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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
June 11, 2019


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:33 A.M. on TUESDAY, JUNE 11, 2019, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the Minutes of the June 4, 2019 meeting.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the payment of bills totaling $2,546,448.40 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
3.
Citizen comments.
Those who addressed the Court:
Marian Kobrin of Georgetown
Dr. Christine Mann of Leander
Lou Snead of Georgetown
Reverand Chuck Freeman of Round Rock
Nancy Einhorn of Round Rock
Jim Dillon of Liberty Hill

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
(Items 4 – 25)
 
4.
Discuss, consider and take appropriate action on a line item transfer for the All District Courts budget.
View Agenda Item
This item was pulled from the Agenda.
 
5.
Discuss, consider and take appropriate action on a line item transfer for 911 Communications.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve line item transfers for 911 Communications:

From/To Acct No. Description Amount
From 0100-0581-004998 911 Communications / Contingencies $2,705.28
From 0100-0581-004500 911 Communications / Maintenance Services $6,763.20
To 0100-0581-004850 911 Communications / Radio Communication System Radio Fees $9,468.48

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
6.
Discuss, consider and take appropriate action on a line item transfer for Fleet Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Fleet Services:

From/To Acct No. Description Amount
From 0882.0882.003301 Gasoline $30,000.00
To 0882.0882.003524 Sublets $30,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
7.
Discuss, consider and take appropriate action on a line item transfer for PR Bond and Magistrate Department.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve line item transfers for Personal Recognizance Bond (PR) and Magistrate Departments:

From/To Acct No. Description Amount
From 0100-0476-001130 PR Bond/Merit $976.90
From 0100-0476-002010 PR Bond/FICA $74.73
From 0100-0476-002020 PR Bond/Retirement $137.06
To 0100-8007-001130 PR Bond-Magistrate Merit $976.90
To 0100-8007-002010 PR Bond-Magistrate FICA $74.73
To 0100-8007-002020 PR Bond-Magistrate Retirement $137.06

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
8.
Discuss, consider and take appropriate action on a line item transfer for Juvenile Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Juvenile Services:

From/To Acct No. Description Amount
From 0100.0409.004998 Contingencies $31,616.67
To 0100.0576.000999 Transfer to Grant Fund $31,616.67

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
9.
Discuss, consider and take appropriate action on a line item transfer for Technology Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Technology Services:

From/To Acct No. Description Amount
From 0100.0503.004100 Professional Services $90,000.00
To 0100.0503.005741 Computer Software > $5,000 $90,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
10.
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through Auction including four (4) Dell Optiplex computers and three (3) Dell Latitude laptops, pursuant to Tx. Local Gov’t Code 263.152.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the disposal of various county assets through Auction including (4) Dell Optiplex computers and (3) Dell Latitude laptops, pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
11.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
12.
Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 thru 06/06/2019 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve property tax refunds over $2,500.00 thru June 6, 2019 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
13.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive competitive sealed proposals for Property/Casualty & Worker's Compensation Insurance under RFP #1904-308.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Purchasing Agent to advertise and receive competitive sealed proposals for Property/Casualty & Workers' Compensation Insurance under Request for Proposal (RFP) # 1904-308.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
14.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for County Road Seal Coat FY19 under IFB #1906-324.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for County Road Seal Coat Fiscal Year 2019-2020 (FY19) under Invitation for Bid (IFB) # 1906-324.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
15.
Discuss, consider and take any necessary action to approve order for funding interment by cremation of deceased (A. Wright) who died in Precinct No. 1 of Williamson County, TX pursuant to Tex. Health & Safety Code §§ 711.002(e)(1) & (2).
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order for funding interment by cremation of deceased Anthony Ray Wright who died in Precinct 1 of Williamson County, Texas pursuant to Texas Health & Safety Code Sections 711.002(e)(1) & (2).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
16.
Discuss, consider and take appropriate action on approving the Temporary Staffing agreement between Labor Finders and Williamson County pursuant to Quote No. 21-4-2441 and authorizing the execution of the Agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Temporary Staffing agreement between Labor Finders and Williamson County pursuant to Quote No. 21-4-2441 and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
17.
Discuss, consider and take appropriate action on approving the quote with Samsara to renew Fleet Tracking licenses in the amount of $21,600.00 per the terms of GSA contract #GS35F327GA and authorizing execution of the quote.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the quote with Samsara to renew Fleet Tracking licenses in the amount of $21,600.00 per the terms of General Services Administration (GSA) Contract # GS35F327GA and to authorize the execution of the quote.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
18.
Discuss, consider and take appropriate action on awarding bids received for EMS Medical Supplies for Williamson County, IFB #1904-313, to the lowest and best bidders as noted on the attached bid tab.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To award bids received for Emergency Medical Services (EMS) Medical Supplies for Williamson County, Invitation for Bid (IFB) # 1904-313, to the lowest and best bidders as noted on the attached bid tab.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
19.
Discuss, consider and take appropriate action on approving a Service Contract between Unified Power and Williamson County pursuant to Quote No.61821- Rev: 3 in the amount $4,000.00 and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Service Contract between Unified Power and Williamson County pursuant to Quote No.61821- Revision (Rev): 3 in the amount of $4,000.00 and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
20.
Discuss, consider and take appropriate action on Work Authorization #2 in the amount of $31,000.00 to expire on May 15, 2020 under Williamson County Contract for Architectural and Engineering Services between Reliance Architecture, LLC and Williamson County dated January 30, 2019 for M11 Ambulance Station.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Work Authorization No. 2 in the amount of $31,000.00 to expire on May 15, 2020 under Williamson County Contract for Architectural and Engineering Services between Reliance Architecture, LLC and Williamson County dated January 30, 2019 for M11 Ambulance Station.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
21.
Discuss, consider and take appropriate action regarding a TCEQ Agent Authorization Form for the the Edwards Aquifer Protection Program associated with the CR 200 Project, a Road Bond project in Commissioner Pct. 2.
Project: P285  Funding Source: Road Bond
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Texas Commission on Environmental Quality (TCEQ) Agent Authorization Form for the the Edwards Aquifer Protection Program associated with the County Road (CR) 200 Project, a Road Bond Project in Precinct 2 to be funded by Road Bond P-285.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
22.
Discuss, consider and take appropriate action on Supplemental Work Authorization No. 1 to Work Authorization No. 7 for on Call Professional Survey Services with Surveying and Mapping, LLC. Extending the expiration date to September 30, 2020 and to increase the maximum amount payable to $45,000.00.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Supplemental Work Authorization No. 1 to Work Authorization No. 7 for on Call Professional Survey Services with Surveying and Mapping, LLC. Extending the expiration date to September 30, 2020 and to increase the maximum amount payable to $45,000.00.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
23.
Discuss, consider and take appropriate action on Supplemental Work Authorization No.1 to Work Authorization No.8 for Right of Way Survey and Parcel Maps for San Gabriel Ranch Road with Surveying And Mapping, LLC.  This Supplemental is to deobligate the Work Authorization amount of $20,000 and to revise the termination date to June 11, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Supplemental Work Authorization No. 1 to Work Authorization No. 8 for Right of Way Survey and Parcel Maps for San Gabriel Ranch Road with Surveying and Mapping, LLC.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
24.
Discuss consider and take appropriate action on approval of the final plat for the Santa Rita Northwest Phase 1 subdivision – Precinct 2.
View Agenda Item
This item was moved to the Regular Agenda.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the Santa Rita Northwest Phase 1 subdivision – Precinct 2 and to note in the Minutes that the developer has agreed to put in a deceleration lane and a left turn lane.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
25.
Discuss, consider and take appropriate action on approval of the final plat for Commons at Rowe Lane Phase VI B subdivision – Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for Commons at Rowe Lane Phase VI B subdivision – Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
REGULAR AGENDA
 
26.
Hear the Benefit Committee 2020 Employee Benefit Plan Recommendations as presented by the County's Employee Benefit Plan Consultants, Holmes Murphy and United Health Care.
View Agenda Item
Those who addressed the Court:
Director of Benefits Administration Shelley Loughrey 
Homes Murphy Representative David Gibson
United Healthcare Representative Jamar Cottee
United Healthcare Representative Matt Nolte
First Assistant County Auditor Julie Kiley

No action was taken on this item.
 
Attachments:
 
27.
Discuss, consider and take appropriate action regarding 2020 Employee Benefit Plan Year Changes and Employee/Employer Rate Contributions.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Fiscal Year 2020-2021 Employee Benefit Plan Year Changes and Employee/Employer Rate Contributions.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
28.
Discuss, consider and take appropriate action regarding the 2019 Inter Local Agreement between Williamson County Cities Health District and Williamson County to provide Influenza Vaccines.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: County Judge Bill Gravell, Jr. 

Motion: To approve the Fiscal Year 2019-2020 Inter Local Agreement between Williamson County Cities Health District and Williamson County to provide Influenza Vaccines.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
29.
Consider an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment for the Williamson County EMS Share of the FY 18 Capital Area Trauma Advisory Council (CATRAC) Trauma Systems Funds.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: County Judge Bill Gravell, Jr. 

Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment for the Williamson County Emergency Medical Services (EMS) Share of the Fiscal Year 2018-2019 (FY 18) Capital Area Trauma Advisory Council (CATRAC) Trauma Systems Funds:

From/To Acct No. Description Amount
0100.0000.333220 Payment from Other Entities $18334.85

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
30.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for EMS.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: County Judge Bill Gravell, Jr. 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Emergency Medical Services (EMS):

From/To Acct No. Description Amount
0100.0540.003010 Computer Equipment $2868.82
0100.0540.003001 Small Equipment & Tools < $5000 $702.35
0100.0540.003002 Vehicle Equipment < $5000 $3730.00
0100.0540.004232 Training, Conferences, Seminars $4868.00
0100.0540.003005 Office Furniture < $5000 $5000.00
0100.0540.003101 Education Aids / Materials $1165.68

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
31.
Discuss, consider and take appropriate action on exempting Langford Community Development Services from the competitive bidding or proposal requirements established by Section 262.024.(a)(4) of the Texas Local Government Code, as a professional service to consult and assist with grant application(s) and authorizing execution of an agreement for said services.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve exempting Langford Community Development Services from the competitive bidding or proposal requirements established by Section 262.024.(a)(4) of the Texas Local Government Code, as a professional service to consult and assist with grant application(s) and to authorize the execution of the agreement for said services.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
32.
Discuss, consider and take appropriate action on approving the agreement between Experian Information Solutions, Inc and Williamson County for Precise ID Services and authorizing execution of the documents.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the agreement between Experian Information Solutions, Inc. and Williamson County for Precise Identification (ID) Services and to authorize the execution of the documents.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
33.
Discuss, consider and take appropriate action on approving a lease agreement between Pitney Bowes and Williamson County for a console kit in the amount of $33.75 per month for sixty (60) months pursuant to Buyboard Contract #576-18, and authorizing execution of the lease agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a lease agreement between Pitney Bowes and Williamson County for a console kit in the amount of $33.75 per month for sixty (60) months pursuant to Buyboard Contract # 576-18 and to authorize the execution of the lease agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
34.
Discuss, consider and take appropriate action on approving the agreement between Thomson Reuters and Williamson County for Westlaw subscriptions pursuant to DIR Contract #DIR-LGL-CAIR-02 in the amount of $490.00 per month at a rate of $49.00 per user, and authorizing execution of the agreement.
View Agenda Item
First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the agreement between Thomson Reuters and Williamson County for Westlaw subscriptions pursuant to Department of Information Resources (DIR) Contract # DIR-LGL-CAIR-02 in the amount of $490.00 per month at a rate of $49.00 per user and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
35.
Discuss, consider and take appropriate action on approving Change Order No. 002 to the Service Contract between Motorola and Williamson County originally approved in court on April 24, 2018 pursuant to HGAC contract #RA05-15 and authorize the purchase.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve Change Order No. 002 to the Service Contract between Motorola and Williamson County originally approved in Court on April 24, 2018 pursuant to Houston-Galveston Area Council (HGAC) Contract # RA05-15 and to authorize the purchase.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
36.
Discuss, consider and take appropriate action on Contract Amendment # 2 under Williamson County Contract for Engineering Services between Talex, Inc. and Williamson County dated February 26, 2015 for Williamson County Jail Renovations.
View Agenda Item
Senior Director of Facilities Management and Planning Dale Butler addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: County Judge Bill Gravell, Jr. 

Motion: To approve Contract Amendment No. 2 under Williamson County Contract for Engineering Services between Talex, Inc. and Williamson County dated February 26, 2015 for Williamson County Jail Renovations.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
37.
Discuss, consider and take appropriate action on Work Authorization #2 in the amount of $90,000 to expire on May 31, 2020 under Williamson County Contract for Engineering Services between Talex, Inc. and Williamson County dated February 26, 2015 for Williamson County Jail Renovations.
View Agenda Item
Those who addressed the Court:
First Assistant County Auditor Julie Kiley
Senior Director of Facilities Management and Planning Dale Butler
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: County Judge Bill Gravell, Jr. 

Motion: To note a correction from "No. 2" to "No. 3" and approve Work Authorization No. 3 in the amount of $90,000.00 to expire on May 31, 2020 under Williamson County Contract for Engineering Services between Talex, Inc. and Williamson County dated February 26, 2015 for Williamson County Jail Renovations.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
38.
Receive updates on the Department of Infrastructure projects and issues.
View Agenda Item
Senior Director of Infrastructure Robert Daigh invited the Court and the Public to attend a ribbon cutting:

New Hope Extension
4:30 P.M.
Tuesday, June 25, 2019
1500 Arrow Point Drive
Cedar Park, Texas

No action was taken on this item.
 
39.
Discuss, consider and take appropriate action on authorizing the extension of Aggregate Contract 1704-156 with Vulcan Construction Materials, for the same terms and conditions as the existing contract, with the exception of price increase request from $47.14/ton to $48.89/ton due to increase in asphalt materials, production and transportation costs, subject to Commissioners Court approval.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
40.
Discuss, consider and take appropriate action regarding the Utility Agreement with Charter for utility relocation on the CR 176 at RM 2243 Project, a Road Bond project in Commissioner Pct. 3.
Project: P241   Funding Source: Road Bond
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion : To approve the Utility Agreement with Charter for utility relocation on the County Road (CR) 176 at Ranch to Market (RM) 2243 Project, a Road Bond Project in Precinct 3 to be funded by Road Bond P-241.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
COMMISSIONERS' COURT RECESSED AT 11:15 A.M. ON TUESDAY, JUNE 11, 2019.
 
COMMISSIONERS’ COURT RECONVENED AT 11:24 A.M. ON TUESDAY, JUNE 11, 2019.
 
41.
Discuss, consider and take appropriate action on policies as related to funding, compensation and budget.
View Agenda Item
Those who addressed the Court:
Senior Director of Human Resources Rebecca Clemons
District Attorney Shawn Dick
First Assistant County Auditor Julie Kiley
Budget Officer Ashlie Koenig
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To give direction to the Budget Officer for a not-to-exceed merit only increase of 4% and to not recommend more than 40 new positions for Fiscal Year 2019-2020.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
42.
Discuss, consider and take appropriate action on a policy change from funding new positions at the bottom of the grade to funding new positions at the mid-grade range.
View Agenda Item
No action was taken on this item.
 
43.
Update on Conference of Urban Counties and Legislative Matters.
View Agenda Item
First Assistant to County Auditor Julie Kiley addressed the Court.

No action was taken on this item.
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 12:46 P.M. ON TUESDAY, JUNE 11, 2019.
 
44.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
b) Discuss the acquisition of real property for CR 176 at RM 2243
c) Discuss the acquisition of real property: CR 101
d) Discuss the acquisition of real property: CR 200
e) Discuss the acquisition of real property for County Facilities.
f) Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
g) Discuss the acquisition of real property for SH 29 @ DB Wood.
h) Discuss the acquisition of real property for Hairy Man Rd. 
i) Discuss the acquisition of real property for N. Mays.
j) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
k) Discuss the acquisition of real property for CR 111.
l) Discuss the acquisition of real property for Corridor H
m) Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
n) Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
o) Discuss the acquisition of right-of-way for Corridor C.
p) Discuss the acquisition of right-of-way for Corridor F.
q) Discuss the acquisition of right-of-way for Corridor D.
r) Discuss the acquisition of right-of-way for Southeast Corridor.
s) Discuss the acquisition of right-of-way for Reagan extension.
t) Discuss the acquisition of property near the County landfill. 
u) Discuss the acquisition of real property for the Brushy Creek Trail Project. 
B. Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
c) Potential governmental uses for 8th Street downtown parking lot 
d) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
e) Discuss property usage at Longhorn Junction
f) Discuss sale of excess 183A right of way to abutting property owner. 
g) Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
h) Discuss Blue Springs Boulevard
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
No action was taken in Executive Session. 
 
45.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Wolf Lakes
c) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
d) Project Deliver
e) Project Advantage
f) Project Cedar
g) Project Expansion
View Agenda Item
No action was taken in Executive Session. 
 
46.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
g) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
h) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
i) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
j) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
k) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
l) Potential opioid litigation
m) Valerie Adams - EEOC Charge No. 450-2018-03807
n) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
o) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
p) BANGL Pipeline Project
q) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
r) Case No. 1:19-cv-00200-APM; Mahal Netis v. Sunwest Mortgage Company et. al; In the United States District Court for the District of Columbia
s) Claim of Dan A. Gattis for reimbursement of attorneys fees.
t) Property damage claim of Anthony Garcia and Victoria Garcia (Sunset Meadows Subdivision).
No action was taken in Executive Session. 
 
47.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
48.
Deliberate the appointment, evaluation and employment of the Director of the Williamson County Veterans Services Department, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 3:21 P.M. ON TUESDAY, JUNE 11, 2019.
 
49.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
50.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
51.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
g) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
h) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
i) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
j) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
k) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
l) Potential opioid litigation
m) Valerie Adams - EEOC Charge No. 450-2018-03807
n) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
o) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
p) BANGL Pipeline Project
q) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
r) Case No. 1:19-cv-00200-APM; Mahal Netis v. Sunwest Mortgage Company et. al; In the United States District Court for the District of Columbia
s) Claim of Dan A. Gattis for reimbursement of attorneys fees.
t) Property damage claim of Anthony Garcia and Victoria Garcia (Sunset Meadows Subdivision).
No action was taken on this item. 
 
52.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
53.
Discuss, consider and take appropriate action regarding the tender of an offer of employment, hiring and appointment for the position of Director of the Williamson County Veterans Services Department.
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To extend the offer to Sherry Golden for the Senior Officer of Veteran Services position with an annual salary of $62,500.00.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
54.
Comments from Commissioners.
There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT 3:23 P.M. ON TUESDAY, JUNE 11, 2019.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 18th day of June, 2019.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk