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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
APRIL 20, 2021


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:34 A.M. on TUESDAY, APRIL 20, 2021, a REGULAR SESSION of the Commissioners Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners Court
  • Rebecca Pruitt, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the minutes of the Regular Session of Commissioners Court on April 13, 2021 and the Special Session Budget Workshop on Friday, April 16, 2021.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
First Assistant County Auditor Julie Kiley addressed the Court.
County Judge Bill Gravell, Jr. abstained in regard to payment to invoice(s) for James Construction (Conflict of Interest Affidavit attached).
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the payment of bills totaling $4,992,947.25 from the computer printout, Addendum, Wire Transfer, Quick Check Report, Electronic Benefit Payments and Wilco Forward Program - Phase 3 from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
3.
Public Comment Period.
Those who addressed the Court:
Williamson County Museum Director Nancy Hill
Jeremy Bravo of Cedar Park
Shelby Little of Georgetown
Luis Rodriguez of Travis County
Eddie Vale of Georgetown

No action was taken on this item.
 
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 4 – 15 )
 
4.
Discuss, consider, and take appropriate action on authorizing the disposal of various county vehicles(s) and equipment assets through Auction including One (1) HP Designjet T2300 Plotter (valued greater than $5,000.00), pursuant to Tx. Local Gov’t Code 263.152.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the disposal of various county vehicles(s) and equipment assets through Auction including (1) HP Designjet T2300 Plotter (valued greater than $5,000.00), pursuant to Texas Local Government Code Section 263.152.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
5.
Discuss, consider and take appropriate action acknowledging line item transfers of $500 or less completed by the County Auditor during January - March 2021 (FY21-2nd Quarter).
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To acknowledge line item transfers of $500.00 or less completed by the County Auditor during January through March 2021 (Fiscal Year 2021 (FY21) - 2nd Quarter) with a correction to page 2 deleting "Constable Pct.1 From 01.0100.0551.003008 to 01.0100.0551.003010 for $900.00".

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
6.
Discuss, consider and take appropriate action on the purchase of a Glock Model 23 Handgun by Detective Steve Hall following his retirement from the Williamson County Sheriff’s Office for the fair market value of $200, in accordance with Texas Government Code, Chapter 614, Subchapter D.
View Agenda Item
This item was pulled from the Agenda.
Attachments:
 
7.
Discuss, consider, and take appropriate action on approving an Interlocal Agreement between Williamson County and Hutto ISD Police Department for the sale of body armor in the amount of $100.00 and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an Interlocal Agreement between Williamson County and Hutto Independent School District (ISD) Police Department for the sale of body armor in the amount of $100.00 and authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
8.
Discuss, consider, and take appropriate action on approving property tax refunds over $2,500.00 thru 04/14/2021 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve property tax refunds over $2,500.00 through April 14, 2021 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
9.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
10.
To discuss and take appropriate action on noting in the minutes the County Clerk's CE hours from Tx Assoc of Counties' County Investment Academy program.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To note in the minutes the County Clerk's continuing education (CE) hours from Texas Association of Counties' County Investment Academy program.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
11.
Discuss, consider and take appropriate action on approving the change order on the Services Contract between Williamson County and Charter Communications Operating, LLC/Spectrum to provide the installation of internet service for the Medic 11, Medic 53 and Emergency Medical Station 1, in the amount of $104.98 (on a month-to-month basis, this incudes a one time installation fee of $99.00) and exempting the item from competitive bidding requirements as per Texas Local Govt. Code Discretionary Exemption 262.024(a)(7)(C) and authorizing execution of the agreement.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the change order on the Services Contract between Williamson County and Charter Communications Operating, LLC / Spectrum to provide the installation of internet service for the Medic 11, Medic 53 and Emergency Medical Station 1, in the amount of $104.98 (on a month-to-month basis, this incudes a one time installation fee of $99.00) and exempt the item from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024(a)(7)(C) and authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
12.
Discuss, consider and take appropriate action on awarding RFP #T2585 for Jail Pharmaceuticals to the overall best respondent, Westwood Pharmacy and authorizing execution of the agreements.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To award Request for Proposal (RFP) # T2585 for Jail Pharmaceuticals to the overall best respondent, Westwood Pharmacy and authorize the execution of the agreements with a correction to the date on the Business Agreement from "April 14, 2003" to "April 20, 2021".

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
13.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Construction Manager at Risk (CMAR) for Expo Center- Various Projects under, RFP T3931.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the Purchasing Agent to advertise and receive sealed proposals for Construction Manager at Risk (CMAR) for Exposition Center- Various Projects under, Request for Proposal (RFP) T3931.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
14.
Discuss, consider and take appropriate action on Contract Amendment No 1 under Williamson County Contract for Environmental Services between SWCA Incorporated and Williamson County dated February 25, 2020 for Road and Bridge Environmental On-Call Services. Funding source: 01.0200.0210.004100.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve Contract Amendment No. 1 for Environmental Services between SWCA, Incorporated and Williamson County dated February 25, 2020 for Road and Bridge Environmental On-Call Services to be funded by 01.0200.0210.004100.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
15.
Discuss, consider and take appropriate action on awarding IFB #3353 Cast in Place Concrete to RHB Construction in an amount not to exceed $600,000.00 and authorizing execution of the agreement.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To award Invitation for Bid (IFB) # 3353 Cast in Place Concrete to RHB Construction in an amount not-to-exceed $600,000.00 and authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
REGULAR AGENDA
 
16.
Discuss, consider and take any appropriate action to approve order pertaining to certificate of death of decedent, James B. Alexander, to authorize correction of listed details relevant to same and replace name of County Judge with next of kin.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an order pertaining to certificate of death of decedent, James B. Alexander, to authorize a correction of listed details relevant to same and replace the name of County Judge with next of kin, with a correction to paragraph 2 adding "in the jurisdiction of Justice of the Peace, Pct. 2 of Williamson County, Texas.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
17.
Discuss, consider, and take appropriate action on a Resolution declaring the week of April 11-17, 2021, as "Public Safety Telecommunicator Week" for Williamson County.
View Agenda Item
Senior Director of Emergency Medical Services Chris Connealy addressed the Court.
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Resolution declaring the week of April 11-17, 2021, as "Public Safety Telecommunicator Week" for Williamson County.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
18.
Discuss, consider and take appropriate action on proclamation declaring the month of May 2021 as "Older Americans Month".
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a proclamation declaring the month of May 2021 as "Older Americans Month" with a correction to the members present "from Dan A. Gattis, County Judge" to "Bill Gravell, Jr., County Judge".

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
19.
Hear an Annual Presentation of Texas A&M AgriLife Extension in Williamson County from Dr. Donald Kelm, District Extension Administrator.
View Agenda Item
District Extension Administrator with Texas A&M AgriLife Extension Service for District 8 Donald Kelm addressed the Court.  No action was taken on this item.
 
Attachments:
 
20.
Discuss, consider, and take appropriate action on approving a new concept to provide departments with long term staffing support while current employees are on approved leave under the Uniformed Services Employment and Reemployment Rights act (USERRA).
View Agenda Item
Senior Director of Human Resources Rebecca Clemons addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a new concept to provide departments with long term staffing support while current employees are on approved leave under the Uniformed Services Employment and Reemployment Rights act (USERRA).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
21.
Receive and discuss the 2020 Comprehensive Annual Financial Report and the Popular Annual Financial Report.  Only if necessary, take action regarding the same.
View Agenda Item
Those who addressed the Court:
First Assistant County Auditor Julie Kiley 
Weaver and Tidwell Assurance Partner Rebecca Goldstein 
County Auditor Jerri Jones
Attachments:
 
COMMISSIONERS COURT RECESSED TO A PUBLIC HEARING AT 10:29 A.M. ON TUESDAY, APRIL 20, 2021.
 
22.
10:00 AM - Hold Public Hearing regarding setting the rate associated with the mandatory provider participation payments that Williamson County may require of all local hospitals for fiscal year (FY) 2021 in relation to the Williamson County Health Care Participation Program and establish how the revenue derived from those payments may be spent in accordance with Chapter 292B of the Texas Health & Safety Code and the Williamson County Health Care Provider Participation Program Rules and Procedures.
View Agenda Item
Those who addressed the Court:
First Assistance County Auditor Julie Kiley
Texas Essential Healthcare Partnership President Donald Lee
Baylor Scott & White Health Government Finance Vice President William "Bill" Galinsky
Ascension Seton Chief Advocacy Officer Geronimo Rodriguez
St David's HealthCare Government Relations Director Juliana Kerker
 
 
COMMISSIONERS COURT RECONVENED FROM THE PUBLIC HEARING AT 10:34 A.M. ON TUESDAY, APRIL 20, 2021.
 
23.
Discuss, consider and take appropriate action on setting the rate associated with the mandatory provider participation payments that Williamson County may require of all local hospitals for fiscal year (FY) 2021 in relation to the Williamson County Health Care Participation Program and establish how the revenue derived from those payments may be spent in accordance with Chapter 292B of the Texas Health & Safety Code and the Williamson County Health Care Provider Participation Program Rules and Procedures.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To set a rate at 1.44% of net patient revenue for the mandatory provider participation payments that Williamson County may require of all local hospitals for fiscal year (FY) 2021 in relation to the Williamson County Health Care Participation Program and establish how the revenue derived from those payments may be spent in accordance with Chapter 292B of the Texas Health & Safety Code and the Williamson County Health Care Provider Participation Program Rules and Procedures; and authorize the County Judge to sign the resolution.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
24.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Tax Assessor Collector Office.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Tax Assessor Collector Office:

From/To Acct No. Description Amount
0100.0000.335502 Title Service Fees $1,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
25.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Tax Assessor Collector Office.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Tax Assessor Collector Office:

From/To Acct No. Description Amount
0100.0499.004999 Miscellaneous Expenses $1,000.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
26.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstance and approve a budget amendment to acknowledge additional revenues for the Road and Bridge fund.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstance and approve a budget amendment to acknowledge additional revenues for the Road and Bridge fund:

From/To Acct No. Description Amount
0200.0000.364100 Insurance Proceeds $59,592.34

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
27.
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances to approve a budget amendment acknowledging the additional expenditure for Road and Bridge.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances to approve a budget amendment acknowledging the additional expenditure for Road and Bridge:

From/To Acct No. Description Amount
0200.0210.005711 Heavy Equipment > $5,000 $59,592.34

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
28.
Discuss, consider and take appropriate action on approving the agreement between Idemia Identity & Security USA, LLC and Williamson County for an upgrade to the existing LiveScan System in the amount of $6,054, and exempting this purchase from competitive bidding requirements as per Texas Local Government Code Discretionary Exemptions 262.024 (a)(7)(D) (captive replacement parts or components for equipment) and authorizing execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the agreement between Idemia Identity & Security USA, LLC and Williamson County for an upgrade to the existing LiveScan System in the amount of $6,054.00, and exempt this purchase from competitive bidding requirements as per Texas Local Government Code Discretionary Exemptions 262.024 (a)(7)(D) (captive replacement parts or components for equipment) and authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
29.
Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with Cityview Bible Church for off duty contracting of County Sheriff Deputies to be effective April 20, 2021 (2441 CR 112 in Round Rock).
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To acknowledge a receipt and approve a Vehicle Reimbursement Agreement with Cityview Bible Church for off duty contracting of County Sheriff Deputies to be effective April 20, 2021 (2441 County Road (CR) 112 in Round Rock).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
30.
Discuss, consider, and take appropriate action on awarding RFQ T2086 Materials Testing and Geotechnical Testing to the fourteen (14) submitting firms for a period of four (4) years on an as-needed basis.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To award Request for Quote (RFQ) T2086 Materials Testing and Geotechnical Testing to the fourteen submitting firms for a period of four years on an as-needed basis.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
31.
Receive updates on the Department of Infrastructure projects and issues.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.  No action was taken on this item.
 
32.
Receive the April 2021 Construction Summary Report and PowerPoint Presentation.
View Agenda Item
Senior Director of Robert Daigh addressed the Court.  No action was taken on this item.
Attachments:
 
33.
Discuss, consider and take appropriate action on updating the Flood Damage Prevention Order, providing a clarification on detention requirements.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve updating the Flood Damage Prevention Order, providing a clarification on detention requirements.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
34.
Discuss, consider and take appropriate action on awarding IFB #T3336 Southwest Regional Park Parking Lot Fog Seal FY21 to the only responsive bidder Alpha Paving Industries, LLC. and authorize execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To award Invitation for Bid (IFB) # T3336 Southwest Regional Park Parking Lot Fog Seal Fiscal Year 2021 (FY21) to the only responsive bidder Alpha Paving Industries, LLC and authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
35.
Discuss, consider, and take appropriate action on awarding RFQ T3158 Design of CR 404 to RPS Infrastructure, Inc. for the planning and design of the proposed realignment of County Road 404 and County Road 132 from west of FM 3349 to west of County Road 401 and authorizing the execution of the agreement.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To award Request for Quote (RFQ) T3158 Design of County Road (CR) 404 to RPS Infrastructure, Inc. for the planning and design of the proposed realignment of County Road 404 and County Road 132 from west of Farm to Market (FM) 3349 to west of County Road 401 and authorize the execution of the agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
36.
Discuss, consider and take appropriate action on Contract Amendment No. 1 to the Ronald Reagan Extension (Corridor D) contract between Williamson County and Halff Associates, Inc. relating to the 2019 Road Bond Program.  Project: P238  Fund Source: Road Bonds
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Contract Amendment No. 1 to the Ronald Reagan Extension (Corridor D) contract between Williamson County and Halff Associates, Inc. relating to the 2019 Road Bond Program to be funded by Road Bond P-238.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
37.
Discuss, consider and take appropriate action on Contract Amendment No. 1 to the On-Call Environmental Services contract between Williamson County and SWCA, Inc. relating to the 2019 Road Bond Program.  Project: As Needed  Fund Source: Road Bonds
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve Contract Amendment No. 1 to the On-Call Environmental Services contract between Williamson County and SWCA, Inc. relating to the 2019 Road Bond Program as needed to be funded by Road Bonds.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
38.
Discuss, consider and take appropriate action on a real estate contract with Treila Krueger Aery and Daniel Dwayne Krueger for right of way needed on the SE Loop project (Parcel 86 Parts 1-3). Funding Source: Road Bonds P463.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Real Estate Contract with Treila Krueger Aery, as Trustee of the Treila Krueger Aery Trust, dated October 8, 2003, as amended and Daniel Dwayne Krueger for the right-of-way needed on the Southeast (SE) Loop project (Parcel 86 Parts 1-3) to be funded by Road Bond P-463.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
39.
 Discuss, consider and take appropriate action on a Resolution for an Atlas 14 Grant Agreement with the Texas Water Development Board for a regional flood planning study.  
 
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a Resolution for an Atlas 14 Grant Agreement with the Texas Water Development Board for a regional flood planning study.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
40.
Discuss, consider and take appropriate action on an Escrow Agreement with Wells Fargo Bank N.A. to obtain financial assistance from the TWDB for the purpose of funding the Williamson County Atlas 14 Floodplain Mapping Agreement.
View Agenda Item
Senior Director of Infrastructure Robert Daigh addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an Escrow Agreement with Wells Fargo Bank N.A. to obtain financial assistance from the Texas Water Development Board (TWDB) for the purpose of funding the Williamson County Atlas 14 Floodplain Mapping Agreement.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
41.
Discuss consider and take appropriate action on an Atlas 14 Grant Agreement with the Texas Water Development Board for a regional flood planning study.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an Atlas 14 Grant Agreement with the Texas Water Development Board for a regional flood planning study.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
42.
Discuss, consider and take appropriate action on a strategic plan for Williamson County.
View Agenda Item
Purchasing Agent/Director Joy Simonton addressed the Court.  No action was taken on this item.
 
43.
Discuss, consider and take appropriate action on funding matters relating to Coronavirus Aid, Relief, and Economic Security (CARES) Act and the American Rescue Plan Act of 2021 to include, but not be limited to hearing an update on the Wilco Forward grant program, setting budget priorities in relation to remaining CARES Act funds and American Rescue Plan funding, as well as possible future funding and allocation plans in relation to CARES Act and American Rescue Plan funds.
First Assistant County Auditor Juliey Kiley addressed the Court.
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve $5,000.00 from CARES Funding Task 1.2 Personnel for two temporary employees to support the District Clerk during Jury Call for twelve weeks.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
44.
Discuss, consider and take appropriate action on a First Amended and Restated Social Service Funding Agreement between Williamson County and the Lone Star Circle of Care in relation to the Wilco Forward Grant Program that is funded through the Coronavirus Aid, Relief, and Economic Security (CARES) Act for response to the Coronavirus Disease (COVID 19) pandemic through December 31, 2021 with the remainder of the contract to be funded through the Tobacco Fund.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a First Amended and Restated Social Service Funding Agreement between Williamson County and the Lone Star Circle of Care in relation to the Wilco Forward Grant Program that is funded through the Coronavirus Aid, Relief, and Economic Security (CARES) Act for response to the Coronavirus Disease (COVID 19) pandemic through December 31, 2021 with the remainder of the contract to be funded through the Tobacco Fund.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
45.
Discuss, consider and take appropriate action on matters relating to Coronavirus (COVID-19) vaccinations in Williamson County, to include, but not be limited to hearing an update on administration of vaccines in Williamson County, coordination and programming of vaccination sites, locations and/or clinics, amending vaccination administration agreements with vaccination service providers Curative Medical Associates PA and Family Emergency Room, LLC and communication and outreach efforts regarding vaccinations.
Information Technology Information Officer Richard Semple addressed the Court.  No action was taken on this item.
 
46.
Discuss, consider and take appropriate action on the COVID-19 Vaccine Administration Agreement with Family Emergency Room, LLC.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To terminate the COVID-19 Vaccine Administration Agreement with Family Emergency Room, LLC effective May 12, 2021.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
47.
Discuss, consider and take appropriate action on the COVID-19 Vaccine Administration Agreement with Curative Medical Associates PA.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To terminate the COVID-19 Vaccine Administration Agreement with Curative Medical Associates PA effective May 21, 2021.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
COMMISSIONERS COURT RECESSED TO THE ROAD DISTRICT MEETING AT 11:15 A.M. ON TUESDAY, APRIL 20, 2021.
 
COMMISSIONERS COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 11:18 A.M. ON TUESDAY, APRIL 20, 2021.
 
COMMISSIONERS COURT RECESSED TO EXECUTIVE SESSION AT 11:18 A.M. ON TUESDAY, APRIL 20, 2021.
 
48.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)

A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    b)    Discuss the acquisition of real property for CR 176 at RM 2243
    c)    Discuss the acquisition of real property: CR 278
    d)    Discuss the acquisition of real property for County Facilities.
    e)    Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
    f)     Discuss the acquisition of real property for SH 29 @ DB Wood.
    g)    Discuss the acquisition of real property for CR 366. 
    h)    Discuss the acquisition of real property for N. Mays.
    i)     Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    j)     Discuss the acquisition of real property for CR 111.
    k)    Discuss the acquisition of real property for Corridor H
    l)     Discuss the acquisition of real property for future SH 29 corridor. 
    m)   Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
    n)    Discuss the acquisition of right-of-way for Corridor C.
    o)    Discuss the acquisition of right-of-way for Corridor F.
    p)    Discuss the acquisition of right-of-way for Corridor D.
    q)    Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
    r)     Discuss the acquisition of right-of-way for Reagan extension.
    s)    Discuss the acquisition of real property for the Brushy Creek Trail Project. 
    t)     Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
    u)    Discuss the acquisition of the MKT Right of Way
    v)    Discuss acquisition of drainage easement in relation to County Road 176
B.   Property or Real Estate owned by Williamson County
      Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
    c)    Discuss property usage at Longhorn Junction
    d)    Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
    e)    Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
    f)     Discuss the sale of property located at 900 S Main St., Taylor, 76574
C.   Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1.
View Agenda Item
No action was taken in Executive Session.
 
49.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Project Cedar
    c)    Project Expansion
    d)    Project Arcos
    e)    Project Woods
    f)     Project Liberty
    g)    Project Long Haul
    h)    Project Bon Jovi
    i)     Project Crystal
    j)     Project Link
    k)    Project Winston
    l)     Project Solo
    m)   Project Stamp
View Agenda Item
No action was taken in Executive Session.
 
50.
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
f) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
g) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
h) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
i) Claim of Regina Wright.
j) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
k) Case: 1:20-CV-255-LY; Jay Kreper v. Williamson County et al.; In the United States District Court for the Western District of Texas, Austin Division.
l) Case Number 1:20-cv-01068-LY; Javier Ambler, Sr., et al. v. Williamson County, Texas, , In the United States District Court for the Western District of Texas, Austin Division.
m) Case 1:20-cv-00927-LY; Heather Vargas v. Williamson County, Texas; In The United States District Court for the Western District Of Texas Austin Division.
n) Case No. 1:20-CV-00842; SonWest Co. v. J. TERRON EVERSTON, in his official capacity as Williamson County Engineer, et al.; In the United States District Court for the Western District of Texas, Austin Division.
o) Civil Action No. 1:20-cv-836; Elizabeth Firey v. Williamson County, In The United States District Court for the Western District Of Texas Austin Division.
p) Potential legal claims, demands and/or litigation against The Travelers Indemnity Company (Travelers).
q) Claim, of Ramsey Mitchell.
r) Civil Action No. 1:21-CV-74; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District Of Texas, Austin Division.
s) Shamona Harris - EEOC Charge #451-2021-00812.
t) Legal matters and claims relating to the City of Austin purchasing property in Williamson County for purposes of operating temporary or permanent housing of homeless in Williamson County.
u) Notice of Charge of Discrimination - Bhavani Madisetti-Vemireddy TWCCRD Charge No.: 1A21443/EEOC Charge No.: 31C-2021-00348C.
v) Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas; Robert Chody, et al.; In the United States District Court for the Western District Of Texas, Austin Division.
w) Cause No. D-1-Gn-21-000215; Mohammad Mahmood v. Williamson County Constable Office; In the 353rd Judicial District of Travis County, Texas.
x) Civil Action No. 1:21-cv-00275; Big Fish Entertainment LLC v. Williamson County Sheriff’s Office et al.; In the United States District Court for the Western District Of Texas, Austin Division.
y) Cause No. 20-1964-C395; Robert Chody v. Michael Gleason, In the 395th Judicial District Court of Williamson County, Texas.
z) EEOC Charge of Discrimination #451-2021-01357 – Jesse Gomez.
No action was taken in Executive Session.
 
51.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
COMMISSIONERS COURT RECONVENED FROM EXECUTIVE SESSION AT 11:36 A.M. ON TUESDAY, APRIL 20, 2021.
 
52.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
53.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
54.
Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
f) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
g) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
h) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
i) Claim of Regina Wright.
j) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
k) Case: 1:20-CV-255-LY; Jay Kreper v. Williamson County et al.; In the United States District Court for the Western District of Texas, Austin Division.
l) Case Number 1:20-cv-01068-LY; Javier Ambler, Sr., et al. v. Williamson County, Texas, , In the United States District Court for the Western District of Texas, Austin Division.
m) Case 1:20-cv-00927-LY; Heather Vargas v. Williamson County, Texas; In The United States District Court for the Western District Of Texas Austin Division.
n) Case No. 1:20-CV-00842; SonWest Co. v. J. TERRON EVERSTON, in his official capacity as Williamson County Engineer, et al.; In the United States District Court for the Western District of Texas, Austin Division.
o) Civil Action No. 1:20-cv-836; Elizabeth Firey v. Williamson County, In The United States District Court for the Western District Of Texas Austin Division.
p) Potential legal claims, demands and/or litigation against The Travelers Indemnity Company (Travelers).
q) Claim, of Ramsey Mitchell.
r) Civil Action No. 1:21-CV-74; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District Of Texas, Austin Division.
s) Shamona Harris - EEOC Charge #451-2021-00812.
t) Legal matters and claims relating to the City of Austin purchasing property in Williamson County for purposes of operating temporary or permanent housing of homeless in Williamson County.
u) Notice of Charge of Discrimination - Bhavani Madisetti-Vemireddy TWCCRD Charge No.: 1A21443/EEOC Charge No.: 31C-2021-00348C.
v) Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas; Robert Chody, et al.; In the United States District Court for the Western District Of Texas, Austin Division.
w) Cause No. D-1-Gn-21-000215; Mohammad Mahmood v. Williamson County Constable Office; In the 353rd Judicial District of Travis County, Texas.
x) Civil Action No. 1:21-cv-00275; Big Fish Entertainment LLC v. Williamson County Sheriff’s Office et al.; In the United States District Court for the Western District Of Texas, Austin Division.
y) Cause No. 20-1964-C395; Robert Chody v. Michael Gleason, In the 395th Judicial District Court of Williamson County, Texas.
z) EEOC Charge of Discrimination #451-2021-01357 – Jesse Gomez.
No action was taken on this item.
 
55.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
56.
Comments from Commissioners.
County Judge Bill Gravell, Jr. offered his condolences and remembrance of Vivian Woods, County Treasurer, from 1995 through 2014.
COMMISSIONERS COURT ADJOURNED AT 11:37 A.M. ON TUESDAY, APRIL 20, 2021.

THE FOREGOING MINUTES had at a Regular Session of Commissioners Court of Williamson County, Texas, having been read are hereby approved this 27th day of April, 2021.


ATTEST: Nancy E. Rister, Clerk of Commissioners Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk