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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
MARCH 10, 2020


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:36 A.M. on TUESDAY, MARCH 10, 2020, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
Absent:
  • County Judge Bill Gravell, Jr.
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the Minutes of the March 3, 2020 meeting.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the payment of bills totaling $2,098,853.53 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
3.
Public Comment Period.
Those who addressed the Court:
Williamson County Deputies Association President Michael Klier 
Bonnie Garner of Georgetown
Rev. Chuck Freeman of Round Rock
Jan Pelosi of Austin, Williamson County
Bill Kelberlau of Georgetown
Christel Erickson-Collins of Cedar Park

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 4 – 20 )
 
4.
Discuss, consider, and take appropriate action on approving a 2019 CIP transfer to move $319,926.00 from P516 (Pct 4 Hutto Office Finish Out) to P534 (Commissioner Pct 4 Office).
View Agenda Item
This item was moved to the Regular Agenda where First Assistant County Auditor Julie Kiley and General Counsel to Commissioners' Court Hal C. Hawes addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a 2019 Capital Improvement Project (CIP) transfer to move $319,926.00 from P-516 (Precinct 4 Hutto Office Finish Out) to P-534 (Commissioner Precinct 4 Office).

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
5.
Discuss, consider and take appropriate action on approving a 2015 CO transfer to move $191,374.00 from P356 (2015 CO Non-Departmental) to P534 (Commissioner Pct 4 Office).
View Agenda Item
This item was moved to the Regular Agenda where First Assistant County Auditor Julie Kiley and General Counsel to Commissioners' Court Hal C. Hawes addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a 2015 Certificate of Obligation (CO) transfer to move $216,374.00 from P-356 (2015 CO Non-Departmental) to P-534 (Commissioner Precinct 4 Office).

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
6.
Discuss, consider and take appropriate action on approving the Interlocal Agreement between the City of Wortham, Texas and Williamson County for the sale of two (2) surplus patrol vehicles in accordance with Tx. Local Gov't Code 263.152.(a)(1).
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Interlocal Agreement between the City of Wortham, Texas and Williamson County for the sale of (2) surplus patrol vehicles in accordance with Texas Local Government Code Section 263.152(a)(1).

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
7.
Discuss, consider and take appropriate action on approving an Interlocal Agreement between Williamson County and Volusia County, Florida authorizing Cooperative Procurement between both entities and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve an Interlocal Agreement between Williamson County and Volusia County, Florida authorizing Cooperative Procurement between both entities and authorize the execution of the agreement.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
8.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Audit and Accounting Services under RFP #4001.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To authorize the Purchasing Agent to advertise and receive sealed proposals for Audit and Accounting Services under Request for Proposal (RFP) # 4001.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
9.
Discuss, consider and take appropriate action on approving the renewal of the education affiliation agreement between Williamson County EMS and Life Start Training and Consulting.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the renewal of the education affiliation agreement between Williamson County Emergency Medical Services (EMS) and Life Start Training and Consulting.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
10.
Discuss, consider and take appropriate action on approving a quote between Williamson County and Presidio to purchase Wireless Cloud Managed Access and License in the amount of $4,346.52, pursuant to DIR contract #DIR-TSO-4167, and authorizing the execution of the quote.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a quote between Williamson County and Presidio to purchase Wireless Cloud Managed Access and License in the amount of $4,346.52, pursuant to the Department of Information Resources (DIR) contract # DIR-TSO-4167 and to authorize the execution of the quote.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
11.
Discuss, consider and take appropriate action on approving the services contract between Williamson County and Randal’s Tower Tech, Inc. to provide tower climbers and repair/maintenance services to support the operations of Williamson County Wireless Communications, in the not-to-exceed amount of $10,000.00, and authorizing execution of the contract.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the services contract between Williamson County and Randal’s Tower Tech, Inc. to provide tower climbers and repair/maintenance services to support the operations of Williamson County Wireless Communications, in the not-to-exceed amount of $10,000.00 and to authorize execution of the contract.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
12.
Discuss, consider and take appropriate action on approving Work Authorization No. 3 between Williamson County and Steinbomer & Associates Architects, Inc. for the design to replace fixtures with new LED lights in court rooms in the Williamson County Justice Center.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve Work Authorization No. 3 between Williamson County and Steinbomer & Associates Architects, Inc. for the design to replace fixtures with new light emitting diode (LED) lights in court rooms in the Williamson County Justice Center.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
13.
Discuss, consider, and take appropriate action on approving a service contract between TMG Contracting, LLC and Williamson County for the relocation of door openings in the Justice Center, pursuant to Sourcewell Contract TX-CT-GC-121819-TCL, in the amount of $6,848.45 and authorize the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a service contract between TMG Contracting, LLC and Williamson County for the relocation of door openings in the Justice Center, pursuant to Sourcewell Contract TX-CT-GC-121819-TCL in the amount of $6,848.45 and authorize the execution of the agreement.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
14.
Discuss, consider and take appropriate action on approving the lease of a Sharp MX-4071 copier to support the operations of the Department of Infrastructure, per the terms of DIR contract #DIR-CPO-4433.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the lease of a Sharp MX-4071 copier to support the operations of the Department of Infrastructure, per the terms of Texas Department of Resources (DIR) contract # DIR-CPO-4433.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
15.
Discuss, consider and take appropriate action on awarding RFQ #2451-12 Corridor I Planning from Ronald Reagan Blvd. to US 183 (Road Bond Map Project #3.7) to the most qualified firm Atkins North America, Inc. and authorizing execution of the agreement. Funding Source is P361.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To award Request for Quote (RFQ) # 2451-12 Corridor I Planning from Ronald Reagan Boulevard to United States (US) 183 (Road Bond Map Project # 3.7) to the most qualified firm Atkins North America, Inc. and to authorize execution of the agreement to be funded by P-361.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
16.
Discuss, consider and take appropriate action on awarding RFQ #2576 Traffic Engineering Services to the overall most qualified firms HDR Engineering, Inc., RPS Infrastructure, Inc., Alliance Transportation Group, Inc. and Kimley-Horn and Associates, Inc. and authorizing execution of the related agreements.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To award Request for Quote (RFQ) # 2576 Traffic Engineering Services to the overall most qualified firms HDR Engineering, Inc., RPS Infrastructure, Inc., Alliance Transportation Group, Inc. and Kimley-Horn and Associates, Inc. and to authorize execution of the related agreements.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
17.
Discuss, consider and take appropriate action on awarding RFQ #2451-3 Corridor I Planning from US 183 to SH 29 (Road Bond Map Project #2.6) to the most qualified firm K.Friese & Associates, Inc. and authorizing execution of the agreement. Funding Source is P344.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To award Request for Quote (RFQ) # 2451-3 Corridor I Planning from United States (US) 183 to State Highway (SH) 29 (Road Bond Map Project # 2.6) to the most qualified firm K Friese & Associates, Inc. and to authorize execution of the agreement to be funded by P-344.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
18.
Discuss, consider and take appropriate action on awarding RFQ #2451-11 Corridor E5 Planning from I35 to FM 972 (Road Bond Map Project #3.6) to the most qualified firm American Structurepoint, Inc. and authorizing execution of the agreement. Funding Source is P360.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
19.
Discuss, consider and take appropriate action on awarding RFQ #2967 Planning and Design of Flood Protection System to the overall most qualified respondent EDGE Engineering, PLLC and authorizing execution of the agreement. Funding source P383.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To award Request for Quote (RFQ) # 2967 Planning and Design of Flood Protection System to the overall most qualified respondent EDGE Engineering, PLLC and to authorize execution of the agreement to be funded by P-383.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
20.
Discuss, consider and take appropriate action on approval of the preliminary plat for the Rio Cresta subdivision – Precinct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the preliminary plat for the Rio Cresta subdivision – Precinct 3.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
REGULAR AGENDA
 
21.
Discuss and consider an update on the recent election, presented by Chris Davis, Elections Administrator. 
View Agenda Item
Elections Administrator Chris Davis addressed the Court. 

No action was taken on this item.
 
22.
Discuss, consider and take appropriate action on appointing Rebecca Severson of Round Rock and Joy Alexander of Taylor to the Williamson County Child Welfare Board.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To appoint Rebecca Severson of Round Rock and Joy Alexander of Taylor to the Williamson County Child Welfare Board.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
23.
Discuss, consider and take appropriate action on exempting Tyler Technologies, Inc. from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the Discretionary Exemption as set forth under Texas Local Government Code Section 262.024 (7)(A), for an import of documents into Odyssey in the amount of $5,155, and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To exempt Tyler Technologies, Inc. from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the Discretionary Exemption as set forth under Texas Local Government Code Section 262.024(7)(A), for an import of documents into Odyssey in the amount of $5,155.00 and authorize execution of the agreement.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
24.
Discuss, consider, and take appropriate action on the amendment to the Interlocal Contract for the Next Generation 9-1-1 Database Program for FY 2019 with the Capital Area Emergency Communications District (CAECD).
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the amendment to the Interlocal Contract for the Next Generation 9-1-1 Database Program for Fiscal Year (FY) 2019-2020 with the Capital Area Emergency Communications District (CAECD).

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
25.
Hear a presentation on the Human Resources Analytics Guide.
View Agenda Item
Senior Director of Human Resources Rebecca Clemons addressed the Court.

No action was taken on this item.
Attachments:
 
26.
Discuss, consider and take appropriate action on a career ladder for Facilities.
View Agenda Item
Senior Director of Human Resources Rebecca Clemons addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve career ladders for Facilities.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
27.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes, the new C grade/step chart, and any corresponding line item transfers.
View Agenda Item
Senior Director of Human Resources Rebecca Clemons addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve compensation changes, position title changes, position grade changes, the new C grade/step chart, and any corresponding line item transfers.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
28.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures from Courthouse Annex Security Funds.
View Agenda Item
Senior Director of Human Resources Rebecca Clemons addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures from the Courthouse Annex Security Funds correcting "0100" to "0360":

From/To Acct No. Description Amount
0360.0360.001100 Full time salaries $4,658.52
0360.0360.002010 FICA $356.38
0360.0360.002020 Retirement $676.88

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
 
29.
Discuss, consider, and take appropriate action on approving Marathon Engineering Corporation for jail safety padding repair, in the not-to-exceed amount of $12,131.00, and exempting this purchase from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024.(a)(7)(D) captive replacement parts or components for equipment.
View Agenda Item
This item was pulled from the Agenda. 
Attachments:
 
30.
Receive updates on the Department of Infrastructure projects and issues.
View Agenda Item
Senior Director of Infrastructure Robert Daigh invites the Court and the Public to attend:

Texas Department of Transportation 620 Project
10:00 A.M.
Wednesday, March 11, 2020
901 Round Rock Avenue (Commons Building)
Round Rock, Texas

Opening of San Gabriel Ranch Road
2:00 P.M.
Tuesday, March 17, 2020

 
 
31.
Discuss, consider and take appropriate action on a Right of Entry Agreement with HM Parkside, LP for the CR 176 at RM 2243 project.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Right of Entry Agreement with HM Parkside, LP for the County Road (CR) 176 at Ranch to Market (RM) 2243 project.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
32.
Discuss, consider and take appropriate action on a Real Estate Contract and Lease Agreement with Mosaic Interests, LLC for right of way needed on the future SH 29 project. Funding Source: LTP P457
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Real Estate Contract and Lease Agreement with Mosaic Interests, LLC for right-of-way needed on the future State Highway (SH) 29 project to be funded by Long Range Transportation Plan (LTP) P-457.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
33.
Discuss, consider and take appropriate action regarding the engagement of the law firm of Sheets & Crossfield, PLLC to represent Williamson County in relation to various aspects of real estate, eminent domain/condemnation, economic development matters and general legal matters as assigned by the County Judge or Commissioners (as more fully set out in the engagement letter); and exemption of those attorney services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the engagement of the law firm of Sheets & Crossfield, PLLC to represent Williamson County in relation to various aspects of real estate, eminent domain/condemnation, economic development matters and general legal matters as assigned by the County Judge or Commissioners (as more fully set out in the engagement letter); and exemption of those attorney services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.

Aye:
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Other:
County Judge Bill Gravell, Jr. (Absent)
Attachments:
 
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:28 A.M. ON TUESDAY, MARCH 10, 2020.
 
34.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    b)    Discuss the acquisition of real property for CR 176 at RM 2243
    c)    Discuss the acquisition of real property: O'Connor Signal Project
    d)    Discuss the acquisition of real property: CR 200
    e)    Discuss the acquisition of real property for County Facilities.
    f)     Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
    g)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    h)    Discuss the acquisition of real property for Hairy Man Rd. 
    i)     Discuss the acquisition of real property for future SH 29.
    j)     Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    k)    Discuss the acquisition of real property for CR 111.
    l)     Discuss the acquisition of real property for Corridor H
    m)   Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
    n)    Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
    o)    Discuss the acquisition of right-of-way for Corridor C.
    p)    Discuss the acquisition of right-of-way for Corridor F.
    q)    Discuss the acquisition of right-of-way for Corridor D.
    r)     Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
    s)    Discuss the acquisition of right-of-way for Reagan extension.
    t)     Discuss the acquisition of right of way for the Great Oaks Bridge Project. 
    u)    Discuss the acquisition of real property for the Brushy Creek Trail Project. 
    v)     Discuss the acquisition of real property in conjunction with WCCF for potential parkland/bird habitat.
    x)    Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
    y)    Discuss the acquisition of the MKT Right of Way
    B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    c)    Potential governmental uses for 8th Street downtown parking lot 
    d)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
    e)    Discuss property usage at Longhorn Junction
    f)     Discuss sale of excess 183A right of way to abutting property owner. 
    g)    Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
    h)    Discuss Blue Springs Boulevard
    i)     Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
C.     Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.     Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.     Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
No action was taken in Executive Session.
 
35.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Wolf Lakes
    c)    Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
    d)    Project Deliver
    e)    Project Advantage
    f)     Project Cedar
    g)    Project Expansion
    h)    Project Arcos
    i)     Project Woods
    j)     Project Co-Op
View Agenda Item
No action was taken in Executive Session.
 
36.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Gleason et al, In The United States District Court For The Western District of Texas – Austin Division.
g) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k) Valerie Adams - EEOC Charge No. 450-2018-03807
l) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n) BANGL Pipeline Project
o) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
p) D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
q) Anthony “Tony” Carter: EEOC Charge No. 451-2019-03927
r) Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division.
s) Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232.
t) Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
u) Claim of Regina Wright.
v) Law on use of County facilities.
w) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
x) Civil Action No. 1:20-CV-00062; Jaivonte Roberts v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
y) Intergovernmental Services Agreement with the United States Marshals Service Relating to Housing Federal Prisoners.
No action was taken in Executive Session.
 
37.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:27 A.M. ON TUESDAY, MARCH 10, 2020.
 
38.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
39.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
40.
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Gleason et al, In The United States District Court For The Western District of Texas – Austin Division.
g) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k) Valerie Adams - EEOC Charge No. 450-2018-03807
l) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n) BANGL Pipeline Project
o) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
p) D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
q) Anthony “Tony” Carter: EEOC Charge No. 451-2019-03927
r) Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division.
s) Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232.
t) Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
u) Claim of Regina Wright.
v) Law on use of County facilities.
w) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
x) Civil Action No. 1:20-CV-00062; Jaivonte Roberts v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
y) Intergovernmental Services Agreement with the United States Marshals Service Relating to Housing Federal Prisoners.
No action was taken on this item.
 
41.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
42.
Comments from Commissioners.
There were no comments.
COMMISSIONERS COURT ADJOURNED AT 11:27 A.M. ON TUESDAY, MARCH 10, 2020.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 24th day of March, 2020.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk