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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
NOVEMBER 24, 2020


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:31 A.M. on TUESDAY, NOVEMBER 24, 2020, a REGULAR SESSION of the Commissioners Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • County Clerk Nancy E. Rister
Absent:
  • Commissioner Precinct 4 Russ Boles
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the Minutes of the November 17, 2020 meeting.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: County Judge Bill Gravell, Jr. 

Motion: To authorize the payment of bills totaling $5,479,581.51 from the computer printout, Addendum, Wire Transfer, Quick Check Report, Electronic Benefit Payments, and the Wilco Forward Program - Phase 3 Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
3.
Public Comment Period.
Those who addressed the Court:
Jim Dillon of Liberty Hill
Bill Kelberlau of Georgetown

No action was taken on this item.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 4 – 25 )
 
4.
Discuss, consider, and take appropriate action on a line item transfer for Regional Animal Shelter Fund.
View Agenda Item
This item was pulled from the Agenda.  
Attachments:
 
5.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
6.
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, October 2020 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Justice of the Peace Precinct 4, October 2020 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
7.
Discuss, consider and take appropriate action on appointing Tommy Sladecek to the Jarrell ESD #5 board to fill the vacancy left by Gary Neel. The term is to commence immediately and continue until December 31, 2021.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To appoint Tommy Sladecek to the Jarrell Emergency Services District (ESD) #5 Board to fill the vacancy left by Gary Neel with the term to commence immediately and end on December 31, 2021.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
8.
Discuss, consider and take appropriate action on appointing David Glenn to Round Rock ESD #9 board to fill the open place two position. The term is to commence immediately and continue until December 31, 2022.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To appoint David Glenn to the Round Rock Emergency Services District (ESD) #9 Board to fill the open place two position with the term to commence immediately and end on December 31, 2022.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
 
9.
Discuss, consider and take appropriate action on reappointing Dianne Howell, Paulette McConchie and Rochelle Hall-Schwartz to the Williamson County Child Welfare Board.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To reappoint Dianne Howell, Paulette McConchie and Rochelle Hall-Schwartz to the Williamson County Child Welfare Board for a 3-year term beginning October 2020 and ending September 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
10.
Discuss, consider and take appropriate action on a First Amendment to that Certain Restated and Amended Professional Services Agreement For Coronavirus Disease (COVID-19) Testing, between Williamson County, Texas and Family Emergency Room, LLC and exempting the procurement of such services from the competitive bidding requirements pursuant to Texas Local Government Code Discretionary Exemption 262.024(a)(2) - an item necessary to preserve the health and safety of the residents of Williamson County.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a First Amendment to that Certain Restated and Amended Professional Services Agreement For Coronavirus Disease (COVID-19) Testing, between Williamson County, Texas and Family Emergency Room, LLC and exempt the procurement of such services from the competitive bidding requirements pursuant to Texas Local Government Code Discretionary Exemption 262.024(a)(2) as the item is necessary to preserve the health and safety of the residents of Williamson County.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
11.
Discuss, consider and take appropriate action on a Professional Services Agreement For Coronavirus Disease (COVID-19) Vaccination Services, between Williamson County, Texas and Family Emergency Room, LLC and exempting the procurement of such services from the competitive bidding requirements pursuant to Texas Local Government Code Discretionary Exemption 262.024(a)(2) - an item necessary to preserve the health and safety of the residents of Williamson County.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Professional Services Agreement For Coronavirus Disease (COVID-19) Vaccination Services, between Williamson County, Texas and Family Emergency Room, LLC and exempt the procurement of such services from the competitive bidding requirements pursuant to Texas Local Government Code Discretionary Exemption 262.024(a)(2) as the item is necessary to preserve the health and safety of the residents of Williamson County.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
12.
Discuss, consider and take appropriate action on approving the lease with Sharp Electronics Corp. for one (1) Sharp MX-6071 digital copier for the Williamson County Human Resources Department, in the amount of $239.21 per month, pursuant to DIR Contract #DIR-CPO-4433.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a lease with Sharp Electronics Corporation for (1) Sharp MX-6071 digital copier for the Williamson County Human Resources Department, in the amount of $239.21 per month, pursuant to the Texas Department of Information Resources (DIR) Contract # DIR-CPO-4433.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
13.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Web-Based Enrollment System for Williamson County under RFP #T2590.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the Purchasing Agent to advertise and receive sealed proposals for Web-Based Enrollment System for Williamson County under Request for Proposal (RFP) # T2590.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
 
14.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Jail Pharmaceuticals under RFP #T2585.
View Agenda Item
This item was moved to the Regular Agenda where Purchasing Agent/Director Randy Barker addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the Purchasing Agent to advertise and receive sealed proposals for Jail Pharmaceuticals under Request for Proposal (RFP) # T2585.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
 
15.
Discuss, consider and take any necessary action to ratify agreement for a higher dollar amount than what was previously approved ($57,927.00, Oct. 20, 2020, Agenda Item #12) between Williamson County and Mobile Wireless LLC, revising to a new amount of $64,329.80, to provide Netmotion Complete Conversion, per the terms of DIR Contract #DIR-TSO-3810 and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To ratify an agreement for a higher dollar amount than what was previously approved ($57,927.00, Oct. 20, 2020, Agenda Item #12) between Williamson County and Mobile Wireless LLC, revising to a new amount of $64,329.80, to provide Netmotion Complete Conversion, per the terms of the Texas Department of Information Resources (DIR) Contract # DIR-TSO-3810 and authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
16.
Discuss, consider and take appropriate action on approving a purchase for ServiceNow Management from Carahsoft, per quote #17800338, in the amount of $77,527.74 per GSA Schedule No: GS-35F-119Y and authorize the execution of all associated documents.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a purchase for ServiceNow Management from Carahsoft, per quote # 17800338, in the amount of $77,527.74 per United States General Services Administration (GSA) Schedule No: GS-35F-119Y and authorize the execution of all associated documents.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
17.
Discuss, consider and take appropriate action on approving a copier lease with TLC Customized Solution for the Williamson County Expo Center, in the amount $147.31 per month, pursuant to DIR Contract #DIR CPO-4433.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a copier lease with TLC Customized Solution for the Williamson County Exposition (Expo) Center, in the amount $147.31 per month, pursuant to the Texas Department of Information Resources (DIR) Contract # DIR CPO-4433.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
18.
Discuss, consider, and take appropriate action on accepting a report on the Williamson County Inner Loop Annex Project (P434); Vaughn Construction Change Order #33 in the amount of $29,511.00. This change order is being funded by owner’s contingency from within the original project budget.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To accept a report on the Williamson County Inner Loop Annex Project (P-434) and approve Change Order # 33 with Vaughn Construction in the amount of $29,511.00 to be funded by owner’s contingency from within the original project budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
19.
Discuss, consider and take appropriate action on a First Amended and Restated Agreement for Architectural and Engineering Services by and between Williamson County and Talex Inc., Engineers  relating to Architectural and Engineering Services for Small Project Architectural Services that said firm is providing pursuant to the original Agreement for Architectural and Engineering Services dated effective January 30, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a First Amended and Restated Agreement for Architectural and Engineering Services by and between Williamson County and Talex Inc., Engineers relating to Architectural and Engineering Services for Small Project Architectural Services that said firm is providing pursuant to the original Agreement for Architectural and Engineering Services dated effective January 30, 2019.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
20.
Discuss, consider and take appropriate action on a First Amended and Restated Agreement for Architectural and Engineering Services by and between Williamson County and KGA Architecture, Inc.  relating to Architectural and Engineering Services for Small Project Architectural Services that said firm is providing pursuant to the original Agreement for Architectural and Engineering Services dated effective January 30, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a First Amended and Restated Agreement for Architectural and Engineering Services by and between Williamson County and KGA Architecture, Inc. relating to Architectural and Engineering Services for Small Project Architectural Services that said firm is providing pursuant to the original Agreement for Architectural and Engineering Services dated effective January 30, 2019.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
21.
Discuss, consider and take appropriate action on a First Amended and Restated Agreement for Architectural and Engineering Services by and between Williamson County and MWM Design Group, Inc. relating to Architectural and Engineering Services for Small Project Architectural Services that said firm is providing pursuant to the original Agreement for Architectural and Engineering Services dated effective January 30, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a First Amended and Restated Agreement for Architectural and Engineering Services by and between Williamson County and MWM Design Group, Inc. relating to Architectural and Engineering Services for Small Project Architectural Services that said firm is providing pursuant to the original Agreement for Architectural and Engineering Services dated effective January 30, 2019.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
22.
Discuss, consider and take appropriate action on a First Amended and Restated Agreement for Architectural and Engineering Services by and between Williamson County and Reliance Architecture Inc. relating to Architectural and Engineering Services for Small Project Architectural Services that said firm is providing pursuant to the original Agreement for Architectural and Engineering Services dated effective January 19, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a First Amended and Restated Agreement for Architectural and Engineering Services by and between Williamson County and Reliance Architecture, Inc. relating to Architectural and Engineering Services for Small Project Architectural Services that said firm is providing pursuant to the original Agreement for Architectural and Engineering Services dated effective January 19, 2019.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
23.
Discuss, consider and take appropriate action on a First Amended and Restated Agreement for Architectural and Engineering Services by and between Williamson County and Steinbomer & Associates, Architects, Inc. relating to Architectural and Engineering Services for Small Project Architectural Services that said firm is providing pursuant to the original Agreement for Architectural and Engineering Services dated effective January 20, 2019.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a First Amended and Restated Agreement for Architectural and Engineering Services by and between Williamson County and Steinbomer & Associates, Architects, Inc. relating to Architectural and Engineering Services for Small Project Architectural Services that said firm is providing pursuant to the original Agreement for Architectural and Engineering Services dated effective January 20, 2019.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
24.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed qualifications for Engineering Services for CR 255/CR 289 from CR 254 to Ronald Reagan BLVD for Williamson County under RFQ #T2448. Funding source is P546.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the Purchasing Agent to advertise and receive sealed qualifications for Engineering Services for County Road (CR) 255 / CR 289 from CR 254 to Ronald Reagan Boulevard for Williamson County under Request for Quote (RFQ) # T2448 to be funded by P-546.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
 
25.
Discuss, consider and take appropriate action on approval of the final plat for the Mesa Vista Ranch Phase 2 subdivision – Precinct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the final plat for the Mesa Vista Ranch Phase 2 subdivision – Precinct 2.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
REGULAR AGENDA
 
26.
Discuss, consider and take any necessary action to approve order for funding interment by cremation of deceased (Louie A. Chester) who died in Precinct No. 4 of Williamson County, TX pursuant to Tex. Health & Safety Code §§ 711.002(e)(1) & (2).
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an order for funding interment by cremation of deceased Louie A. Chester who died in Precinct 4 of Williamson County pursuant to Texas Health & Safety Code Sections 711.002(e)(1) & (2).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
27.
Discuss, consider, take appropriate action and hear a presentation on We Are Blood - COVID-19 Convalescent Plasma (CCP).
View Agenda Item
Jim Dillon of Liberty Hill and Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve funding for the COVID-19 Convalescent Plasma (CCP) with We Are Blood in an amount not-to-exceed $63,351.00 for eligible expenses.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
28.
Discuss, consider and take appropriate action on funding matters relating to Coronavirus Aid, Relief, and Economic Security (CARES) Act to include, but not be limited to hearing an update on the Wilco Forward grant program, setting budget priorities in relation to remaining CARES Act funds and possible future funding and allocation plans in relation to CARES Act funds.
Jim Dillon of Liberty Hill addressed the Court.  No action was taken on this item.
 
29.
Discuss, consider and take appropriate action on the Fiscal Year 2021 Animal Shelter Donation Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: County Judge Bill Gravell, Jr. 

Motion: To approve the Fiscal Year 2021 Animal Shelter Donation Fund.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
30.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney’s Office from State Judiciary Apportionment Funds.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the District Attorney’s Office from the State Judiciary Apportionment Funds:

From/To Acct No. Description Amount
0100.0000.335602 District Attorney Salary Supplement $7,500.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
 
31.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney’s Office from State Judiciary Apportionment Funds.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney’s Office from the State Judiciary Apportionment Funds:

From/To Acct No. Description Amount
0100.0440.001940 Apportionment Supplement $6,138.50
0100.0440.002010 FICA $469.58
0100.0440.002020 Retirement $891.92

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
 
32.
Discuss, consider and take appropriate action on approving the purchase of Tyler Technologies Supervision Software with an annual rate of $36,000.00, professional services in the amount of $78,180.00 and with an estimate of travel expenses in the not-to-exceed-amount of $4,000.00, for a total amount of $118,180.00, per the terms of Sourcewell Contract 110515-TTI.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the purchase of Tyler Technologies Supervision Software with an annual rate of $36,000.00, professional services in the amount of $78,180.00 and with an estimate of travel expenses in the not-to-exceed-amount of $4,000.00, for a total amount of $118,180.00, per the terms of Sourcewell Contract 110515-TTI.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
33.
Discuss, consider and take appropriate action on a Contract Amendment No. 1 to the Southeast Loop (Corridor E1) contract between Williamson County and Rodriguez Transportation Group, Inc. (RTG) relating to the 2019 Road Bond Program. Project: P463. Fund Source: Road Bonds.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Contract Amendment No. 1 to the Southeast Loop (Corridor E1) contract between Williamson County and Rodriguez Transportation Group, Inc. (RTG) relating to the 2019 Road Bond Program to be funded by Road Bonds P-463.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
34.
Discuss, consider and take appropriate action on a relocation claim for moving expenses with Brian and Tina Miller (Parcel 12) in relation to the right of way acquisition for the Southeast Loop project. Funding Source: Road Bonds P463
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a relocation claim for moving expenses with Brian Miller and Tina Miller (Parcel 12) in relation to the right-of-way acquisition for the Southeast Loop Project to be funded by Road Bonds P-463.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:
Commissioner Precinct 4 Russ Boles (Absent)
Attachments:
 
COMMISSIONERS COURT RECESSED TO EXECUTIVE SESSION AT 9:58 A.M. ON TUESDAY, NOVEMBER 24, 2020.
 
35.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    b)    Discuss the acquisition of real property for CR 176 at RM 2243
    c)    Discuss the acquisition of real property: O'Connor Signal Project
    d)    Discuss the acquisition of real property: CR 278
    e)    Discuss the acquisition of real property for County Facilities.
    f)     Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
    g)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    h)    Discuss the acquisition of real property for CR 366. 
    i)     Discuss the acquisition of real property for N. Mays.
    j)     Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    k)    Discuss the acquisition of real property for CR 111.
    l)     Discuss the acquisition of real property for Corridor H
    m)   Discuss the acquisition of real property for future SH 29 corridor. 
    n)    Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
    o)    Discuss the acquisition of right-of-way for Corridor C.
    p)    Discuss the acquisition of right-of-way for Corridor F.
    q)    Discuss the acquisition of right-of-way for Corridor D.
    r)     Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
    s)    Discuss the acquisition of right-of-way for Reagan extension.
    t)     Discuss the acquisition of right of way for the Great Oaks Bridge Project. 
    u)    Discuss the acquisition of real property for the Brushy Creek Trail Project. 
    v)    Discuss the acquisition of real property in conjunction with WCCF for potential parkland/bird habitat.
    x)    Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
    y)    Discuss the acquisition of the MKT Right of Way
    B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    c)    Potential governmental uses for 8th Street downtown parking lot 
    d)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
    e)    Discuss property usage at Longhorn Junction
    f)     Discuss sale of excess 183A right of way to abutting property owner. 
    g)    Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
    h)    Discuss Blue Springs Boulevard
    i)     Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.    Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.    Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
View Agenda Item
No action was taken in Executive Session.
 
36.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Wolf Lakes
    c)    Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
    d)    Project Deliver
    e)    Project Advantage
    f)     Project Cedar
    g)    Project Expansion
    h)    Project Arcos
    i)     Project Woods
    j)     Project Co-Op
    k)    Project Liberty
    l)     Project Long Haul
    m)   Project Bon Jovi
    n)    Project Crystal
View Agenda Item
No action was taken in Executive Session.
 
37.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action; American Stewards of Liberty, et al. v. David Bernhardt, et al., In the Western District Court, Western District of Texas, Austin Division.
f) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
g) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
h) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
i) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
j) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
k) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
l) D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
m) Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
n) Claim of Regina Wright.
o) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
p) Case: 1:20-CV-255-LY; Jay Kreper v. Williamson County et al.; In the United States District Court for the Western District of Texas, Austin Division.
q) Cause No. 20-0752-C26; County of Williamson, by and through the Williamson County Commissioners Court v. Robert Chody, Individually and in his Official Capacity as Sheriff of Williamson County; In the 26th District Court of Williamson County, Texas.
r) Case Number 1:20-cv-01068-LY; Javier Ambler, Sr., et al. v. Williamson County, Texas, , In the United States District Court for the Western District of Texas, Austin Division.
s) Case 1:20-cv-00927-LY; Heather Vargas v. Williamson County, Texas; In The United States District Court for the Western District Of Texas Austin Division.
t) Case No. 1:20-CV-00842; SonWest Co. v. J. TERRON EVERSTON, in his official capacity as Williamson County Engineer, et al.; In the United States District Court for the Western District of Texas, Austin Division.
u) Civil Action No. 1:20-cv-836; Elizabeth Firey v. Williamson County, In The United States District Court for the Western District Of Texas Austin Division.
v) Cause No. 20-1213-C368; Michael Klier v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas.
w) Cause No. 3SC-20-0114; City Of Leander, by and through Texas Municipal League Intergovernmental Risk Pool As Subrogee, v. Williamson County; In The Justice Court Precinct 3 of Williamson County, Texas.
x) Legal matters relating to Bailey Park Subdivision, Jarrell, Texas.
y) Potential legal claims, demands and/or litigation against The Travelers Indemnity Company (Travelers).
z) Claim of the Estate of Okey Floyd Jones, Sr.
No action was taken in Executive Session.
 
38.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
COMMISSIONERS COURT RECONVENED FROM EXECUTIVE SESSION AT 10:25 A.M. ON TUESDAY, NOVEMBER 24, 2020.
 
39.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
40.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
41.
Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action; American Stewards of Liberty, et al. v. David Bernhardt, et al., In the Western District Court, Western District of Texas, Austin Division.
f) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
g) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
h) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
i) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
j) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
k) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
l) D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
m) Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
n) Claim of Regina Wright.
o) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
p) Case: 1:20-CV-255-LY; Jay Kreper v. Williamson County et al.; In the United States District Court for the Western District of Texas, Austin Division.
q) Cause No. 20-0752-C26; County of Williamson, by and through the Williamson County Commissioners Court v. Robert Chody, Individually and in his Official Capacity as Sheriff of Williamson County; In the 26th District Court of Williamson County, Texas.
r) Case Number 1:20-cv-01068-LY; Javier Ambler, Sr., et al. v. Williamson County, Texas, , In the United States District Court for the Western District of Texas, Austin Division.
s) Case 1:20-cv-00927-LY; Heather Vargas v. Williamson County, Texas; In The United States District Court for the Western District Of Texas Austin Division.
t) Case No. 1:20-CV-00842; SonWest Co. v. J. TERRON EVERSTON, in his official capacity as Williamson County Engineer, et al.; In the United States District Court for the Western District of Texas, Austin Division.
u) Civil Action No. 1:20-cv-836; Elizabeth Firey v. Williamson County, In The United States District Court for the Western District Of Texas Austin Division.
v) Cause No. 20-1213-C368; Michael Klier v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas.
w) Cause No. 3SC-20-0114; City Of Leander, by and through Texas Municipal League Intergovernmental Risk Pool As Subrogee, v. Williamson County; In The Justice Court Precinct 3 of Williamson County, Texas.
x) Legal matters relating to Bailey Park Subdivision, Jarrell, Texas.
y) Potential legal claims, demands and/or litigation against The Travelers Indemnity Company (Travelers).
z) Claim of the Estate of Okey Floyd Jones, Sr.
No action was taken on this item.
 
42.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
43.
Comments from Commissioners.
There were no comments.
COMMISSIONERS COURT ADJOURNED AT 10:26 A.M. ON TUESDAY, NOVEMBER 24, 2020.

THE FOREGOING MINUTES had at a Regular Session of Commissioners Court of Williamson County, Texas, having been read are hereby approved this 8th day of December, 2020.


ATTEST: Nancy E. Rister, Clerk of Commissioners Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant County Clerk