Minutes for Commissioners Court - Regular Session

MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
MAY 31, 2022

STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:31 A.M. on TUESDAY, MAY 31, 2022, a REGULAR SESSION of the Commissioners Court of Williamson County, Texas, was held with the following being present, to-wit:

Present:

County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
County Clerk Nancy E. Rister

Others Present:

Hal C. Hawes, General Counsel to Williamson County Commissioners Court
Amanda Brown, Executive Assistant to County Clerk

Review and approval of minutes.

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To approve the minutes of the May 24, 2022 meeting.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

05-24-2022 Minutes

Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

First Assistant County Auditor Julie Kiley addressed the Court.

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 4 Russ Boles

Motion: To authorize the payment of bills totaling $8,262,310.51 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

CONSENT AGENDA

The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 3 – 30 )

Discuss, consider and take appropriate action on a line item transfer for Non-Departmental.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve a line item transfer for Non-Departmental:

From/To	Acct No.	Description	Amount
From	0100-0409-004998	Contingencies	$15,000.00
To	0100-0409-004015	Administrative/Service Fees	$15,000.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Discuss, consider and take appropriate action on a line item transfer for Non-Departmental.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve a line item transfer for Non-Departmental:

From/To	Acct No.	Description	Amount
From	0100-0409-004998	Contingencies	$25,000.00
To	0100-0409-004419	Property Insurance	$25,000.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Discuss, consider, and take appropriate action on a line item transfer for EMS.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve a line item transfer for Emergency Medical Services (EMS):

From/To	Acct No.	Description	Amount
From	0100-0540-005700	Vehicles > $5,000.00	$60,000.00
To	0100-0540-004541	Vehicle Repairs & Maintenance	$60,000.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Discuss, consider, and take appropriate action on a line item transfer for EMS.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve the line item transfers for Emergency Medical Services (EMS):

From/To	Acct No.	Description	Amount
From	0100-0540-005000	Capital Outlay > $5,000.00	$2,500.00
From	0100-0540-004211	Telephone Services	$2,000.00
From	0100-0540-004350	Printed Materials	$1,400.00
From	0100-0540-005700	Vehicles > $5,000.00	$2,500.00
From	0100-0540-003011	Computer Software <$5,000.00	$3,500.00
To	0100-0540-005741	Computer Software >$5,000.00	$11,900.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Discuss, consider, and take appropriate action on a line item transfer for the County Attorney's Office.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve a line item transfer for the County Attorney's Office:

From/To	Acct No.	Description	Amount
From	0100-0475-003010	Computer Equipment <$5,000.00	$2,500.00
To	0100-0475-004932	Trial Expenses	$2,500.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Discuss, consider, and take appropriate action on a line item transfer for the Corrections Department.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve a line item transfer for the Corrections Department:

From/To	Acct No.	Description	Amount
From	0100.0570.003316	Medical/Hospital	$112,000.00
To	0100.0570.003307	Pharmaceuticals	$112,000.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Discuss, consider and take appropriate action on a line item transfer for the Tax Assessor/Collector's Office.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve a line item transfer for the Tax Assessor/Collector's Office:

From/To	Acct No.	Description	Amount
From	0100-0499-003120	Printer Supplies	$2,000.00
To	0100-0499-003011	Computer Software	$2,000.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

10.

Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

11.

Discuss and take appropriate action to establish an additional $100 cash drawer for Recording Division of the County Clerk's office.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To establish an additional $100.00 cash drawer for the Recording Division of the County Clerk's office.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

12.

Discuss, consider, and take appropriate action on approving property tax refunds over $2,500.00 thru 05/26/2022 for the Williamson County Tax Assessor/Collector.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve property tax refunds over $2,500.00 through May 26, 2022 for the Williamson County Tax Assessor/Collector.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

042922-052622 Refunds Over 2500

13.

Discuss, consider and take appropriate action on authorizing the disposal of various county equipment assets through Auction including one (1) Fujitsu fi-6770 PA03576-B005 printer/scanner, pursuant to Tx. Local Gov’t Code 263.152.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To authorize the disposal of various county equipment assets through Auction including (1) Fujitsu fi-6770 PA03576-B005 printer/scanner pursuant to Texas Local Government Code Section 263.152.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Capital Asset for Auction Purchasing 5.31.22

14.

Discuss, consider, and take appropriate action on authorizing the disposal of various county vehicles(s) assets through Auction including one (1) 2012 Chevy Tahoe Vin #4014, one (1) 2014 Chevy Tahoe VIN# 4463 and one (1) 2003 Ford F-450 VIN# 9408, pursuant to Tx. Local Gov’t Code 263.152.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To authorize the disposal of various county vehicles(s) assets through Auction including (1) 2012 Chevy Tahoe Vehicle Identification Number (VIN) 4014, (1) 2014 Chevy Tahoe Vehicle Identification Number (VIN) 4463 and (1) 2003 Ford F-450 Vehicle Identification Number (VIN) 9408, pursuant to Texas Local Government Code Section 263.152.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

V/E Assets for Auction 5.31.22

15.

Discuss, consider and take appropriate action to approve Justice of The Peace, Pct. 1, April 2022 Monthly Report, in compliance with Code of Crim Proc.§103.005.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve Justice of the Peace Precinct 1 April 2022 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

APRIL_2022_EOM_REPORT_JP1

16.

Discuss, consider and take appropriate action regarding the evidence provided by Constable Matthew Lindemann showing that he is a licensed peace officer in the State of Texas as required by the Texas Local Government Code, Title 3 (Organization of County Government), Subtitle B (Commissioner's Court and County Officers), Chapter 86 (Constable), Subchapter A (General Provisions), Sec 86.0021. (Qualifications; Removal).

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To acknowledge the evidence provided by Constable Precinct 3 Matthew Lindemann showing that he is a licensed peace officer in the State of Texas as required by the Texas Local Government Code, Title 3 (Organization of County Government), Subtitle B (Commissioner's Court and County Officers), Chapter 86 (Constable), Subchapter A (General Provisions), Section 86.0021. (Qualifications; Removal).

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

17.

Discuss, consider and take appropriate action on appointing Cheryl Williams to the Williamson County Child Welfare Board.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To appoint Cheryl Williams to the Williamson County Child Welfare Board.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

18.

Discuss, consider, and take appropriate action on approving the purchase of an ultrasound machine from BFLY Operations, Inc. DBA Butterfly Network in the amount of $3,444.00, and authorizing execution of the Master Service Agreement.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve the purchase of an ultrasound machine from BFLY Operations, Inc., DBA Butterfly Network, in the amount of $3,444.00 to support the operations of the Williamson County Regional Animal Shelter, and authorize the execution of the Master Service Agreement.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

19.

Discuss, consider, and take appropriate action on approving purchase of Indigent Claims Processing Software from Indigent Healthcare Solutions, LTD in the amount of $4,715.00 per month, and exempting the procurement of such services from the competitive bidding requirements pursuant to Texas Local Government Code Discretionary Exemption 262.024(a)(2) - an item necessary to preserve the health and safety of the residents of Williamson County, and authorizing the execution of the agreement.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve the purchase of Indigent Claims Processing Software from Indigent Healthcare Solutions, LTD in the amount of $4,715.00 per month; exempt the procurement of such services from the competitive bidding requirements pursuant to Texas Local Government Code Discretionary Exemption 262.024(a)(2) - an item necessary to preserve the health and safety of the residents of Williamson County; and authorize the execution of the agreement.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Agreement

20.

Discuss, consider and take appropriate action on a Consent to Contract Assignment between Stryker Sales Corporation as assignor, and Stryker Sales LLC, as assignee, in relation to a Williamson County contract.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve a Consent to Contract Assignment between Stryker Sales Corporation as assignor, and Stryker Sales LLC, as assignee, in relation to a Williamson County Emergency Medical Services (EMS) contract.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Agreement

21.

Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Electronic Patient Care Reporting (ePCR) for Emergency Medical Services (EMS), under RFP #22RFP122.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To authorize the Purchasing Agent to advertise and receive sealed proposals for Electronic Patient Care Reporting (ePCR) for Emergency Medical Services (EMS), under Request for Proposal (RFP) # 22RFP122, and correct the start date from October 1, 2023 to October 1, 2022.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

22.

Discuss, consider, and take appropriate action on awarding Radio System Enhancement Support to the highest scoring respondent, Mission Critical Partners, LLC, to evaluate the status of the radio communications system as well as potential enhancements to improve reliability and interoperability, in the amount of $29,847.00, under RFP #22RFP64.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To award Radio System Enhancement Support to the highest scoring respondent, Mission Critical Partners, LLC, to evaluate the status of the radio communications system as well as potential enhancements to improve reliability and interoperability, in the amount of $29,847.00, under Request for Proposal (RFP) # 22RFP64.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

23.

Discuss, consider and take appropriate action on approving revised agreement for RFP #22RFP79 Broker of Record for Risk Coverage with McGriff Insurance Services, Inc., originally approved on 05.24.2022 under agenda item #9, and authorizing the execution of the agreement.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve the revised agreement for Request for Proposal (RFP) # 22RFP79 Broker of Record for Risk Coverage with McGriff Insurance Services, Inc., originally approved on May 24, 2022 under agenda item #9, and authorize the execution of the agreement.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Revised Agreement

24.

Discuss, consider and take appropriate action on Chasco Constructors, Change Order No. 2 for the Williamson County Expo Roof Repairs (P566) This change order is for additional scope items not included in the original lump sum price. This is a No-Cost change order with funding from “Scope Remaining to Procure.”

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve Chasco Constructors Change Order No. 2 for the Williamson County Exposition (Expo) Roof Repairs (P-566). This change order is for additional scope items not included in the original lump sum price. This is a no-cost change order with funding from “Scope Remaining to Procure.”

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

25.

Discuss, consider and take appropriate action on Supplemental Agreement No. 2 to Work Authorization No. 1 under Agreement for Planning, Design & Engineering Services, between RVE, Inc. dba RVi Planning + Landscape Architecture and Williamson County, dated August 4, 2020, for Architectural Services at Brushy Creek Regional Trail Extension along Harry Man Road. Funding Source will be P551.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve Supplemental Agreement No. 2 to Work Authorization No. 1 under Agreement for Planning, Design & Engineering Services, between RVE, Inc. dba RVi Planning + Landscape Architecture and Williamson County, dated August 4, 2020, for Architectural Services at Brushy Creek Regional Trail Extension along Harry Man Road to be funded by P-551.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

WA1-SWA2

26.

Discuss, consider and take appropriate action on Supplemental Work Authorization No 1 to Work Authorization No 1 under Williamson County Contract between Surveying And Mapping, LLC and Williamson County dated May 19, 2020 for On Call Professional Surveying Services. This supplemental is to extend the expiration date to May 31, 2024. Funding source: 01.0200.0210.004150.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve Supplemental Work Authorization No. 1 to Work Authorization No. 1 under Williamson County contract between Surveying And Mapping, LLC and Williamson County dated May 19, 2020 for On Call Professional Surveying Services. This supplemental is to extend the expiration date to May 31, 2024 to be funded by 01.0200.0210.004150.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

SAM 2586 WA1 SA1 On Call

27.

Discuss, consider and take appropriate action on Supplemental Work Authorization No 1 to Work Authorization No 7 under Williamson County Contract between Surveying And Mapping LLC and Williamson County dated May 19, 2020 for Design Survey & ROW delineation within Durham Park Subdivision Phase 2A/2B. This supplemental is to extend the expiration date to May 31, 2023. Funding source: P498.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve Supplemental Work Authorization No. 1 to Work Authorization No. 7 under Williamson County contract between Surveying And Mapping LLC and Williamson County dated May 19, 2020 for Design Survey & Right-of-Way (ROW) delineation within Durham Park Subdivision Phase 2A/2B. This supplemental is to extend the expiration date to May 31, 2023 to be funded by P-498.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

SAM 2586 WA7 SA1 Durham Park Ph 2A/2B

28.

Discuss, consider and take appropriate action on approval of the preliminary plat for the Santa Rita Ranch Phase 6 subdivision – Precinct 2.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve the preliminary plat for the Santa Rita Ranch Phase 6 subdivision – Precinct 2.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

preliminary plat - Santa Rita Ranch Ph 6

29.

Discuss, consider and take appropriate action on approval of the final plat for the Cool Water Phase 4 Section 1 subdivision – Precinct 4.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve the final plat for the Cool Water Phase 4 Section 1 subdivision – Precinct 4.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

final plat - Cool Water Ph 4 Sec 1

30.

Discuss, consider and take appropriate action on approval of the final plat for the Taylor Ranchettes subdivision – Precinct 4.

View Agenda Item

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve the final plat for the Taylor Ranchettes subdivision – Precinct 4.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

final plat - Taylor Ranchettes

REGULAR AGENDA

31.

Consider and take appropriate action in support of the Williamson County District Courts' application to the Texas Office of Court Administration for a grant to fund the Williamson County District Court Backlog Action Plan.

View Agenda Item

Those who addressed the Court:
Director of District Court Administration Ron Morgan

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve the Williamson County District Courts' application to the Texas Office of Court Administration for a grant in the amount of $1,794,792.45 to fund the Williamson County District Court Backlog Action Plan.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Grant Mgmt Request

32.

Discuss, consider and take appropriate action to approve the Tax Collection Agreement between the Williamson County Municipal Utility District No. 19F and the County of Williamson, Texas.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the Tax Collection Agreement between the Williamson County Municipal Utility District No. 19F and Williamson County, Texas.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

WC MUD No. 19F

33.

Discuss, consider, and take appropriate action on awarding Wrecker Management and Dispatch Services to AutoReturn US, LLC under RFP #22RFP80 and authorizing the execution of the agreement.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To award Wrecker Management and Dispatch Services to AutoReturn US, LLC under Request for Proposal (RFP) # 22RFP80 and authorize the execution of the agreement.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

34.

Discuss, consider and take appropriate action on awarding RFP #22RFP62 Inmate Telephones, Video Visitation, and Digital Mail Service to the highest scoring proposer, NCIC Communications, Inc., and authorize execution of the agreement.

View Agenda Item

Those who addressed the Court:
Purchasing Agent/Director Joy Simonton

Motion by: Commissioner Precinct 1 Terry Cook
Second by: County Judge Bill Gravell, Jr.

Motion: To award Request for Proposal (RFP) # 22RFP62 Inmate Telephones, Video Visitation, and Digital Mail Service to the highest scoring proposer, NCIC Communications, Inc., and authorize the execution of the agreement.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

35.

Hear update, conduct deliberations, and take any appropriate action relating to potential organizational restructuring, personnel movement, management structure, budget implications and/or adjustment of business and operating processes relating to Law Enforcement Emergency Communications and Fire & EMS Emergency Communications for Williamson County.

View Agenda Item

Those who addressed the Court:
Bill Kelberlau of Georgetown
General Counsel Hal Hawes
Williamson County Sheriff Mike Gleason

Motion by: Commissioner Precinct 4 Russ Boles
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To tender a request to the Williamson County Emergency Communications Department to:
(1) execute a Management Control Agreement with all Williamson County Constables;
(2) take any actions necessary to obtain an Originating Agency Identifier (ORI) Number ending in N;
(3) to work with the Williamson County Constables to form a Law Enforcement Communications Management Committee that will oversee law enforcement communications in order to ensure compliance with the Management Control Agreement and all Common Integrated Justice System (CIJS) requirements; and (4) prepare and finalize Interlocal Agreements with the law enforcement agencies that the Williamson County Emergency Communications Department will provide dispatch services for in Williamson County.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles
Nay:: Commissioner Precinct 1 Terry Cook

36.

Discuss, consider, and take appropriate action on awarding a Professional Services Agreement through RFQ #21RFSQ2 for Design and Engineering Services to renovate the hot water and exhaust system at the existing South Jail Facility to Talex Inc., Engineers in the amount of $264,000.00, and authorize execution of the agreement.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To award a Professional Services Agreement through Request for Quote (RFQ) # 21RFSQ2 for Design and Engineering Services to renovate the hot water and exhaust system at the existing South Jail Facility to Talex Inc., Engineers in the amount of $264,000.00, and authorize the execution of the agreement.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Professional Service Agreement

37.

Discuss, consider, and take appropriate action on awarding IFB #22IFB102 Contract Mowing for County Right of Way to the lowest and best bidder, RHB Construction, Inc., in the amount of $233,752.60.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To award Invitation for Bid (IFB) # 22IFB102 Contract Mowing for County Right-of-Way to the lowest and best bidder, RHB Construction, Inc., in the amount of $233,752.60.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

38.

Discuss, consider, and take appropriate action on approving the quote between Blades Group, LLC and Williamson County for RA-BLK Road Rescue Asphalt Repair, in the amount of $136,400.00, pursuant to BuyBoard Contract# 612-20 and authorizing the purchase.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the quote between Blades Group, LLC and Williamson County Road and Bridge Department for RA-BLK Road Rescue Asphalt Repair, in the amount of $136,400.00, pursuant to the BuyBoard Contract # 612-20 and authorize the purchase.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Quote

39.

Discuss, consider, and take appropriate action on executing the Professional Service Agreements (PSAs) for RFQ #21RFSQ14 Design and Engineering Services for Small Drainage and Small Roadway Projects for Williamson County and Road and Bridge Division with the recommended firms: Gray Engineering, K. Friese & Associates, KC Engineering, Inc., B2Z Engineering, LLC and Lockwood, Andrews & Newman (LAN), Inc., on an on-call basis.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To execute the Professional Service Agreements (PSAs) for Request for Quote (RFQ) # 21RFSQ14 Design and Engineering Services for Small Drainage and Small Roadway Projects for Williamson County Road and Bridge Department with the recommended firms: Gray Engineering, K. Friese & Associates, KC Engineering, Inc., B2Z Engineering, LLC and Lockwood, Andrews & Newman (LAN), Inc., on an on-call basis.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

40.

Discuss, consider, and take appropriate action regarding an Antiquities Permit Application to the Texas Historical Commission required as part of the Due Diligence Environmental Investigations on the Ronald Reagan Extension Project, a Road Bond Project in Commissioner Pct. 3 and Pct. 4 - Project Number P238.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve an Antiquities Permit Application to the Texas Historical Commission required as part of the Due Diligence Environmental Investigations on the Ronald Reagan Extension Project, a Road Bond Project in Precinct 3 and Precinct 4 to be funded by P-238.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

20220524 Ronald Reagan Ext THC permit Redacted

41.

Discuss, consider and take appropriate action on approving a 2019 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to transfer $300,000.00 from P399 (2019 Road Bond Non-Departmental) to P374 (Thrall Street) in the amount of $100,000.00 and P392 (Southeast Loop Segment 2) in the amount of $200,000.00.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a 2019 Road Bond Budget Transfer per Road Bond Manager Mike Weaver to transfer $300,000.00 from P-399 (2019 Road Bond Non-Departmental) to P-374 (Thrall Street) in the amount of $100,000.00 and P-392 (Southeast Loop Segment 2) in the amount of $200,000.00.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

2019 Road Bond Memo

42.

Discuss, consider and take appropriate action on a Resolution of No Objection to an application for federal tax credits for the development of the Preserve at Mustang Creek.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a Resolution of No Objection to an application for federal tax credits for the development of the Preserve at Mustang Creek.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Resolution

43.

Discuss, consider and take appropriate action on a real estate contract with Stephen T. Walker and Candice M. Walker for right of way needed on the SE Loop Segment 2 project (Parcel 48). Funding Source: TANS- ROW P588

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a Real Estate Contract with Stephen T. Walker and Candice M. Walker for the right-of-way needed on the Southeast (SE) Loop Segment 2 Project (Parcel 48) to be funded by Tax Anticipation Notes (TANS)/Right-of-Way (ROW) P-588.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Contract

44.

Discuss, consider and take appropriate action on a development agreement with LSBD Round Rock 118, LLC for a proposed affordable multifamily development project at 1425 CR 118

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a Development Agreement with LSBD Round Rock 118, LLC for a proposed affordable multifamily development project at 1425 County Road (CR) 118.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Russ Boles

Attachments:

Development Agreement

COMMISSIONERS COURT RECESSED TO EXECUTIVE SESSION AT 11:01 A.M. ON TUESDAY, MAY 31, 2022.

45.

Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties

a) Discuss the acquisition of real property for SW 183 and SH 29 Loop.

b)   Discuss the acquisition of real property for CR 176 at RM 2243
c) Discuss the acquisition of real property: CR 332
d) Discuss the acquisition of real property for County Facilities.
e) Discuss the acquisition of real property for Seward Junction SE and SW Loop.
f) Discuss the acquisition of real property for Bud Stockton Extension.
g) Discuss the acquisition of real property for CR 305/307.
h) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
i) Discuss the acquisition of real property for CR 111.
j) Discuss the acquisition of real property for Corridor H
k) Discuss the acquisition of real property for future SH 29 corridor.
l) Discuss the acquisition of right-of-way for Hero Way.
m)   Discuss the acquisition of right-of-way for Corridor C.
n) Discuss the acquisition of right-of-way for Corridor F.
o) Discuss the acquisition of right-of-way for Corridor D.
p) Discuss the acquisition of right-of-way for SE Loop/Corridor A.
q) Discuss the acquisition of right-of-way for Reagan extension.
r) Discuss the acquisition of real property near Justice Center.
s) Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
t)    Discuss the acquisition of the MKT Right of Way
u) Discuss acquisition of right of way for Corridor E.
v) Discuss acquisition of right of way for County Road 245.
w) Discuss acquisition of right of way for CR 401/404.
x) Discuss acquisition of right of way for Liberty Hill Bypass.

B. Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
   a)   Discuss County owned real estate containing underground water rights and interests.
   b)   Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (Formerly occupied by WCCHD)
   c)   Discuss property usage at Longhorn Junction
   d)   Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave.
   e)   Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
   f) Discuss the sale of property located at 900 S Main St., Taylor, 76574
   g)   Discuss the sale of 106 Dana Drive, Hutto, Texas
   h)   Discuss the sale of property located adjacent to the existing Williamson County EMS Bay/SO and MOT building at 1801 E. Settlers Boulevard, Round Rock, Texas

C. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
D. Discuss the Cobb Cavern Conservation Easement Amendment and potential acquisition.

View Agenda Item

Those who addressed the Court:
Bill Kelberlau of Georgetown

No action was taken in Executive Session.

46.

Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
        Business prospect(s) that may locate or expand within Williamson County.
     a) Project Red Hot Chili Pepper
     b) Project Flex Power
     c) Project Pearson Ranch
     d)  Project Fittipaldi
     e)  Project Venture
     f)   Project 007
     g)  Project Acropolis
     h)  Project Crystal Lagoon
     i)   Project Phantom
j)   Project World

View Agenda Item

Those who addressed the Court:
Bill Kelberlau of Georgetown

No action was taken in Executive Session.

47.

Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per Section 551.071, Texas Government Code, "Consultation with Attorney"), including the following:

a. General:

1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.

b. Litigation:

1. Civil Action No. 1:18-cv-49; Troy Mansfield v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
2. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al.; In the District Court of Williamson County, Texas
3. Civil Action No. 1:20-cv-00842; SonWest Co. v. J. Terron Evertson, in his official capacity as Williamson County Engineer, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-74; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
5. Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas, Robert Chody, et al.; In the United States District Court for the Western District of Texas, Austin Division
6. Civil Action No. 1:21-cv-00275; Big Fish Entertainment LLC v. Williamson County Sheriff’s Office et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Civil Action No. 1:21-cv-00350; Imani Nembhard v. Williamson County, Robert Chody and Christopher Pisa; In the United States District Court for the Western District of Texas, Austin Division
8. Civil Action No. 1:21-cv-00350; Gary Watsky v. Williamson County, Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
9. Civil Action No. 1:21-cv-480; Gloria Cowin, Individually and on behalf of the Estate of Patrick Dupre, v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
10. Civil Action No. 1:21-00481-LY; Marquina Gilliam-Hicks v. Sean Feldman, In his individual capacity, and Williamson County; In the United States District Court for the Western District of Texas, Austin Division
11. Civil Action No. 1:21-cv-615; Bernardo Acosta v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
12. Civil Action No. 1:21-cv-00834; Skylar Leal vs Williamson County and Lorenzo Hernandez; In the United States District Court for the Western District of Texas, Austin Division
13. Civil Action No. 5:21-cv-1223-FB; Isabel Longoria and Cathy Morgan v. Warren K. Paxton et al.; In the United States District Court for the Western District of Texas, San Antonio Division
14. Cause No. 22-0159-C395; Gary Watsky v. Williamson County Sheriff Mike Gleason et al.; In the 395th District Court of Williamson County, Texas
15. Cause No. 2022CI0574; Chris Noel Carlin v. Jacquelyn F. Callanen, et al.; 408th District Court, Bexar County, Texas
16. Cause No. 22-0372-C425; Ryan Gallagher, Contestant v. Bill Gravell, In his official capacity as Williamson County Judge; 425th Judicial District Court, Williamson County, Texas
17. Cause Number: 3SC-22-0044; James M. Martin and Rebecca S. Martin v. Williamson County Regional Animal Shelter; In The Justice Court Precinct Three of Williamson County, Texas
18. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division

c. EEOC/TWC matters:

1. EEOC Charge #451-2021-00812 – S.H.
2. EEOC Charge #451-2021-00920 – K.B.
3. EEOC Charge #451-2021-01357 – J.G.
4. EEOC Charge #451-2021-01145 – G.H.
5. EEOC Charge #451-2021-01742 – J.R.

d. Claims:

1. Property damage claim by Erica Walls

e. Other:

1. Legal matters and claims relating to the City of Austin purchasing property in Williamson County for purposes of operating temporary or permanent housing of homeless in Williamson County.
2. Legal matters pertaining to the Emergency Communications Department.
3. Legal matters pertaining to the GardaWorld contract.
4. Legal matters pertaining to Solara at Highland Horizon Condominium Project
5. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders

No action was taken in Executive Session.

48.

Discuss security assessments or deployments relating to information resources technology; network security information as described by Texas Gov’t Code Section 2059.055(b); and/or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. (Executive Session as per Texas Gov’t. Code § 551.089).

No action was taken in Executive Session.

49.

Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).

No action was taken in Executive Session.

COMMISSIONERS COURT RECONVENED FROM EXECUTIVE SESSION AT 12:11 P.M. ON TUESDAY, MAY 31, 2022.

50.

Discuss and take appropriate action concerning economic development.

No action was taken on this item.

51.

Discuss and take appropriate action concerning real estate.

No action was taken on this item.

52.

Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a. General:

b. Litigation:

c. EEOC/TWC matters:

1. EEOC Charge #451-2021-00812 – S.H.
2. EEOC Charge #451-2021-00920 – K.B.
3. EEOC Charge #451-2021-01357 – J.G.
4. EEOC Charge #451-2021-01145 – G.H.
5. EEOC Charge #451-2021-01742 – J.R.

d. Claims:

1. Property damage claim by Erica Walls

e. Other:

No action was taken on this item.

53.

Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.

No action was taken on this item.

54.

Comments from Commissioners.

There were no comments.

55.

Public Comment Period.

Those who addressed the Court:
Carol Fox of Taylor
Betty Zimmerhanzel of Taylor
Bill Kelberlau of Georgetown

COMMISSIONERS COURT ADJOURNED AT 12:12 P.M. ON TUESDAY, MAY 31, 2022.

THE FOREGOING MINUTES had at a Regular Session of Commissioners Court of Williamson County, Texas, having been read are hereby approved this 7th day of June, 2022.

ATTEST: Nancy E. Rister, Clerk of Commissioners Court, Williamson County, Texas

By: Amanda Brown, Deputy/Executive Assistant to County Clerk