss, consider and take appropriate action regarding Change Order No. 3 (Austin Traffic Signals) in the amount of -$21,865.77 for Neenah Avenue and Pearson Ranch Road Traffic Signal, a Road Bond Project in Commissioner Pct. 1.
Project: P221 Funding: Road Bond
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Change Order No. 3 (Austin Traffic Signals) for a credit in the amount of $21,865.77 for Neenah Avenue and Pearson Ranch Road Traffic Signal, a Road Bond Project in Precinct 1 to be credited to Road Bond P-221.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
20.
Discuss, consider and take appropriate action regarding Change Order No. 1 (A Greater Austin Development) in the amount of $16,166.09 for San Gabriel Ranch Road Bridge, a Road Bond project in Commissioner Pct. 2.
P: 439  Funding Source: Road and Bridge
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Change Order No. 1 (A Greater Austin Development) in the amount of $16,166.09 for San Gabriel Ranch Road Bridge, a Road Bond project in Precinct 2 to be funded by Road and Bridge P-439.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
21.
Discuss, consider and take appropriate action on a Letter Agreement with Robert Zuck regarding a Storm Sewer and Drainage Easement. Funding: Road Bonds P225
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a Letter Agreement with Robert Zuck regarding a Storm Sewer and Drainage Easement to be funded by Road Bond P-225.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
22.
Discuss, consider and take appropriate action on approval of the preliminary plat for the Sonterra Section 13 subdivision – Precinct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the preliminary plat for the Sonterra Section 13 subdivision – Precinct 2.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
23.
Discuss, consider and take appropriate action on approval of the preliminary plat for the Siena South subdivision – Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the preliminary plat for the Siena South subdivision – Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
24.
Discuss, consider and take appropriate action on approval of the final plat for King Rea-Roemer subdivision – Precinct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the final plat for King Rea Roemer subdivision – Precinct 3.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
REGULAR AGENDA
 
25.
Discuss, consider and take appropriate action on approving the resolution for Williamson County EMS proclaiming May 19-25, 2019 as Emergency Medical Services Week.
View Agenda Item
Director of Emergency Medical Services Mike Knipstein addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the resolution for Williamson County Emergency Medical Services (EMS) proclaiming May 19-25, 2019 as Emergency Medical Services Week.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
26.
Discuss, consider and take appropriate action on proclamation observing the month of May as "Mental Health Awareness Month".
View Agenda Item
National Alliance on Mental Illness (NAMI) Central Texas Executive Director Karen Ranus addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the proclamation observing the month of May as "Mental Health Awareness Month".

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
27.
Discuss consider and take appropriate action on Quarterly Interpretation by Texas A&M AgriLife Extension Service.
View Agenda Item
District Extension Administrator with Texas A&M AgriLife Extension Service for District 8 Donald Kelm addressed the Court.

No action was taken on this item.
Attachments:
 
28.
Discuss, consider and take appropriate action on terminating any existing contractual relationship, written or verbal, relating to the Access Agreement between Williamson County and Big Fish Entertainment LLC..
View Agenda Item
County Sheriff Robert Chody addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To terminate any existing contractual relationship, written or verbal, relating to the Access Agreement between Williamson County and Big Fish Entertainment, LLC.
The Motion failed.

Aye:
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Nay:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Russ Boles
 
29.
Discuss, consider and take appropriate action on TIDC grant resolution for Juvenile Services.
View Agenda Item
Executive Director of Juvenile Services Scott Matthew addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a Texas Indigent Defense Commission (TIDC) grant resolution for Juvenile Services.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
30.
Discuss, consider and take appropriate action on a proposed plan review process for parties wanting to submit building plans to the Fire Marshal's Office that have been reviewed by an approved third-party plan review service provider to show compliance with the county fire code.
View Agenda Item
Senior Director of Emergency Services Chris Connealy and General Counsel to Commissioners' Court Hal C. Hawes addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a proposed plan for the review process for parties wanting to submit building plans to the Fire Marshal's Office that have been reviewed by an approved third-party plan review service provider to show compliance with the county fire code with the correction of removing " Note: Fire Marshal’s Office will evaluate the quality of third-party plan reviewer’s work product to remain on the approved third-party plan reviewer list."

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
31.
Discuss, consider, and take appropriate action on a approving a Statement of Work between Presidio and Williamson County for UCCX Scripting services in the amount of $8,330, pursuant to DIR Contract #DIR-TSO-4167.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Statement of Work between Presidio and Williamson County for UCCX Scripting services in the amount of $8,330.00, pursuant to Department of Information Resources (DIR) Contract # DIR-TSO-4167.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
32.
Discuss, consider and take appropriate action on approving the Price Quotation #000932 between Data Projections and Williamson County for Audio Visual Equipment in the amount of $1,142,076.53, pursuant to TIPS Contract #171001 and authorizing the purchase.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Price Quotation # 000932 between Data Projections and Williamson County for Audio Visual Equipment in the amount of $1,142,076.53, pursuant to The Interlocal Purchasing System (TIPS) Contract # 171001 and to authorize the purchase.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
33.
Receive updates on the Department of Infrastructure projects and issues.
View Agenda Item
Senior Director of Infrastructure Robert Daigh invited the Court and the Public to attend:
Citizens Bond Committee
5:30 P.M. 
Tuesday, May  21, 2019 
Jester Annex
1801 East Old Settlers Boulevard
 Round Rock, TX 78664
 
34.
Receive and acknowledge the May 2019 Construction Summary Report and PowerPoint Presentation for the Road Bond Program.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
Attachments:
 
35.
Discuss, consider and take appropriate action on requiring local participating entities to share in the cost of Williamson County’s law enforcement records system known as the NIBRS Recording System.
View Agenda Item
Director of Public Safety Technology Richard Semple addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve requiring local participating entities to share in the cost of Williamson County’s law enforcement records system known as the National Incident-Based Reporting System (NIBRS) Recording System that includes an onboarding fee to be determined and approved by Commissioners' Court and a per user fee of $28.98 for the Records Management Systems for Southwestern University Police Department.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
36.
Discuss, consider and take appropriate action on an Interlocal Agreement between Williamson County and the City of Liberty Hill for design, construction and widening of CR 200.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an Interlocal Agreement between Williamson County and the City of Liberty Hill for design, construction and widening of County Road (CR) 200.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 11:19 A.M. ON TUESDAY, MAY 21, 2019.
 
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 11:20 A.M. ON TUESDAY, MAY 21, 2019.
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:20 A.M. ON TUESDAY, MAY 21, 2019.
 
37.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
b) Discuss the acquisition of real property for CR 176 at RM 2243
c) Discuss the acquisition of real property: CR 101
d) Discuss the acquisition of real property: CR 200
e) Discuss the acquisition of real property for County Facilities.
f) Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
g) Discuss the acquisition of real property for SH 29 @ DB Wood.
h) Discuss the acquisition of real property for Hairy Man Rd. 
i) Discuss the acquisition of real property for SW Bypass.
j) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
k) Discuss the acquisition of real property for CR 111.
l) Discuss the acquisition of real property for Corridor H
m) Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
n) Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
o) Discuss the acquisition of right-of-way for Corridor C.
p) Discuss the acquisition of right-of-way for Corridor F.
q) Discuss the acquisition of right-of-way for Corridor D.
r) Discuss the acquisition of right-of-way for Southeast Corridor.
s) Discuss the acquisition of right-of-way for Reagan extension.
t) Discuss the acquisition of property near the County landfill. 
u) Discuss the acquisition of real property for the Brushy Creek Trail Project. 
B. Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
c) Potential governmental uses for 8th Street downtown parking lot 
d) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
e) Discuss property usage at Longhorn Junction
f) Discuss sale of excess 183A right of way to abutting property owner. 
g) Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
No action was taken in Executive Session. 
 
38.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Wolf Lakes
c) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
d) Project Deliver
e) Project Advantage
f) Project Cedar
g) Project Expansion
View Agenda Item
No action was taken in Executive Session. 
 
39.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
g) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
h) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
i) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
j) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
k) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
l) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
m) Potential opioid litigation
n) Valerie Adams - EEOC Charge No. 450-2018-03807
o) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
q) BANGL Pipeline Project
r) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
s) Case No. 1:19-cv-00200-APM; Mahal Netis v. Sunwest Mortgage Company et. al; In the United States District Court for the District of Columbia
t) Claim of Dan A. Gattis for reimbursement of attorneys fees.
u) Property damage claim of Anthony Garcia and Victoria Garcia (Sunset Meadows Subdivision).
No action was taken in Executive Session. 
 
40.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
41.
Deliberate the appointment, evaluation and employment of the Senior Director of the Williamson County Human Resources Department (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:10 P.M. ON TUESDAY, MAY 21, 2019.
 
42.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
43.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
44.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
g) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
h) Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
i) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
j) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
k) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
l) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
m) Potential opioid litigation
n) Valerie Adams - EEOC Charge No. 450-2018-03807
o) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
p) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
q) BANGL Pipeline Project
r) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
s) Case No. 1:19-cv-00200-APM; Mahal Netis v. Sunwest Mortgage Company et. al; In the United States District Court for the District of Columbia
t) Claim of Dan A. Gattis for reimbursement of attorneys fees.
u) Property damage claim of Anthony Garcia and Victoria Garcia (Sunset Meadows Subdivision).
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Settlement Agreement and Release for Civil Action No. 1:17-cv-153-ss, Royce Belcher v. Williamson County, Texas, In the United States District Court for the Western District of Texas, Austin Division.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
45.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
46.
Discuss, consider and take appropriate action on tendering an offer of employment, hiring and appointment of the Senior Director of the Williamson County Human Resources Department.
No action was taken on this item.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To make the offer to Rebecca Clemons for the position of Senior Director of Human Resources for annual salary of $122,000.00 which includes a cell phone stipend.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
47.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT  12:12 P.M. ON TUESDAY, MAY 21, 2019.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 4th day of June, 2019.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk