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Minutes for Commissioners Court - Regular Session

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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
DECEMBER 7, 2021


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:33 A.M. on TUESDAY, DECEMBER 7, 2021, a REGULAR SESSION of the Commissioners Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
  • County Judge Bill Gravell, Jr.
  • Commissioner Precinct 1 Terry Cook
  • Commissioner Precinct 2 Cynthia Long
  • Commissioner Precinct 3 Valerie Covey
  • Commissioner Precinct 4 Russ Boles
  • County Clerk Nancy E. Rister
Others Present:
  • Hal C. Hawes, General Counsel to Williamson County Commissioners Court
  • Amanda Brown, Executive Assistant to County Clerk
 
 
1.
Review and approval of minutes.
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the minutes of the November 23, 2021 meeting.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
First Assistant County Auditor Julie Kiley addressed the Court.  County Judge Bill Gravell, Jr. abstained in regard to payment to invoices for James Construction (Conflict of Interest Affidavit attached).
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the payment of bills totaling $5,753,643.37 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 3 – 35 )
 
3.
Discuss, consider, and take appropriate action on approving a line item transfer for Emergency Medical Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a line item transfer for Emergency Medical Services:

From/To Acct No. Description Amount
From 0100-0540-005700 Vehicles > $5,000.00 $11,500.00
To 0100-0540-004500 Maintenance Contracts $11,500.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
4.
Discuss, consider, and take appropriate action concerning a Line Item Transfer for Fleet Services.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a line item transfer for Fleet Services:

From/To Acct No. Description Amount
From 0882.0882.003301 Gasoline $102,029.00
To 0882.0882.004510 Facility Maintenance & Repair $102,029.00

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
5.
Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
6.
Discuss, consider, and take appropriate action on approving property tax refunds over $2,500.00 thru 12/01/2021 for the Williamson County Tax Assessor/Collector.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve property tax refunds over $2,500.00 through December 01, 2021 for the Williamson County Tax Assessor/Collector.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
7.
Discuss, consider, and take appropriate action on approving a salary contribution agreement with Texas A&M AgriLife Extension Service.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a salary contribution agreement with Texas A&M AgriLife Extension Service.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
8.
Discuss, consider, and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Auction, pursuant to Tx. Local Gov’t Code 263.152, for the period of 11/01/2021 through 11/30/2021.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To acknowledge the Purchasing Department monthly report of asset dispositions through Auction, pursuant to Texas Local Government Code Section 263.152 for the period of November 01, 2021 through November 30, 2021.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
9.
Discuss, consider, and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Destruction, pursuant to Tx. Local Gov’t Code 263.152, for the period of 11/01/2021 through 11/30/2021.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To acknowledge the Purchasing Department monthly report of asset dispositions through Destruction, pursuant to Texas Local Government Code Section 263.152 for the period of November 01, 2021 through November 30, 2021.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
10.
Discuss, consider, and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Transfer, pursuant to Tx. Local Gov’t Code 263.152, for the period of 11/01/2021 through 11/30/2021.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To acknowledge the Purchasing Department monthly report of asset dispositions through Transfer, pursuant to Texas Local Government Code Section 263.152 for the period of November 01, 2021 through November 30, 2021.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
11.
Discuss, consider and take appropriate action to approve the Justice of The Peace, Pct. 1, October 2021 Monthly Report, in compliance with Code of Crim Proc.103.005
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the Justice of the Peace Precinct 1 October 2021 Monthly Report in compliance with Code of Criminal Procedure Section 103.005

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
12.
Discuss, consider, and take appropriate action on reappointing Hollis Bone to continue to serve as one of the two Williamson County directors on the governing body of the Lone Star Regional Water Authority with such appointment being for a three-year term commencing effective September 1, 2021 and continuing thereafter until September 1, 2024.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To reappoint Hollis Bone to continue to serve as one of the two Williamson County directors on the governing body of the Lone Star Regional Water Authority with such appointment being for a (3) year term commencing effective September 01, 2021 and continuing thereafter until August 31, 2024 (corrected from September 01, 2024).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
13.
Discuss, consider and take appropriate action on an Agreement to Amend Williamson County Professional Services Agreement for Medical Services at the Williamson County Jail between Williamson County and Dr. Adam Barta, M.D.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an Agreement to Amend Williamson County Professional Services Agreement for Medical Services at the Williamson County Jail between Williamson County and Dr. Adam Barta, M.D.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
14.
Discuss, consider and take appropriate action on an Agreement to Amend Williamson County Professional Services Agreement for Psychiatric Medical Services at the Williamson County Jail between Williamson County and Dr. Ghulam M. Khan, M.D.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve an Agreement to Amend Williamson County Professional Services Agreement for Psychiatric Medical Services at the Williamson County Jail between Williamson County and Dr. Ghulam M. Khan, M.D.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
15.
Discuss, consider and take appropriate action on authorizing the renewal of United Healthcare Stop Loss Insurance with the provider United Healthcare Insurance Company for the term of January 1, 2022 through December 31, 2022, which incorporates the plan changes, designs, plan rates, revenue and expenses that were approved by the Williamson County Benefits Committee on May 28, 2020, approved in Commissioners Court on June 23, 2020, and incorporated into the budget on August 25, 2020.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the renewal of United Healthcare Stop Loss Insurance with the provider United Healthcare Insurance Company for the term of January 01, 2022 through December 31, 2022, which incorporates the plan changes, designs, plan rates, revenue and expenses that were approved by the Williamson County Benefits Committee on May 28, 2020, approved in Commissioners Court on June 23, 2020, and incorporated into the budget on August 25, 2020.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
16.
Discuss, consider and take appropriate action on approving the filing of the Williamson County Community Supervision and Corrections Department (Adult Probation) FY21 Statement of Financial Position pursuant to the Texas Local Government Code §140.004.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the filing of the Williamson County Community Supervision and Corrections Department (Adult Probation) Fiscal Year (FY) 2021 Statement of Financial Position pursuant to the Texas Local Government Code Section 140.004.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
17.
Receive into minutes notice letter from Baylor Scott & White Health regarding termination of Agreement for Coronavirus Disease (COVID-19) Testing for Williamson County Emergency Medical Services Personnel with effective termination date of November 30, 2021.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To receive into the minutes a notice letter from Baylor Scott & White Health regarding termination of Agreement for Coronavirus Disease (COVID-19) Testing for Williamson County Emergency Medical Services Personnel with effective termination date of November 30, 2021.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
18.
Discuss, consider and take appropriate action on approving the services contract between TAB Products Co. LLC and Williamson County for the moving of storage boxes and organizing of shelving and storage system at the Inner Loop in the amount of $6,967.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the Services Contract between TAB Products Co. LLC and Williamson County for the moving of storage boxes and organizing of shelving and storage system at the Inner Loop in the amount of $6,967.00.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
19.
Discuss, consider, and take appropriate action on awarding RFQ #21RFSQ2 Criminal Justice Center New District Court Chambers Design and Engineering to finish-out shell space to create Judge’s Chamber to Reliance Architecture, LLC in the amount of $15,380.00 and authorize execution of the agreement.  Funding Source is P515.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To award Request For Quote (RFQ) # 21RFSQ2 Criminal Justice Center New District Court Chambers Design and Engineering to finish-out shell space to create judge's chamber to Reliance Architecture, LLC in the amount of $15,380.00 and authorize the execution of the agreement to be funded by P-515.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
20.
Discuss, consider and take appropriate action on Chasco Contractors, Ltd., Change Order No. 2 for the Williamson County L.E. Drop Center (418P) This change order is for additional scope items not included in the original lump sum price due to ongoing revisions.  This is a no cost change order with funding from “Scope Remaining to Procure” from the schedule of values.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve Chasco Contractors, Ltd., Change Order No. 2 for the Williamson County Law Enforcement (L.E.) Drop Center (418P). This change order is for additional scope items not included in the original lump sum price due to ongoing revisions. This is a no cost change order with funding from “Scope Remaining to Procure” from the schedule of values.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
21.
Discuss, consider and take appropriate action on Surveying and Mapping Work Authorization No. 8 for the Williamson County Sheriffs’ Office Special Ops Renovations (ARPA 445P).  This authorization is for a survey to be performed on the Williamson County Facility at the intersection of 7th St. and Holly St.  Funding for this project will be under ARPA 445P.445A.12.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve Surveying and Mapping Work Authorization No. 8 for the Williamson County Sheriffs’ Office Special Operations (Ops) Renovations (ARPA (American Rescue Plan Act) 445P). This authorization is for a survey to be performed on the Williamson County Facility at the intersection of 7th Street and Holly Street, to be funded by American Rescue Plan Act (ARPA) 445P, 445A, and 12.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
22.
Discuss, consider and take appropriate action on Work Authorization No 9 in the amount of $32,505.00 to expire on May 31, 2022 under Williamson County Contract for Surveying Services between Surveying And Mapping and Williamson County dated May 19, 2020 for Design Survey for CR 118 Corridor. Funding source: P547.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve Work Authorization No. 9 in the amount of $32,505.00 to expire on May 31, 2022 under Williamson County Contract for Surveying Services between Surveying And Mapping and Williamson County dated May 19, 2020 for Design Survey for County Road (CR) 118 Corridor to be funded by P-547.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
23.
Discuss, consider and take appropriate action on approving the extension of Asphalt Emulsions contract #T2725, renewal option period #2, for the same pricing, terms and conditions as the existing contract with Ergon Asphalt & Emulsions, Inc. for the 12-month term of 2/4/22 – 2/3/23.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the extension of Asphalt Emulsions Contract # T2725, renewal option period 2, for the same pricing, terms and conditions as the existing contract with Ergon Asphalt & Emulsions, Inc. for the (12) month term of February 04, 2022 through February 02, 2023.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
24.
Discuss, consider and take appropriate action on approving purchase of two (2) additional 2022 Ford F-250 Regular Cab Trucks in the amount of $27,933.25 each for the total amount of $56,166.50, The quote includes a one-time administrative fee of $300 per purchase order from Silsbee Ford, as per co-op GoodBuy Contract #20-8F000.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the purchase of (2) additional 2022 Ford F-250 Regular Cab Trucks in the amount of $27,933.25 each for the total amount of $56,166.50. The quote includes a one-time administrative fee of $300.00 per purchase order from Silsbee Ford, as per co-op GoodBuy Contract # 20-8F000.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
25.
Discuss, consider and take appropriate action on approving the extension of Asphalt Cement contract #T2240, renewal option period 1, for the same terms and conditions as the existing contract but with a price increase of $0.20/gallon, with Ergon Asphalt & Emulsions, Inc. for the 12-month term of 12/08/21 – 12/7/22.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the extension of Asphalt Cement Contract # T2240, renewal option period 1, for the same terms and conditions as the existing contract but with a price increase of $0.20/gallon, with Ergon Asphalt & Emulsions, Inc. for the (12) month term of December 08, 2021 through December 07, 2022.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
26.
Discuss, consider and take appropriate action on awarding IFB #21IFB23 Rubber-Asphalt Crack Sealer to the lowest responsive bidder Crafco, Inc.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To award Invitation For Bid (IFB) # 21IFB23 Rubber-Asphalt Crack Sealer to the lowest responsive bidder Crafco, Inc.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
27.
Discuss, consider and take appropriate action on awarding IFB #21IFB19 Flex Base FY 22 to the lowest and best offer to Green Dream International, LLC and Vulcan Construction Materials, LLC depending on particular location and type of material.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To award Invitation For Bid (IFB) # 21IFB19 Flex Base Fiscal Year (FY) 2022 to the lowest and best offer to Green Dream International, LLC and Vulcan Construction Materials, LLC depending on particular location and type of material.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
28.
Discuss, consider and take appropriate action on approving the extension of Crushed Granite Contract #T2164, renewal option period 1, for the same terms and conditions as the existing contract but with a price increase (per attached spreadsheet), with Statewide Materials Transport Ltd., for the 12-month term of 12/22/21 – 12/21/22.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the extension of Crushed Granite Contract # T2164, renewal option period 1, for the same terms and conditions as the existing contract but with a price increase (per attached spreadsheet), with Statewide Materials Transport Ltd., for the (12) month term of December 22, 2021 through December 21, 2022.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
29.
Discuss, consider and take appropriate action on authorizing the extension of Contract #T2526, renewal option period #1, for the same terms and conditions as the existing contract, but with a price increase (per attached spreadsheet) for Striping with DIJ Construction, Inc. for the 12-month term of December 22, 2021 - December 21, 2022.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the extension of Contract # T2526, renewal option period 1, for the same terms and conditions as the existing contract, but with a price increase (per attached spreadsheet) for Striping with DIJ Construction, Inc. for the (12) month term of December 22, 2021 through December 21, 2022.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
30.
Discuss, consider and take appropriate action on approving the extension of Hauling contract #T2080, renewal option period 1, for the same terms and conditions as the existing contract but with a price increase (per attached spreadsheet), with Statewide Materials Transport Ltd., for the 12-month term of 12/08/21 – 12/07/22.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the extension of Hauling Contract # T2080, renewal option period 1, for the same terms and conditions as the existing contract but with a price increase (per attached spreadsheet), with Statewide Materials Transport Ltd., for the (12) month term of December 08, 2021 through December 07, 2022.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
31.
Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for IFB Fall 2021 Fog Seal (Cul-de-sacs) under IFB #22IFB55.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Invitation For Bid (IFB) Fall 2021 Fog Seal (Cul-de-sacs) under Invitation For Bid (IFB) # 22IFB55.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
32.
Discuss, consider and take appropriate action on approval of the replat of Lot 8 Sweet Farms subdivision – Precinct 1.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the re-plat of Lot 8 Sweet Farms subdivision – Precinct 1.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
33.
Discuss, consider and take appropriate action on approval of the revised preliminary plat for the Santa Rita Ranch Phase 1 subdivision (revision 5) – Precinct 3.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the revised preliminary plat for the Santa Rita Ranch Phase 1 subdivision (revision 5) – Precinct 3.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
34.
Discuss, consider and take appropriate action on approval of the preliminary plat for the Turner Estates subdivision – Precinct 2.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the preliminary plat for the Turner Estates subdivision – Precinct 2.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
35.
Discuss, consider and take appropriate action on approval of the preliminary plat for the Vista Acres subdivision – Precinct 4.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve the preliminary plat for the Vista Acres subdivision – Precinct 4.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
REGULAR AGENDA
 
36.
Discuss, consider and take any necessary action to approve an Order for Interment by Cremation of deceased (Michael D. Stucker) who passed away in Justice of the Peace, Pct. 3 of Williamson County, TX where there has been an inquest by the Justice of the Peace Pct 4 and the County has discretion to inter, pursuant to Tex. Health & Safety Code § 711.002(e), and authorize Beck Funeral Home to move forward with interment.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To approve an Order for Interment by Cremation of deceased (Michael D. Stucker) who passed away in Justice of the Peace Precinct 3 of Williamson County, Texas, where there has been an inquest by the Justice of the Peace Precinct 4 and the County has discretion to inter, pursuant to Texas Health & Safety Code Section 711.002(e), and authorize Beck Funeral Home to move forward with interment.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
37.
Discuss, consider and take appropriate action on funding matters relating to Coronavirus Aid, Relief, and Economic Security (CARES) Act and the American Rescue Plan Act of 2021 to include, but not be limited to hearing an update on the Wilco Forward grant program, setting budget priorities in relation to remaining CARES Act funds and American Rescue Plan funding, as well as possible future funding and allocation plans in relation to CARES Act and American Rescue Plan funds.
Those who addressed the Court:
Jim Dillon of Liberty Hill
First Assistant County Auditor Julie Kiley
Williamson County Treasurer Scott Heselmeyer
 
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To transfer $49,070.00 in Coronavirus Aid, Relief, and Economic Security Act (CARES) funds from Task 4.1 Rent/Utility Assistance to Task 5.9 Community Supervision and Corrections Department (CSCD) Office Expansion.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To transfer $7,739.30 in Coronavirus Aid, Relief, and Economic Security Act (CARES) funds from Task 4.1 Rent/Utility Assistance to Task 5.14 Sacred Heart.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 2 Cynthia Long 

Motion: To transfer $3,500.00 in American Rescue Plan Act (ARPA) funds from 445P - Texas Baptist Children's Home and $151,500.00 in American Rescue Plan Act (ARPA) funds from 445P - Unallocated into 445P, for a total amount of $155,000.00 into 445P - Wilco.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
38.
Discuss, consider and take appropriate action to approve projects and budgets for the remaining funds in the 2022 Capital Improvement Program, Long Range Transportation (LTP), 2019 Road Bond, Coronavirus Aid, Relief, and Economic Security (CARES) Act, the American Rescue Pan Act (ARPA) and the 2021 Tax Anticipation Note (TAN).
View Agenda Item
Those who addressed the Court:
Jim Dillon of Liberty Hill
No action was taken on this item.
 
39.
Discuss, consider and take appropriate action on approving a 2015 Certificates of Obligation budget transfer to close P528 (JJC - Restroom/Water Fountain) and move the remaining funds of $200,000 to P543 (JJC - Records Room Remodel).
View Agenda Item
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To approve a 2015 Certificates of Obligation budget transfer to close P-528 (Juvenile Justice Center (JJC) - Restroom/Water Fountain) and move the remaining funds of $200,000.00 to P-543 (Juvenile Justice Center (JJC) - Records Room Remodel).

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
40.
Discuss redistricting matters and effective dates relating to Williamson County Election, Justices of the Peace, Constables and Commissioners Court Precincts and Williamson County Voting Districts (VTDs).
View Agenda Item
Those who addressed the Court:
Lori Gallagher of Liberty Hill
Jim Dillon of Liberty Hill
No action was taken on this item.
 
COMMISSIONERS COURT RECESSED TO A PUBLIC HEARING AT 10:43 A.M. ON TUESDAY, DECEMBER 7, 2021.
 
41.
10:00 AM:  Hold a public hearing regarding the re-adoption of guidelines for Texas Tax Code Chapter 312 Tax Abatements.
View Agenda Item
Those who addressed the Court:
Jim Dillon of Liberty Hill
Lori Gallagher of Liberty Hill
 
COMMISSIONERS COURT RECONVENED FROM THE PUBLIC HEARING AT 10:50 A.M. ON TUESDAY, DECEMBER 7, 2021.
 
42.
Discuss, consider and take appropriate action on a Williamson County Tax Abatement Policy Resolution relating to the re-adoption of guidelines for Texas Tax Code Chapter 312 Tax Abatements.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: County Judge Bill Gravell, Jr. 

Motion: To approve a Williamson County Tax Abatement Policy Resolution relating to the re-adoption of guidelines for Texas Tax Code Chapter 312 Tax Abatements.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
43.
Discuss, consider, and take appropriate action to approve the salary for a vacant ARPA grant funded Prosecutor II position in the District Attorney’s Office in excess of 15% above the minimum of the B-37 Grade.
View Agenda Item
Those who addressed the Court:
Jim Dillon of Liberty Hill
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the salary for a vacant American Rescue Plan Act (ARPA) Grant Funded Prosecutor II position in the District Attorney’s Office in excess of 15% above the minimum of the B-37 Grade.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
44.
Discuss, consider and take appropriate action on an exception to policy for Juvenile Services regarding an external hire for PCN 1065, Director of Mental Health.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an exception to policy for Juvenile Services regarding an external hire for Position Control Number (PCN) 1065, Director of Mental Health.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
 
45.
Discuss, consider and take appropriate action on establishment of an adult sexual assault response team and appointing required positions, as mandated in Section 351.252 of the Texas Local Government Code.
View Agenda Item
Those who addressed the Court:
District Attorney Shawn Dick
Williamson County Sheriff Mike Gleason
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To establish an Adult Sexual Assault Response Team (SART) and appoint required positions, as mandated in Section 351.252 of the Texas Local Government Code.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
46.
Discuss, consider and take appropriate action on an Agreement for Crisis Services by and between Williamson County and Bluebonnet Trails Community MHMR Center D/B/A Bluebonnet Trails Community Services to address coordination of crisis services in Williamson County, Texas.
View Agenda Item
 

Motion by: Commissioner Precinct 3 Valerie Covey 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an Agreement for Crisis Services by and between Williamson County and Bluebonnet Trails Community Mental Health Mental Retardation (MHMR) Center Doing Business As (D/B/A) Bluebonnet Trails Community Services to address coordination of crisis services in Williamson County, Texas.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
47.
Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed Statements of Qualifications for Strategic Plan Consulting Services under RFQ #22RFSQ52.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the Purchasing Agent to advertise and receive sealed Statements of Qualifications for Strategic Plan Consulting Services under Request For Quote (RFQ) # 22RFSQ52.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
48.
Discuss, consider and take appropriate action on approving a one-year Fiscal Impact Data Subscription to LOCI Software from Economic Impact Group for $3,000.00 per year to support the efforts of Cogitare Global LLC.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a (1) year Fiscal Impact Data Subscription to LOCI Software from Economic Impact Group for $3,000.00 per year to support the efforts of Cogitare Global LLC.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
49.
Discuss, consider, and take appropriate action on awarding RFP #T4960 Benefits Broker Consultant to Holmes Murphy with attached County Addendum as set forth, Broker Consultant contract documents as the RFP and vendor response, and authorize the execution of all associated documents.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To award Request For Proposal (RFP) # T4960 Benefits Broker Consultant to Holmes Murphy with attached County Addendum as set forth, Broker Consultant contract documents as the Request For Proposal (RFP) and vendor response, and authorize the execution of all associated documents.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
50.
Discuss, consider, and take appropriate action on approving extension of contract #1702-144, Third Party Administrator for Self Funded Benefits, with United Healthcare Insurance Company, for renewal period beginning effective January 1, 2022 through December 31, 2022, and authorizing the execution of Amendment No. 5, for the same terms and conditions as the existing contract under Group Policy No. GA-911463AL.
View Agenda Item
 

Motion by: Commissioner Precinct 2 Cynthia Long 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve extension of Contract # 1702-144, Third Party Administrator for Self Funded Benefits, with United Healthcare Insurance Company, for renewal period beginning effective January 01, 2022 through December 31, 2022, and authorize the execution of Amendment No. 5, for the same terms and conditions as the existing contract under Group Policy No. GA-911463AL.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
51.
Discuss, consider, and take appropriate action on extending Custodial/Janitorial Services Agreement, Renewal #1, with McLemore Building Maintenance, for the same pricing, terms and conditions as the existing contract, per the attached pricing documentation and Specification and Scope of Service, for the term of January 1, 2022 - December 31, 2022.
View Agenda Item
 

Motion by: County Judge Bill Gravell, Jr. 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To extend Custodial/Janitorial Services Agreement, Renewal 1, with McLemore Building Maintenance, for the same pricing, terms and conditions as the existing contract, per the attached pricing documentation and Specification and Scope of Service, for the term of January 01, 2022 - December 31, 2022.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
52.
Discuss, consider, and take appropriate action on awarding RFQ #21RFSQ2 for Berry Springs Park Improvements design and engineering to Half Associates, Inc in the amount of $441,951.00 and authorize execution of the agreement. Funding source is P559.
View Agenda Item
Purchasing Agent Joy Simonton addressed the Court.
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 3 Valerie Covey 

Motion: To award Request For Quote (RFQ) # 2727 (corrected from # 21RFSQ2) for Berry Springs Park Improvements design and engineering to Half Associates, Inc. in the amount of $441,951.00 and authorize the execution of the agreement to be funded by P-559.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
53.
Receive updates on the Department of Infrastructure projects and issues.
View Agenda Item
Senior Director of Infrastructure Bob Daigh addressed the Court. 
Attachments:
 
54.
Discuss, consider and take appropriate action on a Resolution to authorize the execution of an Advance Funding Agreement with the State of Texas for the construction of the Highway Safety Improvement Program grant improvements to Chandler Road from SH 130 to Old CR 366, and at the intersection of Ronald Reagan Boulevard with CR 234, for a total estimate cost of $312,648.00, with the County’s share of the costs estimated to be $90,160.00 plus any cost overruns.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To authorize the execution of an Advance Funding Agreement with the State of Texas for the construction of the Highway Safety Improvement Program grant improvements to Chandler Road from State Highway (SH) 130 to Old County Road (CR) 366, and at the intersection of Ronald Reagan Boulevard with County Road (CR) 234, for a total estimate cost of $312,648.00, with the County’s share of the costs estimated to be $90,160.00 plus any cost overruns.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
55.
Discuss, consider and take appropriate action on amending the Williamson County Subdivision Regulations pursuant to the authority of Chapter 232 of the Texas Local Government Code.
View Agenda Item
Those who addressed the Court:
Williamson County Engineer Terron Evertson
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To adopt the Williamson County Subdivision Regulations, as amended, pursuant to the authority of Chapter 232 of the Texas Local Government Code.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
56.
Discuss, consider and take appropriate action on proposed changes to the Williamson County Driveway Policy.
View Agenda Item
Those who addressed the Court:
Williamson County Engineer Terron Evertson
 

Motion by: Commissioner Precinct 1 Terry Cook 
Second by: Commissioner Precinct 4 Russ Boles 

Motion: To adopt changes to the Williamson County Driveway Policy as proposed as of December 7, 2021.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
57.
Discuss, consider and take appropriate action on approving the purchase of one (1) 2023 Freightliner 4x4 Chassis Truck with M2-106 binding flink spreader body in the amount of $150,941.00 and one (1) 2023 Freightliner M2-112 Tractor w/DD13 engine in the amount of $109,559.00 for the total amount of $260,500.00 from Freightliner of Austin, as per TIPS Contract #200-206.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve the purchase of (1) 2023 Freightliner 4x4 Chassis Truck with M2-106 binding flink spreader body in the amount of $150,941.00 and (1) 2023 Freightliner M2-112 Tractor w/DD13 engine in the amount of $109,559.00 for the total amount of $260,500.00 from Freightliner of Austin, as per The Interlocal Purchasing System (TIPS) Contract # 200-206.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
58.
Discuss, consider and take appropriate action on awarding IFB #22IFB30 Tree Limb Chipping Services to the lowest responsive bidder RHB Construction, Inc.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To award Invitation For Bid (IFB) # 22IFB30 Tree Limb Chipping Services to the lowest responsive bidder RHB Construction, Inc.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
59.
Discuss, consider, and take appropriate action regarding Change Order No. 1 in the amount of $7,471.00 for Project T4320 CR 401, 402, 404 (Texas Materials), a Road Bond project in Commissioner Pct. 4 P:390 Funding Source: Road Bond.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Change Order No. 1 in the amount of $7,471.00 for Project T4320 County Road (CR) 401, 402, 404 (Texas Materials), a Road Bond Project in Precinct 4 to be funded by Road Bond P-390.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
60.
Discuss, consider, and take appropriate action regarding Change Order No. 4 in the amount of $3,055.00 for Project T1740 Sam Bass Interim Signals (Austin Traffic Signal), a Road Bond project in Commissioner Pct. 1  P:462 Funding Source: Road Bond.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve Change Order No. 4 in the amount of $3,055.00 for Project T1740 Sam Bass Interim Signals (Austin Traffic Signal), a Road Bond Project in Precinct 1 to be funded by Road Bond P-462.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
61.
Discuss, consider, and take appropriate action regarding an Antiquities Permit Application to the Texas Historical Commission required as part of the Due Diligence Environmental Investigations on the CR 332 Realignment Project, a Road Bond Project in Commissioner Pct. 3, Project Number P366.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an Antiquities Permit Application to the Texas Historical Commission required as part of the Due Diligence Environmental Investigations on the County Road (CR) 332 Realignment Project, a Road Bond Project in Precinct 3 to be funded by P-366.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
62.
Discuss, consider, and take appropriate action regarding an Antiquities Permit Application to the Texas Historical Commission required as part of the Due Diligence Environmental Investigations on the CR 314 Safety Improvements Project, a Road Bond Project in Commissioner Pct. 3, Project Number P364.
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an Antiquities Permit Application to the Texas Historical Commission required as part of the Due Diligence Environmental Investigations on the County Road (CR) 314 Safety Improvements Project, a Road Bond Project in Precinct 3 to be funded by P-364.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
63.
Discuss, consider and take appropriate action on a real estate contract with Christy D. Noren and Jenny E. Noren, Co-Trustees of the John W. Noren Family Trust for right of way needed on the CR 100/CR 118 project (Parcel 5). Funding Source: LRTP 457
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve a Real Estate Contract with Christy D. Noren and Jenny E. Noren, Co-Trustees of the John W. Noren Family Trust for the right-of-way needed on the County Road (CR) 100/County Road (CR) 118 Project (Parcel 5) to be funded by Long Range Transportation Plan (LRTP) 457.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
64.
Discuss, consider and take appropriate action on 3 claims for moving expenses related to the right of way acquisition on Parcel 13. Funding Source: Road Bonds P462
Unit D19 Mark Barrow
Unit 001 Sally Henderson
Unit 115 Ira Daniels
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve (3) Claims for Moving Expenses related to the right-of-way acquisition on Parcel 13 to be funded by Road Bonds P-462. (Unit D19 Mark Barrow; Unit 001 Sally Henderson; Unit 115 Ira Daniels)

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
65.
Discuss, consider and take appropriate action on an Interlocal Agreement Regarding the City/County Participation in the Design and Construction Costs Related to the Southeast Loop Construction Project with the City of Taylor. 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an Interlocal Agreement Regarding the City/County Participation in the Design and Construction Costs Related to the Southeast Loop Construction Project with the City of Taylor.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
66.
Discuss, consider and take appropriate action on an Interlocal Agreement Regarding the City/County Participation in the Design and Construction Costs Related to the Southeast Loop (FM 3349) Construction Project with the City of Hutto. 
View Agenda Item
 

Motion by: Commissioner Precinct 4 Russ Boles 
Second by: Commissioner Precinct 1 Terry Cook 

Motion: To approve an Interlocal Agreement Regarding the City/County Participation in the Design and Construction Costs Related to the Southeast Loop (Farm to Market (FM) 3349) Construction Project with the City of Hutto.

Aye:
County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Attachments:
 
COMMISSIONERS COURT RECESSED TO EXECUTIVE SESSION AT 11:23 A.M. ON TUESDAY, DECEMBER 7, 2021.
 
67.
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    b)    Discuss the acquisition of real property for CR 176 at RM 2243
    c)    Discuss the acquisition of real property: CR 278
    d)    Discuss the acquisition of real property for County Facilities.
    e)    Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
    f)     Discuss the acquisition of real property for SH 29 @ DB Wood.
    g)    Discuss the acquisition of real property for CR 366. 
    h)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    i)     Discuss the acquisition of real property for CR 111.
    j)     Discuss the acquisition of real property for Corridor H
    k)    Discuss the acquisition of real property for future SH 29 corridor. 
    l)     Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
    m)   Discuss the acquisition of right-of-way for Corridor C.
    n)    Discuss the acquisition of right-of-way for Corridor F.
    o)    Discuss the acquisition of right-of-way for Corridor D.
    p)    Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
    q)    Discuss the acquisition of right-of-way for Reagan extension.
    r)     Discuss the acquisition of real property near Justice Center. 
    s)    Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
    t)     Discuss the acquisition of the MKT Right of Way
    u)    Discuss acquisition of drainage easement in relation to County Road 176
    v)    Discuss acquisition of right of way for Corridor E.


B.   Property or Real Estate owned by Williamson County
      Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (Formerly occupied by WCCHD)
    c)    Discuss property usage at Longhorn Junction
    d)    Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
    e)    Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
    f)     Discuss the sale of property located at 900 S Main St., Taylor, 76574

C.     Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
D.     Discuss the Cobb Cavern Conservation Easement Amendment and potential acquisition.
View Agenda Item
No action was taken in Executive Session.
 
68.
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Project Crystal
    c)    Project Winston
    d)    Project Solo
    e)    Project Stamp
    f)     Project Red Hot Chili Pepper
    g)    Project Nirvana
    h)    Project Sound Garden
    i)     Project Def Leopard
    j)     Project Flex Power
    k)    Project Pearson Ranch
    l)     Project Orange
    m)   Project Fittipaldi 
View Agenda Item
No action was taken in Executive Session.
 
69.
Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
f) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
g) Claim of Regina Wright.
h) Case Number 1:20-cv-01068-LY; Javier Ambler, Sr., et al. v. Williamson County, Texas, , In the United States District Court for the Western District of Texas, Austin Division.
i) Case No. 1:20-CV-00842; SonWest Co. v. J. TERRON EVERSTON, in his official capacity as Williamson County Engineer, et al.; In the United States District Court for the Western District of Texas, Austin Division.
j) Civil Action No. 1:20-cv-836; Elizabeth Firey v. Williamson County, In The United States District Court for the Western District Of Texas Austin Division.
k) Civil Action No. 1:21-CV-74; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District Of Texas, Austin Division.
l) Shamona Harris - EEOC Charge #451-2021-00812.
m) Legal matters and claims relating to the City of Austin purchasing property in Williamson County for purposes of operating temporary or permanent housing of homeless in Williamson County.
n) Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas; Robert Chody, et al.; In the United States District Court for the Western District Of Texas, Austin Division.
o) Civil Action No. 1:21-cv-00275; Big Fish Entertainment LLC v. Williamson County Sheriff’s Office et al.; In the United States District Court for the Western District Of Texas, Austin Division.
p) EEOC Charge of Discrimination #451-2021-01357 – Jesse Gomez.
q) Civil Action No. 1:21-cv-00350; Imani Nembhard v. Williamson County, Robert Chody and Christopher Pisa; In the United States District Court for the Western District Of Texas, Austin Division.
r) Civil Action No. 1:21-cv-00350; Gary Watsky v. Williamson County, Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District Of Texas, Austin Division.
s) Kelli Bomer - EEOC Charge #451-2021-00920.
t) Gary Haston - EEOC Charge #451-2021-01145.
u) Civil Action No. 1:21-CV-480; Gloria Cowin, Individually and on behalf of the Estate Of Patrick Dupre, v. Williamson County; In the United States District Court for the Western District Of Texas, Austin Division.
v) Civil Action No. Civil Action No. 21-481; Marquina Gilliam-Hicks v. Sean Feldman, In his individual capacity, and Williamson County; In the United States District Court for the Western District Of Texas, Austin Division.
w) EEOC Charge of Discrimination #450-2021-00854 - Donald L. Foiles, Jr.
x) Civil Action No. 1:21-cv-615; Bernardo Acosta v. Williamson County; In the United States District Court for the Western District Of Texas, Austin Division.
y) Jacqueline Robinson - EEOC Charge # 451-2021-01742.
z) Williamson County Landfill Operation Agreement Terms and Conditions.
aa) Civil Action No. 1:21-cv-00834; Skylar Leal vs Williamson County and Lorenzo Hernandez; In The United States District Court for the Western District of Texas, Austin Division.
bb) Property damage claim from Gay Hudson regarding vehicle damage.
No action was taken in Executive Session.
 
70.
Discuss security assessments or deployments relating to information resources technology; network security information as described by Texas Gov’t Code Section 2059.055(b); and/or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. (Executive Session as per Texas Gov’t. Code § 551.089).
No action was taken in Executive Session.
 
71.
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
No action was taken in Executive Session.
 
COMMISSIONERS COURT RECONVENED FROM EXECUTIVE SESSION AT 1:17 P.M. ON TUESDAY, DECEMBER 7, 2021.
 
72.
Discuss and take appropriate action concerning economic development.
No action was taken on this item.
 
73.
Discuss and take appropriate action concerning real estate.
No action was taken on this item.
 
74.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
No action was taken on this item.
 
75.
Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
f) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
g) Claim of Regina Wright.
h) Case Number 1:20-cv-01068-LY; Javier Ambler, Sr., et al. v. Williamson County, Texas, , In the United States District Court for the Western District of Texas, Austin Division.
i) Case No. 1:20-CV-00842; SonWest Co. v. J. TERRON EVERSTON, in his official capacity as Williamson County Engineer, et al.; In the United States District Court for the Western District of Texas, Austin Division.
j) Civil Action No. 1:20-cv-836; Elizabeth Firey v. Williamson County, In The United States District Court for the Western District Of Texas Austin Division.
k) Civil Action No. 1:21-CV-74; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District Of Texas, Austin Division.
l) Shamona Harris - EEOC Charge #451-2021-00812.
m) Legal matters and claims relating to the City of Austin purchasing property in Williamson County for purposes of operating temporary or permanent housing of homeless in Williamson County.
n) Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas; Robert Chody, et al.; In the United States District Court for the Western District Of Texas, Austin Division.
o) Civil Action No. 1:21-cv-00275; Big Fish Entertainment LLC v. Williamson County Sheriff’s Office et al.; In the United States District Court for the Western District Of Texas, Austin Division.
p) EEOC Charge of Discrimination #451-2021-01357 – Jesse Gomez.
q) Civil Action No. 1:21-cv-00350; Imani Nembhard v. Williamson County, Robert Chody and Christopher Pisa; In the United States District Court for the Western District Of Texas, Austin Division.
r) Civil Action No. 1:21-cv-00350; Gary Watsky v. Williamson County, Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District Of Texas, Austin Division.
s) Kelli Bomer - EEOC Charge #451-2021-00920.
t) Gary Haston - EEOC Charge #451-2021-01145.
u) Civil Action No. 1:21-CV-480; Gloria Cowin, Individually and on behalf of the Estate Of Patrick Dupre, v. Williamson County; In the United States District Court for the Western District Of Texas, Austin Division.
v) Civil Action No. Civil Action No. 21-481; Marquina Gilliam-Hicks v. Sean Feldman, In his individual capacity, and Williamson County; In the United States District Court for the Western District Of Texas, Austin Division.
w) EEOC Charge of Discrimination #450-2021-00854 - Donald L. Foiles, Jr.
x) Civil Action No. 1:21-cv-615; Bernardo Acosta v. Williamson County; In the United States District Court for the Western District Of Texas, Austin Division.
y) Jacqueline Robinson - EEOC Charge # 451-2021-01742.
z) Williamson County Landfill Operation Agreement Terms and Conditions.
aa) Civil Action No. 1:21-cv-00834; Skylar Leal vs Williamson County and Lorenzo Hernandez; In The United States District Court for the Western District of Texas, Austin Division.
bb) Property damage claim from Gay Hudson regarding vehicle damage.
No action was taken on this item.
 
76.
Comments from Commissioners.
  • Commissioner Russ Boles recognized Sarah Cox and her daughter, Williamson County Emergency Services Paramedic Makenzie Lohman, Williamson County Emergency Services Lieutenant Blake Applegate and Round Rock Fire Department for helping former Williamson County Commissioner Precinct 4 Larry Madsen.
  • Commissioner Valerie Covey thanked and congratulated those who made the Samsung opportunities happen.
  • County Judge Bill Gravell, Jr. thanked the Court for their patience, encouragement and kind words during the last 11 months, and shared with the Court how grateful the Fritz family of Taylor are for Samsung coming to Taylor.
  • Commissioner Terry Cook mentioned the need to discuss how to handle appointments at the next Commissioners Court.
 
77.
Public Comment Period.
Those who addressed the Court:
Lori Gallagher of Liberty Hill
Linda Avila of Round Rock
 
COMMISSIONERS COURT ADJOURNED AT 1:17 P.M. ON TUESDAY, DECEMBER 7, 2021.

THE FOREGOING MINUTES had at a Regular Session of Commissioners Court of Williamson County, Texas, having been read are hereby approved this 14th day of December, 2021.


ATTEST: Nancy E. Rister, Clerk of Commissioners Court, Williamson County, Texas

By: Amanda Brown, Deputy/Executive Assistant to County Clerk