Minutes for Commissioners Court - Regular Session

MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
MARCH 24, 2020

STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:35 A.M. on TUESDAY, MARCH 24, 2020, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:

Present:

County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Absent:

County Clerk Nancy E. Rister

Others Present:

Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
Charles Crossfield, Attorney
Rebecca Pruitt, Executive Assistant to County Clerk

Review and approval of minutes.

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To approve the Minutes of the Regular Session of Commissioners' Court held on March 10, 2020 and the Special Session of Commissioners' Court held on March 18, 2020.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

First Assistant County Auditor Julie Kiley addressed the Court.

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To authorize the payment of bills totaling $7,937,415.48 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Public Comment Period.

Those who addressed the Court:
Jerome Gillis of Austin, Williamson County
Director of Emergency Management Michael Shoe
Attorney Charlie Crossfield
First Assistant County Auditor Julie Kiley
Senior Director of Human Resources Rebecca Clemons

No action was taken on this item.

CONSENT AGENDA

The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 4 – 36 )

Discuss, consider, and take appropriate action on a line item transfer for Justice of the Peace, Precinct 3.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a line item transfer for Justice of the Peace Precinct 3:

From/To	Acct No.	Description	Amount
From	0100-0453-004002	Jurors, grand jurors, jury compensation	$650.00
To	0100-0453-003005	Office Furniture	$650.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Discuss, consider, and take appropriate action on a line item transfer for Pretrial Services.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a line item transfer for Pre-Trial Services:

From/To	Acct No.	Description	Amount
From	0100-0591-004998	Pre-Trial / Contingencies	$1,500.00
To	0100-0591-003010	Pre-Trial / Computer Equipment	$1,500.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Discuss, consider and take appropriate action on a line item transfer for the Parks Department.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a line item transfer for the Parks Department:

From/To	Acct No.	Description	Amount
From	0100.0510.004542	Parks / Grounds Maintenance	$2,850.00
To	0100.0510.004514	Parks / Roads, Parking Lots	$2,850.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Discuss, consider and take appropriate action on a line item transfer for the Elections Department.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a line item transfer for the Elections Department:

From/To	Acct No.	Description	Amount
From	0100.0492.004506	Computer program / maintenance	$150,000.00
To	0100.0492.004100	Professional Services	$150,000.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Discuss, consider and take appropriate action on authorizing the disposal of various county vehicle and equipment assets through Auction including one (1) 2006 Ford F250 pickup, pursuant to Tx. Local Gov’t Code 263.152.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To authorize the disposal of various county vehicle and equipment assets through Auction including (1) 2006 Ford F-250 pickup, pursuant to Texas Local Government Code Section 263.152.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

V/E Assets for Auction 3.24.20

Discuss, consider and take appropriate action on approving property tax collections for the month of February 2020 for the Williamson County Tax Assessor/Collector.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve property tax collections for the month of February 2020 for the Williamson County Tax Assessor/Collector.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

10.

Discuss, consider and take appropriate action to approve the Tax Collection Agreement between the Berry Creek Highlands Municipal Utility District and the County of Williamson, Texas.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the Tax Collection Agreement between the Berry Creek Highlands Municipal Utility District and the County of Williamson, Texas.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Tax Collection Agreement

11.

Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

View Agenda Item

This item was moved to the Regular Agenda where Senior Director of Human Resources addressed the Court.

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve position title changes, position grade changes, any corresponding line item transfers and compensation changes including activating the Catastrophic Policy for COVID-19 pay allowing exempt personnel at straight time through May 11, 2020 which can be shortened or extended as needed by Commissioners' Court.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

12.

Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the General Fund.

View Agenda Item

This item was moved to the Regular Agenda where First Assistant County Auditor Julie Kiley addressed the Court.

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the General Fund:

From/To	Acct No.	Description	Amount
	0100.0409.004987	Non-Department Disaster Relief	$900,000.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

13.

Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Taylor Rodeo Association (Security/Traffic Control for Taylor Rodeo at Williamson County Expo Center, July 17-18, 2020).

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To acknowledge receipt and approve the Vehicle Reimbursement Agreement with Taylor Rodeo Association (Security/Traffic Control for Taylor Rodeo at Williamson County Exposition Center, July 17-18, 2020).

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Agreement

14.

Discuss, consider and take appropriate action on contract amendment #2 to the Williamson County Juvenile Services Aramark food service contract to add a mid-morning snack service.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve Contract Amendment No. 2 to the Williamson County Juvenile Services Aramark food service contract to add a mid-morning snack service.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Amendment

15.

Discuss, consider and take appropriate action on Contract Amendment #1 to the Williamson County Juvenile Services Aramark Food Service contract to acknowledge Armark's financial commitment of up to $15,000 for a convection steamer.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve Contract Amendment No.1 to the Williamson County Juvenile Services Aramark Food Service contract to acknowledge Armark's financial commitment of up to $15,000.00 for a convection steamer.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Amendment

16.

Discuss, consider and take appropriate action on approving the cancellation of the service agreement with emsCharts.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To cancel the service agreement with emsCharts.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Cancellation Letter

17.

Discuss, consider and take appropriate action on approving the Services Contract between Williamson County and Motorola Solutions Inc. to provide Notifications service to Williamson County Devices and software in the amount of $164,102.00 per the Terms of DIR-TSO 4101 and authorizing execution of the agreement.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the Services Contract between Williamson County and Motorola Solutions, Inc. to provide notification service to Williamson County devices and software in the amount of $164,102.00 per the terms of DIR-TSO 4101 and authorize the execution of the agreement.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

18.

Discuss, consider and take appropriate action on approving the Customer Service Agreement between Williamson County and Data Armor, LLC. to provide on-site shredding services to support the operations of Williamson County Emergency Communications and authorizing execution of the agreement.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the Customer Service Agreement between Williamson County and Data Armor, LLC to provide on-site shredding services to support the operations of Williamson County Emergency Communications and authorize the execution of the agreement.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Agreement

19.

Discuss, consider and take appropriate action on approving the Services Contract between Williamson County and Automated Logic Contracting Services to provide the Installation of a New Chiller at the Williamson County - ESOC located at 911 Tracy Chambers Ln, Georgetown, TX 78626 in the amount of $9,030.00 and authorizing execution of the agreement.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the Services Contract between Williamson County and Automated Logic Contracting Services to provide the Installation of a New Chiller at the Williamson County - Emergency Services Operation Center (ESOC) located at 911 Tracy Chambers Lane, Georgetown in the amount of $9,030.00 and authorize the execution of the agreement.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Contract

20.

Discuss, consider and take appropriate action on approving the renewal of Smartnet with Presidio Networked Solutions Group in the amount of $89,468.72 per the terms of DIR Contract # DIR-TSO-4167 and authorizing execution of the quote.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the renewal of Smartnet with Presidio Networked Solutions Group in the amount of $89,468.72 per the terms of Texas Department of Information Resources (DIR) Contract # DIR-TSO-4167 and authorize the execution of the quote.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Quote

21.

Discuss, consider and take appropriate action on approving the Statement of Work/Agreement between Williamson County and Presidio Networked Solutions Group, LLC. to provide configuration services for the Expressway C and E DMZs per the terms of DIR contract #DIR-TSO-4167 and authorizing execution of the agreement.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the Statement of Work/Agreement between Williamson County and Presidio Networked Solutions Group, LLC to provide configuration services for the Expressway C and E demilitarized zones (DMZs) per the terms of Texas Department of Information Resources (DIR) contract # DIR-TSO-4167 and authorize the execution of the agreement.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

22.

Discuss, consider, and take appropriate action on utilizing TXMAS Contract 18-7205 in the not to exceed amount of $118,562.58 and authorizing the Service Contract between Mohawk and Williamson County for Flooring and the execution of the contract.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve utilizing TXMAS Contract 18-7205 in the not-to-exceed amount of $118,562.58 and authorize the Service Contract between Mohawk and Williamson County for Flooring and the execution of the contract.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

23.

Discuss, consider, and take appropriate action on approving Doyle Electric LLC for Jail Emergency Panel Interior replacement, The not-to-exceed amount under this agreement is $11,064.91, unless amended by a change order and approved by the Williamson County Commissioners Court, and exempting this purchase from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024 (a) (2) an item necessary to preserve and protect the public health or safety of the residents of the county.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve Doyle Electric, LLC for Jail Emergency Panel Interior replacement, in an amount not-to-exceed $11,064.91, unless amended by a change order and approved by the Williamson County Commissioners' Court, and exempting this purchase from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024(a)(2) an item necessary to preserve and protect the public health or safety of the residents of the County.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

24.

Discuss, consider, and take appropriate action on utilizing TIPS Contract 180101 for the not-to-exceed amount of $14,011.00, unless amended by a change order and approved by the Williamson County Commissioners Court and authorizing the Service Contract between Way Service LTD and Williamson County for Unit Removal and Replacement At Jail.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve The Interlocal Purchasing System (TIPS) Contract 180101 for the not-to-exceed amount of $14,011.00, unless amended by a change order and approved by the Williamson County Commissioners' Court and authorize the Service Contract between Way Service, LTD and Williamson County for Unit Removal and Replacement at Jail.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

25.

Discuss, consider and take appropriate action on approving the Services Contract between Williamson County and TMG Contracting, LLC. to provide site prep work at the Sheriff's Office Gun Range per the terms of Sourcewell Contract #TX-CT-GC-121819-TCL and authorizing execution of the agreement. Funding source P470.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the Services Contract between Williamson County and TMG Contracting, LLC to provide site prep work at the Sheriff's Office Gun Range per the terms of Sourcewell Contract # TX-CT-GC-121819-TCL and authorize the execution of the agreement to be funded by P-470.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Contract

26.

Discuss, consider and take appropriate action on approving the Services Contract between Williamson County and Quality Carpets & Floors to provide the installation of carpet at various County locations and authorizing execution of the agreement.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the Services Contract between Williamson County and Quality Carpets & Floors to provide the installation of carpet at various County locations and authorize the execution of the agreement.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Contract

27.

Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County Brushy Creek Regional Trail – Phase V Project (P-419); Change Order #02 in the amount of $0.00 (Time Extension Only) which was executed by Tom Stanfield, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To acknowledge a report on the Williamson County Brushy Creek Regional Trail – Phase V Project (P-419) and approve Change Order No. 02 in the amount of $0.00 (Time Extension Only) which was executed by Williamson County Facilities Project Manager Tom Stanfield pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Chasco Change Order No. 2

28.

Discuss, consider, and take appropriate action regarding Change Order No. 6 in the amount of $7,291.00 for the Inner Loop Improvements (Chasco Contractors), a Road Bond project in Commissioner Pct. 3.
P: 226 and 251 Funding Source: Road Bond

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve Change Order No. 6 in the amount of $7,291.00 for the Inner Loop Improvements (Chasco Contractors), a Road Bond project in Precinct 3 to be funded by Road Bonds P-226 and P-251.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Change Order

29.

Discuss, consider and take appropriate action on awarding RFQ #2451-11 Corridor E5 Planning from I35 to FM 972 (Road Bond Map Project #3.6) to the most qualified firm, American Structurepoint, Inc. and authorizing execution of the agreement. Funding Source is P360.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To award Request for Quote (RFQ) # 2451-11 Corridor E5 Planning from Interstate Highway 35 (I35) to Farm to Market (FM) 972 (Road Bond Map Project # 3.6) to the most qualified firm, American Structurepoint, Inc. and authorize the execution of the agreement to be funded by P-360.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

30.

Discuss, consider and take appropriate action regarding Change Order No. 2 in the amount of $9,477.24 for the Forest North Anderson Mill (QA Construction), a Road Bond project in Commissioner Pct. 1.
P: 225 Funding: Road Bond

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve Change Order No. 2 in the amount of $9,477.24 for the Forest North Anderson Mill (QA Construction), a Road Bond project in Precinct 1 to be funded by Road Bond P-225.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Change Order

31.

Discuss, consider and take appropriate action on authorizing the extension of Cast in Place Concrete Contract 1802-216, renewal option period 2, for the same pricing, terms and conditions as the existing contract with RHB Construction for the term of 4/7/20 - 4/6/21.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To authorize the extension of Cast in Place Concrete Contract 1802-216, renewal option period 2, for the same pricing, terms and conditions as the existing contract with RHB Construction for the term of April 7, 2020 through April 6, 2021.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Renewal

32.

Discuss, consider and take appropriate action on awarding RFQ #2572 Williamson County Flood Plain Maps Update to the overall most qualified respondent Halff Associates, Inc. and authorizing execution of the agreement. Funding source is P382.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To award Request for Quote (RFQ) # 2572 Williamson County Flood Plain Maps Update to the overall most qualified respondent Halff Associates, Inc. and authorize the execution of the agreement to be funded by P-382.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

33.

Discuss, consider and take appropriate action on awarding RFQ #2965 Small Maintenance Projects to the overall most qualified firms M&S Engineering and K.C. Engineering, Inc. and authorizing execution of the agreements.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To award Request for Quote (RFQ) # 2965 Small Maintenance Projects to the overall most qualified firms M&S Engineering and K.C. Engineering, Inc. and authorize the execution of the agreements.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

34.

Discuss, consider and take appropriate action on approval of the preliminary plat for the Santa Rita Boulevard subdivision – Precinct 3.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the preliminary plat for the Santa Rita Boulevard subdivision – Precinct 3.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

preliminary plat - Santa Rita Boulevard

35.

Discuss, consider and take appropriate action on approval of the preliminary plat for the Rio Bravo subdivision – Precinct 3.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the preliminary plat for the Rio Bravo subdivision – Precinct 3.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

preliminary plat - Rio Bravo

36.

Discuss, consider and take appropriate action on approval of the final plat for the Park at Blackhawk IV Phase 3 subdivision – Precinct 4.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the final plat for the Park at Blackhawk IV Phase 3 subdivision – Precinct 4.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

final plat - Park at Blackhawk IV Phase 3

REGULAR AGENDA

37.

Discuss, consider and take appropriate action on Central Texas Regional Mobility Authority (CTRMA) 2019 Annual Report & Financial Statements and hear presentation from Mike Heiligenstein, Executive Director.

View Agenda Item

This item was pulled from the Agenda.

Attachments:

2019 Annual Report CTRMA

38.

Discuss, consider and take appropriate action on canceling Commissioners Court on March 31st, April 14th and 28th, 2020.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To cancel Commissioners' Court on Tuesday, April 14, 2020 and Tuesday, April 28, 2020.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

39.

Discuss, consider, and take appropriate action on approving funding to be allocated to a new hire, PCN.0698.

View Agenda Item

There was no action on this item.

40.

Discuss, consider and take appropriate action authorizing the County Judge to execute an Emergency Childcare Services Agreement with the YMCA of Greater Williamson County regarding the YMCA providing child care services for the children of essential employees of Williamson County.

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 4 Russ Boles

Motion: To authorize the County Judge to execute an Emergency Childcare Services Agreement with the Young Men's Christian Association (YMCA) of Greater Williamson County regarding the YMCA providing child care services for the children of essential employees of Williamson County.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

YMCA Agreement

41.

Discuss, consider, and take appropriate action on the amendment to the Interlocal Contract for the Next Generation 9-1-1 Database Program for FY 2020 with the Capital Area Emergency Communications District (CAECD).

View Agenda Item

Motion by: Commissioner Precinct 4 Russ Boles
Second by: Commissioner Precinct 1 Terry Cook

Motion: To amend the Interlocal Contract for the Next Generation 9-1-1 Database Program for Fiscal Year (FY) 2020 with the Capital Area Emergency Communications District (CAECD).

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Amendment

42.

Discuss, consider and take appropriate action on approving a Master Service Agreement for Stanley Convergent Security Solutions, Inc. for Surveillance Equipment and Monitoring Services in the not-to-exceed amount of $350,000.00, per Sourcewell Contract #031517-SCS, and authorizing execution of the agreement.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve a Master Service Agreement for Stanley Convergent Security Solutions, Inc. for Surveillance Equipment and Monitoring Services in the not-to-exceed amount of $350,000.00, per Sourcewell Contract # 031517-SCS and authorize the execution of the agreement.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

43.

Receive updates on the Department of Infrastructure projects and issues.

View Agenda Item

No action was taken on this item.

44.

Receive and acknowledge the March 2020 Construction Summary Report and PowerPoint Presentation for the Road Bond Program.

View Agenda Item

No action was taken on this item.

Attachments:

45.

Discuss, consider and take appropriate action authorizing the County Judge to execute a real estate contract with Nelda and Matther Phelps for right of way needed on the SE Loop project (Parcel 4). Funding Source: Road Bonds P463

View Agenda Item

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 4 Russ Boles

Motion: To authorize the County Judge to execute a real estate contract with Nelda Carol Phelps and Matthew Bernard Phelps for the right-of-way needed on the Southeast (SE) Loop project (Parcel 4) to be funded by Road Bond P-463.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Contract

COMMISSIONERS' COURT RECESSED TO THE ROAD DISTRICT MEETING AT 10:15 A.M. ON TUESDAY, MARCH 24, 2020.

COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 10:17 A.M. ON TUESDAY, MARCH 24, 2020.

AN EXECUTIVE SESSION WAS NOT HELD ON TUESDAY, MARCH 24, 2020.

46.

Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.   Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
   a)   Discuss the acquisition of real property for SW 183 and SH 29 Loop.
   b)   Discuss the acquisition of real property for CR 176 at RM 2243
   c)   Discuss the acquisition of real property: O'Connor Signal Project
   d)   Discuss the acquisition of real property: CR 200
   e)   Discuss the acquisition of real property for County Facilities.
   f)    Discuss the acquisition of real property for Seward Junction SE and SW Loop.
   g)   Discuss the acquisition of real property for SH 29 @ DB Wood.
   h)   Discuss the acquisition of real property for Hairy Man Rd.
   i)   Discuss the acquisition of real property for N. Mays.
   j)   Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
   k)   Discuss the acquisition of real property for CR 111.
   l)   Discuss the acquisition of real property for Corridor H
   m)   Discuss the acquisition of real property for future SH 29 corridor.
   n)   Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
   o)   Discuss the acquisition of right-of-way for Corridor C.
   p)   Discuss the acquisition of right-of-way for Corridor F.
   q)   Discuss the acquisition of right-of-way for Corridor D.
   r)   Discuss the acquisition of right-of-way for SE Loop/Corridor A.
   s)   Discuss the acquisition of right-of-way for Reagan extension.
   t)   Discuss the acquisition of right of way for the Great Oaks Bridge Project.
   u)   Discuss the acquisition of real property for the Brushy Creek Trail Project.
   v)   Discuss the acquisition of real property in conjunction with WCCF for potential parkland/bird habitat.
   x)   Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
   y)   Discuss the acquisition of the MKT Right of Way
   B.   Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
   a)   Discuss County owned real estate containing underground water rights and interests.
   b)   Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
   c)    Potential governmental uses for 8th Street downtown parking lot
   d)   Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
   e)   Discuss property usage at Longhorn Junction
   f)   Discuss sale of excess 183A right of way to abutting property owner.
   g)   Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave.
   h)   Discuss Blue Springs Boulevard
   i)   Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
C.   Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
D.    Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.   Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1

View Agenda Item

47.

Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
   a)   Business prospect(s) that may locate or expand within Williamson County.
   b)   Wolf Lakes
   c)   Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
   d)   Project Deliver
   e)   Project Advantage
   f)   Project Cedar
   g)   Project Expansion
   h)    Project Arcos
   i)   Project Woods
   j)   Project Co-Op
   k)     Project Reese

View Agenda Item

48.

Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Gleason et al, In The United States District Court For The Western District of Texas – Austin Division.
g) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k) Valerie Adams - EEOC Charge No. 450-2018-03807
l) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n) BANGL Pipeline Project
o) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
p) D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
q) Anthony “Tony” Carter: EEOC Charge No. 451-2019-03927
r) Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division.
s) Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232.
t) Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
u) Claim of Regina Wright.
v) Law on use of County facilities.
w) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
x) Civil Action No. 1:20-CV-00062; Jaivonte Roberts v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
y) Case: 1:20-CV-255-LY; Jay Kreper v. Williamson County et al.; In the United States District Court for the Western District of Texas, Austin Division.

49.

Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).

AN EXECUTIVE SESSION WAS NOT HELD ON TUESDAY, MARCH 24, 2020.

50.

Discuss and take appropriate action concerning economic development.

No action was taken on this item.

51.

Discuss and take appropriate action concerning real estate.

No action was taken on this item.

52.

Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Gleason et al, In The United States District Court For The Western District of Texas – Austin Division.
g) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k) Valerie Adams - EEOC Charge No. 450-2018-03807
l) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n) BANGL Pipeline Project
o) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
p) D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
q) Anthony “Tony” Carter: EEOC Charge No. 451-2019-03927
r) Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division.
s) Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232.
t) Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
u) Claim of Regina Wright.
v) Law on use of County facilities.
w) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
x) Civil Action No. 1:20-CV-00062; Jaivonte Roberts v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
y) Case: 1:20-CV-255-LY; Jay Kreper v. Williamson County et al.; In the United States District Court for the Western District of Texas, Austin Division.

No action was taken on this item.

53.

Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.

No action was taken on this item.

54.

Comments from Commissioners.

There were no comments.

COMMISSIONERS COURT ADJOURNED AT (10:18 A.M.) ON TUESDAY, MARCH 24, 2020.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 31st day of March, 2020.

ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk