Minutes for Commissioners Court - Regular Session

MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
JUNE 14, 2022

STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:37 A.M. on TUESDAY, JUNE 14, 2022, a REGULAR SESSION of the Commissioners Court of Williamson County, Texas, was held with the following being present, to-wit:

Present:

County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
County Clerk Nancy E. Rister

Absent:

Commissioner Precinct 4 Russ Boles

Others Present:

Hal C. Hawes, General Counsel to Williamson County Commissioners Court
Amanda Brown, Executive Assistant to County Clerk

Review and approval of minutes.

Motion by: Commissioner Precinct 1 Terry Cook
Second by: Commissioner Precinct 3 Valerie Covey

Motion: To approve the minutes of the June 7, 2022 meeting.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

First Assistant County Auditor Julie Kiley addressed the Court.

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To authorize the payment of bills totaling $4,413,386.83 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

CONSENT AGENDA

The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 3 – 16 )

Discuss, consider, and take appropriate action on a line-item transfer for Constable Precint #1.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a line item transfer for Constable Precinct 1:

From/To	Acct No.	Description	Amount
From	0100-0551-005700	Constable Precinct 1/Vehicles	$2,500.00
To	0100-0551-003301	Constable Precinct 1/Gasoline	$2,500.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

Discuss, consider and take appropriate action on a line item transfer for the Health District.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a line item transfer for the Health District:

From/To	Acct No.	Description	Amount
From	0100-0630-003010	Health District/Computer Equipment	$12,000.00
To	0100-0630-004210	Health District/Internet	$12,000.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

Discuss, consider, and take appropriate action on approving property tax collections for the month of May 2022 for the Williamson County Tax Assessor/Collector.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve property tax collections for the month of May 2022 for the Williamson County Tax Assessor/Collector.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, May 2022 Monthly Report in compliance with Code of Crim. Proc. § 103.005.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve Justice of the Peace Precinct 4 May 2022 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

Discuss, consider and take appropriate action for appointing Fire Marshal Hank Jones as the Texas Commission on Fire Protection Head of Department pursuant to Texas Administrative Code Chapter 449, Subchapter A, Rule § 449.1 & § 449.3.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To appoint Fire Marshal Hank Jones as the Texas Commission on Fire Protection Head of Suppression/Prevention Department pursuant to Texas Administrative Code Chapter 449, Subchapter A, Section 449.1 and Section 449.3.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

Discuss, consider and take appropriate action regarding the evidence provided by Constable Jeffrey D. Anderson showing that he is a licensed peace officer in the State of Texas as required by the Texas Local Government Code, Title 3 (Organization of County Government), Subtitle B (Commissioner's Court and County Officers), Chapter 86 (Constable), Subchapter A (General Provisions), Sec 86.0021. (Qualifications; Removal).

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To acknowledge the evidence provided by Constable Jeffrey D. Anderson showing that he is a licensed peace officer in the State of Texas as required by the Texas Local Government Code, Title 3 (Organization of County Government), Subtitle B (Commissioner's Court and County Officers), Chapter 86 (Constable), Subchapter A (General Provisions), Section 86.0021. (Qualifications; Removal).

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

10.

Discuss, consider, and take appropriate action on acknowledging the Purchasing Department Capital asset disposition through Auction, pursuant to Tx. Local Gov’t Code 263.152.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To acknowledge the Purchasing Department capital asset disposition through Auction, pursuant to Texas Local Government Code Section 263.152.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

11.

Discuss, consider and take appropriate action on authorizing the purchasing agent to advertise and receive sealed proposals for Williamson County Branding under solicitation #22RFP123.

View Agenda Item

Those who addressed the Court:
Bill Kelberlau of Georgetown

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To authorize the purchasing agent to advertise and receive sealed proposals for Williamson County Branding under solicitation Request for Proposal (RFP) # 22RFP123.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

12.

Discuss, consider and take appropriate action on approving the proposal between Williamson County and Brycomm, LLC for the American Rescue Plan Act (ARPA) Fiber Deployment Project for the initial aerial and underground route design, in the total amount of $19,539.60, pursuant to the DIR CPO-4777 contract, and executing the approval of this proposal.

View Agenda Item

Those who addressed the Court:
Bill Kelberlau of Georgetown
Jim Dillon of Liberty Hill

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the proposal between Williamson County and Brycomm, LLC for the American Rescue Plan Act (ARPA) Fiber Deployment Project for the initial aerial and underground route design, in the total amount of $19,539.60, pursuant to the Texas Department of Information Resources (DIR) CPO-4777 contract, and execute the approval of this proposal.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

13.

Discuss, consider and take appropriate action on approving the Agreement between Guardian Alliance Technologies, Inc. and Williamson County for employment related background investigation as needed, and authorizing execution of the agreement.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the Agreement between Guardian Alliance Technologies, Inc. and the Williamson County Sheriff's Office for employment related background investigations as needed, and authorize the execution of the agreement.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

14.

Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for IFB #22IFB125 Expo Center Fence Installation. Funding Source is P591.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Invitation for Bid (IFB) # 22IFB125 Exposition (Expo) Center Fence Installation to be funded by P-591.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

15.

Discuss, consider and take appropriate action on authorizing a price increase of 22%, detailed in the attached spreadsheet, for Contract #T4953 Limestone Rock Asphalt with Vulcan Construction Materials, LLC, covering the term beginning June 14, 2022 through September 23, 2022, continuing with the same terms and conditions.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To authorize a price increase of 22%, detailed in the attached spreadsheet, for Contract # T4953 Limestone Rock Asphalt with Vulcan Construction Materials, LLC, covering the term beginning June 14, 2022 through September 23, 2022, and continuing with the same terms and conditions.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

16.

Discuss, consider, and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for IFB #22IFB126 New County Road From CR 404 to FM 973. Funding source P390f.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Invitation for Bid (IFB) # 22IFB126 New County Road from County Road (CR) 404 to Farm to Market (FM) 973 to be funded by P-390f.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

REGULAR AGENDA

17.

Discuss, consider and take appropriate action on a Proclamation to recognize and celebrate Workforce Solutions Rural Capital Area for 35 years of service to Williamson County.

View Agenda Item

Those who addressed the Court:
Workforce Solutions Rural Capital Area Chief Operating Officer Diane Tackett

Motion by: County Judge Bill Gravell, Jr.
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a Proclamation to recognize and celebrate Workforce Solutions Rural Capital Area for 35 years of service to Williamson County.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

18.

Discuss, consider, and take appropriate action on proclaiming June 2022 as Elder Abuse Prevention Month in Williamson County.

View Agenda Item

Those who addressed the Court:
Jim Dillon of Liberty Hill
Texas Adult Protective Services Supervisor for In-home Investigations Shannon Wright

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 2 Cynthia Long

Motion: To proclaim June 2022 as Elder Abuse Prevention Month in Williamson County.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

19.

Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Elections Discretionary Fund.

View Agenda Item

Those who addressed the Court:
Bill Kelberlau of Georgetown

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Elections Department Discretionary Fund:

From/To	Acct No.	Description	Amount
To	0376.0376.004100	Professional Services	$100,000.00

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

20.

Discuss, consider, and take appropriate action on approving agreement for Williamson County Justice Center Renovation with J.T. Vaughn Construction, LLC, in the amount of $1,286,303.00, per OMNIA Partners Contract #R200107, and authorizing the execution of the agreement. Funding Source is P595.

View Agenda Item

Those who addressed the Court:
Jim Dillon of Liberty Hill

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve an Agreement for Williamson County Justice Center Renovation with J.T. Vaughn Construction, LLC, in the amount of $1,286,303.00, per the OMNIA Partners Contract # R200107, and authorize the execution of the agreement to be funded by P-595.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

21.

Discuss, consider, and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to transfer $300,000 from P284 (Hairy Man Road), $1,000,000 from P277 (CR 258 Extension), $500,000 from P459 (Corridor C/SH 29 Bypass) and $200,000 from P290 (2013 Road Bond Unallocated) to P596 (2013 Road Bond ROW). Also, to close P293 (Kauffman Loop Ph 1) and move the remaining funds of $350,001.80 to P596 (2013 Road Bond ROW).

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a 2013 Road Bond Budget Transfer per Road Bond Manager Mike Weaver to transfer $300,000.00 from P-284 (Hairy Man Road), $1,000,000.00 from P-277 (County Road (CR) 258 Extension), $500,000.00 from P-459 (Corridor C/State Highway (SH) 29 Bypass) and $200,000.00 from P-290 (2013 Road Bond Unallocated) to P-596 (2013 Road Bond Right-of-Way (ROW)); and to close P-293 (Kauffman Loop Phase (PH) 1) and move the remaining funds of $350,001.80 to P-596 (2013 Road Bond Right-of-Way (ROW)).

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

22.

Discuss, consider, and take appropriate action on approving the quote with Blades Group, LLC for RA-BLK Road Rescue Asphalt Repair, TXDOT Specification 330D in the amount of $163,680.00 pursuant to BuyBoard Contract# 612-20, and authorizing the purchase.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve the quote with Blades Group, LLC for RA-BLK Road Rescue Asphalt Repair, Texas Department of Transportation (TXDOT) Specification 330D in the amount of $163,680.00 pursuant to the BuyBoard Contract # 612-20, and authorize the purchase.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

23.

Discuss, consider, and take appropriate action regarding Change Order No. 1 in the amount of ($232,550.27) for Project T5045 - CR 404 Hutto Water Line Realignment (Austin Underground, Inc.). This Change Order was previously approved during Commissioners Court on June 7, 2022 (Agenda Item #40) but was incorrectly listed as Change Order No. 6 in the agenda item. This new agenda item and action corrects the Change Order numbering. Precinct 4, Funding Source: Road Bond P390.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve Change Order No. 1 for a credit in the amount of $232,550.27 for Project T5045 - County Road (CR) 404 Hutto Water Line Realignment (Austin Underground, Inc.). This Change Order was previously approved during Commissioners Court on June 7, 2022 (agenda item #40) but was incorrectly listed as Change Order No. 6 in the agenda item. This new agenda item and action corrects the Change Order numbering, to be credited to Road Bond P-390.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

24.

Discuss, consider, and take appropriate action regarding Change Order No. 4 in the amount of $36.00 for Project T2232 Hairy Man Rd Brushy Creek Rd (DeNucci Constructors, LLC). This Change Order was previously approved during Commissioners Court on June 7, 2022 (Agenda Item #41) but the Change Order amount was incorrectly listed as $0 in the agenda item. This new agenda item and action provides the correct Change Order amount of $36.00. Precinct 4, Funding Source: Road Bond P284.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve Change Order No. 4 in the amount of $36.00 for Project T2232 Hairy Man Road (Rd)/Brushy Creek Road (Rd) (DeNucci Constructors, LLC). This Change Order was previously approved during Commissioners Court on June 7, 2022 (agenda item #41) but the Change Order amount was incorrectly listed as $0.00 in the agenda item. This new agenda item and action provides the correct Change Order amount of $36.00 to be funded by Road Bond P-284.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

25.

Discuss, consider, and take appropriate action on executing the Professional Service Agreement (PSA) for RFQ #21RFSQ14 Design Engineering Services for Small Drainage and Small Roadway Projects for Williamson County and Road and Bridge Division with the recommended firm: Alliance Transportation Group, Inc., on an on-call basis.

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To execute the Professional Service Agreement (PSA) for Request for Quote (RFQ) # 21RFSQ14 Design Engineering Services for Small Drainage and Small Roadway Projects for Williamson County and the Road and Bridge Division with the recommended firm: Alliance Transportation Group, Inc., on an on-call basis.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

26.

Discuss, consider and take appropriate action on rejecting the lowest bid received for IFB #22IFB108 Chandler Creek Subdivision Roadway and Drainage Improvements and awarding to the next lowest bidder, Chasco Contractors, in the amount of $729,929.00. Funding Source P488.

View Agenda Item

Those who addressed the Court:
Purchasing Agent/Director Joy Simonton

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To reject the lowest bid received for Invitation for Bid (IFB) # 22IFB108 Chandler Creek Subdivision Roadway and Drainage Improvements and award to the next lowest bidder, Chasco Contractors, in the amount of $729,929.00 to be funded by P-488.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

27.

Discuss, consider and take appropriate action on rejecting the lowest bid received for IFB #22IFB105 Live Oak Ranch Subdivision Roadway and Drainage Improvements Phase 1, and awarding to the next lowest bidder, Patin Construction, in the amount of $1,846,057.79. Funding Source P487.

View Agenda Item

Those who addressed the Court:
Purchasing Agent/Director Joy Simonton

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To reject the lowest bid received for Invitation for Bid (IFB) # 22IFB105 Live Oak Ranch Subdivision Roadway and Drainage Improvements Phase 1, and award to the next lowest bidder, Patin Construction, in the amount of $1,846,057.79 to be funded by P-487.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

28.

Discuss, consider and take appropriate action on rejecting the lowest bid received for IFB #22IFB104 CR 137 Widening and Overlay and awarding to the next lowest bidder, Smith Contracting, in the amount of $1,698,586.60.

View Agenda Item

Those who addressed the Court:
Purchasing Agent/Director Joy Simonton

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To reject the lowest bid received for Invitation for Bid (IFB) # 22IFB104 County Road (CR) 137 Widening and Overlay and award to the next lowest bidder, Smith Contracting, in the amount of $1,698,586.60 to be funded by 01.0200.0210.003599.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

29.

Discuss, consider and take appropriate action on a letter agreement with Margaret Moser MMA Ranch Limited Partnership for a 0.916 AC replacement waterline easement for BCMUD on CR 176 (parcel 10WE). Funding Source: Road Bonds P241

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a Letter Agreement with Margaret Moser MMA Ranch Limited Partnership for a 0.916 acre (AC) replacement waterline easement for Brushy Creek Municipal Utility District (BCMUD) on County Road (CR) 176 (Parcel 10WE) to be funded by Road Bonds P-241.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

30.

Discuss, consider and take appropriate action on a real estate contract with Annette Ward Kylberg, Jeffery Earl Kylberg and Pattrick Elton Kylberg for 0.1331 AC of right of way needed on the CR 245 project (Parcel 6 parts 1 & 2). Funding Source: Road Bonds P353

View Agenda Item

Those who addressed the Court:
Jim Dillon of Liberty Hill

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a Real Estate Contract with Annette Ward Kylberg, Jeffery Earl Kylberg and Pattrick Elton Kylberg for 0.1331 acre (AC) of the right-of-way needed on the County Road (CR) 245 Project (Parcel 6 parts 1 & 2) to be funded by Road Bonds P-353.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

31.

Discuss, consider and take appropriate action on an Interlocal Agreement with Jonah Special Utility District. Regarding Relocation of Water System Improvements CR 111--FM 1460 to SH 130 Project

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve an Interlocal Agreement with Jonah Special Utility District Regarding Relocation of Water System Improvements County Road (CR) 111 - Farm to Market (FM) 1460 to State Highway (SH) 130 Project

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

32.

Discuss, consider and take appropriate action on a Resolution with TXDOT for an agreement for a strategic priority on-system project which will allow for preliminary engineering (schematic, environmental, utilities, right-of-way), plans, specifications and estimates (PS&E), and construction of the following in Williamson County: Funding Source: Road Bonds P332

CSJ #3486-01-008: Widen FM 3349, from US 9 to CR 404, to a 4-lane divided roadway with grade separation at UPRR at US 79.
CSJ #0204-02-034: Construct new interchange on US 79 at FM 3349 & CR 101

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a Resolution with the Texas Department of Transportation (TXDOT) for an agreement for a strategic priority on-system project which will allow for preliminary engineering (schematic, environmental, utilities, right-of-way), plans, specifications and estimates (PS&E), and construction of the following in Williamson County to be funded by Road Bonds P-332:

Control-Section-Job (CSJ) #3486-01-008: Widen Farm to Market (FM) 3349, from U.S. Highway 9 to County Road (CR) 404, to a 4-lane divided roadway with grade separation at Union Pacific Railroad (UPRR) at U.S. Highway 79.
Control-Section-Job (CSJ) #0204-02-034: Construct new interchange on U.S. Highway 79 at Farm to Market (FM) 3349 & County Road (CR) 101.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

33.

Discuss, consider and take appropriate action on a Advance Funding Agreement with TXDOT for strategic priority on-system project which will allow for preliminary engineering (schematic, environmental, utilities, right-of-way), plans, specifications and estimates (PS&E), and construction of the following in Williamson County: Funding Source: Road Bonds P332

CSJ #3486-01-008: Widen FM 3349, from US 9 to CR 404, to a 4-lane divided roadway with grade separation at UPRR at US 79.
CSJ #0204-02-034: Construct new interchange on US 79 at FM 3349 & CR 101

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve an Advance Funding Agreement with the Texas Department of Transportation (TXDOT) for strategic priority on-system project which will allow for preliminary engineering (schematic, environmental, utilities, right-of-way), plans, specifications and estimates (PS&E), and construction of the following in Williamson County to be funded by Road Bonds P-332:

Control-Section-Job (CSJ) # 3486-01-008: Widen Farm to Market (FM) 3349, from U.S. Highway 9 to County Road (CR) 404, to a 4-lane divided roadway with grade separation at Union Pacific Railroad (UPRR) at U.S. Highway 79.
Control-Section-Job (CSJ) # 0204-02-034: Construct new interchange on U.S. Highway 79 at Farm to Market (FM) 3349 & County Road (CR) 101.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

34.

Discuss, consider and take appropriate action on a relocation supplement claim with Raymond and Pamela Cantrell for replacement housing costs for right of way that was acquired as part of the Liberty Hill Bypass project (Parcel 45). Funding Source: Road Bonds P346

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a Relocation Supplement Claim with Raymond and Pamela Cantrell for replacement housing costs for the right-of-way that was acquired as part of the Liberty Hill Bypass Project (Parcel 45) to be funded by Road Bonds P-346.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

35.

Discuss, consider and take appropriate action on a real estate contract with CSW Taylor 973, LP for right of way needed on the Signals and CR404/FM973 project (Parcel 17). Funding Source: Road Bonds P390

View Agenda Item

Motion by: Commissioner Precinct 3 Valerie Covey
Second by: Commissioner Precinct 1 Terry Cook

Motion: To approve a Real Estate Contract with CSW Taylor 973, LP for the right-of-way needed on the Signals and County Road (CR) 404/Farm to Market (FM) 973 Project (Parcel 17) to be funded by Road Bonds P-390.

Aye:: County Judge Bill Gravell, Jr.
Commissioner Precinct 1 Terry Cook
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Other:: Commissioner Precinct 4 Russ Boles (Absent)

COMMISSIONERS COURT RECESSED TO EXECUTIVE SESSION AT 10:38 A.M. ON TUESDAY, JUNE 14, 2022.

36.

Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
     a) Discuss the acquisition of real property for SW 183 and SH 29 Loop.
   b) Discuss the acquisition of real property for CR 176 at RM 2243
c) Discuss the acquisition of real property: CR 332
d) Discuss the acquisition of real property for County Facilities.
e) Discuss the acquisition of real property for Seward Junction SE and SW Loop.
f)   Discuss the acquisition of real property for Bud Stockton Extension.
g) Discuss the acquisition of real property for CR 305/307.
h) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
i) Discuss the acquisition of real property for CR 111.
  j) Discuss the acquisition of real property for Corridor H
k)   Discuss the acquisition of real property for future SH 29 corridor.
  l) Discuss the acquisition of right-of-way for Hero Way.
  m) Discuss the acquisition of right-of-way for Corridor C.
n)   Discuss the acquisition of right-of-way for Corridor F.
o)   Discuss the acquisition of right-of-way for Corridor D.
p) Discuss the acquisition of right-of-way for SE Loop/Corridor A.
q)   Discuss the acquisition of right-of-way for Reagan extension.
r) Discuss the acquisition of real property near Justice Center.
   s)   Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
t) Discuss the acquisition of the MKT Right of Way
u) Discuss acquisition of right of way for Corridor E.
v) Discuss acquisition of right of way for County Road 245.
w) Discuss acquisition of right of way for CR 401/404.
   x) Discuss acquisition of right of way for Liberty Hill Bypass.

B. Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
   a)   Discuss County owned real estate containing underground water rights and interests.
   b)   Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (Formerly occupied by WCCHD)
   c)   Discuss property usage at Longhorn Junction
   d)   Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave.
   e)   Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
   f)   Discuss the sale of property located at 900 S Main St., Taylor, 76574
   g)   Discuss the sale of 106 Dana Drive, Hutto, Texas
   h)   Discuss the sale of property located adjacent to the existing Williamson County EMS Bay/SO and MOT building at 1801 E. Settlers Boulevard, Round Rock, Texas

C. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
D. Discuss the Cobb Cavern Conservation Easement Amendment and potential acquisition.

View Agenda Item

No action was taken in Executive Session.

37.

Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
        Business prospect(s) that may locate or expand within Williamson County.
     a) Project Red Hot Chili Pepper
     b) Project Flex Power
     c) Project Pearson Ranch
     d) Project Fittipaldi
     e) Project Venture
     f) Project 007
     g) Project Acropolis
     h) Project Crystal Lagoon
     i) Project Phantom
j) Project World

View Agenda Item

No action was taken in Executive Session.

38.

Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per Section 551.071, Texas Government Code, "Consultation with Attorney"), including the following:

a. General:

1. Litigation or claims or potential litigation or claims against the County or by the County
2. Status Update-Pending Cases or Claims
3. Employee/personnel related matters
4. Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.

b. Litigation:

1. Civil Action No. 1:18-cv-49; Troy Mansfield v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
2. Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al.; In the District Court of Williamson County, Texas
3. Civil Action No. 1:20-cv-00842; SonWest Co. v. J. Terron Evertson, in his official capacity as Williamson County Engineer, et al.; In the United States District Court for the Western District of Texas, Austin Division
4. Civil Action No. 1:21-cv-74; Scott Phillip Lewis v. Williamson County, Texas; In the United States District Court for the Western District of Texas, Austin Division
5. Civil Action No. 1:21-cv-00172-LY; Charles William Thornburg v. Williamson County, Texas, Robert Chody, et al.; In the United States District Court for the Western District of Texas, Austin Division
6. Civil Action No. 1:21-cv-00275; Big Fish Entertainment LLC v. Williamson County Sheriff’s Office et al.; In the United States District Court for the Western District of Texas, Austin Division
7. Civil Action No. 1:21-cv-00350; Imani Nembhard v. Williamson County, Robert Chody and Christopher Pisa; In the United States District Court for the Western District of Texas, Austin Division
8. Civil Action No. 1:21-cv-00350; Gary Watsky v. Williamson County, Robert Chody, Mark Luera, Steve Deaton, et al.; In the United States District Court for the Western District of Texas, Austin Division
9. Civil Action No. 1:21-cv-480; Gloria Cowin, Individually and on behalf of the Estate of Patrick Dupre, v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
10. Civil Action No. 1:21-00481-LY; Marquina Gilliam-Hicks v. Sean Feldman, In his individual capacity, and Williamson County; In the United States District Court for the Western District of Texas, Austin Division
11. Civil Action No. 1:21-cv-615; Bernardo Acosta v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
12. Civil Action No. 1:21-cv-00834; Skylar Leal vs Williamson County and Lorenzo Hernandez; In the United States District Court for the Western District of Texas, Austin Division
13. Civil Action No. 5:21-cv-1223-FB; Isabel Longoria and Cathy Morgan v. Warren K. Paxton et al.; In the United States District Court for the Western District of Texas, San Antonio Division
14. Cause No. 22-0159-C395; Gary Watsky v. Williamson County Sheriff Mike Gleason et al.; In the 395th District Court of Williamson County, Texas
15. Cause No. 2022CI0574; Chris Noel Carlin v. Jacquelyn F. Callanen, et al.; 408th District Court, Bexar County, Texas
16. Cause No. 22-0372-C425; Ryan Gallagher, Contestant v. Bill Gravell, In his official capacity as Williamson County Judge; 425th Judicial District Court, Williamson County, Texas
17. Cause Number: 3SC-22-0044; James M. Martin and Rebecca S. Martin v. Williamson County Regional Animal Shelter; In The Justice Court Precinct Three of Williamson County, Texas
18. Civil Action No. 1:22-cv-00254-RP; Rodney A. Hurdsman, #0217082 v. Mike Gleason, et al.; In the United States District Court for the Western District of Texas, Austin Division

c. EEOC/TWC matters:

1. EEOC Charge #451-2021-00812 – S.H.
2. EEOC Charge #451-2021-00920 – K.B.
3. EEOC Charge #451-2021-01357 – J.G.
4. EEOC Charge #451-2021-01145 – G.H.
5. EEOC Charge #451-2021-01742 – J.R.

d. Claims:

1. Property damage claim by Erica Walls

e. Other:

1. Legal matters and claims relating to the City of Austin purchasing property in Williamson County for purposes of operating temporary or permanent housing of homeless in Williamson County.
2. Legal matters pertaining to the Emergency Communications Department.
3. Legal matters pertaining to the GardaWorld contract.
4. Legal matters pertaining to Solara at Highland Horizon Condominium Project
5. Legal matters relating to U.S. Fish and Wildlife Service’s Final Rule Designating Critical Habitat for the Georgetown and Salado Salamanders

No action was taken in Executive Session.

39.

Discuss security assessments or deployments relating to information resources technology; network security information as described by Texas Gov’t Code Section 2059.055(b); and/or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. (Executive Session as per Texas Gov’t. Code § 551.089).

No action was taken in Executive Session.

40.

Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).

No action was taken in Executive Session.

COMMISSIONERS COURT RECONVENED FROM EXECUTIVE SESSION AT 11:35 A.M. ON TUESDAY, JUNE 14, 2022.

41.

Discuss and take appropriate action concerning economic development.

Those who addressed the Court:
Jim Dillon of Liberty Hill

No action was taken on this item.

42.

Discuss and take appropriate action concerning real estate.

No action was taken on this item.

43.

Discuss, consider and take appropriate action on pending or contemplated litigation, settlement matters and other legal matters, including the following:

a. General:

b. Litigation:

c. EEOC/TWC matters:

1. EEOC Charge #451-2021-00812 – S.H.
2. EEOC Charge #451-2021-00920 – K.B.
3. EEOC Charge #451-2021-01357 – J.G.
4. EEOC Charge #451-2021-01145 – G.H.
5. EEOC Charge #451-2021-01742 – J.R.

d. Claims:

1. Property damage claim by Erica Walls

e. Other:

No action was taken on this item.

44.

Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.

No action was taken on this item.

45.

Comments from Commissioners.

There were no comments.

46.

Public Comment Period.

Those who addressed the Court:
B.J. MacMillan of Georgetown
Francesca Estrada of Liberty Hill
Bill Kelberlau of Georgetown
Jim Dillon of Liberty Hill
Brigid Lester of Cedar Park

COMMISSIONERS COURT ADJOURNED AT 11:36 A.M. ON TUESDAY, JUNE 14, 2022.

THE FOREGOING MINUTES had at a Regular Session of Commissioners Court of Williamson County, Texas, having been read are hereby approved this 21st day of June, 2022.

ATTEST: Nancy E. Rister, Clerk of Commissioners Court, Williamson County, Texas

By: Amanda Brown, Deputy/Executive Assistant to County Clerk