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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
JANUARY 14, 2020


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:35 A.M. on TUESDAY, JANUARY 14, 2020, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the Minutes of the January 7, 2020 meeting.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the payment of bills totaling $5,227,271.26 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
3.
Public Comment Period.
Those who addressed the Court on Non-Agenda items:
Rev. Chuck Freeman of Round Rock
Bonnie Garner of Georgetown
Karen Miller of Georgetown
Jim Dillon of Liberty Hill

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 4 – 22 )
 
4.
Discuss, consider and take appropriate action on a line item transfer for Emergency Management.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a line item transfer for Emergency Management:

From/To Acct No. Description Amount
From 0100.0541.004505 Emergency Management / Software Maintenance $2,000.00
To 0100.0541.003311 Emergency Management / Uniforms $2,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
5.
Discuss, consider and take appropriate action on a line item transfer for various general fund departments.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve line item transfers for various general fund departments:

From/To Acct No. Description Amount
From 0100.0409.004998 Contingencies $44,552.20
To 0100.0451.001100 Justice of Peace (JP) Precinct 1 - Full Time (FT) Salaries $2,294.53
To 0100.0451.001101 JP1 - Part-Time (PT) Salaries $1,070.87
To 0100.0451.002010 JP1 - FICA $257.45
To 0100.0451.002020 JP1 - Retirement $488.99
To 0100.0452.001100 JP2 - FT Salaries $583.97
To 0100.0452.002010 JP2 - FICA $44.67
To 0100.0452.002020 JP2 - Retirement $84.85
To 0100.0454.001100 JP4 - FT Salaries $66.57
To 0100.0454.002010 JP4 - FICA $5.09
To 0100.0454.002020 JP4 - Retirement $9.67
To 0100.0499.001100 Tax - FT Salaries $32,448.47
To 0100.0499.002010 Tax - FICA $2,482.31
To 0100.0499.002020 Tax - Retirement $4,714.76

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
6.
Discuss, consider, and take appropriate action on a line item transfer for Regional Animal Shelter Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve line item transfers for the Regional Animal Shelter Fund:

From/To Acct No. Description Amount
From 0545-0545-002050 Workers’ Compensation $45,564.14
To 0545-0545-003200 Medical Supplies $6,000.00
To 0545-0545-003318 Janitorial Supplies $5,000.00
To 0545-0545-003319 Extermination $50.00
To 0545-0545-004100 Professional Services $6,000.00
To 0545-0545-004962 Janitorial Contract Services $4,402.02
To 0545-0545-004968 Care of Animals $9,000.00
To 0545-0545-004975 Animal Medical Care $9,000.00
To 0545-0545-004999 Miscellaneous $6,112.12

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
7.
Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 thru 01/09/2020 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve property tax refunds over $2,500.00 through January 9, 2020 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
8.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
9.
Discuss, consider, and take appropriate action on accepting the 2019 racial profiling report from Precinct 1 Constable.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To accept the 2019 racial profiling report from Constable Precinct 1.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
10.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, November 2019 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve Justice of the Peace Precinct 4 November 2019 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
11.
Discuss, consider and take appropriate action to approve and ratify an Order Approving Tax Exemption for Elderly and Disabled.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an Order Approving Tax Exemption for the Elderly and Disabled.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
12.
Discuss, consider and take appropriate action on reappointment of Bill Brown to Place #1 of the ESD #3 Board of Directors for a two-year term beginning January 1, 2020 and ending December 31, 2021.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To reappoint Bill Brown to Place #1 of the Emergency Services District (ESD) #3 Board of Directors for a two-year term beginning January 1, 2020 and ending December 31, 2021.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
13.
Discuss, consider and take appropriate action on reappointment of Garry Guthrie to Place #4 of the ESD #3 Board of Directors for a two-year term beginning January 1, 2020 and ending December 31, 2021.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To reappoint Garry Guthrie to Place #4 of the Emergency Services District (ESD) #3 Board of Directors for a two-year term beginning January 1, 2020 and ending December 31, 2021.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
14.
Discuss, consider and take appropriate action on accepting a grant in the amount of $25,000.00 from the Orphan Kitten Club to aid in funding of the Williamson County Regional Animal Shelter’s Mightycat Program; including authorization to execute the grant agreement terms and conditions.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To accept a grant in the amount of $25,000.00 from the Orphan Kitten Club to aid in funding of the Williamson County Regional Animal Shelter’s Mightycat Program and authorize executing the grant agreement, terms and conditions.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
15.
Discuss, consider and take appropriate action authorizing the County Judge to execute the Business Associate Agreement between Milliman, Inc. and Williamson County as it applies to Actuarial Services performed on behalf of Williamson County by Milliman, Inc.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the County Judge to execute the Business Associate Agreement between Milliman, Inc. and Williamson County as it applies to Actuarial Services performed on behalf of Williamson County by Milliman, Inc.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
16.
Discuss, consider and take appropriate action on approving the Williamson County EMS Provider License Declaration Form and authorizing the County Judge to sign same and any necessary related documents.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the Williamson County Emergency Medical Services (EMS) Provider License Declaration Form and authorize the County Judge to sign same and any necessary related documents.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
17.
Discuss, consider and take appropriate action on the application submittal for the 2020 Emergency Management Performance Grant (EMPG) for the Office of Emergency Management.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the application submittal for the 2020 Emergency Management Performance Grant (EMPG) for the Office of Emergency Management.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
18.
Discuss, consider and take appropriate action on approving a Master Services Agreement with Blackmon Mooring of Austin, Inc. for Emergency Response Property Damage Restoration as per BuyBoard Contract #591-19 and approving execution of all associated documents.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a Master Services Agreement with Blackmon Mooring of Austin, Inc. for Emergency Response Property Damage Restoration as per BuyBoard Contract # 591-19 and approve execution of all associated documents.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
19.
Discuss, consider, and take appropriate action on awarding IFB 2396 Fog Seal Stonewall Ranch, to the lowest and responsible bidder, Alpha Paving Industries LLC.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To award Invitation for Bid (IFB) 2396 Fog Seal Stonewall Ranch, to the lowest and responsible bidder, Alpha Paving Industries, LLC.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
20.
Discuss, consider and take appropriate action on authorizing the extension of Signs and Markers contract 1811-275, renewal option period 1, for the same pricing, terms and conditions as the existing contract for line items as awarded with Vulcan Signs, Dobie Supply LLC, Avery Dennision, and Pathmark Traffic Equipment LLC, for the term of January 22, 2020 - January 21, 2021.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the extension of Signs and Markers contract 1811-275, renewal option period 1, for the same pricing, terms and conditions as the existing contract for line items as awarded with Vulcan Signs, Dobie Supply, LLC, Avery Dennision, and Pathmark Traffic Equipment, LLC, for the term beginning January 22, 2020 and ending January 21, 2021.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
21.
Discuss, consider and take appropriate action on awarding RFQ 1963 Professional Engineer - RM2243 from 183A to Southwest Bypass, to BGE Inc., and authorizing execution of the Engineering Services Contract.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To award Request for Quote (RFQ) 1963 Professional Engineer - Ranch to Market (RM) 2243 from 183A to Southwest Bypass, to BGE, Inc., and authorize execution of the Engineering Services Contract.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
22.
Discuss, consider and take appropriate action on approval of the final plat for the Gonzalez 108 subdivision – Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the final plat for the Gonzalez 108 subdivision – Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
REGULAR AGENDA
 
23.
Discuss and approve resolution recognizing Deputies Cynthia Tidwell and Misty Lamb for their service and dedication to the Williamson County Clerk's office resulting in a 2019 Exemplary 5 Star Local Registrar Award by the Texas Department of Health and Human Services Vital Statistics Unit.
View Agenda Item
County Clerk Nancy Rister addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To recognize Deputies Cynthia Tidwell and Misty Lamb for their service and dedication to the Williamson County Clerk's office resulting in a 2019 Exemplary 5 Star Local Registrar Award by the Texas Department of Health and Human Services Vital Statistics Unit.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
24.
Discuss, consider and take appropriate action on canceling the Commissioners Court sessions on January 21, 2020 and February 18, 2020.
View Agenda Item
General Counsel to Commissioners' Court Hal C. Hawes addressed the Court.
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To cancel Commissioners' Court sessions on January 21, 2020 and February 18, 2020.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
25.
Discuss, consider and take appropriate action on adopting an approval process to submit agenda items.
View Agenda Item
General Counsel to Commissioners' Court Hal C. Hawes addressed the Court.  No action was taken on this item.
 
COMMISSIONERS' COURT RECESSED AT 10:20 A.M. ON TUESDAY, JANUARY 14, 2020.
 
COMMISSIONERS' COURT RECONVENED AT 10:25 A.M. ON TUESDAY, JANUARY 14, 2020.
 
26.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment acknowledging additional revenues for the Williamson County Regional Animal Shelter Donation Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment acknowledging additional revenues for the Williamson County Regional Animal Shelter Donation Fund:

From/To Acct No. Description Amount
0546.0000.367404 Animal Shelter Donations $21,517.98
0546.0000.367440 Jane's Fund Donations $39,569.15
0546.0000.367442 Play Yard Donations $390.81
0546.0000.367443 Heart Worm Donations $6,012.50
0546.0000.367445 SIT Team Donations $1,382.20
0546.0000.367446 Capital Expansion Donation $150.00
0546.0000.367447 Animal Transport Donations $87,509.71
0546.0000.370150 Sales of Pet Care Products $1,327.12

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
27.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment acknowledging additional expenditures for the Williamson County Regional Animal Shelter Donation Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment acknowledging additional expenditures for the Williamson County Regional Animal Shelter Donation Fund:

From/To Acct No. Description Amount
0546.0546.003510 Purchases for Resale $1,327.12
0546.0546.003670 Use Of Donations $21,517.98
0546.0546.004100 Professional Services $39,569.15
0546.0546.004509 Facility Enhancements $390.81
0546.0546.004231 Travel $87,509.71
0546.0546.004232 Training $1,382.20
0546.0546.004975 Animal Medical Care $6,012.50
0546.0546.004999 Miscellaneous Expense $150.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
28.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for JP4 Truancy Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Justice of the Peace Precinct 4 Truancy Fund:

From/To Acct No. Description Amount
0369.0369.001101 Part-Time Salaries $1,157.29
0369.0369.002010 FICA $88.53
0369.0369.002020 Retirement $168.15

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
29.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for JP2 Truancy Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Justice of the Peace Precinct 2 Truancy Fund:

From/To Acct No. Description Amount
0368.0368.001101 Part-Time Salaries $1,198.61
0368.0368.002010 FICA $91.69
0368.0368.002020 Retirement $174.16

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
30.
Discuss, consider, and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for the SO.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for the Sheriff's Office:

From/To Acct No. Description Amount
0100.0560.003010 Computer Equipment $1,243.49


Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
31.
Discuss, consider, and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional revenues for the SO.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional revenues for the Sheriff's Office:

From/To Acct No. Description Amount
0100.0000.370500 Miscellaneous Revenue $1,243.49

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
32.
Discuss, consider and take appropriate action on compensation, including career ladders and job families.
View Agenda Item
Senior Director of Human Resources Rebecca Clemons and Senior Director of Technology Services Jay Schade addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Human Resources and the Elected Officials / Department Heads to work together to develop criteria and guidelines for career ladders and job families that include the Tax Office, Information Technology, Communications, Court Administrators (at the Justice Center), Infrastructure (includes Fleet and Road and Bridge) and Facilities for Fiscal Year 2021-2022 with final approval of Commissioners' Court.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
33.
Discuss, consider and take appropriate action on a reorganization for Human Resources, including position title, grade, and salary changes.
View Agenda Item
Senior Director of Human Resources Rebecca Clemons addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the reorganization of the Human Resources Department, including position title, grade, and salary changes.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
34.
Discuss, consider, and take appropriate action on line item transfers for a newly created part time position for Human Resources.
View Agenda Item
Senior Director of Human Resources Rebecca Clemons addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve line item transfers for the newly created part-time position for Human Resources:

From/To Acct No. Description Amount
From 0100.0402.001107 Temp Salaries $10,000.00
To 0100.0402.001101 Part-time Salaries $28,080.00
From 0100.0402.001100 Full-time Salaries $18,080.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
35.
Receive updates on the Department of Infrastructure projects and issues.
View Agenda Item
No action was taken on this item.
 
36.
Discuss, consider and take appropriate action on Work Authorization No 1 in the amount of $3,950,253.00 to expire on July 31, 2021 under Williamson County Contract for Engineering Services between BGE, Inc. and Williamson County dated January 14, 2020 for RM 2243.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve Work Authorization No. 1 in the amount of $3,950,253.00 to expire on July 31, 2021 under Williamson County Contract for Engineering Services between BGE, Inc. and Williamson County dated January 14, 2020 for Ranch to Market (RM) 2243.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
37.
Discuss, consider, and take appropriate action regarding the Notice of Termination and Construction Notice of Change for Stormwater Discharges associated with Construction Activities for CR 110 South, a Road Bond project in Commissioner Pct. 4.  P: 260 Funding: Road Bond
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the Notice of Termination and Construction Notice of Change for Stormwater Discharges associated with Construction Activities for County Road (CR) 110 South, a Road Bond project in Precinct 4 to be funded by Road Bond P-260.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
38.
Discuss, consider, and take appropriate action regarding the Notice of Termination for Stormwater Discharges associated with Construction Activities for CR 119, a Road Bond project in Commissioner Pct. 4.
P: 214 Funding: Road Bond
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the Notice of Termination for Stormwater Discharges associated with Construction Activities for County Road (CR) 119, a Road Bond project in Precinct 4 to be funded by Road Bond P-214.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
39.
Discuss, consider, and take appropriate action regarding the Notice of Termination and Construction Notice of Change for Stormwater Discharges associated with Construction Activities for RM 620 Phase 2, a Road Bond project in Commissioner Pct. 1.  P: 235 Funding: Road Bond
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the Notice of Termination and Construction Notice of Change for Stormwater Discharges associated with Construction Activities for Ranch to Market (RM) 620 Phase 2, a Road Bond project in Precinct 1 to be funded by Road Bond P-235.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
40.
Discuss, consider, and take appropriate action regarding the Notice of Termination for Stormwater Discharges associated with Construction Activities for Neenah Avenue Widening, a Road Bond project in Commissioner Pct. 1.  P: 278 Funding: Road Bond
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the Notice of Termination for Stormwater Discharges associated with Construction Activities for Neenah Avenue Widening, a Road Bond project in Precinct 1 to be funded by Road Bond P-278.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
41.
Discuss, consider and take appropriate action authorizing the County Judge to execute a First Amendment to Real Estate Contract with One Way Baptist Church. Parcel S1- Funding: Road Bonds P284
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the County Judge to execute a First Amendment to Real Estate Contract with One Way Baptist Church (Parcel S1) to be funded by Road Bond P-284.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
42.
Discuss, consider and take appropriate action authorizing the County Judge to execute an Interlocal Agreement between Williamson County and Fern Bluff MUD.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the County Judge to execute an Interlocal Agreement between Williamson County and Fern Bluff Municipal Utilities District (MUD).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:09 A.M. ON TUESDAY, JANUARY 14, 2020.
 
43.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for SW 183 and SH 29 Loop.
b) Discuss the acquisition of real property for CR 176 at RM 2243
c) Discuss the acquisition of real property: CR 101
d) Discuss the acquisition of real property: CR 200
e) Discuss the acquisition of real property for County Facilities.
f) Discuss the acquisition of real property for Seward Junction SE and SW Loop.
g) Discuss the acquisition of real property for SH 29 @ DB Wood.
h) Discuss the acquisition of real property for Hairy Man Rd.
i) Discuss the acquisition of real property for N. Mays.
j) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
k) Discuss the acquisition of real property for CR 111.
l) Discuss the acquisition of real property for Corridor H
m) Discuss the acquisition of drainage easements on the Forest North Drainage Project.
n) Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
o) Discuss the acquisition of right-of-way for Corridor C.
p) Discuss the acquisition of right-of-way for Corridor F.
q) Discuss the acquisition of right-of-way for Corridor D.
r) Discuss the acquisition of right-of-way for SE Loop.
s) Discuss the acquisition of right-of-way for Reagan extension.
t) Discuss the acquisition of property near the County landfill.
u) Discuss the acquisition of real property for the Brushy Creek Trail Project.
v) Discuss the acquisition of real property in conjunction with WCCF for potential parkland/bird habitat.
x) Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center.
B. Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility.
c) Potential governmental uses for 8th Street downtown parking lot.
d) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
e) Discuss property usage at Longhorn Junction.
f) Discuss sale of excess 183A right of way to abutting property owner.
g) Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave.
h) Discuss Blue Springs Boulevard.
i) Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas.
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1.
View Agenda Item
No action was taken in Executive Session.
 
44.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Wolf Lakes
c) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
d) Project Deliver
e) Project Advantage
f) Project Cedar
g) Project Expansion
h) Project Arcos
i) Project Woods
j) Project Co-Op
View Agenda Item
No action was taken in Executive Session.
 
45.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
g) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k) Valerie Adams - EEOC Charge No. 450-2018-03807
l) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n) BANGL Pipeline Project
o) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
p) D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
q) Anthony “Tony” Carter: EEOC Charge No. 451-2019-03927
r) Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division.
s) Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232.
t) Civil Action No. A19CV1110RP; Adam Reposa v. Robert Chody et. al, In the United States District Court for the Western District of Texas.
u) Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
v) Claim of Regina Wright.
w) Law on use of County facilities.
Prior to recessing to Executive Session, Mark Truesdell of Georgetown addressed the Court. No action was taken in Executive Session.
 
46.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
47.
Discuss the deployment or specific occasions for implementation of security personnel or devices; or security audits in relation to the Williamson County Justice Center/Williamson County Courthouse (Executive Session as per Texas Gov’t. Code § 551.076).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:37 P.M. ON TUESDAY, JANUARY 14, 2020.
 
48.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
49.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
50.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
g) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k) Valerie Adams - EEOC Charge No. 450-2018-03807
l) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n) BANGL Pipeline Project
o) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
p) D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
q) Anthony “Tony” Carter: EEOC Charge No. 451-2019-03927
r) Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division.
s) Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232.
t) Civil Action No. A19CV1110RP; Adam Reposa v. Robert Chody et. al, In the United States District Court for the Western District of Texas.
u) Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
v) Claim of Regina Wright.
w) Law on use of County facilities.
Mark Truesdell of Georgetown addressed the Court. No action was taken on this item.
 
51.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
52.
Comments from Commissioners.
Judge Gravell recognized the Capital Area Metropolitan Planning Organization's (CAMPO) unanimous election of Commissioner Long as Chair for 2020. Stating that the work that Commissioner Long does for Williamson County is important, to be a leader in the region when it comes to planning is amazing and a significant accomplishment for an elected official in the last 20 years.

Commissioner Covey thanked Commissioner Long for her continued services, paramount leadership and willingness to be the Chair of a diverse organization.

Commissioner Boles appreciates Commissioner Long for her regional leadership in a time when the region has many challenges.
COMMISSIONERS COURT ADJOURNED AT 1:39 P.M. ON TUESDAY, JANUARY 14, 2020.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 28th day of January, 2020.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk