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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
October 29, 2019


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:35 A.M. on TUESDAY, OCTOBER 29, 2019, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the Minutes of the October 22, 2019 meeting.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the payment of bills totaling $4,463,044.05 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
3.
Public Comment Period.
Those who addressed the Court on Non-Agenda items:
Denise Gordon of Round Rock
Mark Truesdell of Georgetown
Rev. Chuck Freeman of Round Rock
Jan Pelosi of Austin, Williamson County
Bonnie Garner of Georgetown
Bill Kelberlau of Georgetown

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 4 – 32 )
 
4.
Discuss, consider and take appropriate action on a line item transfer for the County Attorney's Office.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve line item transfers for the County Attorney's Office:

From/To Acct No. Description Amount
From 0100.0475.004902 Legislative Supplement $3,762.98
To 0100.0475.001927 County Attorney Legislative Supplement $2,947.16
To 0100.0475.002010 FICA $287.87
To 0100.0475.002020 Retirement $527.95

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
5.
Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 thru 10/23/2019 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve property tax refunds over $2,500.00 thru October 23, 2019 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
6.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
7.
Discuss, consider and take appropriate action authorizing the County Judge to execute the General and No Litigation Certificates of Williamson County and Certificate of Approval for Issuance of Tax-Exempt Multi-Family Tax-Exempt Mortgage-Backed Bonds (M-TEBS) relating to the Capital Area Housing Finance Corporation’s Multifamily Tax-Exempt Mortgage-Backed Bonds (M-TEBS) (Legacy Senior Residences) Series 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the County Judge to execute the General and No Litigation Certificates of Williamson County and Certificate of Approval for Issuance of Tax-Exempt Multi-Family Tax-Exempt Mortgage-Backed Bonds (M-TEBS) relating to the Capital Area Housing Finance Corporation’s Multifamily Tax-Exempt Mortgage-Backed Bonds (M-TEBS) (Legacy Senior Residences) Series 2019.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
8.
Discuss, consider and take appropriate action authorizing the County Judge to execute the General and No Litigation Certificates of Williamson County and Certificate of Approval for Issuance of Tax-Exempt Multi-Family Housing Revenue Bonds relating to the Capital Area Housing Finance Corporation’s Multifamily Housing Revenue Bonds (Residences of Stillwater) Series 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the County Judge to execute the General and No Litigation Certificates of Williamson County and Certificate of Approval for Issuance of Tax-Exempt Multi-Family Housing Revenue Bonds relating to the Capital Area Housing Finance Corporation’s Multifamily Housing Revenue Bonds (Residences of Stillwater) Series 2019.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
9.
Discuss, consider and take appropriate action authorizing the County Judge to execute the General and No Litigation Certificates of Williamson County and Certificate of Approval for Issuance of Tax-Exempt Multi-Family Governmental Note relating to the Capital Area Housing Finance Corporation’s Multifamily Governmental Note (Auro Crossing Apartments) Series 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the County Judge to execute the General and No Litigation Certificates of Williamson County and Certificate of Approval for Issuance of Tax-Exempt Multi-Family Governmental Note relating to the Capital Area Housing Finance Corporation’s Multifamily Governmental Note (Auro Crossing Apartments) Series 2019.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
10.
Discuss, consider and take appropriate action authorizing the County Judge to execute the General and No Litigation Certificates of Williamson County relating to the Capital Area Housing Finance Corporation’s Multifamily Housing Revenue Bonds (Riverstone) Series 2020.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the County Judge to execute the General and No Litigation Certificates of Williamson County relating to the Capital Area Housing Finance Corporation’s Multifamily Housing Revenue Bonds (Riverstone) Series 2020.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
11.
Discuss, consider, and take appropriate action on authorizing the sale of firefighter protective clothing that is scheduled to be removed from service to retiring Fire Marshal Marty Herrin for a purchase price of $10.00.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the sale of firefighter protective clothing that is scheduled to be removed from service to retiring Fire Marshal Marty Herrin for a purchase price of $10.00.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
12.
Discuss and consider approving Amendment No. 1 of the Title IV-E County Legal Services Contract with the Texas Department of Family Protective Services.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve Amendment No. 1 of the Title IV-E County Legal Services Contract with the Texas Department of Family Protective Services.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
13.
Discuss, consider and take appropriate action to approve the Tax Collection Agreement between the Williamson County Municipal Utility District No. 13 and the County of Williamson, Texas.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the Tax Collection Agreement between the Williamson County Municipal Utility District No. 13 and the Tax Assessor/Collector of Williamson County.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
14.
Discuss, consider, and take appropriate action on approving the Consulting Services Agreement between Rely Information Systems, LLC and Williamson County for DBA patch and upgrade assistance and general Oracle DBA support and maintenance of Williamson County Oracle applications in the not-to-exceed- amount of $82,000.00.  Exemption of the services to be provided under the agreement from the competitive bidding proposal requirements are per the County Purchasing Act, pursuant to the discretionary exemption for personal services, as set forth under the Texas Local Government Code, Section 262.024.(a)(4).
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the Consulting Services Agreement between Rely Information Systems, LLC and Williamson County for DBA patch and upgrade assistance and general Oracle DBA support and maintenance of Williamson County Oracle applications in the not-to-exceed amount of $82,000.00. Exemption of the services to be provided under the agreement from the competitive bidding proposal requirements are per the County Purchasing Act, pursuant to the discretionary exemption for personal services, as set forth under the Texas Local Government Code, Section 262.024(a)(4).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
15.
Discuss, consider and take appropriate action on approving Change Order No. 2 to the agreement between Williamson County and Data Projections for Justice Center Courtroom A/V Upgrades in the amount of $3,182.69 and authorizing execution of the Change Order.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve Change Order No. 2 to the agreement between Williamson County and Data Projections for Justice Center Courtroom Audio/Visual (A/V) Upgrades in the amount of $3,182.69 and to authorize execution of the Change Order.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
16.
Discuss, consider and take any appropriate action pursuant to Tex. Transp. Code § 251.152 regarding proposed street name change in Pct. 3 for Water Oak Parkway to Parkside Parkway in the subdivision Water Oak North, Section 1.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve changing Water Oak Parkway to Parkside Parkway in the approved and recorded plat Water Oak North, Section 1 pursuant to Texas Transportation Code Section 251.152.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
17.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Debris Materials Monitoring under RFP #2347.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the Purchasing Agent to advertise and receive sealed proposals for Debris Materials Monitoring under Request for Proposal (RFP) # 2347.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
18.
Discuss, consider and take any appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Grace Bible Church (Security for Sunday morning services at church in Georgetown).
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To acknowledge receipt and approve the Vehicle Reimbursement Agreement with Grace Bible Church (Security for Sunday morning services at church in Georgetown).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
19.
Discuss, consider and take appropriate action on accepting a money donation to the Williamson County Sheriff's Office Community Outreach Division from the Divine Treasures Breast Cancer Awareness Event in the amount of $165.00 pursuant to Tex. Loc. Gov't Code 81.032.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To accept a money donation to the Williamson County Sheriff's Office Community Outreach Division from the Divine Treasures Breast Cancer Awareness Event in the amount of $165.00 pursuant to Texas Local Government Code Section 81.032.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
20.
Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Fellowship Church (Traffic control and security during various church services in Round Rock).
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To acknowledge receipt and approve the Vehicle Reimbursement Agreement with Fellowship Church (Traffic control and security during various church services in Round Rock).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
21.
Discuss, consider and take appropriate action on approving FY 2020 Motorola Maintenance Service contracts USC000026317, USC000065474,  USC00007033, USC000004587, USC000020867, USC000002959, in the amount of $1,126,350.45 as per HGAC Contract #RA05-18 and authorizing execution of all related documents.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve Fiscal Year (FY) 2020 Motorola Maintenance Service contracts USC000026317, USC000065474, USC00007033, USC000004587, USC000020867, USC000002959, in the amount of $1,126,350.45 as per Houston-Galveston Area Council (HGAC) Contract # RA05-18 and authorize the execution of all related documents.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
22.
Discuss, consider and take appropriate action on approving a Master Services Agreement with ThyssenKrupp in the not-to-exceed amount of $11,082.00 for inspection services and $67,619.04 for maintenance services as per TCPN/National IPA now OMNIA Contract #R150801, and authorizing execution of all associated documents.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a Master Services Agreement with ThyssenKrupp in the not-to-exceed amount of $11,082.00 for inspection services and $67,619.04 for maintenance services as per The Cooperative Purchasing Network (TCPN) / National IPA now OMNIA Contract # R150801 and authorize execution of all associated documents.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
23.
Discuss, consider and take appropriate action on approving the Master Service Agreement with Bartlett Tree Experts for Tree Trimming Services, in the not-to-exceed amount of $25,000.00, per Choice Partners Contract #15/23JN-03.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the Master Services Agreement with Bartlett Tree Experts for tree trimming services in the not-to-exceed amount of $25,000.00 per Choice Partners Contract # 15/23JN-03.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
24.
Discuss, consider and take appropriate action on awarding RFCSP #1906-327 River Ranch County Park - Interpretive Center to the overall best respondent Ritter, Botkin Prime Construction Company, Inc., funded by P465.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To award Request for Competitive Sealed Proposal (RFCSP) # 1906-327 River Ranch County Park - Interpretive Center to the overall best respondent Ritter, Botkin Prime Construction Company, Inc. to be funded by P-465.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
25.
Discuss, consider, and take appropriate action on approving the purchase of Heavy Equipment from Ewald Kubota, INC in the amount of $88,970.97 pursuant to BuyBoard Contract #s 515-16/529-17.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the purchase of heavy equipment from Ewald Kubota, Inc. in the amount of $88,970.97 pursuant to BuyBoard Contract 515-16 and 529-17.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
26.
Discuss, consider and take appropriate action on approving the purchase of three (3) Caterpillar CC34B Paving Compactor Rollers at a total of $185,682.00, one (1) Caterpillar 120 Motor Grader in the amount of $239,811.00 and one (1) Caterpillar 926M Rubber Tire Loader in the amount of $159,907.00 as per Sourcewell Contract #032119-CAT.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the purchase of (3) Caterpillar CC34B Paving Compactor Rollers at a total of $185,682.00, (1) Caterpillar 120 Motor Grader in the amount of $239,811.00 and (1) Caterpillar 926M Rubber Tire Loader in the amount of $159,907.00 as per Sourcewell Contract # 032119-CAT.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
27.
Discuss, consider and take appropriate action on approving the purchase of one (1) 2020 CTS BDT40 Belly Dump Truck in the amount of $34,558.00, one (1) Etnyre/Freightliner Centennial Distributor in the amount of $201,474.30, one (1) 2020 Freightliner M2-106 chassis in the amount of $110,370.00, and two (2) 2020 Freightliner M2-112 chassis in the total amount of $257,912.00 to include a $400 BuyBoard fee, from Freightliner of Austin, as per BuyBoard Contract #516-16.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the purchase of (1) 2020 CTS BDT40 Belly Dump Truck in the amount of $34,558.00, (1) Etnyre/Freightliner Centennial Distributor in the amount of $201,474.30, (1) 2020 Freightliner M2-106 chassis in the amount of $110,370.00, and (2) 2020 Freightliner M2-112 chassis in the total amount of $257,912.00 to include a $400.00 BuyBoard fee, from Freightliner of Austin, as per BuyBoard Contract # 516-16.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
28.
Discuss, consider and take appropriate action on approving the purchase of one (1) 2021 Freightliner 114SD Chassis Truck w/Wirtgen SW20 MC binding agent spreader body in the amount of $304,377.00 to include a $400 BuyBoard fee, from Freightliner of Austin, as per BuyBoard Contract #516-16.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the purchase of (1) 2021 Freightliner 114SD Chassis Truck w/Wirtgen SW20 MC binding agent spreader body in the amount of $304,377.00 to include a $400.00 BuyBoard fee, from Freightliner of Austin, as per BuyBoard Contract # 516-16.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
29.
Discuss, consider and take appropriate action on approving the Services Contract between Williamson County and Perimeter Fence Co. for fencing, gate and keypad at the Florence Road and Bridge Yard in the amount of $27,722.50, funded by P471, and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the Services Contract between Williamson County and Perimeter Fence Company for fencing, gate and keypad at the Florence Road and Bridge Yard in the amount of $27,722.50 to be funded by P-471 and authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
30.
Discuss, consider and take appropriate action on a Donation Special Warranty Deed from Madison Westinghouse Contingency for right of way on CR 111.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a Donation Special Warranty Deed from Madison Westinghouse Contingency for right-of-way on County Road (CR) 111.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
31.
Discuss, consider and take appropriate action on approval of the final plat for the Santa Rita Ranch South Section 16 subdivision – Precinct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the final plat for the Santa Rita Ranch South Section 16 subdivision – Precinct 2.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
32.
Discuss, consider and take appropriate action on approval of the preliminary plat for the North Haven subdivision – Precinct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the preliminary plat for the North Haven subdivision – Precinct 2.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
REGULAR AGENDA
 
33.
Discuss, consider and take appropriate action on recognizing the newest members of Williamson County EMS.
View Agenda Item
Those who addressed the Court:
Director of Emergency Medical Services Michael Knipstein 
Emergency Medical Services Clinical Division Commander Terri King
Emergency Medical Services Paramedic Phillip Jenkins 
 
 
34.
Discuss, consider, and take appropriate action on approving Hilary Paige McClellan as the Texas A&M AgriLife Extension Service - 4-H & Youth Development Extension Agent.
View Agenda Item
District Extension Administrator with Texas A&M AgriLife Extension Service for District 8 Donald Kelm addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Hilary Paige McClellan as the Texas A&M AgriLife Extension Service - 4-H & Youth Development Extension Agent as of January 6, 2020.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
35.
Discuss, consider, and take appropriate action on approving Gary Pastushok as the Texas A&M AgriLife Extension Service - Agriculture Extension Agent.
View Agenda Item
District Extension Administrator with Texas A&M AgriLife Extension Service for District 8 Donald Kelm addressed the Court.
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Gary Pastushok as the Texas A&M AgriLife Extension Service - Agriculture Extension Agent as of January 6, 2020.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
36.
Discuss, consider and take appropriate action on accepting the resignation of Marty Herrin as the Williamson County Fire Marshal due to his retirement and appointing Hank Jones as the successor Williamson County Fire Marshal to be effective October 29, 2019 and continuing thereafter for a two-year term ending October 29, 2021 pursuant to authority granted to the Williamson County Commissioners Court under Texas Local Government Code 352.011 & .012; and, further, take action on requiring Hank Jones to post an official bond in the amount of $10,000 pursuant to Texas Local Government Code 352.012.
View Agenda Item
Senior Director of Emergency Services Chris Connealy and newly appointed Fire Marshall Hank Jones addressed the Court.
 
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To accept the resignation of Marty Herrin as the Williamson County Fire Marshal due to his retirement and appoint Hank Jones as the successor Williamson County Fire Marshal to be effective October 29, 2019 and continuing thereafter for a two-year term ending October 29, 2021 pursuant to authority granted to the Williamson County Commissioners' Court under Texas Local Government Code 352.011 & .012; and require Hank Jones to post an official bond in the amount of $10,000.00 pursuant to Texas Local Government Code Section 352.012.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
37.
Discuss, consider and take any necessary action to approve order for interment of deceased (Daniel A. Conner) who passed away in J.P., Pct. 1 of Williamson County, TX where there has been an inquest by the Justice of the Peace and the county has duty to inter, pursuant to Tex. Health & Safety Code § 711.002(e), and authorize Beck Funeral Home to move forward with interment.
View Agenda Item
This item was pulled from the Agenda. 
Attachments:
 
38.
Receive updates on the Department of Infrastructure projects and issues.
View Agenda Item
This item was pulled from the Agenda. 
 
39.
Discuss, consider and take action on canceling Commissioners Court on November 12, 2019.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To cancel Commissioners' Court on November 12, 2019.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
40.
Discuss, consider, and take appropriate action on changes to the Williamson County retiree rate calculations regarding years of service.
View Agenda Item
Senior Director of Human Resources Rebecca Clemons addressed the Court. 
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve changes to the Williamson County retiree rate calculations regarding years of service.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
41.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Juvenile Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Juvenile Services:

From/To Acct No. Description Amount
0100.0000.367400 Donations $1,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
42.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Juvenile Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Juvenile Services:

From/To Acct No. Description Amount
0100.0576.003670 Use of Donations $1,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
43.
Present and discuss the October 16, 2019 scheduled power outage for the Williamson County Emergency Services Operations Center.
View Agenda Item
Director of Emergency Communications Scott Parker addressed the Court.
 
44.
Discuss, consider and take appropriate action on approving funding of tenure service credit pay for PCN# 1906 in the District Attorney's Office with funding from the District Attorney's Asset Forfeiture Funds for FY20.
View Agenda Item
Those who addressed the Court:
District Attorney Shawn Dick
General Counsel to Commissioners' Court Hal C. Hawes
Senior Director of Human Resources Rebecca Clemons
First Assistant County Auditor Julie Kiley 
County Auditor Jerri Jones
 
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve position control number (PCN) # 1906 in the District Attorney's Office as a L3-2 with additional funding from the District Attorney's Asset Forfeiture Funds for Fiscal Year 2019-2020 (FY20).

The Motion failed.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 4 Russ Boles
Nay:
County Judge Bill Gravell, Jr.
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:03 A.M. ON TUESDAY, OCTOBER 29, 2019.
 
45.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
b) Discuss the acquisition of real property for CR 176 at RM 2243
c) Discuss the acquisition of real property: CR 101
d) Discuss the acquisition of real property: CR 200
e) Discuss the acquisition of real property for County Facilities.
f) Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
g) Discuss the acquisition of real property for SH 29 @ DB Wood.
h) Discuss the acquisition of real property for Hairy Man Rd. 
i) Discuss the acquisition of real property for N. Mays.
j) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
k) Discuss the acquisition of real property for CR 111.
l) Discuss the acquisition of real property for Corridor H
m) Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
n) Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
o) Discuss the acquisition of right-of-way for Corridor C.
p) Discuss the acquisition of right-of-way for Corridor F.
q) Discuss the acquisition of right-of-way for Corridor D.
r) Discuss the acquisition of right-of-way for Southeast Corridor.
s) Discuss the acquisition of right-of-way for Reagan extension.
t) Discuss the acquisition of property near the County landfill. 
u) Discuss the acquisition of real property for the Brushy Creek Trail Project. 
v) Discuss the acquisition of real property in conjunction with WCCF for potential parkland/bird habitat.
x) Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
B. Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
c) Potential governmental uses for 8th Street downtown parking lot 
d) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
e) Discuss property usage at Longhorn Junction
f) Discuss sale of excess 183A right of way to abutting property owner. 
g) Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
h) Discuss Blue Springs Boulevard
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
No action was taken in Executive Session.
 
46.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Wolf Lakes
c) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
d) Project Deliver
e) Project Advantage
f) Project Cedar
g) Project Expansion
h) Project Arcos
i) Project Woods
View Agenda Item
No action was taken in Executive Session.
 
47.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
g) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k) Valerie Adams - EEOC Charge No. 450-2018-03807
l) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n) BANGL Pipeline Project
o) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
No action was taken in Executive Session.
 
48.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:45 P.M. ON TUESDAY, OCTOBER 29, 2019.
 
49.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
50.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
51.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
g) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k) Valerie Adams - EEOC Charge No. 450-2018-03807
l) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n) BANGL Pipeline Project
o) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division.
No action was taken on this item.
 
52.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
53.
Comments from Commissioners.
Commissioner Covey remined employess that the Benefits Fair is Wednesday, October 30, 2019.
COMMISSIONERS’ COURT ADJOURNED AT 12:47 P.M. ON TUESDAY, OCTOBER 29, 2019.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 5th day of November, 2019.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk