Minutes for Commissioners Court - Regular Session

MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
APRIL 19, 2022

STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:31 A.M. on TUESDAY, APRIL 19, 2022, a REGULAR SESSION of the Commissioners Court of Williamson County, Texas, was held with the following being present, to-wit:

Present:

County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
County Clerk Nancy E. Rister

Others Present:

Hal C. Hawes, General Counsel to Williamson County Commissioners Court
Amanda Brown, Executive Assistant to County Clerk

Review and approval of minutes.

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To approve the minutes of the April 12, 2022 and April 14, 2022 meetings.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

First Assistant County Auditor Julie Kiley addressed the Court. County Judge Bill Gravell, Jr. abstained in regard to invoices for James Construction (Conflict of Interest Affidavit attached).

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To authorize the payment of bills totaling $23,515,523.46 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

CONSENT AGENDA

The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 3 – 24 )

Discuss, consider and take appropriate action on a line item transfer for the District Attorney's Office.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve a line item transfer for the District Attorney's Office:

From/To	Acct No.	Description	Amount
From	0100-0440-003398	Video/CD/DVD	$1,500.00
To	0100-0440-004231	Travel	$1,500.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Discuss, consider and take appropriate action on a line item transfer for Veteran Services.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve a line item transfer for Veteran Services:

From/To	Acct No.	Description	Amount
From	0100-0405-003011	Computer Software	$2,995.00
To	0100-0405-003010	Computer Equipment	$2,995.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Discuss, consider, and take appropriate action on a line item transfer for the Sheriff's Office - Corrections.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve the line item transfers for the Sheriff's Office - Corrections:

From/To	Acct No.	Description	Amount
From	0100.0570.003010	Computer Equipment <$5,000.00	$195.14
From	0100.0570.003398	Videotapes/CD/DVD	$86.68
From	0100.0570.004350	Printed Materials	$5,000.04
From	0100.0570.003003	Radio Equipment <$5,000.00	$9,000.00
To	0100.0570.003111	Kitchen Supplies	$14,281.86

Corrected from:

From/To	Acct No.	Description	Amount
From	0100.0570.003010	Computer Equipment <$5,000.00	$195.18
From	0100.0570.003398	Videotapes/CD/DVD	$86.68
From	0100.0570.004350	Printed Materials	$5,000.00
From	0100.0570.003003	Radio Equipment <$5,000.00	$9,000.00
To	0100.0570.003111	Kitchen Supplies	$14,281.86

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Discuss, consider, and take appropriate action on approving property tax collections for the month of March 2022 for the Williamson County Tax Assessor/Collector.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve property tax collections for the month of March 2022 for the Williamson County Tax Assessor/Collector.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Discuss, consider, and take appropriate action to approve the County Attorney March 2022 Monthly Report in compliance with Code of Criminal Procedure 103.005.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve the County Attorney March 2022 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

March report

Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 3, March 2022 Monthly Report in compliance with Code of Criminal Procedure § 103.005.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve Justice of the Peace Precinct 3 March 2022 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

March 2022 - CCP 103

10.

Discuss, consider, and take appropriate action on approving Mr. Jake Isbell as the March 21st, 2022, Long Term Recovery Committee Chair.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve Mr. Jake Isbell as the March 21st, 2022 Long Term Recovery Committee Chair.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

11.

Discuss, consider and take appropriate action regarding the engagement of the law firm of Bickerstaff Heath Delgado Acosta LLP to represent Williamson County and Christopher Davis, in his official capacity as Elections Administrator of Williamson County, in Cause No. 2022CI0574; Chris Noel Carlin v. Jacquelyn F. Callanen, et al.; 408th District Court, Bexar County, Texas; and other legal services assigned or requested, only if the scope of which is confirmed by the Williamson County Commissioners Court or its Office of General Counsel; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4).

View Agenda Item

Those who addressed the Court:
Bill Kelberlau of Georgetown
Jim Dillon of Liberty Hill

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To engage the law firm of Bickerstaff Heath Delgado Acosta LLP to represent Williamson County and Christopher Davis, in his official capacity as Elections Administrator of Williamson County, in Cause No. 2022CI0574; Chris Noel Carlin v. Jacquelyn F. Callanen, et al.; 408th District Court, Bexar County, Texas; and other legal services assigned or requested, only if the scope of which is confirmed by the Williamson County Commissioners Court or its Office of General Counsel; and exempt these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Texas Local Government Code Section 262.024(a)(4).

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Heath Engagement-Carlin Case

12.

Discuss, consider and take appropriate action on approving the purchase of Kennels from Shore-line in the amount of $4,902.18 for the Williamson County Regional Animal Shelter, and authorizing execution of the quote.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To approve the purchase of Kennels from Shore-line in the amount of $4,902.18 for the Williamson County Regional Animal Shelter and authorize the execution of the quote.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Shor-line Kennel Quote

13.

Discuss, consider and take appropriate action on approving an agreement between Williamson County and Guard1 by TimeKeeping Systems, Inc. for Annual Support & Hosting, SQL Express System in the not-to-exceed amount of $11,385.75 for the three (3) year term starting May 10, 2022- May 09, 2025, utilizing Co-op contract DIR-CPO-4779, and authorizing the execution of this agreement.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To approve an agreement between Williamson County Juvenile Services and Guard1 by TimeKeeping Systems, Inc. for Annual Support & Hosting, SQL Express System in the not-to-exceed amount of $11,385.75 for the (3) year term starting May 10, 2022, through May 09, 2025, utilizing CO-OP Contract DIR-CPO-4779, and authorize the execution of this agreement.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Agreement

14.

Discuss, consider and take appropriate action on an Amendment No. 1 to the Public Involvement Services Agreement between Williamson County and Rifeline, LLC.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To approve an Amendment No. 1 to the Public Involvement Services Agreement between Williamson County and Rifeline, LLC.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Amendment

15.

Discuss, consider and take appropriate action on approving revised contract document(s) for Dell, Inc. to retrieve retired assets approved by the Commissioners Court on November 17, 2020, under agenda Item #60, to add updated location information.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To approve revised contract document(s) for Dell, Inc. to retrieve retired assets approved by the Commissioners Court on November 17, 2020, under agenda item #60, to add updated location information.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

16.

Discuss, consider and take appropriate action to ratify and approve ongoing equipment lease with Safeware with term through Nov 1, 2023, in the amount of $378,457.58, via U.S. Communities Co-op Contract #4400008468 to support operations of the Williamson County Sheriff’s Office and record same into the minutes.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To ratify and approve ongoing equipment lease with Safeware with a term through November 1, 2023, in the amount of $378,457.58, via U.S. Communities CO-OP Contract # 4400008468 to support the operations of the Williamson County Sheriff’s Office and record same into the minutes.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Quotation

17.

Discuss, consider and take appropriate action on authorizing the extension of Contract #T2585 Jail Pharmaceuticals, renewal option period #1, for the same pricing, terms and conditions as the existing contract with Westwood Pharmacy for the term of 4/19/22 - 4/18/23.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To authorize the extension of Contract # T2585 Jail Pharmaceuticals, renewal option period # 1, for the same pricing, terms and conditions as the existing contract with Westwood Pharmacy for the term of April 19, 2022 through April 18, 2023.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Renewal #1

18.

Discuss, consider, and take appropriate action on approving the purchase of uniforms for the Williamson County Sheriff's Department Jail in the amount of $87,573.00, pursuant to BuyBoard contract #603-20, and authorizing the execution of this purchase.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To approve the purchase of uniforms for the Williamson County Sheriff's Department in the amount of $87,573.00, pursuant to the BuyBoard Contract # 603-20, and authorize the execution of this purchase.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Galls Quote for Jail Uniforms

19.

Discuss, consider, and take appropriate action on approving the Contract between Axon Enterprises and Williamson County in the amount of $7,923.00 for Taser Battery Packs pursuant to BuyBoard contract #603-20, and authorizing the execution of the contract.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To approve the contract between Axon Enterprises and Williamson County Jail in the amount of $7,923.00 for Taser Battery Packs pursuant to the BuyBoard Contract # 603-20, and authorize the execution of the contract.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Axon Enterprise Redacted Quote

20.

Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Contract Mowing for County Right of Ways under IFB #22IFB102.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Contract Mowing for County Right-of-Ways under Invitation for Bid (IFB) # 22IFB102.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

21.

Discuss, consider and take appropriate action on Supplemental Work Authorization No 1 to Work Authorization No 9 under Williamson County Contract between Surveying And Mapping and Williamson County dated May 19, 2020 for Design Survey for CR 118 Corridor. This supplemental is to extend the expiration date to May 31, 2023. Funding source: 01.0200.0210.004150.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To approve Supplemental Work Authorization No. 1 to Work Authorization No. 9 under Williamson County contract between Surveying And Mapping and Williamson County dated May 19, 2020 for Design Survey for County Road (CR) 118 Corridor. This supplemental is to extend the expiration date to May 31, 2023 to be funded by 01.0200.0210.004150.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

SAM 2586 WA9 SA1 CR 118

22.

Discuss, consider and take appropriate action on a temporary construction easement in Precinct 4 with David and Nicki Hess, 640 CR 375, Jarrell, TX 76537 for drainage grading.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To approve a Temporary Construction Easement in Precinct 4 with David and Nicki Hess, 640 County Road (CR) 375, Jarrell, Texas 76537, for drainage grading.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Temporary construction easement for drainage grading - CR 375

23.

Discuss, consider and take appropriate action on approval of the amended plat for Lots 27-29, Block A, Tesoro Sections 2 & 4 subdivision – Precinct 2.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To approve the amended plat for Lots 27-29, Block A, Tesoro Sections 2 & 4 subdivision – Precinct 2.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

amended plat - Tesoro Sec 2-4 Lot 27-29 Blk A

24.

Discuss, consider and take appropriate action on approval of the revised preliminary plat for the Santa Rita Ranch Phase 1 subdivision (Revision 6) – Precinct 2.

View Agenda Item

Those who addressed the Court:
Jim Dillon of Liberty Hill

Motion by: County Judge Bill Gravell, Jr.
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the revised preliminary plat for the Santa Rita Ranch Phase 1 subdivision (Revision 6) – Precinct 2.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

preliminary plat (rev 6) - Santa Rita Ranch Ph 1

REGULAR AGENDA

25.

Discuss, consider and take appropriate action on a donation from Samsung to the Williamson County Rural Relief Fund. The fund was created by the Williamson County Farm Bureau as a non-profit relief fund for rural residents of Williamson County who have been impacted by the recent tornados that hit Williamson County on March 21.

View Agenda Item

Those who addressed the Court:
Williamson County Farm Bureau President Bob Avant
Head of Communications & Community Affairs for Samsung Austin Michelle Glaze

No action was taken on this item.

26.

Discuss, consider and take appropriate action on recognizing the community partners who assisted the Cities of Granger, Hutto, Jarrell, Round Rock, and Taylor and the unincorporated areas of our community during the tornadoes on March 21st, 2022.

View Agenda Item

Those who addressed the Court:
Director of Emergency Management Michael Shoe
Vice President of Al Clawson Disposal, Inc. Troy Clawson

No action was taken on this item.

27.

Discuss, consider, and take appropriate action on a Proclamation recognizing April 24-30, 2022 as Crime Victims's Rights Week.

View Agenda Item

Those who addressed the Court:
Williamson County Attorney Dee Hobbs

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve a Proclamation recognizing April 24-30, 2022 as Crime Victims's Rights Week.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Proclamation

28.

Hear a presentation from Dr. Donald Kelm, District 8 Extension Administrator, on the impact of Williamson County Extension Agents on the community.

View Agenda Item

Those who addressed the Court:
District 8 Ag Extension Administrator Dr. Donald Kelm

No action was taken on this item.

Attachments:

Williamson 2022

29.

Discuss, consider, and recognize Williamson County Public Affairs for receiving the 2022 Golden Post Award for Best Use of Long-Form Video at the Government in Social Media conference.

View Agenda Item

Those who addressed the Court:
Jim Dillon of Liberty Hill
Public Affairs Manager Connie Odom
Multi-Media Specialist Lauren Gammon

No action was taken on this item.

30.

Receive, review and discuss the 2021 Comprehensive Annual Financial Report and the Popular Annual Financial Report. Only if necessary, take action regarding the same.

View Agenda Item

Those who addressed the Court:
First Assistant County Auditor Julie Kiley
Weaver & Tidwell, LLP Partner Rebecca Goldstein
Williamson County Auditor Jerri Jones

No action was taken on this item.

Attachments:

COMMISSIONERS COURT RECESSED AT 11:09 A.M. ON TUESDAY, APRIL 19, 2022.

COMMISSIONERS COURT RECONVENED AT 11:16 A.M. ON TUESDAY, APRIL 19, 2022.

31.

Discuss, consider and take appropriate action adding a representative from the following department to the County Risk Committee: Emergency Management.

View Agenda Item

Those who addressed the Court:
Director of Emergency Management Michael Shoe

Motion by: County Judge Bill Gravell, Jr.
Second by: Commissioner Precinct 4 Russ Boles

Motion: To add Michael Shoe from Emergency Management to the County Risk Committee.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 4 Russ Boles
Other:: Commissioner Precinct 3 Valerie Covey (Absent from the Dais)

COMMISSIONERS COURT RECESSED TO A PUBLIC HEARING AT 11:17 A.M. ON TUESDAY, APRIL 19, 2022.

32.

Conduct a public hearing relating to a retention request from the County Attorney’s Office to increase the budgeted salary amount for the position of Juvenile Prosecutor, PCN 0041 and discuss (1) the reason for the salary increase in excess of the budgeted amount to include the public purpose that will be served by approving the request; and (2) the exact amount of the additional salary request, the source of payment and the schedule of implementation.

View Agenda Item

Those who addressed the Court:
Jim Dillon of Liberty Hill
Rick Lutowski of Georgetown

Attachments:

Retention Request

COMMISSIONERS COURT RECONVENED FROM THE PUBLIC HEARING AT 11:23 A.M. ON TUESDAY, APRIL 19, 2022.

33.

Discuss, consider and take appropriate action on a retention funding request for PCN 0041, Juvenile Prosecutor in the County Attorney's Office.

View Agenda Item

Those who addressed the Court:
Williamson County Attorney Dee Hobbs

Motion by: Commissioner Precinct 4 Russ Boles
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve a retention funding request for Position Control Number (PCN) 0041, Juvenile Prosecutor in the County Attorney's Office.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Retention Request

COMMISSIONERS COURT RECESSED TO EXECUTIVE SESSION AT 11:27 A.M. ON TUESDAY, APRIL 19, 2022.

COMMISSIONERS COURT RECONVENED FROM EXECUTIVE SESSION AT 1:03 P.M. ON TUESDAY, APRIL 19, 2022.

34.

Discuss, consider and take appropriate action on the approval of the 2022 Employee of the Year categories, including the Project Team category, processes, and timelines.

View Agenda Item

Those who addressed the Court:
Senior Director of Human Resources Rebecca Clemons

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve the 2022 Employee of the Year categories, including the Project Team category, processes, and timelines.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

35.

Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the General Fund.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the General Fund:

From/To	Acct No.	Description	Amount
	0100.0000.370500	Miscellaneous Revenue	$400.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

36.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Attorney's Office:

From/To	Acct No.	Description	Amount
	0100.0440.004999	Miscellaneous Expense	$400.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

37.

Discuss, consider and take appropriate action on approving the County Addendum for evidence testing from Bode Technology and exempting the procurement pursuant to Texas Local Government Code Discretionary Exemption 262.024(a)(2) - an item necessary to preserve the health and safety of the residents of Williamson County, and authorizing the execution of the agreement.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the County Addendum for evidence testing from Bode Technology, exempt the procurement pursuant to Texas Local Government Code Discretionary Exemption Section 262.024(a)(2) - an item necessary to preserve the health and safety of the residents of Williamson County, and authorize the execution of the agreement.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

38.

Discuss, consider, and take appropriate action on authorizing the purchase and service contract between The Roof Company, LLC and Williamson County for the remodel of the Bob Phillips Historic Building, pursuant to TIPS Co-Op Contract #6929, and authorize execution of the agreement. Funding Source is P580.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To authorize the purchase and service contract between The Roof Company, LLC and Williamson County for the remodel of the Bob Phillips Historic Building, pursuant to The Interlocal Purchasing System (TIPS) CO-OP Contract # 6929, and authorize the execution of the agreement to be funded by P-580.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

39.

Receive the April 2022 Construction Summary Report and PowerPoint Presentation.

View Agenda Item

This item was pulled from the agenda.

Attachments:

40.

Discuss, consider, and take appropriate action regarding Change Order No. 11 in the amount of ($211,080.35) for Project 3866-Forest North Phase 3 Drainage Improvements (DeNucci Constructors) P: 225 Funding Source: Road Bond.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve Change Order No. 11 for a credit in the amount of $211,080.35 for Project 3866-Forest North Phase 3 Drainage Improvements (DeNucci Constructors) to be credited to Road Bond P-225.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

3866-ForestNorthPh3-CO#11(Wilco-Balancing)

41.

Discuss, consider, and take appropriate action on an Amended and Restated Contract Amendment No. 2 to RFQ #2572 Flood Plain Maps Update (Atlas 14 Mapping) contract between Williamson County and Halff Associates, Inc. relating to the LRTP Program. P583 Fund Source: LRTP and CIP.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve an Amended and Restated Contract Amendment No. 2 to Request for Quote (RFQ) # 2572 Flood Plain Maps Update (Atlas 14 Mapping) contract between Williamson County and Halff Associates, Inc. relating to the Long Range Transportation Plan (LRTP) Program to be funded by Long Range Transportation Plan (LRTP) and Capital Improvement Plan (CIP) P-583.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Amendment #2

42.

Discuss, consider, and take appropriate action on an Amended and Restated Contract Amendment No. 1 to RFQ #2572 Flood Plain Maps Update (Atlas 14 Mapping) contract between Williamson County and Doucet & Associates relating to the LRTP Program. P583 Fund Source: LRTP and CIP.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve an Amended and Restated Contract Amendment No. 1 to Request for Quote (RFQ) # 2572 Flood Plain Maps Update (Atlas 14 Mapping) contract between Williamson County and Doucet & Associates relating to the Long Range Transportation Plan (LRTP) Program to be funded by Long Range Transportation Plan (LRTP) and Capital Improvement Plan (CIP) P-583.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Amendment

43.

Discuss, consider, and take appropriate action on an Amended and Restated Contract Amendment No. 1 to RFQ #2572 Flood Plain Maps Update (Atlas 14 Mapping) contract between Williamson County and AECOM Technical Services, Inc. relating to the LRTP Program. P: 583 Fund Source: LRTP and CIP.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve an Amended and Restated Contract Amendment No. 1 to Request for Quote (RFQ) # 2572 Flood Plain Maps Update (Atlas 14 Mapping) contract between Williamson County and AECOM Technical Services, Inc. relating to the Long Range Transportation Plan (LRTP) Program to be funded by Long Range Transportation Plan (LRTP) and Capital Improvement Plan (CIP) P-583.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Amendment

44.

Discuss, consider and take appropriate action on a Temporary Right of Entry Agreement with Clayton Properties Group, Inc. d/b/a Brohn Homes for right of way needs on the proposed SE Loop Segment 2 project. Funding Source: Road Bonds 392

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve a Temporary Right of Entry Agreement with Clayton Properties Group, Inc. d/b/a Brohn Homes for the right-of-way needs on the proposed Southeast (SE) Loop Segment 2 Project to be funded by Road Bonds P-392.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Brohn ROE

45.

Discuss, consider and take appropriate action on a Passive Park Agreement with MK Madison, LP and Pulte Homes of Texas, LP.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve a Passive Park Agreement with MK Madison, LP and Pulte Homes of Texas, LP.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Passive Park Agreement

46.

Discuss, consider and take appropriate action on an Interlocal Agreement between Williamson County, Texas and the Cedar Park Economic Development Sales Tax (Type A) Corporation for the Conveyance of Real Property.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve an Interlocal Agreement between Williamson County, Texas and the Cedar Park Economic Development Sales Tax (Type A) Corporation for the Conveyance of Real Property.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Agreement

47.

Discuss, consider and take appropriate action on a real estate contract with Economic Development Sales Tax Corporation of Cedar Park for the sale of 3.583 AC along US 183 Toll Road at old CR 181. Funding: Long Range Transportation P457

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To approve a Real Estate Contract with Economic Development Sales Tax Corporation of Cedar Park for the sale of 3.583 acres (AC) along US 183 Toll Road at old County Road (CR) 181 to be funded by Long Range Transportation P-457.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Contract

COMMISSIONERS COURT RECESSED TO EXECUTIVE SESSION AT 1:12 P.M. ON TUESDAY, APRIL 19, 2022.

48.

Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
   a)   Discuss the acquisition of real property for SW 183 and SH 29 Loop.
   b)   Discuss the acquisition of real property for CR 176 at RM 2243
   c)   Discuss the acquisition of real property: CR 278
   d)   Discuss the acquisition of real property for County Facilities.
   e)   Discuss the acquisition of real property for Seward Junction SE and SW Loop.
   f)    Discuss the acquisition of real property for SH 29 @ DB Wood.
   g)   Discuss the acquisition of real property for CR 366.
   h)   Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
   i) Discuss the acquisition of real property for CR 111.
   j) Discuss the acquisition of real property for Corridor H
   k)   Discuss the acquisition of real property for future SH 29 corridor.
   l)    Discuss the acquisition of real property for the expansion of Ronald Reagan.
   m)   Discuss the acquisition of right-of-way for Corridor C.
   n)   Discuss the acquisition of right-of-way for Corridor F.
   o)   Discuss the acquisition of right-of-way for Corridor D.
   p)   Discuss the acquisition of right-of-way for SE Loop/Corridor A.
   q)   Discuss the acquisition of right-of-way for Reagan extension.
   r)   Discuss the acquisition of real property near Justice Center.
   s)   Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
   t)    Discuss the acquisition of the MKT Right of Way
   u)   Discuss acquisition of right of way for Corridor E.

B. Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
   a)   Discuss County owned real estate containing underground water rights and interests.
   b)   Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (Formerly occupied by WCCHD)
   c)   Discuss property usage at Longhorn Junction
   d)   Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave.
   e)   Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
   f) Discuss the sale of property located at 900 S Main St., Taylor, 76574
   g)   Discuss the sale of 106 Dana Drive, Hutto, Texas
   h)   Discuss the sale of property located adjacent to the existing Williamson County EMS Bay/SO and MOT building at 1801 E. Settlers Boulevard, Round Rock, Texas

C. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
D. Discuss the Cobb Cavern Conservation Easement Amendment and potential acquisition.

View Agenda Item

No action was taken in Executive Session.

49.

Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
Business prospect(s) that may locate or expand within Williamson County.
  a)  Project Red Hot Chili Pepper
    b)  Project Flex Power
    c)  Project Pearson Ranch
    d)  Project Fittipaldi
    e)  Project Venture
    f)   Project 007
    g) Project Acropolis

View Agenda Item

No action was taken in Executive Session.

50.

Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per Section 551.071, Texas Government Code, "Consultation with Attorney"), including the following:

a. General:

1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.

b. Litigation:

1. Civil Action No. 1:18-cv-49; Troy Mansfield v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
2. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al.; In the District Court of Williamson County, Texas
3. Civil Action No. 1:20-cv-00842; SonWest Co. v. J. Terron Evertson, in his official capacity as Williamson County Engineer, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-74; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
5. Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas, Robert Chody, et al.; In the United States District Court for the Western District of Texas, Austin Division
6. Civil Action No. 1:21-cv-00275; Big Fish Entertainment LLC v. Williamson County Sheriff’s Office et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Civil Action No. 1:21-cv-00350; Imani Nembhard v. Williamson County, Robert Chody and Christopher Pisa; In the United States District Court for the Western District of Texas, Austin Division
8. Civil Action No. 1:21-cv-00350; Gary Watsky v. Williamson County, Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
9. Civil Action No. 1:21-cv-480; Gloria Cowin, Individually and on behalf of the Estate of Patrick Dupre, v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
10. Civil Action No. 1:21-00481-LY; Marquina Gilliam-Hicks v. Sean Feldman, In his individual capacity, and Williamson County; In the United States District Court for the Western District of Texas, Austin Division
11. Civil Action No. 1:21-cv-615; Bernardo Acosta v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
12. Civil Action No. 1:21-cv-00834; Skylar Leal vs Williamson County and Lorenzo Hernandez; In the United States District Court for the Western District of Texas, Austin Division
13. Civil Action No. 5:21-cv-1223-FB; Isabel Longoria and Cathy Morgan v. Warren K. Paxton et al.; In the United States District Court for the Western District of Texas, San Antonio Division
14. Cause No. 22-0159-C395; Gary Watsky v. Williamson County Sheriff Mike Gleason et al.; In the 395th District Court of Williamson County, Texas
15. Cause No. 2022CI0574; Chris Noel Carlin v. Jacquelyn F. Callanen, et al.; 408th District Court, Bexar County, Texas
16. Cause No. 22-0372-C425; Ryan Gallagher, Contestant v. Bill Gravell, In his official capacity as Williamson County Judge; 425th Judicial District Court, Williamson County, Texas
17. Cause Number: 3SC-22-0044; James M. Martin and Rebecca S. Martin v. Williamson County Regional Animal Shelter; In The Justice Court Precinct Three of Williamson County, Texas
18. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division

c. EEOC/TWC matters:

1. EEOC Charge #451-2021-00812 – S.H.
2. EEOC Charge #451-2021-00920 – K.B.
3. EEOC Charge #451-2021-01357 – J.G.
4. EEOC Charge #451-2021-01145 – G.H.
5. EEOC Charge #451-2021-01742 – J.R.

d. Claims:
e. Other:

1. Legal matters and claims relating to the City of Austin purchasing property in Williamson County for purposes of operating temporary or permanent housing of homeless in Williamson County.
2. Legal matters pertaining to the Emergency Communications Department.
3. Legal matters pertaining to the GardaWorld contract.

No action was taken in Executive Session.

51.

Discuss security assessments or deployments relating to information resources technology; network security information as described by Texas Gov’t Code Section 2059.055(b); and/or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. (Executive Session as per Texas Gov’t. Code § 551.089).

No action was taken in Executive Session.

52.

Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).

No action was taken in Executive Session.

53.

Deliberate the appointment, evaluation and employment of the Director of the Williamson County Veterans Services Department, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).

No action was taken in Executive Session.

COMMISSIONERS COURT RECONVENED FROM EXECUTIVE SESSION AT 1:42 P.M. ON TUESDAY, APRIL 19, 2022.

54.

Discuss and take appropriate action concerning economic development.

No action was taken on this item.

55.

Discuss and take appropriate action concerning real estate.

No action was taken on this item.

56.

Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a. General:

b. Litigation:

c. EEOC/TWC matters:

1. EEOC Charge #451-2021-00812 – S.H.
2. EEOC Charge #451-2021-00920 – K.B.
3. EEOC Charge #451-2021-01357 – J.G.
4. EEOC Charge #451-2021-01145 – G.H.
5. EEOC Charge #451-2021-01742 – J.R.

d. Claims:
e. Other:

No action was taken on this item.

57.

Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.

No action was taken on this item.

58.

Discuss, consider and take appropriate action regarding the tender of an offer of employment, hiring and appointment for the position of Director of the Williamson County Veterans Services Department.

Those who addressed the Court:
Newly appointed Director of Veterans Services Juan Amaya, Jr.

Motion by: Commissioner Precinct 2 Cynthia Long
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To tender an offer of employment, hire and appoint Juan Amaya, Jr. for the position of Director of the Williamson County Veterans Services Department, with a salary of $70,000.00 per year.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

59.

Comments from Commissioners.

There were no comments.

60.

Public Comment Period.

There were no comments.

COMMISSIONERS COURT ADJOURNED AT 1:43 P.M. ON TUESDAY, APRIL 19, 2022.

THE FOREGOING MINUTES had at a Regular Session of Commissioners Court of Williamson County, Texas, having been read are hereby approved this 26th day of April, 2022.

ATTEST: Nancy E. Rister, Clerk of Commissioners Court, Williamson County, Texas

By: Amanda Brown, Deputy/Executive Assistant to County Clerk