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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
August 13, 2019


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:36 A.M. on TUESDAY, AUGUST 13, 2019, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Minutes of the August 6, 2019 meeting.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court. 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the payment of bills totaling $21,276,557.83 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
3.
Citizen comments.
Those who addressed the Court:
Bill Kelberlau of Georgetown
Reverend Chuck Freeman of Free Souls
Bonnie Garner of Georgetown
Lina Terrell of Georgetown
Jeff Shald of Georgetown
Leah Nolan of Austin, Williamson County

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 4 – 34 )
 
4.
Discuss, consider, and take appropriate action on a line item transfer for Justice of the Peace, Precinct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Justice of the Peace Precinct 3:

From/To Acct No. Description Amount
From 0100-0453-004212 Postage $1,000.74
To 0100-0453-004350 Printed Materials & Binding $1,000.74

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
5.
Discuss, consider and take appropriate action on approving a line item transfer for Emergency Medical Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Emergency Medical Services:

From/To Acct No. Description Amount
From 0100-0540-005000 Capital Outlay > $5,000 $3,100.00
To 0100-0540-004210 Internet / Email Services $3,100.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
6.
Discuss, consider and take appropriate action on a line item transfer for the Parks Department.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the Parks Department:

From/To Acct No. Description Amount
From 0100-0510-005300 Improvements >$5,000 $29,933.44
To 0100-0510-003001 Small Equipment & Tools $29,933.44

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
7.
Discuss, consider and take appropriate action on a line item transfer for the Road and Bridge Division.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the Road and Bridge Division:

From/To Acct No. Description Amount
From 0200-0210-005400 Bridges $12,000.00
To 0200-0210-003010 Computer Equipment < $5,000 $12,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
8.
Discuss, consider and take appropriate action on a line item transfer for the Road and Bridge Division.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the Road and Bridge Division:

From/To Acct No. Description Amount
From 0200-0210-003541 Contract Mowing $200,000.00
To 0200-0210-003599 Road Construction / Maintenance $200,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
9.
Discuss, consider and take appropriate action on line item transfers for Emergency Communications.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve line item transfers for Emergency Communications:

From/To Acct No. Description Amount
From 0100.0581.004998 Contingencies $23,640.00
To 0100.0581.004232 Trainings and Conferences $23,640.00
From 0100.0581.004500 Maintenance Services / Contracts $7,560.00
To 0100.0581.003011 Computer Software $2,250.00
To 0100.0581.004232 Trainings and Conferences $5,310.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
10.
Discuss, consider and take appropriate action on a line item transfer for the County Attorney's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the County Attorney's Office:

From/To Acct No. Description Amount
From 0100.0475.003005 Office Furniture < $5000 $3,060.00
To 0100.0475.003006 Office Equipment <$5000 $3,060.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
11.
Discuss, consider and take appropriate action on a line item transfer for County Court at Law #3.
View Agenda Item
Budget Officer Ashlie Koenig addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for County Court at Law (CCL) correcting "3" to "1":

From/To Acct No. Description Amount
From 0100-0409-004998 Non-Departmental / Contingencies $3,476.56
To 0100-0426-001107 CCL 1 / Temporary Labor $3,229.50
To 0100-0426-002010 CCL 1 / FICA $247.06

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
12.
Discuss, consider and take appropriate action on a line item transfer for the Magistrates Office.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the Magistrates Office:

From/To Acct No. Description Amount
From 0100-0409-004998 Non-Departmental / Contingencies $2,500.00
to 0100-0477-004141 Magistrate / Interpreter $2,500.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
13.
Discuss, consider and take appropriate action on a line item transfer for Justice of the Peace, Precinct #3.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for Justice of the Peace (JP) Precinct 3:

From/To Acct No. Description Amount
From 0100-0409-004711 Non-Departmental / Tax Appraisal District $85,000.00
To 0100-0453-004190 JP3 / Autopsies $85,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
14.
Discuss, consider and take appropriate action on a line item transfer for the County Courts At Law Budget.
View Agenda Item
This item was moved to the Regular Agenda where First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve line item transfers for the County Courts At Law Budget:

From/To Acct No. Description Amount
From 0100.0425.004125 Transcripts $3,000.00
From 0100.0425.004136 Other / Mental Health Cases $15,000.00
From 0100.0409.004998 Contingencies $192,768.00
To 0100.0425.004120 Competency Hearing $7,468.00
To 0100.0425.004131 Family Cases-Court Appointed Attorney $38,800.00
To 0100.0425.004134 Misdemeanor Cases-Court Appointed Attorney $162,000.00
To 0100.0425.004100 Professional Services $2,500.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
15.
Discuss, consider and take action on a line item transfer for the District Courts Budget.
View Agenda Item
This item was moved to the Regular Agenda where First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve line item transfers for the District Courts Budget:

From/To Acct No. Description Amount
From 0100.0435.004133 Juvenile Cases-Court Appointed Attorney $12,000.00
From 0100.0435.004141 Interpretors $5,000.00
from 0100.0409.004998 Contingencies $289,043.00
To 0100.0435.004100 Professional Services $8,962.00
To 0100.0435.004120 Competency Hearing $56,040.00
To 0100.0435.004125 Transcripts $3,703.00
To 0100.0435.004131 Family Cases-Court Appointed Attorneys $31,728.00
To 0100.0435.004132 Criminal Cases-Court Appointed Attorneys $205,010.00
To 0100.0435.004933 Food for Jurors $600.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
16.
Discuss, consider and take appropriate action on a line item transfer for the Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a line item transfer for the Tax Assessor/Collector:

From/To Acct No. Description Amount
From 0100-0499-004310 Advertising and Public Notices $1,293.60
To 0100-0499-004500 Hardware Maintenance $1,293.60

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
17.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
18.
Discuss, consider and take appropriate action on approving property tax collections for the month of July 2019 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve property tax collections for the month of July 2019 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
19.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 3, June 2019 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Justice of the Peace Precinct 3 June 2019 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
20.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 3, July 2019 Monthly Report in compliance with Code of Criminal Procedure § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Justice of the Peace Precinct 3 July 2019 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
21.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Custodian and Sanitation Supplies and Services under RFP#1978.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the Purchasing Agent to advertise and receive sealed proposals for Custodian and Sanitation Supplies and Services under Request for Proposal (RFP) # 1978.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
22.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed qualifications for Professional Services Engineer for RM 2243 from 183A to Southwest Bypass, under RFQ1963.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the Purchasing Agent to advertise and receive sealed qualifications for Professional Services Engineer for Ranch to Market (RM) 2243 from 183A to Southwest Bypass, under Request for Quote (RFQ) 1963.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
23.
Discuss, consider and take appropriate action on a contract with KoFile for storage of District Clerk documents.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a contract with KoFile for document storage for the District Clerk.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
24.
Discuss, consider and take appropriate action on a Services Contract between Williamson County, Texas and Round Rock Honey Company, LLC relating to the removal of wild honeybees in the right-of-way of County Road 135 near Hutto, Texas, in the amount of $2600, and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Services Contract between Williamson County, Texas and Round Rock Honey Company, LLC relating to the removal of wild honeybees in the right-of-way of County Road 135 near Hutto, Texas in the amount of $2600.00 and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
25.
Discuss, consider and take appropriate action on approving the agreement between Williamson County and Western Broadband for Internet Service at the Florence EMS Medic Station (14955 Ranch Road 2338) for the amount of $99.95 per month and authorizing execution of the agreement.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
26.
Discuss, consider and take appropriate action on approving Supplemental Agreement No. 3 for landscape architectural services between Williamson County and Design Workshop Inc., for Maintenance Building Location Adjustment and Electrical Redesign at the River Ranch Park, in the not-to-exceed amount of $21,300.00, and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Supplemental Agreement No. 3 for landscape architectural services between Williamson County and Design Workshop Inc., for Maintenance Building Location Adjustment and Electrical Redesign at the River Ranch Park, in the not-to-exceed amount of $21,300.00 and to authorize execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
27.
Discuss, consider and take appropriate action on approving a 2018 Capital Improvement Program Budget Transfer to move $31,500 from Expo Horse Stall Barn (P474) to Expo Concession & Restrooms (P475).
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a 2018 Capital Improvement Program Budget Transfer to move $31,500.00 from Exposition (Expo) Horse Stall Barn (P-474) to Expo Concession & Restrooms (P-475).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
28.
Discuss, consider and take appropriate action regarding the closing of CR 382 and detouring traffic during waterline installation.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the closing of County Road (CR) 382 and detouring traffic during waterline installation.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
29.
Discuss, consider and take appropriate action on approving the agreement between Mitchell 1 and Williamson County for Shopkey subscription in the amount of $660.00, and authorize execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the agreement between Mitchell 1 and Williamson County for Shopkey subscription for the Fleet Services Department in the amount of $660.00 and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
30.
Discuss, consider and take appropriate action on a Right of Entry agreement with Jacaruso Holdings, LLC for property located on CR 137 in Hutto, TX.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Right of Entry agreement with Jacaruso Holdings, LLC for property located on County Road (CR) 137 in Hutto, Texas.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
31.
Discuss, consider and take appropriate action on approval of the final plat for the Green Haven Estates subdivision - Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the Green Haven Estates subdivision - Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
32.
Discuss, consider and take appropriate action on approval of the preliminary plat for the Enterprise Coupland Site Expansion subdivision - Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the preliminary plat for the Enterprise Coupland Site Expansion subdivision - Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
33.
Discuss, consider and take appropriate action on an Interlocal Agreement between Williamson County and the City of Austin for design, installation, operation and maintenance of pedestrian and traffic improvements.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an Interlocal Agreement between Williamson County and the City of Austin for a traffic signal and pedestrian hybrid beacon on Pearson Ranch Road.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
34.
Discuss, consider and take appropriate action on the Jail Renovations Project, P411, Change Order #1 from JT Vaughn Construction in the amount of $131,180.00 to approve Plumbing, HVAC and Intercom services. This change order is being funded by the Project Contingency.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Change Order No. 1 to Jail Renovations Project P-411 from JT Vaughn Construction in the amount of $131,180.00 for plumbing, heating, ventilation, and air-conditioning and intercom services to be funded by Project Contingency.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
REGULAR AGENDA
 
THE COUNTY JUDGE OPENED THE PUBLIC HEARING AT 10:23 A.M. ON TUESDAY, AUGUST 13, 2019.
 
35.
10:00 A.M.. Public Hearing on the proposed 2019 tax rate of $0.459029 per $100 for Williamson County.
View Agenda Item
Those who addressed the Court:
Bill Kelberlau of Georgetown
Cary Chesire of Wililamson County

No action was taken on this item.
Attachments:
 
THE COUNTY JUDGE CLOSED THE PUBLIC HEARING AT 10:38 A.M. ON TUESDAY, AUGUST 13, 2019.
 
36.
Receive presentation from the TxDOT Austin District Engineer.
View Agenda Item
Texas Department of Transportation District Engineer for Austin Tucker Ferguson addressed the Court.

No action was taken on this item.
 
 
37.
Discuss, consider and take appropriate action on establishing County Holidays for FY2019-2020.
View Agenda Item
General Counsel to Commissioners' Court Hal C. Hawes and Senior Director of Human Resources Rebecca Clemons addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the County Holiday Schedule for Fiscal Year (FY) 2019-2020 with noted changes by adding July 3, 2020 and removing December 23, 2019.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
38.
Discuss and take appropriate action on renewal of contract with Texas State Library for County Clerk microfilm storage and creation for 2019-2020.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the renewal contract with the Texas State Library for the County Clerk microfilm storage and creation for Fiscal Year 2019-2020.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
39.
Discuss, consider and take appropriate action on approving a 2013 Park Bond Budget Transfer to move $413,441.34 to Expo Horse Stall Barn (P474) from Blackland Heritage Phase I (P316) of $10,685.77, Expo Center RV Park (P464) of $150,098.71, SW Regional Pavilion (P320) of $15,379.01, Park Land Acquisition (P444) $236,164.91 and Comprehensive Park Master Plan (P445) of $1,112.94.
View Agenda Item
Senior Director of Parks and Recreation Russell Fishbeck and First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a 2013 Park Bond Budget Transfer to move $413,441.34 to Exposition ( Expo) Horse Stall Barn (P-474) from Blackland Heritage Phase I (P-316) of $10,685.77, Expo Center Recreational Vehicle (RV) Park (P-464) of $150,098.71, Southwest (SW) Regional Pavilion (P-320) of $15,379.01, Park Land Acquisition (P-444) $236,164.91 and Comprehensive Park Master Plan (P-445) of $1,112.94.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
40.
Discuss, consider and take appropriate action on awarding RFCSP#1905-323 Expo Center Pavilion to the overall best respondent Ritter, Botkin Prime Construction Company, Inc., and authorizing execution of the agreement.
View Agenda Item
Senior Director of Parks and Recreation Russell Fishbeck and First Assistant County Auditor Julie Kiley addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To award Request for Competitive Sealed Proposal (RFCSP) # 1905-323 Exposition (Expo) Center Pavilion to the overall best respondent Ritter, Botkin Prime Construction Company, Inc. and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
41.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the General Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the General Fund.

From/To Acct No. Description Amount
0100.0000.364100 Insurance Reimbursement $1,718.43

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
42.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Sheriff's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Sheriff's Office:

From/To Acct No. Description Amount
0100.0560.004999 Miscellaneous $1,718.43

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
43.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the General Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the General Fund.

From/To Acct No. Description Amount
0100.0000.342235 Jury Service Reimbursement Fee $41,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
44.
Discuss , consider and take appropriate on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the County Courts Budget.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the County Courts Budget:

From/To Acct No. Description Amount
0100.0425.004002 Jurors, Grand Jurors, Jury Compensation $6,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
45.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Courts Budget.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Courts Budget:

From/To Acct No. Description Amount
0100.0435.004002 Jurors, Grand Jurors, Jury Compensation $35,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
46.
Receive updates on the Department of Infrastructure projects and issues.
View Agenda Item
Senior Director of Infrastructure Robert Daigh invited the Court and the Public to attend a ribbon cutting:
Bagdad Road North Improvements
10:00 A.M.
Friday, August 16, 2019
Southeast corner of Halsey Drive and Bagdad
Leander, Texas
 
47.
Discuss, consider and take appropriate action on Contract Amendment No 2 under Williamson County Contract for Engineering Services between Alliance Transportation Group and Williamson County dated October 19, 2016 for Engineering Services for Williamson County Long-Range Transportation Plan.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve Contract Amendment No. 2 under Williamson County Contract for Engineering Services between Alliance Transportation Group and Williamson County dated October 19, 2016 for Engineering Services for Williamson County Long-Range Transportation Plan.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
48.
Discuss, consider and take appropriate action on Work Authorization No 4 in the amount of $50,000.00 to expire on October 1, 2021 under Williamson County Contract for Engineering Services between Alliance Transportation Group and Williamson County dated October 19, 2016 for Traffic Studies in Support of Williamson County Long Range Transportation Plan.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve Work Authorization No. 4 in the amount of $50,000.00 to expire on October 1, 2021 under Williamson County Contract for Engineering Services between Alliance Transportation Group and Williamson County dated October 19, 2016 for Traffic Studies in Support of Williamson County Long Range Transportation Plan.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
49.
Discuss, consider and take appropriate action on awarding RFQ#1904-309 Professional Service Engineer for Ronald Reagan Widening to the overall most qualified respondent CP&Y, Inc. and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To award Request for Quote (RFQ) # 1904-309 Professional Service Engineer for Ronald Reagan Widening to the overall most qualified respondent CP&Y, Inc. and to authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
50.
Discuss 2019-2020 Budget.
View Agenda Item
No action was taken on this item.
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:51 A.M. ON TUESDAY, AUGUST 13, 2019.
 
51.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
b) Discuss the acquisition of real property for CR 176 at RM 2243
c) Discuss the acquisition of real property: CR 101
d) Discuss the acquisition of real property: CR 200
e) Discuss the acquisition of real property for County Facilities.
f) Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
g) Discuss the acquisition of real property for SH 29 @ DB Wood.
h) Discuss the acquisition of real property for Hairy Man Rd. 
i) Discuss the acquisition of real property for N. Mays.
j) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
k) Discuss the acquisition of real property for CR 111.
l) Discuss the acquisition of real property for Corridor H
m) Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
n) Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
o) Discuss the acquisition of right-of-way for Corridor C.
p) Discuss the acquisition of right-of-way for Corridor F.
q) Discuss the acquisition of right-of-way for Corridor D.
r) Discuss the acquisition of right-of-way for Southeast Corridor.
s) Discuss the acquisition of right-of-way for Reagan extension.
t) Discuss the acquisition of property near the County landfill. 
u) Discuss the acquisition of real property for the Brushy Creek Trail Project. 
B. Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
c) Potential governmental uses for 8th Street downtown parking lot 
d) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
e) Discuss property usage at Longhorn Junction
f) Discuss sale of excess 183A right of way to abutting property owner. 
g) Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
h) Discuss Blue Springs Boulevard
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
No action was taken in Executive Session. 
 
52.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Wolf Lakes
c) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
d) Project Deliver
e) Project Advantage
f) Project Cedar
g) Project Expansion
h) Project Arcos
View Agenda Item
No action was taken in Executive Session. 
 
53.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
g) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
h) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
i) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
j) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
k) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
l) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
m) Valerie Adams - EEOC Charge No. 450-2018-03807
n) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
o) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
p) BANGL Pipeline Project
q) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
r) Claim of Dan A. Gattis for reimbursement of attorneys fees.
s) Property damage claim of Anthony Garcia and Victoria Garcia (Sunset Meadows Subdivision).
t) Case No. 1:19-cv-01607; Center for Biological Diversity v. David Bernhardt et al.; In the United States District Court for the District of Columbia
u) Case No. 1:19-cv-0170-LY; Anthony McMurray v. Brandy Hallford; In the United States District Court Western District of Texas
No action was taken in Executive Session. 
 
54.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session. 
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:14 P.M. ON TUESDAY, AUGUST 13, 2019.
 
55.
Discuss and take appropriate action concerning economic development.
No action was taken on this item. 
 
56.
Discuss and take appropriate action concerning real estate.
No action was taken on this item. 
 
57.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
g) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
h) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
i) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
j) Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
k) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
l) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
m) Valerie Adams - EEOC Charge No. 450-2018-03807
n) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
o) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
p) BANGL Pipeline Project
q) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
r) Claim of Dan A. Gattis for reimbursement of attorneys fees.
s) Property damage claim of Anthony Garcia and Victoria Garcia (Sunset Meadows Subdivision).
t) Case No. 1:19-cv-01607; Center for Biological Diversity v. David Bernhardt et al.; In the United States District Court for the District of Columbia.
u) Case No. 1:19-cv-0170-LY; Anthony McMurray v. Brandy Hallford; In the United States District Court Western District of Texas.
No action was taken on this item. 
 
58.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item. 
 
59.
Comments from Commissioners.
Commissioner Russ Boles reminded the Courts and the Public that the TexMex Festival is this Saturday, August 17, 2019 from 3:00 P.M. to 11:00 P.M. at the Williamson County Exposition (Expo) Center in Taylor.
COMMISSIONERS’ COURT ADJOURNED AT  12:14 P.M. ON TUESDAY, AUGUST 13, 2019.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 20th day of Ausgust, 2019.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk